Rite Aid
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Purchase Order
  • Specification
  • EDI Inspector
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X12 850 Purchase Order

X12 Release 5010

This X12 Transaction Set contains the format and establishes the data contents of the Purchase Order Transaction Set (850) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to provide for customary and established business and industry practice relative to the placement of purchase orders for goods and services. This transaction set should not be used to convey purchase order changes or purchase order acknowledgment information.

Delimiters
  • ~ Segment
  • * Element
  • > Component
  • ^ Repetition
EDI sample
  • Sample
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Overview
ISA
-
Interchange Control Header
Max use 1
Required
GS
-
Functional Group Header
Max use 1
Required
heading
ST
0100
Transaction Set Header
Max use 1
Required
BEG
0200
Beginning Segment for Purchase Order
Max use 1
Required
REF
0500
Reference Information
Max use 1
Required
PER
0600
Administrative Communications Contact
Max use 3
Required
FOB
0800
F.O.B. Related Instructions
Max use 1
Required
ITD
1300
Terms of Sale/Deferred Terms of Sale
Max use 1
Required
DTM
1500
Date/Time Reference
Max use 10
Required
TD5
2400
Carrier Details (Routing Sequence/Transit Time)
Max use 1
Optional
N9 Loop
detail
PO1 Loop
PO1
0100
Baseline Item Data
Max use 1
Required
PO4
0900
Item Physical Details
Max use 1
Required
SAC Loop
GE
-
Functional Group Trailer
Max use 1
Required
IEA
-
Interchange Control Trailer
Max use 1
Required
ISA

Interchange Control Header

RequiredMax use 1

To start and identify an interchange of zero or more functional groups and interchange-related control segments

Example
ISA-01
I01
Authorization Information Qualifier
Required
Identifier (ID)

Code identifying the type of information in the Authorization Information

00
No Authorization Information Present (No Meaningful Information in I02)
ISA-02
I02
Authorization Information
Required
String (AN)
Min 10Max 10

Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)

ISA-03
I03
Security Information Qualifier
Required
Identifier (ID)

Code identifying the type of information in the Security Information

00
No Security Information Present (No Meaningful Information in I04)
ISA-04
I04
Security Information
Required
String (AN)
Min 10Max 10

This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)

ISA-05
I05
Interchange ID Qualifier
Required
Identifier (ID)
Min 2Max 2

Code indicating the system/method of code structure used to designate the sender or receiver ID element being qualified

Codes
ISA-06
I06
Interchange Sender ID
Required
String (AN)
Min 15Max 15

Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element

ISA-07
I05
Interchange ID Qualifier
Required
Identifier (ID)
Min 2Max 2

Code indicating the system/method of code structure used to designate the sender or receiver ID element being qualified

Codes
ISA-08
I07
Interchange Receiver ID
Required
String (AN)
Min 15Max 15

Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them

ISA-09
I08
Interchange Date
Required
Date (DT)
YYMMDD format

Date of the interchange

ISA-10
I09
Interchange Time
Required
Time (TM)
HHMM format

Time of the interchange

ISA-11
I65
Repetition Separator
Required
String (AN)
Min 1Max 1

Type is not applicable; the repetition separator is a delimiter and not a data element; this field provides the delimiter used to separate repeated occurrences of a simple data element or a composite data structure; this value must be different than the data element separator, component element separator, and the segment terminator

^
Repetition Separator
ISA-12
I11
Interchange Control Version Number
Required
Identifier (ID)

Code specifying the version number of the interchange control segments

00501
Standards Approved for Publication by ASC X12 Procedures Review Board through October 2003
ISA-13
I12
Interchange Control Number
Required
Numeric (N0)
Min 9Max 9

A control number assigned by the interchange sender

ISA-14
I13
Acknowledgment Requested
Required
Identifier (ID)
Min 1Max 1

Code indicating sender's request for an interchange acknowledgment

0
No Interchange Acknowledgment Requested
1
Interchange Acknowledgment Requested (TA1)
ISA-15
I14
Interchange Usage Indicator
Required
Identifier (ID)
Min 1Max 1

Code indicating whether data enclosed by this interchange envelope is test, production or information

I
Information
P
Production Data
T
Test Data
ISA-16
I15
Component Element Separator
Required
String (AN)
Min 1Max 1

Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator

>
Component Element Separator

Functional Group Header

RequiredMax use 1

To indicate the beginning of a functional group and to provide control information

Example
GS-01
479
Functional Identifier Code
Required
Identifier (ID)

Code identifying a group of application related transaction sets

PO
Purchase Order (850)
GS-02
142
Application Sender's Code
Required
String (AN)
Min 2Max 15

Code identifying party sending transmission; codes agreed to by trading partners

GS-03
124
Application Receiver's Code
Required
String (AN)
Min 2Max 15

Code identifying party receiving transmission; codes agreed to by trading partners

Required
Date (DT)
CCYYMMDD format

Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year

Required
Time (TM)
HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

GS-06
28
Group Control Number
Required
Numeric (N0)
Min 1Max 9

Assigned number originated and maintained by the sender

GS-07
455
Responsible Agency Code
Required
Identifier (ID)
Min 1Max 2

Code identifying the issuer of the standard; this code is used in conjunction with Data Element 480

T
Transportation Data Coordinating Committee (TDCC)
X
Accredited Standards Committee X12
GS-08
480
Version / Release / Industry Identifier Code
Required
String (AN)

Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed

005010
Standards Approved for Publication by ASC X12 Procedures Review Board through October 2003

Heading

ST
0100
Heading > ST

Transaction Set Header

RequiredMax use 1

To indicate the start of a transaction set and to assign a control number

Example
ST-01
143
Transaction Set Identifier Code
Required
Identifier (ID)

Code uniquely identifying a Transaction Set

  • The transaction set identifier (ST01) is used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
850
Purchase Order
ST-02
329
Transaction Set Control Number
Required
Numeric (N)
Min 4Max 9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

BEG
0200
Heading > BEG

Beginning Segment for Purchase Order

RequiredMax use 1

To indicate the beginning of the Purchase Order Transaction Set and transmit identifying numbers and dates

Usage notes

BEG00SA*1234567**20091011~

Example
BEG-01
353
Transaction Set Purpose Code
Required
Identifier (ID)

Code identifying purpose of transaction set

00
Original
BEG-02
92
Purchase Order Type Code
Required
Identifier (ID)

Code specifying the type of Purchase Order

SA
Stand-alone Order
BEG-03
324
Purchase Order Number
Required
String (AN)
Min 1Max 22

Identifying number for Purchase Order assigned by the orderer/purchaser

Required
Date (DT)
CCYYMMDD format

Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year

  • BEG05 is the date assigned by the purchaser to purchase order.
REF
0500
Heading > REF

Reference Information

RequiredMax use >1

To specify identifying information

Usage notes

REFZZNW*12345~

The Priority Indicator in the REF 02 determines how the vendor should handle the purchase order. Table 1 contains a list of the PO priority indicators.

Example
REF-01
128
Reference Identification Qualifier
Required
Identifier (ID)

Code qualifying the Reference Identification

ZZ
Mutually Defined
REF-02
127
Reference Identification
Required
String (AN)

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

Usage notes

Priority Indicator.

01
SUMMER TOYS
1E
ELECTRONICS 1ST
02
SUMMER HSWRS
2E
ELECTRONICS 2ND
03
SUNTAN LOTION
3E
ELECTRONICS 3RD
04
SUMMER COOLERS
4E
ELECTRONICS 4TH
05
SUMMER GRILLS
06
SUMMER FANS
07
SUMMER SHADE
08
SUMMER CHAIRS
09
SUMMER TABLES
10
BBQ ACCESSORIES
11
SUM INFLATABLES
12
BEACHWARE/SHOES
13
SUMMER LITES
14
SQUIRT GUNS
15
CITRONELLA CNDL
16
FIREWORKS
17
BEACH & RESORT
18
SUM VALU TOYS
19
INSECTICIDE
20
BEACH TOWELS
21
FURNITURE PADS
25
SUM SEAS ACCS
26
SUM GRILL ACCS
27
FLAGS
28
SUM HATS & GLVS
29
SUM SEASONAL
30
SUM SPORTING
31
SUM CAMPING
32
SUMMER PICNIC
33
EARLY SUMMER
34
ERLY SUM TOYS
35
SUMMER DOMEST
36
SUMMER PLAYBLLS
37
SUMMER/BTS
44
XMAS DOMESTIC
45
XMAS BLANKETS
46
XMAS AUD/VID
47
XMAS GARDEN
48
XMAS HAIRCARE
49
XMAS TOBACCO
51
XMAS LITES
52
XMAS CARDS
53
XMAS PARTYWARE
54
XMAS TOYS
55
XMAS PER APPL
56
XMAS GIFTWRAP
57
XMAS WRAP ACC
58
XMAS TRM A TREE
59
XMAS NOVELTIES
60
XMAS HOME DECOR
61
XMS ELECTRONICS
62
XMAS SMALL APPL
63
XMAS CANDY
64
XMAS GIFTWARE
65
XMAS TAPE
66
XMAS FILM
67
XMAS BATTERIES
68
XMAS CANDLES
69
XMAS DINNERWARE
70
XMAS EARLY TOYS
71
XMAS ELECT SUPP
72
XMAS BATH
73
XMAS FRAGRANCES
74
XMAS COSMETICS
75
XMAS NUTCRACKER
76
XMAS DSD CANDLS
77
XMAS HOUSEWARES
78
XMAS PET
79
XMAS HOME OFFIC
80
XMAS BASC CANDY
81
XMAS CARDS (MM)
82
XMAS PROMO BUYS
84
XMAS EARLY GIFTWR
85
XMAS ELEC BASIC
86
HANUKKAH
87
XMAS BOYS TOYS
88
XMAS GIRLS TOYS
89
XMAS MISC TOYS
90
XMAS OTHER WRP MM
91
XMAS PROMO TOYS
92
XMAS ARTS & CRAFTS
93
MM XMAS CANDLES
94
XMAS WOOD
95
XMAS WINE BAGS
96
XMAS TEXTILE WING
97
XMAS APPAREL WING
98
XMAS AS SEEN ON TV
99
XMAS SINGLE CARDS
AD
AD MERCHANDISE
B1
BTS ARTS & CRAFTS
B2
BTS WRITING
B3
BTS HO OFFC SUP
B4
BTS BACKPACKS
B5
BTS BNDERS/PORT
B6
BTS NOTBKS/PAPR
BA
SCHOOL APPLIANCE
BC
SCHOOL CLOCKS
BD
BTS DINNERWARE
BE
SCHOOL ELECTRNCS
BH
SCHL HOUSWARES
BL
SCHL LUNCH KITS
BM
BOOKS AND MAPS
BP
SCHOOL PLASTICS
BS
BACK TO SCHOOL
BT
SCHOOL APPAREL
BV
SCH HOME ENTERTN
BW
SCHOOL WATCHES
CD
CONTROLLED DRUG
CN
CANNING
CS
CHECKSTAND
DF
FALL DINNERWARE
DJ
JAN DINNERWARE
DM
SCHOOL DORM
DP
DECEMBER PILLOWS
DS
SPRG DINNERWARE
E3
E3 PO'S REGULAR
EC
EASTER CANDY
EN
END CAP
EP
ELECTRONICS PROM
ES
EASTER NOVELTIES
ET
EASTER TOYS
FL
F/W SHOES
GC
GDN CHEM/FERTLR
GD
GARDEN DECOR
GL
LAWN/GARDEN
GM
GROSS MARGIN
GP
GNC PROF PLNR
GS
GARDEN SEASONAL
GT
GARDEN TOOLS
GX
GARDEN COMPOUND
H1
HARVEST
H2
HARVEST DOMEST
H3
HARVEST DSD CDL
HB
HALWN BSC CANDY
HC
HALLOWEEN CANDY
HD
HALLOWEEN DSD
HF
HALL FLASHLITE
HL
HALL C-LITE
HP
HALLOWEEN PP
HS
HALLOWEEN SUND
HT
HALLOWEEN TOYS
HW
HOUSEWARES
JA
JANUARY APPAREL
JD
JANUARY DOMESTS
JH
JANUARY HSEWARES
JP
JAN PILLOWS
JT
JANUARY TOTES
LG
LIVE GOODS
MG
MARDI GRAS
MZ
MILLER ZELL SIGNS
NW
NEW ITEM
OH
JAN/FEB HOM OFC
P1
JANUARY PROF PLNR
P2
FEBRUARY PRF PLNR
P3
MARCH PROF PLNR
P4
APRIL PROF PLNR
P5
MAY PROF PLNR
P6
JUNE PROF PLNR
P7
JULY PROF PLNR
P8
AUGUST PROF PLNR
P9
SEPTEMBER PRF PLR
PB
B-E PLANOGRAMS
PD
DECEMBER PRF PLNR
PG
PLANOGRAM
PH
HSWR-PLASTICS
PN
NOVEMBER PRF PLNR
PO
OCTOBER PROF PLNR
PR
PROMOTION
Q1
1ST QTR TABLE PPK
Q2
2ND QTR TABLE PPK
Q3
3ND QTR TABLE PPK
Q4
4TH QTR TABLE PPK
RE
ELECTRONIC REOR
RH
HAIR REORDER IMP
RT
TOY REORDER IMP
S1
GRADUATION PLUSH
SA
SUMMER APPLIANCE
SB
SPRINGBRIDGE
SC
SPRBRDGE CANDLS
SD
SUMMER DINRWARE
SE
SUMMR ELECTRNCS
SG
SUNGLASSES
SJ
SUMMER APPAREL
SM
SUMR CANDLES MM
SO
STORE OPENING
SR
SEASONAL
SW
SWING ARM (SAM)
T1
TIER ONE
TT
TAX TIME OFFICE
VB
VALTN BALLOONS
VC
VALENTINE CANDY
VG
VALTN GIFTBAGS
VL
VAL STATIONARY
VM
VALTN CARDS-MM
VP
VALENTINE POPCN
VS
VALENTINE SUNDR
VT
VALENTINE TOYS
W1
COUGH & COLD
WA
WINTER AUTO
WB
WINTER BUY (RX)
WG
HATS & GLOVES
WH
WINTER HEATERS
WI
SNOW & ICE
WJ
WINTER APPAREL
WS
WINTER GNL MDSE
WW
WINTER BLANKETS
ZZ
BASIC REPLENISHMENT
REF-03
352
Description
Required
String (AN)
Min 1Max 5

A free-form description to clarify the related data elements and their content

Usage notes

Rite Aid assigned EDI Trading Partner (5 digit vendor number).

PER
0600
Heading > PER

Administrative Communications Contact

RequiredMax use 3

To identify a person or office to whom administrative communications should be directed

Usage notes

PERODCUCCARESE, JOSEPHTE717 761-2633~

If any problems are encountered with pricing or item maintenance, please call the phone number listed in the PER04 and ask for the buyer in PER02.

Example
PER-01
366
Contact Function Code
Required
Identifier (ID)

Code identifying the major duty or responsibility of the person or group named

OD
Order Department
Required
String (AN)
Min 1Max 60

Free-form name

PER-03
365
Communication Number Qualifier
Required
Identifier (ID)

Code identifying the type of communication number

TE
Telephone
PER-04
364
Communication Number
Required
String (AN)
Min 1Max 256

Complete communications number including country or area code when applicable

FOB
0800
Heading > FOB

F.O.B. Related Instructions

RequiredMax use >1

To specify transportation instructions relating to shipment

Usage notes

FOBPPOR~
FOBPPOR*Prepaid~

Rite Aid EDI Purchase Orders will identify in the 'FOB' segment of FOB01 Shipment Method of Payment of 'PB' =Customer Pickup/Backhaul or Rite Aid controlled freight; and in the TD5 segment, TD504 "H"=Customer Pickup.

Example
FOB-01
146
Shipment Method of Payment
Required
Identifier (ID)

Code identifying payment terms for transportation charges

  • FOB01 indicates which party will pay the carrier.
Usage notes

Any valid code per X12 Standards may be sent. Common Codes Used Are Below:

CC
Collect
PB
Customer Pickup/Backhaul
PC
Prepaid but Charged to Customer
PP
Prepaid (by Seller)
FOB-02
309
Location Qualifier
Required
Identifier (ID)

Code identifying type of location

  • FOB02 is the code specifying transportation responsibility location.
OR
Origin (Shipping Point)
FOB-03
352
Description
Optional
String (AN)
Min 1Max 80

A free-form description to clarify the related data elements and their content

ITD
1300
Heading > ITD

Terms of Sale/Deferred Terms of Sale

RequiredMax use >1

To specify terms of sale

Usage notes

ITD01321030~
ITD
013220091007602009100710*****GENERAL PURPOSE

Example
ITD-01
336
Terms Type Code
Required
Identifier (ID)

Code identifying type of payment terms

  • If the code in ITD01 is "04", then ITD07 or ITD09 is required and either ITD10 or ITD11 is required; if the code in ITD01 is "05", then ITD06 or ITD07 is required.
01
Basic
02
End of Month (EOM)
ITD-02
333
Terms Basis Date Code
Required
Identifier (ID)

Code identifying the beginning of the terms period

3
Invoice Date
15
Receipt of Goods
ITD-03
338
Terms Discount Percent
Optional
Decimal number (R)
Min 1Max 6

Terms discount percentage, expressed as a percent, available to the purchaser if an invoice is paid on or before the Terms Discount Due Date

ITD-04
370
Terms Discount Due Date
Optional
Date (DT)
CCYYMMDD format

Date payment is due if discount is to be earned expressed in format CCYYMMDD where CC represents the first two digits of the calendar year

ITD-05
351
Terms Discount Days Due
Optional
Numeric (N0)
Min 1Max 3

Number of days in the terms discount period by which payment is due if terms discount is earned

ITD-06
446
Terms Net Due Date
Optional
Date (DT)
CCYYMMDD format

Date when total invoice amount becomes due expressed in format CCYYMMDD where CC represents the first two digits of the calendar year

ITD-07
386
Terms Net Days
Optional
Numeric (N0)
Min 1Max 3

Number of days until total invoice amount is due (discount not applicable)

ITD-12
352
Description
Optional
String (AN)
Min 1Max 80

A free-form description to clarify the related data elements and their content

DTM
1500
Heading > DTM

Date/Time Reference

RequiredMax use 10

To specify pertinent dates and times

Usage notes

DTM00220020821~

Element attributes when segment is used. When DTM segment is not sent, the order should be delivered ASAP.

Example
DTM-01
374
Date/Time Qualifier
Required
Identifier (ID)

Code specifying type of date or time, or both date and time

002
Delivery Requested
Required
Date (DT)
CCYYMMDD format

Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year

Usage notes

Rite Aid Purchase Order Expected Arrival Date.

TD5
2400
Heading > TD5

Carrier Details (Routing Sequence/Transit Time)

OptionalMax use >1

To specify the carrier and sequence of routing and provide transit time information

Usage notes

TD5***HDIRECT~

The TD5 specifies specify the carrier and sequence of routing and provides transit time information.

Rite Aid EDI Purchase Orders will identify in the 'FOB' segment of FOB01 Shipment Method of Payment of 'PB' =Customer Pickup/Backhaul or Rite Aid controlled freight; and in the TD5 segment, TD504 "H"=Customer Pickup.

Example
TD5-04
91
Transportation Method/Type Code
Required
Identifier (ID)

Code specifying the method or type of transportation for the shipment

H
Customer Pickup
P
Private Carrier
TD5-05
387
Routing
Optional
String (AN)
Min 1Max 35

Free-form description of the routing or requested routing for shipment, or the originating carrier's identity

N9 Loop
RequiredMax >1
N9
2950
Heading > N9 Loop > N9

Extended Reference Information

RequiredMax use 1

To transmit identifying information as specified by the Reference Identification Qualifier

Usage notes

N9L1001*PO NOTES~

Example
N9-01
128
Reference Identification Qualifier
Required
Identifier (ID)

Code qualifying the Reference Identification

L1
Letters or Notes
N9-02
127
Reference Identification
Required
String (AN)
Min 1Max 50

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

Usage notes

Note Sequence Number

N9-03
369
Free-form Description
Required
String (AN)
Min 1Max 45

Free-form descriptive text

Usage notes

PO Notes

MTX
3000
Heading > N9 Loop > MTX

Text

RequiredMax use >1

To specify textual data

Usage notes

MTXGPLFOR PREPAID LTL SHIPMENTS REFER TO VENDOR SUPPLY CHAIN GUIDE~

The MTX segment will be sent on all POs. This segment may repeat up to 30 times.

PO Terms and Conditions: The Rite Aid EDI Purchase Order Terms and
Conditions are contained in the Supplier Compliance Guide the complete details are not transmitted electronically. However, a note is transmitted in the message segment with each EDI Purchase Order referencing the guidelines. These terms and conditions shall be deemed part of and incorporated in each Rite Aid EDI Purchase Order. Refer to www.RiteAid.com then select Our Company, click on Supplier Portal.

Example
MTX-01
363
Note Reference Code
Required
Identifier (ID)

Code identifying the functional area or purpose for which the note applies

GPL
General Policy
MTX-02
1551
Textual Data
Required
String (AN)
Min 1Max 4096

To transmit large volumes of message text

Usage notes

Rite Aid Notes pertaining to the Purchase Order.

N9 Loop end
N1 Ship To
RequiredMax 1
Variants (all may be used)
Vendor
N1
3100
Heading > Ship To > N1

Party Identification

RequiredMax use 1

To identify a party by type of organization, name, and code

Usage notes

N1STHARCO INC/DBA: TUSCALOOSA DISTRIBUTION CENTER90145788920035~

A complete listing of ship to locations can be found in http://www.riteaidediservices.com/distribution-centers/

Example
N1-01
98
Entity Identifier Code
Required
Identifier (ID)

Code identifying an organizational entity, a physical location, property or an individual

ST
Ship To
Required
String (AN)
Min 1Max 60

Free-form name

Usage notes

Rite Aid DC Name

N1-03
66
Identification Code Qualifier
Required
Identifier (ID)

Code designating the system/method of code structure used for Identification Code (67)

9
D-U-N-S+4, D-U-N-S Number with Four Character Suffix
N1-04
67
Identification Code
Required
String (AN)
Min 2Max 80

Code identifying a party or other code

  • This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
Usage notes

Rite Aid Duns+4 Number, plus the DEA Numbers, Refer to
http://www.riteaidediservices.com/distribution-centers/ for Rite Aid EDI
DC Listing with DUNS + 4 / DEA Numbers

N3
3300
Heading > Ship To > N3

Party Location

RequiredMax use 2

To specify the location of the named party

Usage notes

N3*3931 RICE MINE ROAD, N.E.~

Example
N3-01
166
Address Information
Required
String (AN)
Min 1Max 55

Address information

Usage notes

Rite Aid DC Address

N4
3400
Heading > Ship To > N4

Geographic Location

RequiredMax use >1

To specify the geographic place of the named party

Usage notes

N4TUSCALOOSAAL*35406~

Example
N4-01
19
City Name
Required
String (AN)
Min 2Max 30

Free-form text for city name

  • A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
Usage notes

Rite Aid DC City

N4-02
156
State or Province Code
Required
Identifier (ID)
Min 2Max 2

Code (Standard State/Province) as defined by appropriate government agency

  • N402 is required only if city name (N401) is in the U.S. or Canada.
Usage notes

Rite Aid DC State

N4-03
116
Postal Code
Required
Identifier (ID)
Min 3Max 15

Code defining international postal zone code excluding punctuation and blanks (zip code for United States)

Usage notes

Rite Aid DC Zip Code

N1 Ship To end
N1 Vendor
RequiredMax 1
Variants (all may be used)
Ship To
N1
3100
Heading > Vendor > N1

Party Identification

RequiredMax use 1

To identify a party by type of organization, name, and code

Usage notes

N1VNA&M CLEANING PRODUCTS9234115~

The N104 is Rite Aid's internal vendor number for your company. When calling Rite Aid, this number should be provided as a reference number.

Example
N1-01
98
Entity Identifier Code
Required
Identifier (ID)

Code identifying an organizational entity, a physical location, property or an individual

VN
Vendor
Required
String (AN)
Min 1Max 60

Free-form name

Usage notes

Vendor Name

N1-03
66
Identification Code Qualifier
Required
Identifier (ID)

Code designating the system/method of code structure used for Identification Code (67)

92
Assigned by Buyer or Buyer's Agent
N1-04
67
Identification Code
Required
String (AN)
Min 2Max 80

Code identifying a party or other code

  • This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
Usage notes

Rite Aid assigned Vendor Number

N1 Vendor end
Heading end

Detail

PO1 Loop
RequiredMax >1
PO1
0100
Detail > PO1 Loop > PO1

Baseline Item Data

RequiredMax use 1

To specify basic and most frequently used line item data

  • PO102 is required.
Usage notes

PO1*14CA24CAUI08123819853IN0339466~
The Rite Aid Item Number will always have the 'IN' qualifier.

If "Eaches" or "Pieces" are required instead of Case, contact the EDI help desk at (717) 731-3815 or email edi@riteaid.com

If any additional line item corrections are needed, a request can be made by contacting your Category Manager. IF PO COST DIFFERS FROM INVOICE COST, CONTACT THE CATEGORY MANAGER PRIOR TO
SHIPPING/INVOICING for resolution.

The GTIN will be supported in the 5010 850. These codes below will be sent with the VN qualifier. No changes will be made to support the "UK" qualifier to transport the GTIN qualifier at this time.

EAN-UCC 14 GTIN (1-2-5-5-1)
UPC UCC 12 (1-5-5-1)
EAN-UCC 13 GTIN (2-5-5-1)
EAN-UCC 8 GTIN
NDC (10-14 digits)

Example
PO1-02
380
Quantity
Required
Decimal number (R)
Min 1Max 15

Numeric value of quantity

  • PO102 is quantity ordered.
PO1-03
355
Unit or Basis for Measurement Code
Required
Identifier (ID)

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

CA
Case
PO1-04
212
Unit Price
Required
Decimal number (R)
Min 1Max 15

Price per unit of product, service, commodity, etc.

PO1-05
639
Basis of Unit Price Code
Required
Identifier (ID)

Code identifying the type of unit price for an item

CA
Catalog
PO1-06
235
Product/Service ID Qualifier
Required
Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

  • PO106 through PO125 provide for ten different product/service IDs per each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.
Usage notes

GTIN (14 Digits) and NDC (10 - 14 digits) will be sent with qualifier "VN".

UA
U.P.C./EAN Case Code (2-5-5)
UI
U.P.C. Consumer Package Code (1-5-5)
VN
Vendor's (Seller's) Item Number
PO1-07
234
Product/Service ID
Required
String (AN)
Min 1Max 48

Identifying number for a product or service

Usage notes

Item Number as qualified in PO106

PO1-08
235
Product/Service ID Qualifier
Required
Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

IN
Buyer's Item Number
PO1-09
234
Product/Service ID
Required
String (AN)
Min 1Max 48

Identifying number for a product or service

Usage notes

Rite Aid Item Number

PID Loop
RequiredMax >1
PID
0500
Detail > PO1 Loop > PID Loop > PID

Product/Item Description

RequiredMax use 1

To describe a product or process in coded or free-form format

Usage notes

PIDF***GREASED LIGHTNING 32OZ~

If any PID corrections are needed, a request can be made to the buyer listed in the PER segment.

Example
PID-01
349
Item Description Type
Required
Identifier (ID)

Code indicating the format of a description

  • If PID01 equals "F", then PID05 is used. If PID01 equals "S", then PID04 is used. If PID01 equals "X", then both PID04 and PID05 are used.
F
Free-form
PID-05
352
Description
Required
String (AN)
Min 1Max 80

A free-form description to clarify the related data elements and their content

Usage notes

Product Description

PID Loop end
PO4
0900
Detail > PO1 Loop > PO4

Item Physical Details

RequiredMax use >1

To specify the physical qualities, packaging, weights, and dimensions relating to the item

Usage notes

PO412*G16*LB2*CF*****12~

If any PO4 corrections are needed, a request can be made to the buyer listed in the PER segment.

Example
Required
Numeric (N0)
Min 1Max 6

The number of inner containers, or number of eaches if there are no inner containers, per outer container

PO4-05
187
Weight Qualifier
Required
Identifier (ID)

Code defining the type of weight

G
Gross Weight
PO4-06
384
Gross Weight per Pack
Required
Decimal number (R)
Min 1Max 9

Numeric value of gross weight per pack

PO4-07
355
Unit or Basis for Measurement Code
Required
Identifier (ID)

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

LB
Pound
PO4-08
385
Gross Volume per Pack
Required
Decimal number (R)
Min 1Max 9

Numeric value of gross volume per pack

PO4-09
355
Unit or Basis for Measurement Code
Required
Identifier (ID)

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

CF
Cubic Feet
PO4-14
810
Inner Pack
Required
Numeric (N0)
Min 1Max 6

The number of eaches per inner container

SAC Loop
OptionalMax >1
SAC
1300
Detail > PO1 Loop > SAC Loop > SAC

Service, Promotion, Allowance, or Charge Information

RequiredMax use 1

To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge

Usage notes

SACAA4002.28*020155232OFF_INVOICE_ALLOWANCE~

Example
SAC-01
248
Allowance or Charge Indicator
Required
Identifier (ID)

Code which indicates an allowance or charge for the service specified

  • If SAC01 is "A" or "C", then at least one of SAC05, SAC07, or SAC08 is required.
A
Allowance
SAC-02
1300
Service, Promotion, Allowance, or Charge Code
Required
Identifier (ID)

Code identifying the service, promotion, allowance, or charge

A260
Advertising Allowance
A400
Allowance Non-performance
C320
Display Allowance
SAC-05
610
Amount
Required
Numeric (N2)
Min 1Max 15

Monetary amount

  • SAC05 is the total amount for the service, promotion, allowance, or charge.
  • If SAC05 is present with SAC07 or SAC08, then SAC05 takes precedence.
SAC-12
331
Allowance or Charge Method of Handling Code
Required
Identifier (ID)

Code indicating method of handling for an allowance or charge

01
Bill Back
02
Off Invoice
SAC-13
127
Reference Identification
Required
String (AN)
Min 1Max 50

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

  • SAC13 is used in conjunction with SAC02 or SAC04 to provide a specific reference number as identified by the code used.
Usage notes

Allowance Contract Number

SAC-15
352
Description
Required
String (AN)
Min 1Max 80

A free-form description to clarify the related data elements and their content

Usage notes

Description of Allowance Type
A260 ADVERTISING ALLOWANCE
C320 DISPLAY ALLOWANCE
A400 OFF INVOICE ALLOWANCE

SAC Loop end
PO1 Loop end
Detail end

Summary

CTT Loop
RequiredMax >1
CTT
0100
Summary > CTT Loop > CTT

Transaction Totals

RequiredMax use 1

To transmit a hash total for a specific element in the transaction set

  • The number of line items (CTT01) is the accumulation of the number of PO1 segments. If used, hash total (CTT02) is the sum of the value of quantities ordered (PO102) for each PO1 segment.
Usage notes

CTT*1~

Example
CTT-01
354
Number of Line Items
Required
Numeric (N0)
Min 1Max 6

Total number of line items in the transaction set

AMT
0200
Summary > CTT Loop > AMT

Monetary Amount Information

RequiredMax use 1

To indicate the total monetary amount

  • If AMT is used in the summary area, then AMT01 will = TT and AMT02 will indicate total transaction amount as calculated by the sender.
Usage notes

AMTTT336~

Example
AMT-01
522
Amount Qualifier Code
Required
Identifier (ID)

Code to qualify amount

TT
Total Transaction Amount
AMT-02
782
Monetary Amount
Required
Decimal number (R)
Min 1Max 15

Monetary amount

CTT Loop end
SE
0300
Summary > SE

Transaction Set Trailer

RequiredMax use 1

To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

Example
SE-01
96
Number of Included Segments
Required
Numeric (N0)
Min 1Max 10

Total number of segments included in a transaction set including ST and SE segments

SE-02
329
Transaction Set Control Number
Required
Numeric (N)
Min 4Max 9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

Summary end

Functional Group Trailer

RequiredMax use 1

To indicate the end of a functional group and to provide control information

Example
GE-01
97
Number of Transaction Sets Included
Required
Numeric (N0)
Min 1Max 6

Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element

GE-02
28
Group Control Number
Required
Numeric (N0)
Min 1Max 9

Assigned number originated and maintained by the sender

Interchange Control Trailer

RequiredMax use 1

To define the end of an interchange of zero or more functional groups and interchange-related control segments

Example
IEA-01
I16
Number of Included Functional Groups
Required
Numeric (N0)
Min 1Max 5

A count of the number of functional groups included in an interchange

IEA-02
I12
Interchange Control Number
Required
Numeric (N0)
Min 9Max 9

A control number assigned by the interchange sender

EDI Samples

Sample

ISA*00* *00* *ZZ*SENDER *ZZ*RECEIVER *231120*0431*^*00501*000000001*0*T*>~
GS*PO*SENDERGS*RECEIVERGS*20231120*043116*000000001*X*005010~
ST*850*000000001~
BEG*00*SA*1234567**20150921~
REF*ZZ*NW*12345~
PER*OD*CUCCARESE, JOSEPH*TE*717 761-2633~
FOB*PP*OR~
ITD*01*3*2**10**30~
DTM*002*20150930~
TD5****P~
N9*L1*001*PO NOTES~
MTX*GPL*FOR PREPAID LTL SHIPMENSTS USE: OVERNITE, ABF, VIKING.~
MTX*GPL*DLVY CHRGS ASSOC'D WITH PREPAID SHIPMENTS ARE WITHHELD FROM
INVOICE.~
MTX*GPL*CONTACT RITE AID TRAFFIC DEPARTMENT FOR ROUTING ONCOLLECT
SHIPMENTS.~
MTX*GPL*CARRIER MUST CALL FOR APPOINTMENT IF SHIPMENT IS OVER 200
CASES.~
MTX*GPL*THE DRIVER IS RESPONSIBLE FOR UNLOADING!!~
MTX*GPL*REFER TO OUR ANNUAL LETTER THAT COVERS INSURANCE REQ & OTHER
TERMS.~
MTX*GPL*EOM INV 'S DATED AFTER THE 24TH ARE CONSIDERED THE 1ST OF NEXT
MONTH.~
MTX*GPL*ALL PAYMENTS UNCONDITIONALLY GUARANTEED BY RITE AID
CORPORATION.~
MTX*GPL*COMPLIANCE IS EXPECTED TO THE RITE AID VENDOR SUPPLY CHAIN
GUIDE.~
N1*VN*A&M CLEANING PRODUCTS*92*12345~
N1*ST* TUSCALOOSA DISTIBUTION CENTER*9*0145788920035~
N3*3931 RICE MINE ROAD, N.E.~
N4*TUSCALOOSA*AL*35406~
PO1**14*CA*24*CA*UI*08123819853*IN*0339466~
PID*F****GREASED LIGHTNING 32OZ~
PO4*12****G*16*LB*2*CF*****12~
CTT*1~
AMT*TT*336~
SE*28*000000001~
GE*1*000000001~
IEA*1*000000001~

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