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Ship Notice/Manifest

X12 856 Ship Notice/Manifest

X12 Release 5010

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Delimiters

~ Segment
* Element
> Component
^ Repetition

EDI samples

None included

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Overview

Interchange Control Header

Functional Group Header

Transaction Set Header

Beginning Segment for Ship Notice

Date/Time Reference

HL Loop Shipment

Hierarchical Level

Carrier Details (Quantity and Weight)

Carrier Details (Routing Sequence/Transit Time)

Reference Information

Date/Time Reference

Party Identification

Geographic Location

N1 Loop Ship To

Party Identification

Geographic Location

Hierarchical Level

Purchase Order Reference

Hierarchical Level

Marks and Numbers Information

Hierarchical Level

Item Identification

Item Detail (Shipment)

Product/Item Description

Transaction Totals

Transaction Set Trailer

Functional Group Trailer

Interchange Control Trailer

Interchange Control Header

RequiredMax use 1

—

Example

Authorization Information Qualifier

Required

Identifier (ID)

—

00: No Authorization Information Present (No Meaningful Information in I02)

Authorization Information

Required

String (AN)

Min 10Max 10

—

Security Information Qualifier

Required

Identifier (ID)

—

00: No Security Information Present (No Meaningful Information in I04)

Security Information

Required

String (AN)

Min 10Max 10

—

Interchange ID Qualifier

Required

Identifier (ID)

—

01: Duns (Dun & Bradstreet)
12: Phone (Telephone Companies)
ZZ: Mutually Defined

Interchange Sender ID

Required

String (AN)

Min 15Max 15

—

Interchange ID Qualifier

Required

Identifier (ID)

—

01: Duns (Dun & Bradstreet)

Interchange Receiver ID

Required

String (AN)

Min 15Max 15

—

Interchange Date

Required

Date (DT)

YYMMDD format

—

Interchange Time

Required

Time (TM)

HHMM format

—

Repetition Separator

Required

String (AN)

Min 1Max 1

—

^: Repetition Separator

Interchange Control Version Number

Required

Identifier (ID)

—

00501: Standards Approved for Publication by ASC X12 Procedures Review Board through October 2003

Interchange Control Number

Required

Numeric (N0)

Min 9Max 9

—

Acknowledgment Requested

Required

Identifier (ID)

—

0: No Interchange Acknowledgment Requested

Interchange Usage Indicator

Required

Identifier (ID)

Min 1Max 1

—

I: Information
P: Production Data
T: Test Data

Component Element Separator

Required

String (AN)

Min 1Max 1

—

>: Component Element Separator

Functional Group Header

RequiredMax use 1

—

Example

Functional Identifier Code

Required

Identifier (ID)

—

SH: Ship Notice/Manifest (856)

Application Sender's Code

Required

String (AN)

Min 2Max 15

—

Application Receiver's Code

Required

String (AN)

Min 2Max 15

—

Date

Required

Date (DT)

CCYYMMDD format

—

Time

Required

Time (TM)

HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

—

Group Control Number

Required

Numeric (N0)

Min 1Max 9

—

Responsible Agency Code

Required

Identifier (ID)

Min 1Max 2

—

T: Transportation Data Coordinating Committee (TDCC)
X: Accredited Standards Committee X12

Version / Release / Industry Identifier Code

Required

String (AN)

—

005010: Standards Approved for Publication by ASC X12 Procedures Review Board through October 2003

Heading

0100

Heading > ST

Transaction Set Header

RequiredMax use 1

—

Example

Transaction Set Identifier Code

Required

Identifier (ID)

—

856: Ship Notice/Manifest

Transaction Set Control Number

Required

String (AN)

Min 4Max 9

—

0200

Heading > BSN

Beginning Segment for Ship Notice

RequiredMax use 1

—

Example

Transaction Set Purpose Code

Required

Identifier (ID)

Min 2Max 2

—

Shipment Identification

Required

String (AN)

Min 2Max 30

—

Date

Required

Date (DT)

CCYYMMDD format

—

Time

Required

Time (TM)

HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

—

Hierarchical Structure Code

Required

Identifier (ID)

—

0001: Shipment, Order, Packaging, Item

0400

Heading > DTM

Date/Time Reference

OptionalMax use 2

—

Example

Date/Time Qualifier

Required

Identifier (ID)

—

011: Shipped
017: Estimated Delivery

Date

Required

Date (DT)

CCYYMMDD format

—

Time

Optional

Time (TM)

HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

—

Heading end

Detail

HL Loop Shipment

RequiredMax >1

0100

Detail > HL Loop Shipment > HL

Hierarchical Level

RequiredMax use 1

—

Example

Hierarchical ID Number

Required

String (AN)

Min 1Max 12

—

Hierarchical Level Code

Required

Identifier (ID)

—

S: Shipment

Hierarchical Child Code

Optional

Identifier (ID)

—

1: Additional Subordinate HL Data Segment in This Hierarchical Structure.

1100

Detail > HL Loop Shipment > TD1

Carrier Details (Quantity and Weight)

OptionalMax use 20

—

Example

If Commodity Code Qualifier (TD1-03) is present, then Commodity Code (TD1-04) is required

If Weight Qualifier (TD1-06) is present, then Weight (TD1-07) is required

If either Weight (TD1-07) or Unit or Basis for Measurement Code (TD1-08) is present, then the other is required

Packaging Code

Required

String (AN)

—

Part 1/1

CTN: Carton
PLT: Pallet

Lading Quantity

Required

Numeric (N0)

Min 1Max 7

—

Commodity Code Qualifier

Optional

Identifier (ID)

Min 1Max 1

—

Commodity Code

Optional

String (AN)

Min 1Max 30

—

Lading Description

Optional

String (AN)

Min 1Max 50

—

Weight Qualifier

Optional

Identifier (ID)

Min 1Max 2

—

Weight

Optional

Decimal number (R)

Min 1Max 10

—

Unit or Basis for Measurement Code

Optional

Identifier (ID)

Min 2Max 2

—

1200

Detail > HL Loop Shipment > TD5

Carrier Details (Routing Sequence/Transit Time)

RequiredMax use 12

—

Example

If Identification Code Qualifier (TD5-02) is present, then at least one of Identification Code (TD5-03) or Routing (TD5-05) is required

At least one of Identification Code (TD5-03) or Routing (TD5-05) is required

Routing Sequence Code

Optional

Identifier (ID)

Min 1Max 2

—

Identification Code Qualifier

Optional

Identifier (ID)

Min 1Max 2

—

Identification Code

Optional

String (AN)

Min 2Max 80

—

Transportation Method/Type Code

Optional

Identifier (ID)

Min 1Max 2

—

Routing

Optional

String (AN)

Min 1Max 35

—

Shipment/Order Status Code

Optional

Identifier (ID)

Min 2Max 2

—

1500

Detail > HL Loop Shipment > REF

Reference Information

OptionalMax use 3

—

Example

Reference Identification Qualifier

Required

Identifier (ID)

—

2I: Tracking Number
BM: Bill of Lading Number
CN: Carrier's Reference Number (PRO/Invoice)
PK: Packing List Number

Reference Identification

Optional

String (AN)

Min 1Max 50

—

2000

Detail > HL Loop Shipment > DTM

Date/Time Reference

RequiredMax use 10

—

Example

Date/Time Qualifier

Required

Identifier (ID)

—

011: Shipped
017: Estimated Delivery

Date

Required

Date (DT)

CCYYMMDD format

—

Time

Optional

Time (TM)

HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

—

N1 Loop

OptionalMax >1

Variants (all may be used)

N1 Loop Ship To

2200

Detail > HL Loop Shipment > N1 Loop > N1

Party Identification

RequiredMax use 1

—

Example

At least one of Name (N1-02) or Identification Code Qualifier (N1-03) is required

Entity Identifier Code

Required

Identifier (ID)

—

SE: Selling Party
SF: Ship From

Name

Optional

String (AN)

Min 1Max 60

—

Identification Code Qualifier

Optional

Identifier (ID)

Min 1Max 2

—

Identification Code

Optional

String (AN)

Min 2Max 80

—

2400

Detail > HL Loop Shipment > N1 Loop > N3

Party Location

RequiredMax use 2

—

Example

Address Information

Required

String (AN)

Min 1Max 55

—

Address Information

Optional

String (AN)

Min 1Max 55

—

2500

Detail > HL Loop Shipment > N1 Loop > N4

Geographic Location

RequiredMax use 1

—

Example

City Name

Optional

String (AN)

Min 2Max 30

—

State or Province Code

Optional

Identifier (ID)

Min 2Max 2

—

Postal Code

Optional

Identifier (ID)

Min 3Max 15

—

Country Code

Optional

Identifier (ID)

Min 2Max 3

—

N1 Loop end

N1 Loop Ship To

RequiredMax >1

Variants (all may be used)

2200

Detail > HL Loop Shipment > N1 Loop Ship To > N1

Party Identification

RequiredMax use 1

—

Example

At least one of Name (N1-02) or Identification Code Qualifier (N1-03) is required

If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required

Entity Identifier Code

Required

Identifier (ID)

—

ST: Ship To

Name

Optional

String (AN)

Min 1Max 60

—

Identification Code Qualifier

Optional

Identifier (ID)

Min 1Max 2

—

Identification Code

Optional

String (AN)

Min 2Max 80

—

2400

Detail > HL Loop Shipment > N1 Loop Ship To > N3

Party Location

RequiredMax use 2

—

Example

Address Information

Required

String (AN)

Min 1Max 55

—

Address Information

Optional

String (AN)

Min 1Max 55

—

2500

Detail > HL Loop Shipment > N1 Loop Ship To > N4

Geographic Location

RequiredMax use 1

—

Example

City Name

Optional

String (AN)

Min 2Max 30

—

State or Province Code

Optional

Identifier (ID)

Min 2Max 2

—

Postal Code

Optional

Identifier (ID)

Min 3Max 15

—

Country Code

Optional

Identifier (ID)

Min 2Max 3

—

N1 Loop Ship To end

HL Loop Order

RequiredMax >1

0100

Detail > HL Loop Shipment > HL Loop Order > HL

Hierarchical Level

RequiredMax use 1

—

Example

Hierarchical ID Number

Required

String (AN)

Min 1Max 12

—

Hierarchical Parent ID Number

Required

String (AN)

Min 1Max 12

—

Hierarchical Level Code

Required

Identifier (ID)

—

O: Order

Hierarchical Child Code

Optional

Identifier (ID)

—

1: Additional Subordinate HL Data Segment in This Hierarchical Structure.

0500

Detail > HL Loop Shipment > HL Loop Order > PRF

Purchase Order Reference

RequiredMax use 1

—

Example

Purchase Order Number

Required

String (AN)

Min 1Max 22

—

Release Number

Optional

String (AN)

Min 1Max 30

—

Change Order Sequence Number

Optional

String (AN)

Min 1Max 8

—

Date

Optional

Date (DT)

CCYYMMDD format

—

Assigned Identification

Optional

String (AN)

Min 1Max 20

—

HL Loop Part

RequiredMax >1

0100

Detail > HL Loop Shipment > HL Loop Order > HL Loop Part > HL

Hierarchical Level

RequiredMax use 1

—

Example

Hierarchical ID Number

Required

String (AN)

Min 1Max 12

—

Hierarchical Parent ID Number

Required

String (AN)

Min 1Max 12

—

Hierarchical Level Code

Required

Identifier (ID)

—

P: Pack

Hierarchical Child Code

Optional

Identifier (ID)

—

1: Additional Subordinate HL Data Segment in This Hierarchical Structure.

1900

Detail > HL Loop Shipment > HL Loop Order > HL Loop Part > MAN

Marks and Numbers Information

RequiredMax use >1

—

Example

Marks and Numbers Qualifier

Required

Identifier (ID)

—

CP: Carrier-Assigned Package ID Number
GM: EAN.UCC Serial Shipping Container Code (SSCC) and Application Identifier

Marks and Numbers

Required

String (AN)

Min 1Max 48

—

HL Loop Item

RequiredMax >1

0100

Detail > HL Loop Shipment > HL Loop Order > HL Loop Part > HL Loop Item > HL

Hierarchical Level

RequiredMax use 1

—

Example

Hierarchical ID Number

Required

String (AN)

Min 1Max 12

—

Hierarchical Parent ID Number

Required

String (AN)

Min 1Max 12

—

Hierarchical Level Code

Required

Identifier (ID)

—

I: Item

Hierarchical Child Code

Optional

Identifier (ID)

—

0: No Subordinate HL Segment in This Hierarchical Structure.

0200

Detail > HL Loop Shipment > HL Loop Order > HL Loop Part > HL Loop Item > LIN

Item Identification

RequiredMax use 1

—

Example

If either Product/Service ID Qualifier (LIN-04) or Product/Service ID (LIN-05) is present, then the other is required

Assigned Identification

Optional

String (AN)

Min 1Max 20

—

Product/Service ID Qualifier

Required

Identifier (ID)

—

VC: Vendor's (Seller's) Catalog Number

Product/Service ID

Required

String (AN)

Min 1Max 48

—

Product/Service ID Qualifier

Optional

Identifier (ID)

—

SK: Stock Keeping Unit (SKU)

Product/Service ID

Optional

String (AN)

Min 1Max 48

—

0300

Detail > HL Loop Shipment > HL Loop Order > HL Loop Part > HL Loop Item > SN1

Item Detail (Shipment)

RequiredMax use 1

—

Example

If either Quantity (SN1-05) or Unit or Basis for Measurement Code (SN1-06) is present, then the other is required

Assigned Identification

Optional

String (AN)

Min 1Max 20

—

Number of Units Shipped

Required

Decimal number (R)

Min 1Max 10

—

Unit or Basis for Measurement Code

Required

Identifier (ID)

—

EA: Each

Quantity Shipped to Date

Optional

Decimal number (R)

Min 1Max 15

—

Quantity

Optional

Decimal number (R)

Min 1Max 15

—

Unit or Basis for Measurement Code

Optional

Identifier (ID)

Min 2Max 2

—

Returnable Container Load Make-Up Code

Optional

Identifier (ID)

Min 1Max 2

—

Line Item Status Code

Optional

Identifier (ID)

Min 2Max 2

—

0700

Detail > HL Loop Shipment > HL Loop Order > HL Loop Part > HL Loop Item > PID

Product/Item Description

OptionalMax use 200

—

Example

Item Description Type

Required

Identifier (ID)

—

F: Free-form

Description

Required

String (AN)

Min 1Max 80

—

HL Loop Item end

HL Loop Part end

HL Loop Order end

HL Loop Shipment end

Detail end

Summary

0100

Summary > CTT

Transaction Totals

OptionalMax use 1

—

Example

Number of Line Items

Required

Numeric (N0)

Min 1Max 6

—

Hash Total

Optional

Decimal number (R)

Min 1Max 10

—

0200

Summary > SE

Transaction Set Trailer

RequiredMax use 1

—

Example

Number of Included Segments

Required

Numeric (N0)

Min 1Max 10

—

Transaction Set Control Number

Required

String (AN)

Min 4Max 9

—

Summary end

Functional Group Trailer

RequiredMax use 1

—

Example

Number of Transaction Sets Included

Required

Numeric (N0)

Min 1Max 6

—

Group Control Number

Required

Numeric (N0)

Min 1Max 9

—

Interchange Control Trailer

RequiredMax use 1

—

Example

Number of Included Functional Groups

Required

Numeric (N0)

Min 1Max 5

—

Interchange Control Number

Required

Numeric (N0)

Min 9Max 9

—

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