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Purchase Order Acknowledgment

X12 855 Purchase Order Acknowledgment

X12 Release 5010

Back to RealTruck.com

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Delimiters

~ Segment
* Element
> Component
^ Repetition

EDI samples

None included

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Overview

Interchange Control Header

Functional Group Header

Transaction Set Header

Beginning Segment for Purchase Order Acknowledgment

Carrier Details (Routing Sequence/Transit Time)

N1 Loop - Selling Party

Party Identification

Geographic Location

N1 Loop - Ship To

Party Identification

Additional Name Information

Geographic Location

N1 Loop - Vendor

Party Identification

Additional Name Information

Geographic Location

Baseline Item Data

Product/Item Description

Line Item Acknowledgment

Transaction Totals

Transaction Set Trailer

Functional Group Trailer

Interchange Control Trailer

Interchange Control Header

RequiredMax use 1

—

Example

Authorization Information Qualifier

Required

Identifier (ID)

—

00: No Authorization Information Present (No Meaningful Information in I02)

Authorization Information

Required

String (AN)

Min 10Max 10

—

Security Information Qualifier

Required

Identifier (ID)

—

00: No Security Information Present (No Meaningful Information in I04)

Security Information

Required

String (AN)

Min 10Max 10

—

Interchange ID Qualifier

Required

Identifier (ID)

—

01: Duns (Dun & Bradstreet)
12: Phone (Telephone Companies)
ZZ: Mutually Defined

Interchange Sender ID

Required

String (AN)

Min 15Max 15

—

Interchange ID Qualifier

Required

Identifier (ID)

—

01: Duns (Dun & Bradstreet)

Interchange Receiver ID

Required

String (AN)

Min 15Max 15

—

Interchange Date

Required

Date (DT)

YYMMDD format

—

Interchange Time

Required

Time (TM)

HHMM format

—

Repetition Separator

Required

String (AN)

Min 1Max 1

—

^: Repetition Separator

Interchange Control Version Number

Required

Identifier (ID)

—

00501: Standards Approved for Publication by ASC X12 Procedures Review Board through October 2003

Interchange Control Number

Required

Numeric (N0)

Min 9Max 9

—

Acknowledgment Requested

Required

Identifier (ID)

—

0: No Interchange Acknowledgment Requested

Interchange Usage Indicator

Required

Identifier (ID)

Min 1Max 1

—

I: Information
P: Production Data
T: Test Data

Component Element Separator

Required

String (AN)

Min 1Max 1

—

>: Component Element Separator

Functional Group Header

RequiredMax use 1

—

Example

Functional Identifier Code

Required

Identifier (ID)

—

PR: Purchase Order Acknowledgment (855)

Application Sender's Code

Required

String (AN)

Min 2Max 15

—

Application Receiver's Code

Required

String (AN)

Min 2Max 15

—

Date

Required

Date (DT)

CCYYMMDD format

—

Time

Required

Time (TM)

HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

—

Group Control Number

Required

Numeric (N0)

Min 1Max 9

—

Responsible Agency Code

Required

Identifier (ID)

Min 1Max 2

—

T: Transportation Data Coordinating Committee (TDCC)
X: Accredited Standards Committee X12

Version / Release / Industry Identifier Code

Required

String (AN)

—

005010: Standards Approved for Publication by ASC X12 Procedures Review Board through October 2003

Heading

0100

Heading > ST

Transaction Set Header

RequiredMax use 1

—

Example

Transaction Set Identifier Code

Required

Identifier (ID)

—

855: Purchase Order Acknowledgment

Transaction Set Control Number

Required

String (AN)

Min 4Max 9

—

0200

Heading > BAK

Beginning Segment for Purchase Order Acknowledgment

RequiredMax use 1

—

Example

Transaction Set Purpose Code

Required

Identifier (ID)

—

00: Original
06: Confirmation

Acknowledgment Type

Required

Identifier (ID)

—

AC: Acknowledge - With Detail and Change
AD: Acknowledge - With Detail, No Change
AE: Acknowledge - With Exception Detail Only
AH: Acknowledge - Hold Status
AK: Acknowledge - No Detail or Change
AP: Acknowledge - Product Replenishment
AT: Accepted
RD: Reject with Detail
ZZ: Mutually Defined

Purchase Order Number

Required

String (AN)

Min 1Max 22

—

Date

Required

Date (DT)

CCYYMMDD format

—

Date

Optional

Date (DT)

CCYYMMDD format

—

2400

Heading > TD5

Carrier Details (Routing Sequence/Transit Time)

OptionalMax use 12

—

Example

Routing Sequence Code

Optional

Identifier (ID)

Min 1Max 2

—

Routing

Optional

String (AN)

Min 1Max 35

—

N1 Loop - Selling Party

OptionalMax >1

Variants (all may be used)

N1 Loop - Ship To N1 Loop - Vendor

3000

Heading > N1 Loop - Selling Party > N1

Party Identification

RequiredMax use 1

—

Example

If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required

Entity Identifier Code

Required

Identifier (ID)

—

SE: Selling Party

Name

Required

String (AN)

Min 1Max 60

—

Identification Code Qualifier

Optional

Identifier (ID)

—

92: Assigned by Buyer or Buyer's Agent

Identification Code

Optional

String (AN)

Min 2Max 80

—

3200

Heading > N1 Loop - Selling Party > N3

Party Location

OptionalMax use 2

—

Example

Address Information

Required

String (AN)

Min 1Max 55

—

Address Information

Optional

String (AN)

Min 1Max 55

—

3300

Heading > N1 Loop - Selling Party > N4

Geographic Location

OptionalMax use 1

—

Example

City Name

Optional

String (AN)

Min 2Max 30

—

State or Province Code

Optional

Identifier (ID)

Min 2Max 2

—

Postal Code

Optional

Identifier (ID)

Min 3Max 15

—

Country Code

Optional

Identifier (ID)

Min 2Max 3

—

N1 Loop - Selling Party end

N1 Loop - Ship To

OptionalMax >1

Variants (all may be used)

N1 Loop - Selling Party N1 Loop - Vendor

3000

Heading > N1 Loop - Ship To > N1

Party Identification

RequiredMax use 1

—

Example

If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required

At least one of Name (N1-02) or Identification Code Qualifier (N1-03) is required

Entity Identifier Code

Required

Identifier (ID)

—

ST: Ship To

Name

Optional

String (AN)

Min 1Max 60

—

Identification Code Qualifier

Optional

Identifier (ID)

—

92: Assigned by Buyer or Buyer's Agent
ZZ: Mutually Defined

Identification Code

Optional

String (AN)

Min 2Max 80

—

3100

Heading > N1 Loop - Ship To > N2

Additional Name Information

OptionalMax use 2

—

Example

Name

Required

String (AN)

Min 1Max 60

—

3200

Heading > N1 Loop - Ship To > N3

Party Location

OptionalMax use 2

—

Example

Address Information

Required

String (AN)

Min 1Max 55

—

Address Information

Optional

String (AN)

Min 1Max 55

—

3300

Heading > N1 Loop - Ship To > N4

Geographic Location

OptionalMax use 1

—

Example

City Name

Optional

String (AN)

Min 2Max 30

—

State or Province Code

Optional

Identifier (ID)

Min 2Max 2

—

Postal Code

Optional

Identifier (ID)

Min 3Max 15

—

Country Code

Optional

Identifier (ID)

Min 2Max 3

—

N1 Loop - Ship To end

N1 Loop - Vendor

OptionalMax >1

Variants (all may be used)

N1 Loop - Selling Party N1 Loop - Ship To

3000

Heading > N1 Loop - Vendor > N1

Party Identification

RequiredMax use 1

—

Example

If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required

Entity Identifier Code

Required

Identifier (ID)

—

VN: Vendor

Name

Required

String (AN)

Min 1Max 60

—

Identification Code Qualifier

Optional

Identifier (ID)

Min 1Max 2

—

Identification Code

Optional

String (AN)

Min 2Max 80

—

3100

Heading > N1 Loop - Vendor > N2

Additional Name Information

OptionalMax use 2

—

Example

Name

Required

String (AN)

Min 1Max 60

—

3200

Heading > N1 Loop - Vendor > N3

Party Location

OptionalMax use 2

—

Example

Address Information

Required

String (AN)

Min 1Max 55

—

Address Information

Optional

String (AN)

Min 1Max 55

—

3300

Heading > N1 Loop - Vendor > N4

Geographic Location

OptionalMax use 1

—

Example

City Name

Optional

String (AN)

Min 2Max 30

—

State or Province Code

Optional

Identifier (ID)

Min 2Max 2

—

Postal Code

Optional

Identifier (ID)

Min 3Max 15

—

Country Code

Optional

Identifier (ID)

Min 2Max 3

—

N1 Loop - Vendor end

Heading end

Detail

PO1 Loop

RequiredMax 100000

0100

Detail > PO1 Loop > PO1

Baseline Item Data

RequiredMax use 1

—

Example

If either Product/Service ID Qualifier (PO1-06) or Product/Service ID (PO1-07) is present, then the other is required

If either Product/Service ID Qualifier (PO1-08) or Product/Service ID (PO1-09) is present, then the other is required

Assigned Identification

Optional

String (AN)

Min 1Max 20

—

Quantity

Required

Decimal number (R)

Min 1Max 15

—

Unit or Basis for Measurement Code

Optional

Identifier (ID)

—

EA: Each
FT: Foot
PC: Piece
PR: Pair
UN: Unit

Unit Price

Optional

Decimal number (R)

Min 1Max 15

—

Basis of Unit Price Code

Optional

Identifier (ID)

Min 2Max 2

—

Product/Service ID Qualifier

Optional

Identifier (ID)

—

VC: Vendor's (Seller's) Catalog Number

Product/Service ID

Optional

String (AN)

Min 1Max 48

—

Product/Service ID Qualifier

Optional

Identifier (ID)

—

SK: Stock Keeping Unit (SKU)

Product/Service ID

Optional

String (AN)

Min 1Max 48

—

PID Loop

OptionalMax >1

0500

Detail > PO1 Loop > PID Loop > PID

Product/Item Description

RequiredMax use 1

—

Example

Item Description Type

Required

Identifier (ID)

—

F: Free-form

Product/Process Characteristic Code

Optional

Identifier (ID)

Min 2Max 3

—

Description

Required

String (AN)

Min 1Max 80

—

PID Loop end

ACK Loop

RequiredMax >1

2700

Detail > PO1 Loop > ACK Loop > ACK

Line Item Acknowledgment

RequiredMax use 1

—

Example

Line Item Status Code

Required

Identifier (ID)

—

IA: Item Accepted
IB: Item Backordered
IR: Item Rejected

Quantity

Optional

Decimal number (R)

Min 1Max 15

—

Unit or Basis for Measurement Code

Optional

Identifier (ID)

—

EA: Each
FT: Foot
ST: Set

Industry Code

Optional

String (AN)

Min 1Max 30

—

ACK Loop end

PO1 Loop end

Detail end

Summary

CTT Loop

OptionalMax >1

0100

Summary > CTT Loop > CTT

Transaction Totals

RequiredMax use 1

—

Example

Number of Line Items

Required

Numeric (N0)

Min 1Max 6

—

CTT Loop end

0300

Summary > SE

Transaction Set Trailer

RequiredMax use 1

—

Example

Number of Included Segments

Required

Numeric (N0)

Min 1Max 10

—

Transaction Set Control Number

Required

String (AN)

Min 4Max 9

—

Summary end

Functional Group Trailer

RequiredMax use 1

—

Example

Number of Transaction Sets Included

Required

Numeric (N0)

Min 1Max 6

—

Group Control Number

Required

Numeric (N0)

Min 1Max 9

—

Interchange Control Trailer

RequiredMax use 1

—

Example

Number of Included Functional Groups

Required

Numeric (N0)

Min 1Max 5

—

Interchange Control Number

Required

Numeric (N0)

Min 9Max 9

—

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