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Invoice

X12 810 Invoice

X12 Release 5010

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Delimiters

~ Segment
* Element
> Component
^ Repetition

EDI samples

None included

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Overview

Interchange Control Header

Functional Group Header

Transaction Set Header

Beginning Segment for Invoice

Administrative Communications Contact

N1 Loop Bill To

Party Identification

Additional Name Information

Geographic Location

N1 Loop Buying Party

Party Identification

N1 Loop Remit To

Party Identification

Additional Name Information

Geographic Location

N1 Loop Ship To

Party Identification

Additional Name Information

Geographic Location

Terms of Sale/Deferred Terms of Sale

Date/Time Reference

F.O.B. Related Instructions

Baseline Item Data (Invoice)

Product/Item Description

Total Monetary Value Summary

Carrier Details

Service, Promotion, Allowance, or Charge Information

Invoice Shipment Summary

Transaction Totals

Transaction Set Trailer

Functional Group Trailer

Interchange Control Trailer

Interchange Control Header

RequiredMax use 1

—

Example

Authorization Information Qualifier

Required

Identifier (ID)

—

00: No Authorization Information Present (No Meaningful Information in I02)

Authorization Information

Required

String (AN)

Min 10Max 10

—

Security Information Qualifier

Required

Identifier (ID)

—

00: No Security Information Present (No Meaningful Information in I04)

Security Information

Required

String (AN)

Min 10Max 10

—

Interchange ID Qualifier

Required

Identifier (ID)

—

01: Duns (Dun & Bradstreet)
12: Phone (Telephone Companies)
ZZ: Mutually Defined

Interchange Sender ID

Required

String (AN)

Min 15Max 15

—

Interchange ID Qualifier

Required

Identifier (ID)

—

01: Duns (Dun & Bradstreet)

Interchange Receiver ID

Required

String (AN)

Min 15Max 15

—

Interchange Date

Required

Date (DT)

YYMMDD format

—

Interchange Time

Required

Time (TM)

HHMM format

—

Repetition Separator

Required

String (AN)

Min 1Max 1

—

^: Repetition Separator

Interchange Control Version Number

Required

Identifier (ID)

—

00501: Standards Approved for Publication by ASC X12 Procedures Review Board through October 2003

Interchange Control Number

Required

Numeric (N0)

Min 9Max 9

—

Acknowledgment Requested

Required

Identifier (ID)

—

0: No Interchange Acknowledgment Requested

Interchange Usage Indicator

Required

Identifier (ID)

Min 1Max 1

—

I: Information
P: Production Data
T: Test Data

Component Element Separator

Required

String (AN)

Min 1Max 1

—

>: Component Element Separator

Functional Group Header

RequiredMax use 1

—

Example

Functional Identifier Code

Required

Identifier (ID)

—

IN: Invoice Information (810)

Application Sender's Code

Required

String (AN)

Min 2Max 15

—

Application Receiver's Code

Required

String (AN)

Min 2Max 15

—

Date

Required

Date (DT)

CCYYMMDD format

—

Time

Required

Time (TM)

HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

—

Group Control Number

Required

Numeric (N0)

Min 1Max 9

—

Responsible Agency Code

Required

Identifier (ID)

Min 1Max 2

—

T: Transportation Data Coordinating Committee (TDCC)
X: Accredited Standards Committee X12

Version / Release / Industry Identifier Code

Required

String (AN)

—

005010: Standards Approved for Publication by ASC X12 Procedures Review Board through October 2003

Heading

0100

Heading > ST

Transaction Set Header

RequiredMax use 1

—

Example

Transaction Set Identifier Code

Required

Identifier (ID)

—

810: Invoice

Transaction Set Control Number

Required

String (AN)

Min 4Max 9

—

0200

Heading > BIG

Beginning Segment for Invoice

RequiredMax use 1

—

Example

Date

Required

Date (DT)

CCYYMMDD format

—

Invoice Number

Required

String (AN)

Min 1Max 22

—

Date

Required

Date (DT)

CCYYMMDD format

—

Purchase Order Number

Required

String (AN)

Min 1Max 22

—

Transaction Type Code

Optional

Identifier (ID)

Min 2Max 2

—

0600

Heading > PER

Administrative Communications Contact

OptionalMax use 3

—

Example

If either Communication Number Qualifier (PER-03) or Communication Number (PER-04) is present, then the other is required

Contact Function Code

Required

Identifier (ID)

Min 2Max 2

—

Name

Optional

String (AN)

Min 1Max 60

—

Communication Number Qualifier

Optional

Identifier (ID)

Min 2Max 2

—

Communication Number

Optional

String (AN)

Min 1Max 256

—

N1 Loop Bill To

OptionalMax >1

Variants (all may be used)

N1 Loop Buying Party N1 Loop Remit To N1 Loop Ship To

0700

Heading > N1 Loop Bill To > N1

Party Identification

RequiredMax use 1

—

Example

At least one of Name (N1-02) or Identification Code Qualifier (N1-03) is required

Entity Identifier Code

Required

Identifier (ID)

—

BT: Bill-to-Party

Name

Optional

String (AN)

Min 1Max 60

—

Identification Code Qualifier

Optional

Identifier (ID)

Min 1Max 2

—

Identification Code

Optional

String (AN)

Min 2Max 80

—

0800

Heading > N1 Loop Bill To > N2

Additional Name Information

OptionalMax use 2

—

Example

Name

Required

String (AN)

Min 1Max 60

—

0900

Heading > N1 Loop Bill To > N3

Party Location

OptionalMax use 2

—

Example

Address Information

Required

String (AN)

Min 1Max 55

—

Address Information

Optional

String (AN)

Min 1Max 55

—

1000

Heading > N1 Loop Bill To > N4

Geographic Location

OptionalMax use 1

—

Example

City Name

Optional

String (AN)

Min 2Max 30

—

State or Province Code

Optional

Identifier (ID)

Min 2Max 2

—

Postal Code

Optional

Identifier (ID)

Min 3Max 15

—

Country Code

Optional

Identifier (ID)

Min 2Max 3

—

N1 Loop Bill To end

N1 Loop Buying Party

OptionalMax >1

Variants (all may be used)

N1 Loop Bill To N1 Loop Remit To N1 Loop Ship To

0700

Heading > N1 Loop Buying Party > N1

Party Identification

RequiredMax use 1

—

Example

At least one of Name (N1-02) or Identification Code Qualifier (N1-03) is required

If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required

Entity Identifier Code

Required

Identifier (ID)

—

BY: Buying Party (Purchaser)

Name

Optional

String (AN)

Min 1Max 60

—

Identification Code Qualifier

Optional

Identifier (ID)

Min 1Max 2

—

Identification Code

Optional

String (AN)

Min 2Max 80

—

N1 Loop Buying Party end

N1 Loop Remit To

OptionalMax >1

Variants (all may be used)

N1 Loop Bill To N1 Loop Buying Party N1 Loop Ship To

0700

Heading > N1 Loop Remit To > N1

Party Identification

RequiredMax use 1

—

Example

At least one of Name (N1-02) or Identification Code Qualifier (N1-03) is required

If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required

Entity Identifier Code

Required

Identifier (ID)

—

RI: Remit To

Name

Optional

String (AN)

Min 1Max 60

—

Identification Code Qualifier

Optional

Identifier (ID)

Min 1Max 2

—

Identification Code

Optional

String (AN)

Min 2Max 80

—

0800

Heading > N1 Loop Remit To > N2

Additional Name Information

OptionalMax use 2

—

Example

Name

Required

String (AN)

Min 1Max 60

—

0900

Heading > N1 Loop Remit To > N3

Party Location

OptionalMax use 2

—

Example

Address Information

Required

String (AN)

Min 1Max 55

—

Address Information

Optional

String (AN)

Min 1Max 55

—

1000

Heading > N1 Loop Remit To > N4

Geographic Location

OptionalMax use 1

—

Example

City Name

Optional

String (AN)

Min 2Max 30

—

State or Province Code

Optional

Identifier (ID)

Min 2Max 2

—

Postal Code

Optional

Identifier (ID)

Min 3Max 15

—

Country Code

Optional

Identifier (ID)

Min 2Max 3

—

N1 Loop Remit To end

N1 Loop Ship To

OptionalMax >1

Variants (all may be used)

N1 Loop Bill To N1 Loop Buying Party N1 Loop Remit To

0700

Heading > N1 Loop Ship To > N1

Party Identification

RequiredMax use 1

—

Example

At least one of Name (N1-02) or Identification Code Qualifier (N1-03) is required

Entity Identifier Code

Required

Identifier (ID)

—

ST: Ship To

Name

Optional

String (AN)

Min 1Max 60

—

Identification Code Qualifier

Optional

Identifier (ID)

Min 1Max 2

—

Identification Code

Optional

String (AN)

Min 2Max 80

—

0800

Heading > N1 Loop Ship To > N2

Additional Name Information

OptionalMax use 2

—

Example

Name

Required

String (AN)

Min 1Max 60

—

0900

Heading > N1 Loop Ship To > N3

Party Location

OptionalMax use 2

—

Example

Address Information

Required

String (AN)

Min 1Max 55

—

Address Information

Optional

String (AN)

Min 1Max 55

—

1000

Heading > N1 Loop Ship To > N4

Geographic Location

OptionalMax use 1

—

Example

City Name

Optional

String (AN)

Min 2Max 30

—

State or Province Code

Optional

Identifier (ID)

Min 2Max 2

—

Postal Code

Optional

Identifier (ID)

Min 3Max 15

—

Country Code

Optional

Identifier (ID)

Min 2Max 3

—

N1 Loop Ship To end

1300

Heading > ITD

Terms of Sale/Deferred Terms of Sale

OptionalMax use >1

—

Example

Terms Type Code

Optional

Identifier (ID)

Min 2Max 2

—

Terms Basis Date Code

Optional

Identifier (ID)

Min 1Max 2

—

Terms Discount Percent

Optional

Decimal number (R)

Min 1Max 6

—

Terms Discount Due Date

Optional

Date (DT)

CCYYMMDD format

—

Terms Discount Days Due

Optional

Numeric (N0)

Min 1Max 3

—

Terms Net Due Date

Optional

Date (DT)

CCYYMMDD format

—

Terms Net Days

Optional

Numeric (N0)

Min 1Max 3

—

Terms Discount Amount

Optional

Numeric (N2)

Min 1Max 12

—

Description

Optional

String (AN)

Min 1Max 80

—

1400

Heading > DTM

Date/Time Reference

OptionalMax use 10

—

Example

Date/Time Qualifier

Required

Identifier (ID)

—

008: Purchase Order Received
011: Shipped

Date

Required

Date (DT)

CCYYMMDD format

—

Time

Optional

Time (TM)

HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

—

1500

Heading > FOB

F.O.B. Related Instructions

OptionalMax use 1

—

Example

Shipment Method of Payment

Required

Identifier (ID)

—

PA: Advance Prepaid

Location Qualifier

Required

Identifier (ID)

—

PP: Pool Point

Heading end

Detail

IT1 Loop

RequiredMax >1

0100

Detail > IT1 Loop > IT1

Baseline Item Data (Invoice)

RequiredMax use 1

—

Example

Assigned Identification

Optional

String (AN)

Min 1Max 20

—

Quantity Invoiced

Required

Decimal number (R)

Min 1Max 15

—

Unit or Basis for Measurement Code

Required

Identifier (ID)

—

EA: Each

Unit Price

Required

Decimal number (R)

Min 1Max 15

—

Product/Service ID Qualifier

Required

Identifier (ID)

—

VC: Vendor's (Seller's) Catalog Number

Product/Service ID

Required

String (AN)

Min 1Max 48

—

Product/Service ID Qualifier

Optional

Identifier (ID)

—

SK: Stock Keeping Unit (SKU)

Product/Service ID

Optional

String (AN)

Min 1Max 48

—

PID Loop

OptionalMax >1

0600

Detail > IT1 Loop > PID Loop > PID

Product/Item Description

RequiredMax use 1

—

Example

Item Description Type

Required

Identifier (ID)

—

F: Free-form

Description

Required

String (AN)

Min 1Max 80

—

PID Loop end

IT1 Loop end

Detail end

Summary

0100

Summary > TDS

Total Monetary Value Summary

RequiredMax use 1

—

Example

Amount

Required

Decimal number (R)

Min 1Max 15

—

Amount

Optional

Numeric (N2)

Min 1Max 15

—

0300

Summary > CAD

Carrier Details

OptionalMax use 1

—

Example

If Reference Identification Qualifier (CAD-07) is present, then Reference Identification (CAD-08) is required

At least one of Standard Carrier Alpha Code (CAD-04) or Routing (CAD-05) is required

Transportation Method/Type Code

Required

Identifier (ID)

—

2: SCAC
M: Motor (Common Carrier)
ZZ: Mutually defined

Standard Carrier Alpha Code

Optional

Identifier (ID)

Min 2Max 4

—

Routing

Optional

String (AN)

Min 1Max 35

—

Reference Identification Qualifier

Optional

Identifier (ID)

—

BM: Bill of Lading Number

Reference Identification

Optional

String (AN)

Min 1Max 50

—

SAC Loop

OptionalMax >1

0400

Summary > SAC Loop > SAC

Service, Promotion, Allowance, or Charge Information

RequiredMax use 1

—

Example

Allowance or Charge Indicator

Required

Identifier (ID)

—

A: Allowance
C: Charge
P: Promotion

Service, Promotion, Allowance, or Charge Code

Required

Identifier (ID)

—

C000: Defective Allowance
C300: Discount - Special
C310: Discount
D240: Freight
D500: Handling
F800: Promotional Allowance
F970: Rebate
H850: Tax
I170: Trade Discount
ZZZZ: Mutually Defined

Amount

Required

Numeric (N2)

Min 1Max 15

—

Allowance or Charge Method of Handling Code

Optional

Identifier (ID)

Min 2Max 2

—

Description

Optional

String (AN)

Min 1Max 80

—

SAC Loop end

ISS Loop

OptionalMax >1

0600

Summary > ISS Loop > ISS

Invoice Shipment Summary

RequiredMax use 1

—

Example

If either Number of Units Shipped (ISS-01) or Unit or Basis for Measurement Code (ISS-02) is present, then the other is required

If either Weight (ISS-03) or Unit or Basis for Measurement Code (ISS-04) is present, then the other is required

Number of Units Shipped

Optional

Decimal number (R)

Min 1Max 10

—

Unit or Basis for Measurement Code

Optional

Identifier (ID)

Min 2Max 2

—

Weight

Optional

Decimal number (R)

Min 1Max 10

—

Unit or Basis for Measurement Code

Optional

Identifier (ID)

Min 2Max 2

—

ISS Loop end

0700

Summary > CTT

Transaction Totals

OptionalMax use 1

—

Example

Number of Line Items

Required

Numeric (N0)

Min 1Max 6

—

Hash Total

Optional

Decimal number (R)

Min 1Max 10

—

0800

Summary > SE

Transaction Set Trailer

RequiredMax use 1

—

Example

Number of Included Segments

Required

Numeric (N0)

Min 1Max 10

—

Transaction Set Control Number

Required

String (AN)

Min 4Max 9

—

Summary end

Functional Group Trailer

RequiredMax use 1

—

Example

Number of Transaction Sets Included

Required

Numeric (N0)

Min 1Max 6

—

Group Control Number

Required

Numeric (N0)

Min 1Max 9

—

Interchange Control Trailer

RequiredMax use 1

—

Example

Number of Included Functional Groups

Required

Numeric (N0)

Min 1Max 5

—

Interchange Control Number

Required

Numeric (N0)

Min 9Max 9

—

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