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X12 850 Purchase Order

X12 Release 3060

—

Delimiters

~ Segment
* Element
> Component

EDI samples

None included

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Overview

ISA

Interchange Control Header

Max use 1

Required

Functional Group Header

Max use 1

Required

Functional Group Trailer

Max use 1

Required

IEA

Interchange Control Trailer

Max use 1

Required

ISA

Interchange Control Header

RequiredMax use 1

—

Example

ISA-01

I01

Authorization Information Qualifier

Required

Identifier (ID)

—

00: No Authorization Information Present (No Meaningful Information in I02)

ISA-02

I02

Authorization Information

Required

String (AN)

Min 10Max 10

—

ISA-03

I03

Security Information Qualifier

Required

Identifier (ID)

—

00: No Security Information Present (No Meaningful Information in I04)

ISA-04

I04

Security Information

Required

String (AN)

Min 10Max 10

—

ISA-05

I05

Interchange ID Qualifier

Required

Identifier (ID)

Min 2Max 2

—

Codes

01: Duns (Dun & Bradstreet)
02: SCAC (Standard Carrier Alpha Code)
03: FMC (Federal Maritime Commission)
04: IATA (International Air Transport Association)
08: UCC EDI Communications ID (Comm ID)
09: X.121 (CCITT)
10: Department of Defense (DoD) Activity Address Code
11: DEA (Drug Enforcement Administration)
12: Phone (Telephone Companies)
13: UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code)
14: Duns Plus Suffix
15: Petroleum Accountants Society of Canada Company Code
16: Duns Number With 4-Character Suffix
17: American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit)
18: Association of American Railroads (AAR) Standard Distribution Code
19: EDI Council of Australia (EDICA) Communications ID Number (COMM ID)
20: Health Industry Number (HIN)
21: Integrated Postsecondary Education Data System, or (IPEDS)
22: Federal Interagency Commission on Education, or FICE
23: National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES
24: The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP
25: American College Testing Program 4-Digit Code of Postsecondary Institutions, or ACT
26: Statistics of Canada List of Postsecondary Institutions
27: Carrier Identification Number as assigned by Health Care Financing Administration (HCFA)
28: Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA)
29: Medicare Provider and Supplier Identification Number as assigned by Health Care Financing Administration (HCFA)
30: U.S. Federal Tax Identification Number
31: Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC)
32: U.S. Federal Employer Identification Number (FEIN)
33: National Association of Insurance Commissioners Company Code (NAIC)
34: Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA)
35: Statistics Canada Canadian College Student Information System Institution Codes
36: Statistics Canada University Student Information System Institution Codes
NR: National Retail Merchants Association (NRMA) - Assigned
ZZ: Mutually Defined

ISA-06

I06

Interchange Sender ID

Required

String (AN)

Min 15Max 15

—

ISA-07

I05

Interchange ID Qualifier

Required

Identifier (ID)

Min 2Max 2

—

Codes

01: Duns (Dun & Bradstreet)
02: SCAC (Standard Carrier Alpha Code)
03: FMC (Federal Maritime Commission)
04: IATA (International Air Transport Association)
08: UCC EDI Communications ID (Comm ID)
09: X.121 (CCITT)
10: Department of Defense (DoD) Activity Address Code
11: DEA (Drug Enforcement Administration)
12: Phone (Telephone Companies)
13: UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code)
14: Duns Plus Suffix
15: Petroleum Accountants Society of Canada Company Code
16: Duns Number With 4-Character Suffix
17: American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit)
18: Association of American Railroads (AAR) Standard Distribution Code
19: EDI Council of Australia (EDICA) Communications ID Number (COMM ID)
20: Health Industry Number (HIN)
21: Integrated Postsecondary Education Data System, or (IPEDS)
22: Federal Interagency Commission on Education, or FICE
23: National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES
24: The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP
25: American College Testing Program 4-Digit Code of Postsecondary Institutions, or ACT
26: Statistics of Canada List of Postsecondary Institutions
27: Carrier Identification Number as assigned by Health Care Financing Administration (HCFA)
28: Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA)
29: Medicare Provider and Supplier Identification Number as assigned by Health Care Financing Administration (HCFA)
30: U.S. Federal Tax Identification Number
31: Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC)
32: U.S. Federal Employer Identification Number (FEIN)
33: National Association of Insurance Commissioners Company Code (NAIC)
34: Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA)
35: Statistics Canada Canadian College Student Information System Institution Codes
36: Statistics Canada University Student Information System Institution Codes
NR: National Retail Merchants Association (NRMA) - Assigned
ZZ: Mutually Defined

ISA-08

I07

Interchange Receiver ID

Required

String (AN)

Min 15Max 15

—

ISA-09

I08

Interchange Date

Required

Date (DT)

YYMMDD format

—

ISA-10

I09

Interchange Time

Required

Time (TM)

HHMM format

—

ISA-11

I10

Interchange Control Standards Identifier

Required

Identifier (ID)

—

U: U.S. EDI Community of ASC X12, TDCC, and UCS

ISA-12

I11

Interchange Control Version Number

Required

Identifier (ID)

—

00306: Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1995

ISA-13

I12

Interchange Control Number

Required

Numeric (N0)

Min 9Max 9

—

ISA-14

I13

Acknowledgment Requested

Required

Identifier (ID)

Min 1Max 1

—

0: No Acknowledgment Requested
1: Interchange Acknowledgment Requested

ISA-15

I14

Test Indicator

Required

Identifier (ID)

Min 1Max 1

—

P: Production Data
T: Test Data

ISA-16

I15

Component Element Separator

Required

String (AN)

Min 1Max 1

—

>: Component Element Separator

Functional Group Header

RequiredMax use 1

—

Example

GS-01

479

Functional Identifier Code

Required

Identifier (ID)

—

PO: Purchase Order (850)

GS-02

142

Application Sender's Code

Required

String (AN)

Min 2Max 15

—

GS-03

124

Application Receiver's Code

Required

String (AN)

Min 2Max 15

—

GS-04

373

Date

Required

Date (DT)

YYMMDD format

—

GS-05

337

Time

Required

Time (TM)

HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

—

GS-06

Group Control Number

Required

Numeric (N0)

Min 1Max 9

—

GS-07

455

Responsible Agency Code

Required

Identifier (ID)

Min 1Max 2

—

T: Transportation Data Coordinating Committee (TDCC)
X: Accredited Standards Committee X12

GS-08

480

Version / Release / Industry Identifier Code

Required

String (AN)

—

003060: Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1995

Heading

010

Heading > ST

Transaction Set Header

RequiredMax use 1

—

Example

ST-01

143

Transaction Set Identifier Code

Required

Identifier (ID)

—

850: X12.1 Purchase Order

ST-02

329

Transaction Set Control Number

Required

Numeric (N)

Min 4Max 9

—

BEG

020

Heading > BEG

Beginning Segment for Purchase Order

RequiredMax use 1

—

Example

BEG-01

353

Transaction Set Purpose Code

Required

Identifier (ID)

—

00: Original

BEG-02

Purchase Order Type Code

Required

Identifier (ID)

—

NE: New Order
—

BEG-03

324

Purchase Order Number

Required

String (AN)

Min 1Max 22

—

BEG-05

373

Date

Required

Date (DT)

YYMMDD format

—

REF

050

Heading > REF

Reference Identification

OptionalMax use 12

—

Example

REF-01

128

Reference Identification Qualifier

Required

Identifier (ID)

—

PD: Promotion/Deal Number

REF-02

127

Reference Identification

Required

String (AN)

Min 1Max 30

—

CSH

110

Heading > CSH

Sales Requirements

OptionalMax use 5

—

Example

If either Agency Qualifier Code (CSH-06) or Special Services Code (CSH-07) is present, then the other is required

CSH-01

563

Sales Requirement Code

Optional

Identifier (ID)

—

B: Back Order Only If New Item
N: No Back Order
O: Back Order If Items Are Out of Stock or Not Yet Published
Y: Back Order if Out of Stock

CSH-06

559

Agency Qualifier Code

Optional

Identifier (ID)

—

BI: Book Industry Systems Advisory Committee

CSH-07

560

Special Services Code

Optional

Identifier (ID)

—

CA: Cataloging Services
HC: Handling Service
LA: Labeling

DTM

150

Heading > DTM

Date/Time Reference

OptionalMax use 10

—

Example

DTM-01

374

Date/Time Qualifier

Required

Identifier (ID)

—

014: Deferred Payment
037: Ship Not Before
175: Cancel if not shipped by

DTM-02

373

Date

Required

Date (DT)

YYMMDD format

—

DTM-05

624

Century

Optional

Numeric (N0)

Min 2Max 2

—

TD5

240

Heading > TD5

Carrier Details (Routing Sequence/Transit Time)

OptionalMax use 12

—

Example

If Identification Code Qualifier (TD5-02) is present, then Identification Code (TD5-03) is required

TD5-01

133

Routing Sequence Code

Optional

Identifier (ID)

—

B: Origin/Delivery Carrier (Any Mode)

TD5-02

Identification Code Qualifier

Optional

Identifier (ID)

—

2: Standard Carrier Alpha Code (SCAC)

TD5-03

Identification Code

Optional

String (AN)

Min 2Max 20

—

TD5-05

387

Routing

Optional

String (AN)

Min 1Max 35

—

TD5-12

284

Service Level Code

Optional

Identifier (ID)

—

3D: Three Day Service
G2: Standard Service
ME: Metro
ND: Next Day Air
—
NH: Next Day Hundred Weight
ON: Overnight
SE: Second Day
SG: Standard Ground
SH: Second Day Hundred Weight
SI: Standard Ground Hundred Weight

N1 Loop

OptionalMax 200

310

Heading > N1 Loop > N1

Name

RequiredMax use 1

—

Example

If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required

N1-01

Entity Identifier Code

Required

Identifier (ID)

—

Usage notes

—

BT: Bill-to-Party
ST: Ship To

N1-03

Identification Code Qualifier

Optional

Identifier (ID)

—

12: Telephone Number (Phone)
15: Standard Address Number (SAN)
—

N1-04

Identification Code

Optional

String (AN)

Min 2Max 20

—

Usage notes

—

320

Heading > N1 Loop > N2

Additional Name Information

OptionalMax use 2

—

Example

N2-01

Name

Required

String (AN)

Min 1Max 35

—

N2-02

Name

Optional

String (AN)

Min 1Max 35

—

330

Heading > N1 Loop > N3

Address Information

OptionalMax use 2

—

Example

N3-01

166

Address Information

Required

String (AN)

Min 1Max 35

—

N3-02

166

Address Information

Optional

String (AN)

Min 1Max 35

—

340

Heading > N1 Loop > N4

Geographic Location

OptionalMax use >1

—

Example

N4-01

City Name

Optional

String (AN)

Min 2Max 30

—

N4-02

156

State or Province Code

Optional

Identifier (ID)

Min 2Max 2

—

N4-03

116

Postal Code

Optional

Identifier (ID)

Min 3Max 15

—

N4-04

Country Code

Optional

Identifier (ID)

Min 2Max 3

—

PER

360

Heading > N1 Loop > PER

Administrative Communications Contact

OptionalMax use >1

—

Example

If either Communication Number Qualifier (PER-03) or Communication Number (PER-04) is present, then the other is required

If either Communication Number Qualifier (PER-05) or Communication Number (PER-06) is present, then the other is required

If either Communication Number Qualifier (PER-07) or Communication Number (PER-08) is present, then the other is required

PER-01

366

Contact Function Code

Required

Identifier (ID)

—

DC: Delivery Contact
OC: Order Contact
SU: Supplier Contact

PER-02

Name

Optional

String (AN)

Min 1Max 35

—

PER-03

365

Communication Number Qualifier

Optional

Identifier (ID)

—

BN: Beeper Number
CP: Cellular Phone
EM: Electronic Mail
EX: Telephone Extension
FX: Facsimile
TE: Telephone

PER-04

364

Communication Number

Optional

String (AN)

Min 1Max 80

—

PER-05

365

Communication Number Qualifier

Optional

Identifier (ID)

Min 2Max 2

—

PER-06

364

Communication Number

Optional

String (AN)

Min 1Max 80

—

PER-07

365

Communication Number Qualifier

Optional

Identifier (ID)

Min 2Max 2

—

PER-08

364

Communication Number

Optional

String (AN)

Min 1Max 80

—

N1 Loop end

Heading end

Detail

PO1 Loop

RequiredMax 100000

PO1

010

Detail > PO1 Loop > PO1

Baseline Item Data

RequiredMax use 1

—

Example

If Basis of Unit Price Code (PO1-05) is present, then Unit Price (PO1-04) is required

If either Product/Service ID Qualifier (PO1-06) or Product/Service ID (PO1-07) is present, then the other is required

If either Product/Service ID Qualifier (PO1-08) or Product/Service ID (PO1-09) is present, then the other is required

If either Product/Service ID Qualifier (PO1-10) or Product/Service ID (PO1-11) is present, then the other is required

If Unit or Basis for Measurement Code (PO1-03) is present, then Quantity Ordered (PO1-02) is required

PO1-01

350

Assigned Identification

Optional

String (AN)

Min 1Max 20

—

PO1-02

330

Quantity Ordered

Optional

Decimal number (R)

Min 1Max 9

—

PO1-03

355

Unit or Basis for Measurement Code

Optional

Identifier (ID)

—

UN: Unit

PO1-04

212

Unit Price

Optional

Decimal number (R)

Min 1Max 15

—

PO1-05

639

Basis of Unit Price Code

Optional

Identifier (ID)

—

NT: Net
—
SR: Suggested Retail

PO1-06

235

Product/Service ID Qualifier

Optional

Identifier (ID)

—

EN: (ISBN-13) – Effectively doubles the number of ISBNs available.
IB: International Standard Book Number (ISBN)
—
SK: Stock Keeping Unit (SKU)
—
UK: UCC/EAN-14
—
UP: Universal Product Code (UPC)
—

PO1-07

234

Product/Service ID

Optional

String (AN)

Min 1Max 40

—

PO1-08

235

Product/Service ID Qualifier

Optional

Identifier (ID)

—

B1: Volume Set

PO1-09

234

Product/Service ID

Optional

String (AN)

Min 1Max 40

—

PO1-10

235

Product/Service ID Qualifier

Optional

Identifier (ID)

—

B2: Library of Congress Code

PO1-11

234

Product/Service ID

Optional

String (AN)

Min 1Max 40

—

IT8

140

Detail > PO1 Loop > IT8

Conditions of Sale

OptionalMax use 1

—

Example

At least one of Sales Requirement Code (IT8-01), Do-Not-Exceed Action Code (IT8-02) or Amount (IT8-03) is required

IT8-01

563

Sales Requirement Code

Optional

Identifier (ID)

—

B: Back Order Only If New Item
N: No Back Order
O: Back Order If Items Are Out of Stock or Not Yet Published
Y: Back Order if Out of Stock

IT8-02

564

Do-Not-Exceed Action Code

Optional

Identifier (ID)

—

0: Cancel Balance of Order/Item that Exceeds Value Specified in Data Element 565
1: Cancel Entire Order/Item

IT8-03

610

Amount

Optional

Numeric (N2)

Min 1Max 15

—

PO1 Loop end

Detail end

Summary

CTT Loop

RequiredMax 1

CTT

010

Summary > CTT Loop > CTT

Transaction Totals

RequiredMax use 1

—

Example

CTT-01

354

Number of Line Items

Required

Numeric (N0)

Min 1Max 6

—

CTT-02

347

Hash Total

Optional

Decimal number (R)

Min 1Max 10

—

CTT Loop end

030

Summary > SE

Transaction Set Trailer

RequiredMax use 1

—

Example

SE-01

Number of Included Segments

Required

Numeric (N0)

Min 1Max 10

—

SE-02

329

Transaction Set Control Number

Required

Numeric (N)

Min 4Max 9

—

Summary end

Functional Group Trailer

RequiredMax use 1

—

Example

GE-01

Number of Transaction Sets Included

Required

Numeric (N0)

Min 1Max 6

—

GE-02

Group Control Number

Required

Numeric (N0)

Min 1Max 9

—

IEA

Interchange Control Trailer

RequiredMax use 1

—

Example

IEA-01

I16

Number of Included Functional Groups

Required

Numeric (N0)

Min 1Max 5

—

IEA-02

I12

Interchange Control Number

Required

Numeric (N0)

Min 9Max 9

—

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