X12 204 Motor Carrier Load Tender
This X12 Transaction Set contains the format and establishes the data contents of the Motor Carrier Load Tender Transaction Set (204) for use within the context of an Electronic Data Interchange (EDI) environment. This transaction set can be used to allow shippers or other interested parties to offer (tender) a shipment to a full load (truckload) motor carrier including detailed scheduling, equipment requirements, commodities, and shipping instructions pertinent to a load tender. It is not to be used to provide a motor carrier with data relative to a Less-than-Truckload bill of lading, pickup notification, or manifest.
- ~ Segment
- * Element
- > Component
- : Repetition
- None included
Interchange Control Header
To start and identify an interchange of zero or more functional groups and interchange-related control segments
Code identifying the type of information in the Authorization Information
- 00
- No Authorization Information Present (No Meaningful Information in I02)
Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)
Code identifying the type of information in the Security Information
- 00
- No Security Information Present (No Meaningful Information in I04)
This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)
Code indicating the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element
Code indicating the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them
Type is not applicable; the repetition separator is a delimiter and not a data element; this field provides the delimiter used to separate repeated occurrences of a simple data element or a composite data structure; this value must be different than the data element separator, component element separator, and the segment terminator
- :
- Repetition Separator
Code specifying the version number of the interchange control segments
- 00501
- Standards Approved for Publication by ASC X12 Procedures Review Board through October 2003
A control number assigned by the interchange sender
Code indicating sender's request for an interchange acknowledgment
- 0
- No Interchange Acknowledgment Requested
- 1
- Interchange Acknowledgment Requested (TA1)
Code indicating whether data enclosed by this interchange envelope is test, production or information
- I
- Information
- P
- Production Data
- T
- Test Data
Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator
- >
- Component Element Separator
Functional Group Header
To indicate the beginning of a functional group and to provide control information
Code identifying a group of application related transaction sets
- SM
- Motor Carrier Load Tender (204)
Code identifying party sending transmission; codes agreed to by trading partners
Code identifying party receiving transmission; codes agreed to by trading partners
Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Assigned number originated and maintained by the sender
Code identifying the issuer of the standard; this code is used in conjunction with Data Element 480
- T
- Transportation Data Coordinating Committee (TDCC)
- X
- Accredited Standards Committee X12
Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed
- 005010
- Standards Approved for Publication by ASC X12 Procedures Review Board through October 2003
Heading
Transaction Set Header
To indicate the start of a transaction set and to assign a control number
Code uniquely identifying a Transaction Set
- The transaction set identifier (ST01) is used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
- 204
- Motor Carrier Load Tender
Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set
Reference assigned to identify Implementation Convention
- The implementation convention reference (ST03) is used by the translation routines of the interchange partners to select the appropriate implementation convention to match the transaction set definition. When used, this implementation convention reference takes precedence over the implementation reference specified in the GS08.
Beginning Segment for Shipment Information Transaction
To transmit basic data relating to shipment information
Code specifying the types of services for rating purposes
Standard Carrier Alpha Code
- B202 contains the Standard Carrier Alpha Code (SCAC) of the carrier that will receive the bill of lading.
- B202 is mandatory for transaction set 204.
Code (Standard Point Location) defined by National Motor Freight Tariff Association (NMFTA) or the Canadian Transportation Agency (CTA) point development group as the official code assigned to a city or point (for ratemaking purposes) within a city
Identification number assigned to the shipment by the shipper that uniquely identifies the shipment from origin to ultimate destination and is not subject to modification; (Does not contain blanks or special characters)
FMX Load ID
Code identifying payment terms for transportation charges
- CC
- Collect
- CD
- Collect on Delivery
- PP
- Prepaid (by Seller)
Code defining relationship of this shipment with respect to other shipments given to the carrier at the same time
Code indicating the way by which weights are obtained for a particular shipment
- B209 is mandatory for rail transactions.
Code defining method of handling for documentation
Code identifying the trade terms which apply to the shipment transportation responsibility
- If B211 is used, B206 will indicate the party or parties responsible for payment of the transportation terms identified in B211.
Set Purpose
To allow for positive identification of transaction set purpose
Currency Identifier
To specify the currency being used in the transaction set
Code (Standard ISO) for country in whose currency the charges are specified
- C301 is the billing currency.
Billing Currency
Value to be used as a multiplier conversion factor to convert monetary value from one currency to another
Code (Standard ISO) for country in whose currency the charges are specified
- C303 is the payment currency.
Payment Currency
Business Instructions and Reference Number
To specify instructions in this business relationship or a reference number
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
FMX Load Number
Trip ID
Load Sequence Number in Trip
FMX Load Number
Emergency Response Load
MBOL Number
Promo Code
Code qualifying the Reference Identification
- 55
- Load Sequence # in trip (will only apply if a previous L11 is sent with 'CMN" as the qualifier)
- CMN
- Trip ID
- IL
- FMX Load Number
- KD
- Promo
- MB
- VICS 17 digit Master Bill of Lading Number
- PH
- Emergency Response Load
- SI
- FMX Load Number
A free-form description to clarify the related data elements and their content
Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year
- L1104 contains data relating to the qualifier cited in L1102.
Code indicating a Yes or No condition or response
- L1105 indicates if the reference numbers included in this transmission were transmitted to the carrier in electronic format or key entered by the carrier.
A "Y" indicates the carrier utilized the electronic shipper supplied reference information to create this document. A "N" indicates the carrier key entered the reference information from a shipper supplied document.
Date/Time
To specify pertinent dates and times
- Segment G62 in header is used to convey the must-respond-by date and time when responding to a 204 transaction.
Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Code identifying the time. In accordance with International Standards Organization standard 8601, time can be specified by a + or - and an indication in hours in relation to Universal Time Coordinate (UTC) time; since + is a restricted character, + and - are substituted by P and M in the codes that follow
Interline Information
To identify the interline carrier and relevant data
Standard Carrier Alpha Code
- MS301 is the Standard Carrier Alpha Code (SCAC) of the interline carrier.
Code describing the relationship of a carrier to a specific shipment movement
Free-form text for city name
- MS303 is the city where the interline was performed.
Code specifying the method or type of transportation for the shipment
Bill of Lading Handling Requirements
To identify Bill of Lading handling and service requirements
Code specifying special transportation handling instructions
Code identifying the special service
Free-form additional description of special handling instructions to appear on printed bill if special handling code is not adequate
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
Temperature
- AT505 is the minimum temperature.
Currency Identifier
To specify the currency being used in the transaction set
Code (Standard ISO) for country in whose currency the charges are specified
- C301 is the billing currency.
Billing Currency
Value to be used as a multiplier conversion factor to convert monetary value from one currency to another
Code (Standard ISO) for country in whose currency the charges are specified
- C303 is the payment currency.
Payment Currency
Pallet Shipment Information
To specify pallet information including quantity, exchange, and weight
Code specifying pallet exchange instructions
Hazardous Certification
To specify the name of the person certifying that the shipment complies with the regulations and/or the actual certification
Code indicating the form of the hazardous certification
Hazardous material certification verbiage as required by Title 49 of Code of Federal Regulations
Note/Special Instruction
To transmit information in a free-form format, if necessary, for comment or special instruction
Code identifying the functional area or purpose for which the note applies
- BOL
- Bill of Lading Note
- OTH
- Other Instructions
- RPT
- Load Note
Party Identification
To identify a party by type of organization, name, and code
- Loop 0100 is used to convey name and address detail relative to bill-to, party controlling freight, or other shipment level name and address information. It is not used to convey ship from or ship to detail which should be handled within loop 0300 in table 2.
Code identifying an organizational entity, a physical location, property or an individual
- BT
- Bill-to-Party
Code designating the system/method of code structure used for Identification Code (67)
- 93
- Code assigned by the organization originating the transaction set
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
FMX Entity ID
Code describing entity relationship
- N105 and N106 further define the type of entity in N101.
FMX Entity ID
Additional Name Information
To specify additional names
Party Location
To specify the location of the named party
Geographic Location
To specify the geographic place of the named party
Free-form text for city name
- A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
Code (Standard State/Province) as defined by appropriate government agency
- N402 is required only if city name (N401) is in the U.S. or Canada.
Code defining international postal zone code excluding punctuation and blanks (zip code for United States)
Making use of 9 digit zip
Business Instructions and Reference Number
To specify instructions in this business relationship or a reference number
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
Code qualifying the Reference Identification
A free-form description to clarify the related data elements and their content
Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year
- L1104 contains data relating to the qualifier cited in L1102.
Code indicating a Yes or No condition or response
- L1105 indicates if the reference numbers included in this transmission were transmitted to the carrier in electronic format or key entered by the carrier.
A "Y" indicates the carrier utilized the electronic shipper supplied reference information to create this document. A "N" indicates the carrier key entered the reference information from a shipper supplied document.
Contact
To identify a person or office to whom communications should be directed
Code identifying the major duty or responsibility of the person or group named
- BI
- Bill Inquiry Contact
Free-form name
Service Provider contact for making inquires about information on the invoice
Code identifying the type of communication number
- G6103 qualifies G6104.
- EM
- Electronic Mail
- FX
- Facsimile
- TE
- Telephone
Complete communications number including country or area code when applicable
Equipment Details
To identify the equipment
Prefix or alphabetic part of an equipment unit's identifying number
- N701 is mandatory for rail transactions.
Sequencing or serial part of an equipment unit's identifying number (pure numeric form for equipment number is preferred)
"0" - When requesting equipment from a motor carrier
Allowance made for increased weight due to such factors as snow
Weight of material used to protect lading (even bracings, false floors, etc.)
Code indicating the relationship of equipment to carrier or ownership of equipment
Code identifying type of equipment used for shipment
Standard Carrier Alpha Code
- N712 is the owner of the equipment.
Free-form abbreviation of temperature range or flash-point temperature
Relative position of shipment in car, trailer, or container (mutually defined)
Length (in feet and inches) of equipment ordered or used to transport shipment (The format is FFFII where FFF is feet and II is inches; the range for II is 00 through 11)
Length of requested equipment
Number which designates the check digit applied to a piece of equipment
Code specifying extent of transportation service requested
Vertical dimension of an object measured when the object is in the upright position
- N720 and N721 are expressed in inches.
Shorter measurement of the two horizontal dimensions measured with the object in the upright position
Standard Carrier Alpha Code
- N723 is the operator or carrier of the rights of the equipment.
Accessorial Equipment Details
To identify the accessorial equipment required to load or unload product
Code identifying the device required to load or unload product
Largest horizontal dimension of an object measured when the object is in the upright position
- N7A02 is the length of the hose in feet.
Diameter of the object
- N7A03 is the diameter of the hose in inches. The hose connects the trailer with the storage tank, etc.
Code identifying the type of hose required for loading or unloading the product
Diameter of the object
- N7A05 is the diameter of the outlet or inlet in inches.
Diameter of the object
- N7A06 is the diameter of the hose in inches. This hose connects the trailer to an unloading device (pump, blower, etc.).
Code indicating the type of material used in the construction of the inlet or outlet
Code indicating the type of fitting required to make the connection of the inlet or outlet
Additional Equipment Details
To identify additional equipment details
Number of compartments in a Tank Trailer
Code indicating the location of the loading or discharge line connection used for loading or unloading product from a trailer or container
Code indicating the material that is used in construction of the cargo tank vessel
Code indicating the type of gaskets (used in the trailer valves and hoses) that are required to load or unload the product
Code indicating the type of trailer (vessel) lining required by the product
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
- N7B06 is the Department of Transportation or the Interstate Commerce Commission Motor Carrier Cargo Tank Specification.
- N7B06 may include but are not limited to MC300 through MC307, MC310 through MC312, MC330, MC331, MC338, DOT 406, DOT 407, and DOT 412.
Measurements
To specify physical measurements or counts, including dimensions, tolerances, variances, and weights
(See Figures Appendix for example of use of C001)
Code identifying the broad category to which a measurement applies
Code identifying a specific product or process characteristic to which a measurement applies
The value specifying the minimum of the measurement range
- When citing dimensional tolerances, any measurement requiring a sign (+ or -), or any measurement where a positive (+) value cannot be assumed, use MEA05 as the negative (-) value and MEA06 as the positive (+) value.
The value specifying the maximum of the measurement range
Code used to benchmark, qualify or further define a measurement value
Code used to express an attribute response when a numeric measurement value cannot be determined
Code indicating the product surface, layer or position that is being described
The method or device used to record the measurement
Code identifying a specific industry code list
- MEA11 is the external code list for the unit of measure.
Seal Numbers
To record seal numbers used and the organization that applied the seals
Detail
Stop-off Details
To specify stop-off detail reference numbers and stop reason
Identifying number for the specific stop and the sequence in which the stop is to be performed
Code specifying the reason for the stop
- LD
- Pickups (Pick Stop)
- PU
- Intermediated Drops (Drop Stop)
- UL
- Final Drop
Numeric value of units shipped in manufacturer's shipping units for a line item or transaction set
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- CT
- Carton
- MX
- Mixed
- PC
- Piece
A free-form description to clarify the related data elements and their content
- S509 is the stop reason description.
Code (Standard Point Location) defined by National Motor Freight Tariff Association (NMFTA) or the Canadian Transportation Agency (CTA) point development group as the official code assigned to a city or point (for ratemaking purposes) within a city
Business Instructions and Reference Number
To specify instructions in this business relationship or a reference number
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
Pickup Reference Number
Appointment No.
Internal Customer Number
VICS 17 digit Master Bill of Lading Number
Code qualifying the Reference Identification
- AO
- Appointment Number
- IT
- Internal Customer Number
- MB
- VICS 17 digit Master Bill of Lading Number
- P8
- Pickup Reference Number
A free-form description to clarify the related data elements and their content
Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year
- L1104 contains data relating to the qualifier cited in L1102.
Code indicating a Yes or No condition or response
- L1105 indicates if the reference numbers included in this transmission were transmitted to the carrier in electronic format or key entered by the carrier.
A "Y" indicates the carrier utilized the electronic shipper supplied reference information to create this document. A "N" indicates the carrier key entered the reference information from a shipper supplied document.
Date/Time
To specify pertinent dates and times
- Use G62 segment either in loop 0300 or loop 0350, but not both.
Code specifying type of date
- 10
- Requested Ship Date/Pickup Date
- 53
- Deliver Not Before Date
- 54
- Deliver No Later Than Date
- 69
- Scheduled Pickup Date
Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year
Code specifying the reported time
- G
- Earliest Requested Deliver Time
- L
- Latest Requested Delivery Time
- U
- Scheduled Pickup Time
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Code identifying the time. In accordance with International Standards Organization standard 8601, time can be specified by a + or - and an indication in hours in relation to Universal Time Coordinate (UTC) time; since + is a restricted character, + and - are substituted by P and M in the codes that follow
Shipment Weight, Packaging and Quantity Data
To specify shipment details in terms of weight, and quantity of handling units
- Segment AT8 in loop 0300 is intended for the transmitting of total weight, quantity, and volume relative to the specific stop-off. Should weight, quantity, and volume also be sent in segment AT8 in loop 0320 and tied to commodity detail, then the accumulated amounts of weight, quantity, and volume in the AT8 segment in loop 0320 should equal the amounts in the single AT8 occurrence in loop 0300.
Code specifying the weight unit
- K
- Kilograms
- L
- Pounds
- S
- Short Ton
Number of units (pieces) of the lading commodity
- AT804 is the quantity of handling units that are not unitized (for example a carton). When added to the quantity in AT805, it is the total quantity of handling units in the shipment.
Number of units (pieces) of the lading commodity
- AT805 is the quantity of handling units that are unitized (for example on a pallet or slip sheet). When added to the quantity in AT804 it is the total quantity of handling units for the shipment.
Code identifying the volume unit
- E
- Cubic Feet
- N
- Cubic Inches
- X
- Cubic Meters
Lading Detail
To transmit detailed lading data pertinent to a pickup or delivery
- Use LAD segment either in loop 0300 or loop 0350, but not both.
Code for packaging form of the lading quantity
Number of units (pieces) of the lading commodity
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
Identifying number for a product or service
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
Identifying number for a product or service
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
Identifying number for a product or service
Description of an item as required for rating and billing purposes
Bill of Lading Handling Requirements
To identify Bill of Lading handling and service requirements
Code specifying special transportation handling instructions
Code identifying the special service
Free-form additional description of special handling instructions to appear on printed bill if special handling code is not adequate
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
Temperature
- AT505 is the minimum temperature.
Freight Rate Information
To transmit a rate
Currency Identifier
To specify the currency being used in the transaction set
Code (Standard ISO) for country in whose currency the charges are specified
- C301 is the billing currency.
Billing Currency
Value to be used as a multiplier conversion factor to convert monetary value from one currency to another
Code (Standard ISO) for country in whose currency the charges are specified
- C303 is the payment currency.
Payment Currency
Pallet Shipment Information
To specify pallet information including quantity, exchange, and weight
Code specifying pallet exchange instructions
Note/Special Instruction
To transmit information in a free-form format, if necessary, for comment or special instruction
Party Identification
To identify a party by type of organization, name, and code
Code identifying an organizational entity, a physical location, property or an individual
- SF
- Ship From
- ST
- Ship To
Free-form name
Name of Shipper Location
Name of Consignee
Code designating the system/method of code structure used for Identification Code (67)
- 9
- D-U-N-S+4, D-U-N-S Number with Four Character Suffix
- 92
- Assigned by Buyer or Buyer's Agent
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
Code assigned by Buyer
DUNS number
Code describing entity relationship
- N105 and N106 further define the type of entity in N101.
FMX Entity ID
Additional Name Information
To specify additional names
Party Location
To specify the location of the named party
Geographic Location
To specify the geographic place of the named party
Free-form text for city name
- A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
Code (Standard State/Province) as defined by appropriate government agency
- N402 is required only if city name (N401) is in the U.S. or Canada.
Code defining international postal zone code excluding punctuation and blanks (zip code for United States)
Making use of 9 digit zip
Code identifying type of location
For Export Loads
- PE
- Port of Entry
Code which identifies a specific location
Port of Entry Name
Contact
To identify a person or office to whom communications should be directed
Code identifying the major duty or responsibility of the person or group named
CR will be sent on "Pick" stops. When sent, the G61-03 and 04 elements will not be present.
- A5
- Pick Stop
- CR
- GLFC Contact
- DC
- Drop Stop
Free-form name
Name of Appointment Contact person
Code identifying the type of communication number
- G6103 qualifies G6104.
- EM
- Electronic Mail
- FX
- Fax
- TE
- Telephone
Complete communications number including country or area code when applicable
Description, Marks and Numbers
To specify the line item in terms of description, quantity, packaging, and marks and numbers
Sequential line number for a lading item
Description of an item as required for rating and billing purposes
- L502 may be used to send quantity information as part of the product description.
Code describing a commodity or group of commodities
Code identifying the commodity coding system used for Commodity Code
Code identifying the type of packaging; Part 1: Packaging Form, Part 2: Packaging Material; if the Data Element is used, then Part 1 is always required
Marks and numbers used to identify a shipment or parts of a shipment
Code specifying the application or source of Marks and Numbers (87)
Code identifying the commodity coding system used for Commodity Code
Code describing a commodity or group of commodities
Shipment Weight, Packaging and Quantity Data
To specify shipment details in terms of weight, and quantity of handling units
Code specifying the weight unit
- K
- Kilograms
- L
- Pounds
- S
- Short Ton
Number of units (pieces) of the lading commodity
- AT804 is the quantity of handling units that are not unitized (for example a carton). When added to the quantity in AT805, it is the total quantity of handling units in the shipment.
Number of units (pieces) of the lading commodity
- AT805 is the quantity of handling units that are unitized (for example on a pallet or slip sheet). When added to the quantity in AT804 it is the total quantity of handling units for the shipment.
Code identifying the volume unit
- E
- Cubic Feet
- N
- Cubic Inches
- X
- Cubic Meters
Bill of Lading Handling Requirements
To identify Bill of Lading handling and service requirements
Code specifying special transportation handling instructions
Code identifying the special service
Free-form additional description of special handling instructions to appear on printed bill if special handling code is not adequate
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
Temperature
- AT505 is the minimum temperature.
Freight Rate Information
To transmit a rate
Currency Identifier
To specify the currency being used in the transaction set
Code (Standard ISO) for country in whose currency the charges are specified
- C301 is the billing currency.
Billing Currency
Value to be used as a multiplier conversion factor to convert monetary value from one currency to another
Code (Standard ISO) for country in whose currency the charges are specified
- C303 is the payment currency.
Payment Currency
Business Instructions and Reference Number
To specify instructions in this business relationship or a reference number
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
Code qualifying the Reference Identification
A free-form description to clarify the related data elements and their content
Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year
- L1104 contains data relating to the qualifier cited in L1102.
Code indicating a Yes or No condition or response
- L1105 indicates if the reference numbers included in this transmission were transmitted to the carrier in electronic format or key entered by the carrier.
A "Y" indicates the carrier utilized the electronic shipper supplied reference information to create this document. A "N" indicates the carrier key entered the reference information from a shipper supplied document.
Measurements
To specify physical measurements or counts, including dimensions, tolerances, variances, and weights
(See Figures Appendix for example of use of C001)
Code identifying the broad category to which a measurement applies
Code identifying a specific product or process characteristic to which a measurement applies
The value specifying the minimum of the measurement range
- When citing dimensional tolerances, any measurement requiring a sign (+ or -), or any measurement where a positive (+) value cannot be assumed, use MEA05 as the negative (-) value and MEA06 as the positive (+) value.
The value specifying the maximum of the measurement range
Code used to benchmark, qualify or further define a measurement value
Code used to express an attribute response when a numeric measurement value cannot be determined
Code indicating the product surface, layer or position that is being described
The method or device used to record the measurement
Code identifying a specific industry code list
- MEA11 is the external code list for the unit of measure.
Administrative Communications Contact
To identify a person or office to whom administrative communications should be directed
- The PER segment is used to specify the sales representative for the product shipped.
Code identifying the major duty or responsibility of the person or group named
Code identifying the type of communication number
Complete communications number including country or area code when applicable
Code identifying the type of communication number
Complete communications number including country or area code when applicable
Code identifying the type of communication number
Complete communications number including country or area code when applicable
Measurement
To describe physical dimensions and quantities
Largest horizontal dimension of an object measured when the object is in the upright position
Shorter measurement of the two horizontal dimensions measured with the object in the upright position
Vertical dimension of an object measured when the object is in the upright position
Code specifying the linear dimensional unit
Contact
To identify a person or office to whom communications should be directed
- The G61 segment contains the person or company to be contacted by the carrier in case of emergency.
Code identifying the major duty or responsibility of the person or group named
Free-form name
Name of Appointment Contact person
Code identifying the type of communication number
- G6103 qualifies G6104.
- EM
- Electronic Mail
- FX
- Fax
- TE
- Telephone
Complete communications number including country or area code when applicable
Business Instructions and Reference Number
To specify instructions in this business relationship or a reference number
- The L11 segment contains the specific hazardous material reference numbers.
Used in loop 0325 it pertains to all iterations of loop 0330 following.
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
Code qualifying the Reference Identification
A free-form description to clarify the related data elements and their content
Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year
- L1104 contains data relating to the qualifier cited in L1102.
Code indicating a Yes or No condition or response
- L1105 indicates if the reference numbers included in this transmission were transmitted to the carrier in electronic format or key entered by the carrier.
A "Y" indicates the carrier utilized the electronic shipper supplied reference information to create this document. A "N" indicates the carrier key entered the reference information from a shipper supplied document.
Hazardous Certification
To specify the name of the person certifying that the shipment complies with the regulations and/or the actual certification
Code indicating the form of the hazardous certification
Hazardous material certification verbiage as required by Title 49 of Code of Federal Regulations
Hazardous Identification Information
To specify the hazardous commodity identification reference number and quantity
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- LH101 and LH102 are used to convey the number and type of packages for bulk and nonbulk movements.
Number of units (pieces) of the lading commodity
Code identifying the hazardous material identification number as required by Title 49 of the code of Federal Regulations; UN/NA stands for United Nations/North America
The United Nations page number as required for the international transport of hazardous materials
Code describing a commodity or group of commodities
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- LH106 and LH107 are used to convey the quantity or volume and unit of measure for shipments.
Code identifying the compartment in a compartmentalized tank car
Code indicating that the material being described is that which remains in a packaging (including a tank car) after it has been unloaded
- In LH109, a value of "R" or "P" requires that the receiver generate the words "residue: last contained" prior to the shipping name in accordance with regulations.
Code indicating degree of danger in terms of Roman number I, II or III
Hazardous Classification Information
To specify the hazardous notation and endorsement information
The hazardous classification corresponding to the shipping name of the hazardous commodity
The placard notation corresponding to the hazard class of the hazardous commodity
The placard endorsement that is to be shown on the shipping papers for the hazardous commodity
Code to identify presence of hazardous substance
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- LH206 and LH207 indicate the flashpoint temperature.
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- LH208 and LH209 indicate the control temperature.
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- LH210 and LH211 indicate the emergency temperature.
Code specifying the weight unit
- LH212 and LH213 indicate the net explosive weight.
Hazardous Material Shipping Name Information
To specify the hazardous material shipping name and additional descriptive requirements
The proper shipping name of the hazardous commodity as specified by Title 49 Code of Federal Regulations, or the shipping name of the dangerous good as defined in the Canadian Transportation of Dangerous Goods Act and Regulations, or the international regulations as promulgated by the United Nations
Qualifier indicating the source (regulatory) of the proper shipping name
Code indicating the type of regulatory requirements that apply to a description; N.O.S. stands for Not Otherwise Specified
Code indicating a Yes or No condition or response
- If LH304 is "Y", then this is an Association of American Railroads Operations and Transportation Bulletin 55 commodity. If "N", it is not an Association of American Railroads Operations and Transportation Bulletin 55 commodity.
Free-form Hazardous Material Information
To uniquely identify the variable information required by government regulation covering the transportation of hazardous material shipments
Qualifier indicating the type of information being passed so that a receiver may format a description of hazardous commodity movements that meets regulatory requirements
Specific information required by law for hazardous material shipments
Specific information required by law for hazardous material shipments
Code specifying the Department of Transportation assigned zone designating the Inhalation Toxicity Hazard Zone
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
Numeric value of quantity
- LFH06 indicates activity of the radioactive material.
Numeric value of quantity
- LFH07 indicates transport index of the radioactive material.
EPA Required Data
To specify the Environmental Protection Agency (EPA) information relating to shipments of hazardous material
Waste stream number applicable to the movement of hazardous waste as determined by government regulations
Waste characteristics as defined by regulatory requirements
Code (Standard State/Province) as defined by appropriate government agency
- LEP03 is used to identify the state or province responsible for the hazardous waste number contained in LEP04.
Canadian Dangerous Requirements
To specify additional Transport Canada requirements covering transportation of dangerous goods in Canada
The identity number of a specific hazardous emergency response plan that is assigned by the Director General of Canada
Complete communications number including country or area code when applicable
- LH402 is used for the emergency response plan telephone number.
Code indicating degree of danger in terms of Roman number I, II or III
Code indicating the classification of dangerous goods, other than the primary classification, that is associated with a number or a set of numbers
- LH404 is for the first subsidiary classification.
Code indicating the classification of dangerous goods, other than the primary classification, that is associated with a number or a set of numbers
- LH405 is for the second subsidiary classification.
Code indicating the classification of dangerous goods, other than the primary classification, that is associated with a number or a set of numbers
- LH406 is for the third subsidiary classification.
Code identifying the type of subsidiary risk
Net weight of the explosive quantity of the hazardous commodity
Notation required by Canadian regulatory agencies
Code indicating 'Special Commodity' notation on operational waybill as identified by the Transportation of Dangerous Goods Act and Regulation (TDG)
Complete communications number including country or area code when applicable
- LH411 is an additional telephone number.
Transborder Hazardous Requirements
To specify the placard information required by the second government agency when shipment is to cross into another country
The hazardous classification corresponding to the shipping name of the hazardous commodity
The placard notation corresponding to the hazard class of the hazardous commodity
Order Information Detail
To specify order information detail
- Use loop 0350 for conveying seller's order/invoice level detail or buyer's purchase order level detail. If not using order level detail, this loop should not be used.
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
- OID01 is the seller's order identification number.
Reference ID for shipper's individual order number
Identifying number for Purchase Order assigned by the orderer/purchaser
Identifying number for Purchase Order assigned by the orderer/purchaser
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
- OID03 is the number assigned by the consignee to further define the purchase order number.
Code for packaging form of the lading quantity
- CA
- Cases
Numeric value of quantity
Shipment quantity (cases)
Numeric value of weight
Shipment weight
Value of volumetric measure
Shipment volume
Code indicating application error condition
Date/Time
To specify pertinent dates and times
Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Code identifying the time. In accordance with International Standards Organization standard 8601, time can be specified by a + or - and an indication in hours in relation to Universal Time Coordinate (UTC) time; since + is a restricted character, + and - are substituted by P and M in the codes that follow
Lading Detail
To transmit detailed lading data pertinent to a pickup or delivery
Code for packaging form of the lading quantity
Number of units (pieces) of the lading commodity
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
Identifying number for a product or service
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
Identifying number for a product or service
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
Identifying number for a product or service
Description of an item as required for rating and billing purposes
Description, Marks and Numbers
To specify the line item in terms of description, quantity, packaging, and marks and numbers
- If sending order level detail within the 0350 loop, then use L5 and AT8 segments in loop 0360 to relay commodity detail. Otherwise, use L5 and AT8 segments within the 0320 loop to relay commodity detail. Use either loop 0320 or loop 0360, but not both.
Sequential line number for a lading item
Description of an item as required for rating and billing purposes
- L502 may be used to send quantity information as part of the product description.
Code describing a commodity or group of commodities
NMFC or STCC Commodity Code Number
Code identifying the commodity coding system used for Commodity Code
- N
- National Motor Freight Classification (NMFC)
- T
- Standard Transportation Commodity Code (STCC)
Code identifying the type of packaging; Part 1: Packaging Form, Part 2: Packaging Material; if the Data Element is used, then Part 1 is always required
Marks and numbers used to identify a shipment or parts of a shipment
Code specifying the application or source of Marks and Numbers (87)
Code identifying the commodity coding system used for Commodity Code
Code describing a commodity or group of commodities
Shipment Weight, Packaging and Quantity Data
To specify shipment details in terms of weight, and quantity of handling units
- Accumulated weights, quantities, and volumes sent in the AT8 segment in loop 0360 should total to the weight, quantity, and volume in the OID segment in loop 0350. Accumulated weights and quantities in the LAD segment in loop 0350 should total to the weight and quantity in the OID segment in loop 0350.
Code specifying the weight unit
- K
- Kilograms
- L
- Pounds
- S
- Short Ton
Number of units (pieces) of the lading commodity
- AT804 is the quantity of handling units that are not unitized (for example a carton). When added to the quantity in AT805, it is the total quantity of handling units in the shipment.
Number of units (pieces) of the lading commodity
- AT805 is the quantity of handling units that are unitized (for example on a pallet or slip sheet). When added to the quantity in AT804 it is the total quantity of handling units for the shipment.
Code identifying the volume unit
- E
- Cubic Feet
- N
- Cubic Inches
- X
- Cubic Meters
Measurement
To describe physical dimensions and quantities
Largest horizontal dimension of an object measured when the object is in the upright position
Shorter measurement of the two horizontal dimensions measured with the object in the upright position
Vertical dimension of an object measured when the object is in the upright position
Code specifying the linear dimensional unit
Contact
To identify a person or office to whom communications should be directed
- The G61 segment contains the person or company to be contacted by the carrier in case of emergency.
Code identifying the major duty or responsibility of the person or group named
Code identifying the type of communication number
- G6103 qualifies G6104.
Complete communications number including country or area code when applicable
Business Instructions and Reference Number
To specify instructions in this business relationship or a reference number
- The L11 segment contains the specific hazardous material reference numbers.
Used in loop 0365 it pertains to all iterations of loop 0370 following.
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
Code qualifying the Reference Identification
A free-form description to clarify the related data elements and their content
Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year
- L1104 contains data relating to the qualifier cited in L1102.
Code indicating a Yes or No condition or response
- L1105 indicates if the reference numbers included in this transmission were transmitted to the carrier in electronic format or key entered by the carrier.
A "Y" indicates the carrier utilized the electronic shipper supplied reference information to create this document. A "N" indicates the carrier key entered the reference information from a shipper supplied document.
Hazardous Certification
To specify the name of the person certifying that the shipment complies with the regulations and/or the actual certification
Code indicating the form of the hazardous certification
Hazardous material certification verbiage as required by Title 49 of Code of Federal Regulations
Hazardous Identification Information
To specify the hazardous commodity identification reference number and quantity
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- LH101 and LH102 are used to convey the number and type of packages for bulk and nonbulk movements.
Number of units (pieces) of the lading commodity
Code identifying the hazardous material identification number as required by Title 49 of the code of Federal Regulations; UN/NA stands for United Nations/North America
The United Nations page number as required for the international transport of hazardous materials
Code describing a commodity or group of commodities
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- LH106 and LH107 are used to convey the quantity or volume and unit of measure for shipments.
Code identifying the compartment in a compartmentalized tank car
Code indicating that the material being described is that which remains in a packaging (including a tank car) after it has been unloaded
- In LH109, a value of "R" or "P" requires that the receiver generate the words "residue: last contained" prior to the shipping name in accordance with regulations.
Code indicating degree of danger in terms of Roman number I, II or III
Hazardous Classification Information
To specify the hazardous notation and endorsement information
The hazardous classification corresponding to the shipping name of the hazardous commodity
The placard notation corresponding to the hazard class of the hazardous commodity
The placard endorsement that is to be shown on the shipping papers for the hazardous commodity
Code to identify presence of hazardous substance
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- LH206 and LH207 indicate the flashpoint temperature.
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- LH208 and LH209 indicate the control temperature.
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- LH210 and LH211 indicate the emergency temperature.
Code specifying the weight unit
- LH212 and LH213 indicate the net explosive weight.
Hazardous Material Shipping Name Information
To specify the hazardous material shipping name and additional descriptive requirements
The proper shipping name of the hazardous commodity as specified by Title 49 Code of Federal Regulations, or the shipping name of the dangerous good as defined in the Canadian Transportation of Dangerous Goods Act and Regulations, or the international regulations as promulgated by the United Nations
Qualifier indicating the source (regulatory) of the proper shipping name
Code indicating the type of regulatory requirements that apply to a description; N.O.S. stands for Not Otherwise Specified
Code indicating a Yes or No condition or response
- If LH304 is "Y", then this is an Association of American Railroads Operations and Transportation Bulletin 55 commodity. If "N", it is not an Association of American Railroads Operations and Transportation Bulletin 55 commodity.
Free-form Hazardous Material Information
To uniquely identify the variable information required by government regulation covering the transportation of hazardous material shipments
Qualifier indicating the type of information being passed so that a receiver may format a description of hazardous commodity movements that meets regulatory requirements
Specific information required by law for hazardous material shipments
Specific information required by law for hazardous material shipments
Code specifying the Department of Transportation assigned zone designating the Inhalation Toxicity Hazard Zone
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
Numeric value of quantity
- LFH06 indicates activity of the radioactive material.
Numeric value of quantity
- LFH07 indicates transport index of the radioactive material.
EPA Required Data
To specify the Environmental Protection Agency (EPA) information relating to shipments of hazardous material
Waste stream number applicable to the movement of hazardous waste as determined by government regulations
Waste characteristics as defined by regulatory requirements
Code (Standard State/Province) as defined by appropriate government agency
- LEP03 is used to identify the state or province responsible for the hazardous waste number contained in LEP04.
Canadian Dangerous Requirements
To specify additional Transport Canada requirements covering transportation of dangerous goods in Canada
The identity number of a specific hazardous emergency response plan that is assigned by the Director General of Canada
Complete communications number including country or area code when applicable
- LH402 is used for the emergency response plan telephone number.
Code indicating degree of danger in terms of Roman number I, II or III
Code indicating the classification of dangerous goods, other than the primary classification, that is associated with a number or a set of numbers
- LH404 is for the first subsidiary classification.
Code indicating the classification of dangerous goods, other than the primary classification, that is associated with a number or a set of numbers
- LH405 is for the second subsidiary classification.
Code indicating the classification of dangerous goods, other than the primary classification, that is associated with a number or a set of numbers
- LH406 is for the third subsidiary classification.
Code identifying the type of subsidiary risk
Net weight of the explosive quantity of the hazardous commodity
Notation required by Canadian regulatory agencies
Code indicating 'Special Commodity' notation on operational waybill as identified by the Transportation of Dangerous Goods Act and Regulation (TDG)
Complete communications number including country or area code when applicable
- LH411 is an additional telephone number.
Transborder Hazardous Requirements
To specify the placard information required by the second government agency when shipment is to cross into another country
The hazardous classification corresponding to the shipping name of the hazardous commodity
The placard notation corresponding to the hazard class of the hazardous commodity
Equipment Details
To identify the equipment
Prefix or alphabetic part of an equipment unit's identifying number
- N701 is mandatory for rail transactions.
Sequencing or serial part of an equipment unit's identifying number (pure numeric form for equipment number is preferred)
"0" - When requesting equipment from a motor carrier
Allowance made for increased weight due to such factors as snow
Weight of material used to protect lading (even bracings, false floors, etc.)
Code indicating the relationship of equipment to carrier or ownership of equipment
Code identifying type of equipment used for shipment
Standard Carrier Alpha Code
- N712 is the owner of the equipment.
Free-form abbreviation of temperature range or flash-point temperature
Relative position of shipment in car, trailer, or container (mutually defined)
Length (in feet and inches) of equipment ordered or used to transport shipment (The format is FFFII where FFF is feet and II is inches; the range for II is 00 through 11)
Length of requested equipment
Number which designates the check digit applied to a piece of equipment
Code specifying extent of transportation service requested
Vertical dimension of an object measured when the object is in the upright position
- N720 and N721 are expressed in inches.
Shorter measurement of the two horizontal dimensions measured with the object in the upright position
Standard Carrier Alpha Code
- N723 is the operator or carrier of the rights of the equipment.
Accessorial Equipment Details
To identify the accessorial equipment required to load or unload product
Code identifying the device required to load or unload product
Largest horizontal dimension of an object measured when the object is in the upright position
- N7A02 is the length of the hose in feet.
Diameter of the object
- N7A03 is the diameter of the hose in inches. The hose connects the trailer with the storage tank, etc.
Code identifying the type of hose required for loading or unloading the product
Diameter of the object
- N7A05 is the diameter of the outlet or inlet in inches.
Diameter of the object
- N7A06 is the diameter of the hose in inches. This hose connects the trailer to an unloading device (pump, blower, etc.).
Code indicating the type of material used in the construction of the inlet or outlet
Code indicating the type of fitting required to make the connection of the inlet or outlet
Additional Equipment Details
To identify additional equipment details
Number of compartments in a Tank Trailer
Code indicating the location of the loading or discharge line connection used for loading or unloading product from a trailer or container
Code indicating the material that is used in construction of the cargo tank vessel
Code indicating the type of gaskets (used in the trailer valves and hoses) that are required to load or unload the product
Code indicating the type of trailer (vessel) lining required by the product
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
- N7B06 is the Department of Transportation or the Interstate Commerce Commission Motor Carrier Cargo Tank Specification.
- N7B06 may include but are not limited to MC300 through MC307, MC310 through MC312, MC330, MC331, MC338, DOT 406, DOT 407, and DOT 412.
Measurements
To specify physical measurements or counts, including dimensions, tolerances, variances, and weights
(See Figures Appendix for example of use of C001)
Code identifying the broad category to which a measurement applies
Code identifying a specific product or process characteristic to which a measurement applies
The value specifying the minimum of the measurement range
- When citing dimensional tolerances, any measurement requiring a sign (+ or -), or any measurement where a positive (+) value cannot be assumed, use MEA05 as the negative (-) value and MEA06 as the positive (+) value.
The value specifying the maximum of the measurement range
Code used to benchmark, qualify or further define a measurement value
Code used to express an attribute response when a numeric measurement value cannot be determined
Code indicating the product surface, layer or position that is being described
The method or device used to record the measurement
Code identifying a specific industry code list
- MEA11 is the external code list for the unit of measure.
Seal Numbers
To record seal numbers used and the organization that applied the seals
Summary
Total Weight and Charges
To specify the total shipment in terms of weight, volume, rates, charges, advances, and prepaid amounts applicable to one or more line items
Numeric value of weight
Sum of all S503 values where S502 = LD
Code qualifying how to extend charges or interpret value
For a line item: freight or special charge; for the total invoice: the total charges -- expressed in the standard monetary denomination for the currency specified
- L305 is the total charges.
Incidental charges occurring during transportation which are not generally considered to be freight charges (examples - stop charges, diversion and reconsignment, icing) expressed in the standard monetary denomination for the currency specified
Money paid at point of origin (usually by shipper) expressed in the standard monetary denomination for the currency specified
Code identifying type of special charge or allowance
Value of volumetric measure
Sum of all S507 values where S502 = LD
Number of units (pieces) of the lading commodity
Sum of all S505 values where S502 = LD
Standard tariff number for the tariff which governs the rates applied to the commodity item(s)
Monetary assigned value expressed in the standard monetary denomination for the currency specified
Transaction Set Line Number
To reference a line number in a transaction set
Measurement
To describe physical dimensions and quantities
Largest horizontal dimension of an object measured when the object is in the upright position
Shorter measurement of the two horizontal dimensions measured with the object in the upright position
Vertical dimension of an object measured when the object is in the upright position
Code specifying the linear dimensional unit
Transaction Set Trailer
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)
Total number of segments included in a transaction set including ST and SE segments
Functional Group Trailer
To indicate the end of a functional group and to provide control information
Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element
Interchange Control Trailer
To define the end of an interchange of zero or more functional groups and interchange-related control segments
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