X12 856 Ship Notice/Manifest

Beginning Segment for Ship Notice

Functional Group Header

Transaction Set Header

Carrier Details (Quantity and Weight)

Carrier Details (Routing Sequence/Transit Time)

Service, Promotion, Allowance, or Charge Information

Purchase Order Reference

Item Detail (Shipment)

Transaction Set Trailer

Functional Group Trailer

Interchange Control Trailer

IEA

ISA

Interchange Control Header

RequiredMax use 1

—

Example

ISA-01

I01

Authorization Information Qualifier

Required

Identifier (ID)

—

00: No Authorization Information Present (No Meaningful Information in I02)

ISA-02

I02

Authorization Information

Required

String (AN)

Min 10Max 10

—

ISA-03

I03

Security Information Qualifier

Required

Identifier (ID)

—

00: No Security Information Present (No Meaningful Information in I04)

ISA-04

I04

Security Information

Required

String (AN)

Min 10Max 10

—

ISA-05

I05

Interchange ID Qualifier

Required

Identifier (ID)

Min 2Max 2

—

Codes

01: Duns (Dun & Bradstreet)
02: SCAC (Standard Carrier Alpha Code)
03: FMC (Federal Maritime Commission)
04: IATA (International Air Transport Association)
08: UCC EDI Communications ID (Comm ID)
09: X.121 (CCITT)
10: Department of Defense (DoD) Activity Address Code
11: DEA (Drug Enforcement Administration)
12: Phone (Telephone Companies)
13: UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code)
14: Duns Plus Suffix
15: Petroleum Accountants Society of Canada Company Code
16: Duns Number With 4-Character Suffix
17: American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit)
18: Association of American Railroads (AAR) Standard Distribution Code
19: EDI Council of Australia (EDICA) Communications ID Number (COMM ID)
20: Health Industry Number (HIN)
21: Integrated Postsecondary Education Data System, or (IPEDS)
22: Federal Interagency Commission on Education, or FICE
23: National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES
24: The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP
25: American College Testing Program 4-Digit Code of Postsecondary Institutions, or ACT
26: Statistics of Canada List of Postsecondary Institutions
27: Carrier Identification Number as assigned by Health Care Financing Administration (HCFA)
28: Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA)
29: Medicare Provider and Supplier Identification Number as assigned by Health Care Financing Administration (HCFA)
30: U.S. Federal Tax Identification Number
31: Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC)
32: U.S. Federal Employer Identification Number (FEIN)
33: National Association of Insurance Commissioners Company Code (NAIC)
34: Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA)
35: Statistics Canada Canadian College Student Information System Institution Codes
36: Statistics Canada University Student Information System Institution Codes
37: Society of Property Information Compilers and Analysts
AM: Association Mexicana del Codigo de Producto (AMECOP) Communication ID
NR: National Retail Merchants Association (NRMA) - Assigned
SN: Standard Address Number
ZZ: Mutually Defined

ISA-06

I06

Interchange Sender ID

Required

String (AN)

Min 15Max 15

—

ISA-07

I05

Interchange ID Qualifier

Required

Identifier (ID)

Min 2Max 2

—

Codes

01: Duns (Dun & Bradstreet)
02: SCAC (Standard Carrier Alpha Code)
03: FMC (Federal Maritime Commission)
04: IATA (International Air Transport Association)
08: UCC EDI Communications ID (Comm ID)
09: X.121 (CCITT)
10: Department of Defense (DoD) Activity Address Code
11: DEA (Drug Enforcement Administration)
12: Phone (Telephone Companies)
13: UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code)
14: Duns Plus Suffix
15: Petroleum Accountants Society of Canada Company Code
16: Duns Number With 4-Character Suffix
17: American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit)
18: Association of American Railroads (AAR) Standard Distribution Code
19: EDI Council of Australia (EDICA) Communications ID Number (COMM ID)
20: Health Industry Number (HIN)
21: Integrated Postsecondary Education Data System, or (IPEDS)
22: Federal Interagency Commission on Education, or FICE
23: National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES
24: The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP
25: American College Testing Program 4-Digit Code of Postsecondary Institutions, or ACT
26: Statistics of Canada List of Postsecondary Institutions
27: Carrier Identification Number as assigned by Health Care Financing Administration (HCFA)
28: Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA)
29: Medicare Provider and Supplier Identification Number as assigned by Health Care Financing Administration (HCFA)
30: U.S. Federal Tax Identification Number
31: Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC)
32: U.S. Federal Employer Identification Number (FEIN)
33: National Association of Insurance Commissioners Company Code (NAIC)
34: Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA)
35: Statistics Canada Canadian College Student Information System Institution Codes
36: Statistics Canada University Student Information System Institution Codes
37: Society of Property Information Compilers and Analysts
AM: Association Mexicana del Codigo de Producto (AMECOP) Communication ID
NR: National Retail Merchants Association (NRMA) - Assigned
SN: Standard Address Number
ZZ: Mutually Defined

ISA-08

I07

Interchange Receiver ID

Required

String (AN)

Min 15Max 15

—

ISA-09

I08

Interchange Date

Required

Date (DT)

YYMMDD format

—

ISA-10

I09

Interchange Time

Required

Time (TM)

HHMM format

—

ISA-11

I10

Interchange Control Standards Identifier

Required

Identifier (ID)

—

U: U.S. EDI Community of ASC X12, TDCC, and UCS

ISA-12

I11

Interchange Control Version Number

Required

Identifier (ID)

—

00401: Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997

ISA-13

I12

Interchange Control Number

Required

Numeric (N0)

Min 9Max 9

—

ISA-14

I13

Acknowledgment Requested

Required

Identifier (ID)

Min 1Max 1

—

0: No Acknowledgment Requested
1: Interchange Acknowledgment Requested

ISA-15

I14

Usage Indicator

Required

Identifier (ID)

Min 1Max 1

—

I: Information
P: Production Data
T: Test Data

ISA-16

I15

Component Element Separator

Required

String (AN)

Min 1Max 1

—

>: Component Element Separator

Functional Group Header

RequiredMax use 1

—

Example

GS-01

479

Functional Identifier Code

Required

Identifier (ID)

—

SH: Ship Notice/Manifest (856)

GS-02

142

Application Sender's Code

Required

String (AN)

Min 2Max 15

—

GS-03

124

Application Receiver's Code

Required

String (AN)

Min 2Max 15

—

GS-04

Date

Required

Date (DT)

CCYYMMDD format

—

GS-05

337

Time

Required

Time (TM)

HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

—

GS-06

Group Control Number

Required

Numeric (N0)

Min 1Max 9

—

GS-07

455

Responsible Agency Code

Required

Identifier (ID)

Min 1Max 2

—

T: Transportation Data Coordinating Committee (TDCC)
X: Accredited Standards Committee X12

GS-08

480

Version / Release / Industry Identifier Code

Required

String (AN)

—

004010: Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997

Heading

010

Heading > ST

Transaction Set Header

RequiredMax use 1

—

Example

ST-01

143

Transaction Set Identifier Code

Required

Identifier (ID)

—

856: Ship Notice/Manifest

ST-02

329

Transaction Set Control Number

Required

Numeric (N)

Min 4Max 9

—

BSN

020

Heading > BSN

Beginning Segment for Ship Notice

RequiredMax use 1

—

Example

BSN-01

353

Transaction Set Purpose Code

Required

Identifier (ID)

—

00: Original

BSN-02

396

Shipment Identification

Required

String (AN)

Min 2Max 30

—

Usage notes

—

BSN-03

Date

Required

Date (DT)

CCYYMMDD format

—

Usage notes

—

BSN-04

337

Time

Required

Time (TM)

HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

—

BSN-05

1005

Hierarchical Structure Code

Required

Identifier (ID)

—

0001: Shipment, Order, Packaging, Item

Heading end

Detail

HL Loop

RequiredMax >1

010

Detail > HL Loop > HL

Hierarchical Level

RequiredMax use 1

—

Example

Hierarchical ID Number

Required

String (AN)

Min 1Max 12

—

Hierarchical Level Code

Required

Identifier (ID)

—

S: Shipment

REFRetailer Name REFWarehouse

Hierarchical Child Code

Optional

Identifier (ID)

—

1: Additional Subordinate HL Data Segment in This Hierarchical Structure.

TD1

110

Detail > HL Loop > TD1

Carrier Details (Quantity and Weight)

RequiredMax use 20

—

Example

TD1-01

103

Packaging Code

Optional

String (AN)

—

Part 1/1

CTN: Carton
PKG: Package

TD1-02

Lading Quantity

Required

Numeric (N0)

Min 1Max 7

—

Usage notes

—

TD1-06

187

Weight Qualifier

Required

Identifier (ID)

—

G: Gross Weight

TD1-07

Weight

Required

Decimal number (R)

Min 1Max 10

—

TD1-08

355

Unit or Basis for Measurement Code

Required

Identifier (ID)

—

LB: Pound

TD5

120

Detail > HL Loop > TD5

Carrier Details (Routing Sequence/Transit Time)

RequiredMax use 12

—

Example

TD5-01

133

Routing Sequence Code

Required

Identifier (ID)

—

O: Origin Carrier (Air, Motor, or Ocean)

TD5-02

Identification Code Qualifier

Required

Identifier (ID)

—

2: Standard Carrier Alpha Code (SCAC)

TD5-03

Service Level Code

Required

String (AN)

—

Usage notes

—

CURB: LTL shipping, curbside
DOCK: LTL Shipping B2B, dock to dock
DOCK_TO_DOCK: LTL Shipping B2B, dock to dock
FIRSTCLASS: First class mail
FIRST_CLASS_MAIL: First class mail
FRDRPLUS: Outside Home with Signature
FRNTDOOR: Outside Home
GROUND: Shipping by Ground
GROUND_PARCEL: Standard post ground parcel
GROUND_PARCEL_SELECT: Ground parcel select
INHOME: In Home
LIGHTWEIGHT_LB_GROUND: Light weight pound ground day shipping
LIGHTWEIGHT_LB_NEXT_DAY: Light weight pound one day shipping
LIGHTWEIGHT_LB_THREE_DAY: Light weight pound three day shipping
LIGHTWEIGHT_LB_TWO_DAY: Light weight pound two day shipping
LIGHTWEIGHT_OZ_GROUND: Light weight ounce ground day shipping
LIGHTWEIGHT_OZ_NEXT_DAY: Light weight ounce one day shipping
LIGHTWEIGHT_OZ_THREE_DAY: Light weight ounce three day shipping
LIGHTWEIGHT_OZ_TWO_DAY: Light weight ounce two day shipping
MEDIA_MAIL: Media mail
NEXT_DAY: One day shipping
PARCEL: Standard post ground parcel
PARCEL_SEL: Ground parcel select
PRIORITY: Priority mail
PRIORITY_MAIL: Priority mail
RMCHOICE: Room of Choice
RMDEBRIS: Room of choice with debris removed and light assembly under 30 minutes (no tools)
THREE_DAY: Three day shipping
THRESHOLD: Outside Home
TWO_DAY: Two day shipping
WHITE_GLOVE: LTL Shipping with White Glove installation

TD5-06

368

Shipment/Order Status Code

Required

Identifier (ID)

—

CC: Shipment Complete on (Date)

TD5-08

310

Transportation Method/Type Code

Required

String (AN)

Min 1Max 30

—

Usage notes

—

REF

150

Detail > HL Loop > REF

Invoice

OptionalMax use 1

—

Example

Variants (all may be used)

REF-01

128

Reference Identification Qualifier

Required

Identifier (ID)

—

IV: Seller's Invoice Number

REF-02

127

Reference Identification

Required

String (AN)

Min 1Max 30

—

Usage notes

—

REF

150

Detail > HL Loop > REF

Retailer Name

RequiredMax use 1

—

Example

Variants (all may be used)

REFInvoice REFWarehouse

REF-01

128

Reference Identification Qualifier

Required

Identifier (ID)

—

RN: Retailer Name

REF-02

127

Reference Identification

Required

String (AN)

Min 1Max 30

—

Usage notes

—

REF

150

Detail > HL Loop > REF

Warehouse

RequiredMax use 1

—

Example

Variants (all may be used)

REFInvoice REFRetailer Name

REF-01

128

Reference Identification Qualifier

Required

Identifier (ID)

—

WH: Master Reference (Link) Number

REF-02

127

Reference Identification

Required

String (AN)

Min 1Max 30

—

Usage notes

—

DTM

200

Detail > HL Loop > DTM

Date/Time Reference

RequiredMax use 10

—

Example

If Time Code (DTM-04) is present, then Time (DTM-03) is required

DTM-01

374

Date/Time Qualifier

Required

Identifier (ID)

—

011: Shipped

DTM-02

Date

Required

Date (DT)

CCYYMMDD format

—

DTM-03

337

Time

Optional

Time (TM)

HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

—

DTM-04

623

Time Code

Optional

Identifier (ID)

—

Usage notes

—

CD: Central Daylight Time
CT: Central Time
ED: Eastern Daylight Time
ET: Eastern Time
MD: Mountain Daylight Time
MT: Mountain Time
PD: Pacific Daylight Time
PT: Pacific Time

N1 Ship From

RequiredMax 1

Variants (all may be used)

Ship To

220

Detail > HL Loop > Ship From > N1

Name

RequiredMax use 1

—

Example

If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required

N1-01

Entity Identifier Code

Required

Identifier (ID)

—

SF: Ship From

N1-02

Name

Required

String (AN)

Min 1Max 60

—

Usage notes

—

N1-03

Identification Code Qualifier

Optional

Identifier (ID)

—

91: Assigned by Seller or Seller's Agent

N1-04

Identification Code

Optional

String (AN)

Min 2Max 80

—

240

Detail > HL Loop > Ship From > N3

Address Information

OptionalMax use 2

—

Usage notes

—

Example

N3-01

Address Information

Required

String (AN)

Min 1Max 55

—

N3-02

Address Information

Optional

String (AN)

Min 1Max 55

—

250

Detail > HL Loop > Ship From > N4

Geographic Location

OptionalMax use 1

—

Example

N4-01

City Name

Required

String (AN)

Min 2Max 30

—

N4-02

156

State or Province Code

Required

Identifier (ID)

—

AB: Alberta
AK: Alaska
AL: Alabama
AR: Arkansas
AZ: Arizona
BC: British Columbia
CA: California
CO: Colorado
CT: Connecticut
DC: District of Columbia
DE: Delaware
FL: Florida
GA: Georgia
HI: Hawaii
IA: Iowa
ID: Idaho
IL: Illinois
IN: Indiana
KS: Kansas
KY: Kentucky
LA: Louisiana
MA: Massachusetts
MB: Manitoba
MD: Maryland
ME: Maine
MI: Michigan
MN: Minnesota
MO: Missouri
MS: Mississippi
MT: Montana
NB: New Brunswick
NC: North Carolina
ND: North Dakota
NE: Nebraska
NH: New Hampshire
NJ: New Jersey
NL: Newfoundland and Labrador
NM: New Mexico
NS: Nova Scotia
NT: Northwest Territories
NU: Nunavut
NV: Nevada
NY: New York
OH: Ohio
OK: Oklahoma
ON: Ontario
OR: Oregon
PA: Pennsylvania
PE: Prince Edward Island
QC: Quebec
RI: Rhode Island
SC: South Carolina
SD: South Dakota
SK: Saskatchewan
TN: Tennessee
TX: Texas
UT: Utah
VA: Virginia
VT: Vermont
WA: Washington
WI: Wisconsin
WV: West Virginia
WY: Wyoming
YT: Yukon

N4-03

116

Postal Code

Required

Identifier (ID)

Min 3Max 15

—

Usage notes

—

N4-04

Country Code

Required

Identifier (ID)

Min 2Max 3

—

Usage notes

—

N1 Ship From end

N1 Ship To

RequiredMax 1

Variants (all may be used)

Ship From

220

Detail > HL Loop > Ship To > N1

Name

RequiredMax use 1

—

Example

N1-01

Entity Identifier Code

Required

Identifier (ID)

—

ST: Ship To

N1-02

Name

Required

String (AN)

Min 1Max 60

—

Usage notes

—

240

Detail > HL Loop > Ship To > N3

Address Information

RequiredMax use 2

—

Usage notes

—

Example

N3-01

Address Information

Required

String (AN)

Min 1Max 55

—

N3-02

Address Information

Optional

String (AN)

Min 1Max 55

—

250

Detail > HL Loop > Ship To > N4

Geographic Location

RequiredMax use 1

—

Example

N4-01

City Name

Required

String (AN)

Min 2Max 30

—

N4-02

156

State or Province Code

Required

Identifier (ID)

—

AB: Alberta
AK: Alaska
AL: Alabama
AR: Arkansas
AZ: Arizona
BC: British Columbia
CA: California
CO: Colorado
CT: Connecticut
DC: District of Columbia
DE: Delaware
FL: Florida
GA: Georgia
HI: Hawaii
IA: Iowa
ID: Idaho
IL: Illinois
IN: Indiana
KS: Kansas
KY: Kentucky
LA: Louisiana
MA: Massachusetts
MB: Manitoba
MD: Maryland
ME: Maine
MI: Michigan
MN: Minnesota
MO: Missouri
MS: Mississippi
MT: Montana
NB: New Brunswick
NC: North Carolina
ND: North Dakota
NE: Nebraska
NH: New Hampshire
NJ: New Jersey
NL: Newfoundland and Labrador
NM: New Mexico
NS: Nova Scotia
NT: Northwest Territories
NU: Nunavut
NV: Nevada
NY: New York
OH: Ohio
OK: Oklahoma
ON: Ontario
OR: Oregon
PA: Pennsylvania
PE: Prince Edward Island
QC: Quebec
RI: Rhode Island
SC: South Carolina
SD: South Dakota
SK: Saskatchewan
TN: Tennessee
TX: Texas
UT: Utah
VA: Virginia
VT: Vermont
WA: Washington
WI: Wisconsin
WV: West Virginia
WY: Wyoming
YT: Yukon

N4-03

116

Postal Code

Required

Identifier (ID)

Min 3Max 15

—

Usage notes

—

N4-04

Country Code

Required

Identifier (ID)

Min 2Max 3

—

Usage notes

—

N1 Ship To end

SAC Loop

OptionalMax >1

SAC

320

Detail > HL Loop > SAC Loop > SAC

Service, Promotion, Allowance, or Charge Information

RequiredMax use 1

—

Example

SAC-01

248

Allowance or Charge Indicator

Required

Identifier (ID)

—

C: Charge

SAC-02

1300

Service, Promotion, Allowance, or Charge Code

Required

Identifier (ID)

—

D240: Freight

SAC-05

610

Amount

Required

Numeric (N2)

Min 1Max 15

—

Usage notes

—

SAC Loop end

HL Loop

RequiredMax >1

010

Detail > HL Loop > HL Loop > HL

Hierarchical Level

RequiredMax use 1

—

Example

Hierarchical ID Number

Required

String (AN)

Min 1Max 12

—

HL-02

734

Hierarchical Parent ID Number

Required

String (AN)

Min 1Max 12

—

Hierarchical Level Code

Required

Identifier (ID)

—

O: Order

Hierarchical Child Code

Optional

Identifier (ID)

—

1: Additional Subordinate HL Data Segment in This Hierarchical Structure.

PRF

050

Detail > HL Loop > HL Loop > PRF

Purchase Order Reference

RequiredMax use 1

—

Example

PRF-01

324

Purchase Order Number

Required

String (AN)

Min 1Max 22

—

Usage notes

—

PRF-02

328

Release Number

Required

String (AN)

Min 1Max 30

—

Usage notes

—

PRF-04

Date

Required

Date (DT)

CCYYMMDD format

—

PRF-07

Purchase Order Type Code

Optional

Identifier (ID)

—

DS: Dropship

HL Loop

RequiredMax >1

010

Detail > HL Loop > HL Loop > HL Loop > HL

Hierarchical Level

RequiredMax use 1

—

Example

Hierarchical ID Number

Required

String (AN)

Min 1Max 12

—

HL-02

734

Hierarchical Parent ID Number

Required

String (AN)

Min 1Max 12

—

Hierarchical Level Code

Required

Identifier (ID)

—

P: Pack

Hierarchical Child Code

Optional

Identifier (ID)

—

1: Additional Subordinate HL Data Segment in This Hierarchical Structure.

MAN

190

Detail > HL Loop > HL Loop > HL Loop > MAN

Marks and Numbers

OptionalMax use >1

—

Example

MAN-01

Marks and Numbers Qualifier

Required

Identifier (ID)

—

CP: Carrier-Assigned Package ID Number

MAN-02

Marks and Numbers

Required

String (AN)

Min 1Max 48

—

Usage notes

—

HL Loop

RequiredMax >1

010

Detail > HL Loop > HL Loop > HL Loop > HL Loop > HL

Hierarchical Level

RequiredMax use 1

—

Example

Hierarchical ID Number

Required

String (AN)

Min 1Max 12

—

HL-02

734

Hierarchical Parent ID Number

Required

String (AN)

Min 1Max 12

—

Hierarchical Level Code

Required

Identifier (ID)

—

I: Item