Northern Tool and Equipment
/
Purchase Order Change Request - Buyer Initiated
  • Specification
  • EDI Inspector
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X12 860 Purchase Order Change Request - Buyer Initiated

X12 Release 4010
Delimiters
  • ~ Segment
  • * Element
  • > Component
EDI samples
  • None included
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Overview
ISA
-
Interchange Control Header
Max use 1
Required
GS
-
Functional Group Header
Max use 1
Required
heading
ST
010
Transaction Set Header
Max use 1
Required
BCH
020
Beginning Segment for Purchase Order Change
Max use 1
Required
REF
050
Reference Identification
Max use 1
Required
PER
060
Administrative Communications Contact
Max use 3
Optional
FOB
080
F.O.B. Related Instructions
Max use 1
Optional
CSH
110
Sales Requirements
Max use 5
Optional
SAC Loop
ITD
130
Terms of Sale/Deferred Terms of Sale
Max use 5
Optional
DTM
150
Date/Time Reference
Max use 10
Optional
TD5
240
Carrier Details (Routing Sequence/Transit Time)
Max use 12
Optional
detail
POC Loop
POC
010
Line Item Change
Max use 1
Required
PO4
090
Item Physical Details
Max use 1
Optional
SDQ
190
Destination Quantity
Max use 500
Optional
DTM
200
Date/Time Reference Delivery Requested
Max use 10
Optional
DTM
200
Date/Time Reference Requested Pick-up
Max use 1
Optional
DTM
200
Date/Time Reference Requested Ship
Max use 1
Optional
MSG
292
Message Text
Max use 1
Optional
AMT Loop
GE
-
Functional Group Trailer
Max use 1
Required
IEA
-
Interchange Control Trailer
Max use 1
Required
ISA

Interchange Control Header

RequiredMax use 1
Example
ISA-01
I01
Authorization Information Qualifier
Required
Identifier (ID)
00
No Authorization Information Present (No Meaningful Information in I02)
ISA-02
I02
Authorization Information
Required
String (AN)
Min 10Max 10
ISA-03
I03
Security Information Qualifier
Required
Identifier (ID)
00
No Security Information Present (No Meaningful Information in I04)
ISA-04
I04
Security Information
Required
String (AN)
Min 10Max 10
ISA-05
I05
Interchange ID Qualifier
Required
Identifier (ID)
Min 2Max 2
Codes
ISA-06
I06
Interchange Sender ID
Required
String (AN)
Min 15Max 15
ISA-07
I05
Interchange ID Qualifier
Required
Identifier (ID)
Min 2Max 2
Codes
ISA-08
I07
Interchange Receiver ID
Required
String (AN)
Min 15Max 15
ISA-09
I08
Interchange Date
Required
Date (DT)
YYMMDD format
ISA-10
I09
Interchange Time
Required
Time (TM)
HHMM format
ISA-11
I10
Interchange Control Standards Identifier
Required
Identifier (ID)
U
U.S. EDI Community of ASC X12, TDCC, and UCS
ISA-12
I11
Interchange Control Version Number
Required
Identifier (ID)
00401
Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997
ISA-13
I12
Interchange Control Number
Required
Numeric (N0)
Min 9Max 9
ISA-14
I13
Acknowledgment Requested
Required
Identifier (ID)
Min 1Max 1
0
No Acknowledgment Requested
1
Interchange Acknowledgment Requested
ISA-15
I14
Usage Indicator
Required
Identifier (ID)
Min 1Max 1
I
Information
P
Production Data
T
Test Data
ISA-16
I15
Component Element Separator
Required
String (AN)
Min 1Max 1
>
Component Element Separator

Functional Group Header

RequiredMax use 1
Example
GS-01
479
Functional Identifier Code
Required
Identifier (ID)
PC
Purchase Order Change Request - Buyer Initiated (860)
GS-02
142
Application Sender's Code
Required
String (AN)
Min 2Max 15
GS-03
124
Application Receiver's Code
Required
String (AN)
Min 2Max 15
Required
Date (DT)
CCYYMMDD format
Required
Time (TM)
HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format
GS-06
28
Group Control Number
Required
Numeric (N0)
Min 1Max 9
GS-07
455
Responsible Agency Code
Required
Identifier (ID)
Min 1Max 2
T
Transportation Data Coordinating Committee (TDCC)
X
Accredited Standards Committee X12
GS-08
480
Version / Release / Industry Identifier Code
Required
String (AN)
004010
Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997

Heading

ST
010
Heading > ST

Transaction Set Header

RequiredMax use 1
Example
ST-01
143
Transaction Set Identifier Code
Required
Identifier (ID)
860
Purchase Order Change Request - Buyer Initiated
ST-02
329
Transaction Set Control Number
Required
Numeric (N)
Min 4Max 9
BCH
020
Heading > BCH

Beginning Segment for Purchase Order Change

RequiredMax use 1
Example
BCH-01
353
Transaction Set Purpose Code
Required
Identifier (ID)
01
Cancellation
05
Replace
BCH-02
92
Purchase Order Type Code
Required
Identifier (ID)
BK
Blanket Order (Quantity Firm)
DR
Direct Ship
DS
Dropship
RL
Release or Delivery Order
BCH-03
324
Purchase Order Number
Required
String (AN)
Min 1Max 22
Required
Date (DT)
CCYYMMDD format
Required
Date (DT)
CCYYMMDD format
REF
050
Heading > REF

Reference Identification

RequiredMax use >1
Example
REF-01
128
Reference Identification Qualifier
Required
Identifier (ID)
3L
Branch Identifier
19
Division Identifier
AN
Associated Purchase Orders
CO
Customer Order Number
IA
Internal Vendor Number
REF-02
127
Reference Identification
Required
String (AN)
Min 1Max 30
PER
060
Heading > PER

Administrative Communications Contact

OptionalMax use 3
Example
If either Communication Number Qualifier (PER-03) or Communication Number (PER-04) is present, then the other is required
If either Communication Number Qualifier (PER-05) or Communication Number (PER-06) is present, then the other is required
If either Communication Number Qualifier (PER-07) or Communication Number (PER-08) is present, then the other is required
PER-01
366
Contact Function Code
Required
Identifier (ID)
BD
Buyer Name or Department
Optional
String (AN)
Min 1Max 60
PER-03
365
Communication Number Qualifier
Optional
Identifier (ID)
TE
Telephone
PER-04
364
Communication Number
Optional
String (AN)
Min 1Max 80
PER-05
365
Communication Number Qualifier
Optional
Identifier (ID)
FX
Facsimile
PER-06
364
Communication Number
Optional
String (AN)
Min 1Max 80
PER-07
365
Communication Number Qualifier
Optional
Identifier (ID)
EM
Electronic Mail
PER-08
364
Communication Number
Optional
String (AN)
Min 1Max 80
FOB
080
Heading > FOB

F.O.B. Related Instructions

OptionalMax use >1
Example
If Description (FOB-03) is present, then Location Qualifier (FOB-02) is required
FOB-01
146
Shipment Method of Payment
Required
Identifier (ID)
CC
Collect
DF
Defined by Buyer and Seller
PP
Prepaid (by Seller)
TP
Third Party Pay
FOB-02
309
Location Qualifier
Optional
Identifier (ID)
DE
Destination (Shipping)
OR
Origin (Shipping Point)
FOB-03
352
Description
Optional
String (AN)
Min 1Max 80
CSH
110
Heading > CSH

Sales Requirements

OptionalMax use 5
Example
CSH-01
563
Sales Requirement Code
Required
Identifier (ID)
BK
Ship Partial - Balance Back Order
N
No Back Order
SC
Ship Complete
SAC Loop
OptionalMax >1
SAC
120
Heading > SAC Loop > SAC

Service, Promotion, Allowance, or Charge Information

RequiredMax use 1
Example
If either Allowance/Charge Percent Qualifier (SAC-06) or Percent (SAC-07) is present, then the other is required
SAC-01
248
Allowance or Charge Indicator
Required
Identifier (ID)
A
Allowance
C
Charge
SAC-02
1300
Service, Promotion, Allowance, or Charge Code
Required
Identifier (ID)
A260
Advertising Allowance
B210
Co-op Credit
C000
Defective Allowance
C310
Discount
C460
Drop Dock
C680
Environmental Protection Service
D240
Freight
D500
Handling
E380
Lift Gate (Truck) or Forklift Service at Pick-up/Delivery
E620
Metals Surcharge
E750
New Store Discount
F970
Rebate
G090
Recovery Feed
G830
Shipping and Handling
H000
Special Allowance
I530
Volume Discount
I590
Warranties
SAC-05
610
Amount
Optional
Numeric (N2)
Min 1Max 15
SAC-06
378
Allowance/Charge Percent Qualifier
Optional
Identifier (ID)
3
Discount/Gross
SAC-07
332
Percent
Optional
Decimal number (R)
Min 1Max 6
SAC-12
331
Allowance or Charge Method of Handling Code
Optional
Identifier (ID)
02
Off Invoice
SAC-15
352
Description
Optional
String (AN)
Min 1Max 80
SAC Loop end
ITD
130
Heading > ITD

Terms of Sale/Deferred Terms of Sale

OptionalMax use 5
Example
ITD-12
352
Description
Required
String (AN)
Min 1Max 80
DTM
150
Heading > DTM

Date/Time Reference

OptionalMax use 10
Usage notes
Example
DTM-01
374
Date/Time Qualifier
Required
Identifier (ID)
001
Cancel After
002
Delivery Requested
010
Requested Ship
118
Requested Pick-up
Required
Date (DT)
CCYYMMDD format
TD5
240
Heading > TD5

Carrier Details (Routing Sequence/Transit Time)

OptionalMax use 12
Example
TD5-05
387
Routing
Required
String (AN)
Min 1Max 35
N9 Loop
OptionalMax >1
N9
285
Heading > N9 Loop > N9

Reference Identification

RequiredMax use 1
Example
N9-01
128
Reference Identification Qualifier
Required
Identifier (ID)
L1
Letters or Notes
N9-03
369
Free-form Description
Required
String (AN)
Min 1Max 45
MSG
290
Heading > N9 Loop > MSG

Message Text

OptionalMax use 1000
Example
MSG-01
933
Free-Form Message Text
Required
String (AN)
Min 1Max 264
N9 Loop end
N1 Loop
OptionalMax >1
N1
300
Heading > N1 Loop > N1

Name

RequiredMax use 1
Example
If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required
N1-01
98
Entity Identifier Code
Required
Identifier (ID)
BT
Bill-to-Party
SO
Sold To If Different From Bill To
ST
Ship To
VN
Vendor
Required
String (AN)
Min 1Max 60
N1-03
66
Identification Code Qualifier
Optional
Identifier (ID)
Usage notes
92
Assigned by Buyer or Buyer's Agent
N1-04
67
Identification Code
Optional
String (AN)
Min 2Max 80
Usage notes
N2
310
Heading > N1 Loop > N2

Additional Name Information

OptionalMax use 2
Example
Required
String (AN)
Min 1Max 60
N3
320
Heading > N1 Loop > N3

Address Information

RequiredMax use 2
Example
N3-01
166
Address Information
Required
String (AN)
Min 1Max 55
N3-02
166
Address Information
Optional
String (AN)
Min 1Max 55
N4
330
Heading > N1 Loop > N4

Geographic Location

RequiredMax use >1
Example
N4-01
19
City Name
Optional
String (AN)
Min 2Max 30
N4-02
156
State or Province Code
Optional
Identifier (ID)
Min 2Max 2
N4-03
116
Postal Code
Optional
Identifier (ID)
Min 3Max 15
N4-04
26
Country Code
Optional
Identifier (ID)
Min 2Max 3
Usage notes
PER
350
Heading > N1 Loop > PER

Administrative Communications Contact

OptionalMax use >1
Example
If either Communication Number Qualifier (PER-03) or Communication Number (PER-04) is present, then the other is required
If either Communication Number Qualifier (PER-05) or Communication Number (PER-06) is present, then the other is required
If either Communication Number Qualifier (PER-07) or Communication Number (PER-08) is present, then the other is required
PER-01
366
Contact Function Code
Required
Identifier (ID)
AP
Accounts Payable Department
DC
Delivery Contact
Optional
String (AN)
Min 1Max 60
PER-03
365
Communication Number Qualifier
Optional
Identifier (ID)
TE
Telephone
PER-04
364
Communication Number
Optional
String (AN)
Min 1Max 80
PER-05
365
Communication Number Qualifier
Optional
Identifier (ID)
FX
Facsimile
PER-06
364
Communication Number
Optional
String (AN)
Min 1Max 80
PER-07
365
Communication Number Qualifier
Optional
Identifier (ID)
EM
Electronic Mail
PER-08
364
Communication Number
Optional
String (AN)
Min 1Max 80
N1 Loop end
Heading end

Detail

POC Loop
OptionalMax >1
POC
010
Detail > POC Loop > POC

Line Item Change

RequiredMax use 1
Usage notes
Example
If either Product/Service ID Qualifier (POC-08) or Product/Service ID (POC-09) is present, then the other is required
If either Product/Service ID Qualifier (POC-10) or Product/Service ID (POC-11) is present, then the other is required
If either Product/Service ID Qualifier (POC-12) or Product/Service ID (POC-13) is present, then the other is required
If either Product/Service ID Qualifier (POC-14) or Product/Service ID (POC-15) is present, then the other is required
POC-01
350
Assigned Identification
Required
String (AN)
Min 1Max 20
Usage notes
POC-02
670
Change or Response Type Code
Required
Identifier (ID)
AI
Add Additional Item(s)
CA
Changes To Line Items
DI
Delete Item(s)
PC
Price Change
PQ
Unit Price/Quantity Change
QD
Quantity Decrease
QI
Quantity Increase
RZ
Replace All Values
POC-03
330
Quantity Ordered
Optional
Decimal number (R)
Min 1Max 15
POC-04
671
Quantity Left to Receive
Required
Decimal number (R)
Min 1Max 9
Usage notes
POC-05
C001
Composite Unit of Measure
RequiredMax use 1
To identify a composite unit of measure (See Figures Appendix for examples of use)
C001-01
355
Unit or Basis for Measurement Code
Required
Identifier (ID)
BO
Bottle
BR
Barrel
BX
Box
CA
Case
CN
Can
CT
Carton
DR
Drum
EA
Each
FT
Foot
GA
Gallon
HR
Hours
IN
Inch
LB
Pound
OZ
Ounce - Av
PR
Pair
PT
Pint
QT
Quart
RL
Roll
RM
Ream
SF
Square Foot
SL
Sleeve
POC-06
212
Unit Price
Optional
Decimal number (R)
Min 1Max 15
Usage notes
POC-08
235
Product/Service ID Qualifier
Optional
Identifier (ID)
VP
Vendor's (Seller's) Part Number
POC-09
234
Product/Service ID
Optional
String (AN)
Min 1Max 48
POC-10
235
Product/Service ID Qualifier
Optional
Identifier (ID)
BP
Buyer's Part Number
POC-11
234
Product/Service ID
Optional
String (AN)
Min 1Max 48
POC-12
235
Product/Service ID Qualifier
Optional
Identifier (ID)
UK
U.P.C./EAN Shipping Container Code (1-2-5-5-1)
UP
U.P.C. Consumer Package Code (1-5-5-1)
POC-13
234
Product/Service ID
Optional
String (AN)
Min 1Max 48
POC-14
235
Product/Service ID Qualifier
Optional
Identifier (ID)
EC
Engineering Change Level
POC-15
234
Product/Service ID
Optional
String (AN)
Min 1Max 48
Usage notes
PID Loop
OptionalMax >1
PID
050
Detail > POC Loop > PID Loop > PID

Product/Item Description

RequiredMax use 1
Example
PID-01
349
Item Description Type
Required
Identifier (ID)
F
Free-form
PID-02
750
Product/Process Characteristic Code
Required
Identifier (ID)
08
Product
PID-05
352
Description
Required
String (AN)
Min 1Max 80
PID Loop end
PO4
090
Detail > POC Loop > PO4

Item Physical Details

OptionalMax use >1
Example
Optional
Numeric (N0)
Min 1Max 6
PO4-14
810
Inner Pack
Optional
Numeric (N0)
Min 1Max 6
SDQ
190
Detail > POC Loop > SDQ

Destination Quantity

OptionalMax use 500
Usage notes
Example
If either Identification Code (SDQ-05) or Quantity (SDQ-06) is present, then the other is required
If either Identification Code (SDQ-07) or Quantity (SDQ-08) is present, then the other is required
If either Identification Code (SDQ-09) or Quantity (SDQ-10) is present, then the other is required
If either Identification Code (SDQ-11) or Quantity (SDQ-12) is present, then the other is required
If either Identification Code (SDQ-13) or Quantity (SDQ-14) is present, then the other is required
If either Identification Code (SDQ-15) or Quantity (SDQ-16) is present, then the other is required
If either Identification Code (SDQ-17) or Quantity (SDQ-18) is present, then the other is required
If either Identification Code (SDQ-19) or Quantity (SDQ-20) is present, then the other is required
If either Identification Code (SDQ-21) or Quantity (SDQ-22) is present, then the other is required
SDQ-01
355
Unit or Basis for Measurement Code
Required
Identifier (ID)
EA
Each
SDQ-02
66
Identification Code Qualifier
Optional
Identifier (ID)
92
Assigned by Buyer or Buyer's Agent
SDQ-03
67
Identification Code
Required
String (AN)
Min 2Max 80
SDQ-04
380
Quantity
Required
Decimal number (R)
Min 1Max 15
SDQ-05
67
Identification Code
Optional
String (AN)
Min 2Max 80
SDQ-06
380
Quantity
Optional
Decimal number (R)
Min 1Max 15
SDQ-07
67
Identification Code
Optional
String (AN)
Min 2Max 80
SDQ-08
380
Quantity
Optional
Decimal number (R)
Min 1Max 15
SDQ-09
67
Identification Code
Optional
String (AN)
Min 2Max 80
SDQ-10
380
Quantity
Optional
Decimal number (R)
Min 1Max 15
SDQ-11
67
Identification Code
Optional
String (AN)
Min 2Max 80
SDQ-12
380
Quantity
Optional
Decimal number (R)
Min 1Max 15
SDQ-13
67
Identification Code
Optional
String (AN)
Min 2Max 80
SDQ-14
380
Quantity
Optional
Decimal number (R)
Min 1Max 15
SDQ-15
67
Identification Code
Optional
String (AN)
Min 2Max 80
SDQ-16
380
Quantity
Optional
Decimal number (R)
Min 1Max 15
SDQ-17
67
Identification Code
Optional
String (AN)
Min 2Max 80
SDQ-18
380
Quantity
Optional
Decimal number (R)
Min 1Max 15
SDQ-19
67
Identification Code
Optional
String (AN)
Min 2Max 80
SDQ-20
380
Quantity
Optional
Decimal number (R)
Min 1Max 15
SDQ-21
67
Identification Code
Optional
String (AN)
Min 2Max 80
SDQ-22
380
Quantity
Optional
Decimal number (R)
Min 1Max 15
DTM
200
Detail > POC Loop > DTM

Date/Time Reference Delivery Requested

OptionalMax use 10
Usage notes
Example
Variants (all may be used)
DTMDate/Time Reference Requested Pick-upDTMDate/Time Reference Requested Ship
DTM-01
374
Date/Time Qualifier
Required
Identifier (ID)
002
Delivery Requested
Required
Date (DT)
CCYYMMDD format
DTM
200
Detail > POC Loop > DTM

Date/Time Reference Requested Pick-up

OptionalMax use 1
Usage notes
Example
DTM-01
374
Date/Time Qualifier
Required
Identifier (ID)
118
Requested Pick-up
Required
Date (DT)
CCYYMMDD format
DTM
200
Detail > POC Loop > DTM

Date/Time Reference Requested Ship

OptionalMax use 1
Usage notes
Example
DTM-01
374
Date/Time Qualifier
Required
Identifier (ID)
010
Requested Ship
Required
Date (DT)
CCYYMMDD format
MSG
292
Detail > POC Loop > MSG

Message Text

OptionalMax use >1
Example
MSG-01
933
Free-Form Message Text
Required
String (AN)
Min 1Max 264
AMT Loop
RequiredMax >1
AMT
590
Detail > POC Loop > AMT Loop > AMT

Monetary Amount

RequiredMax use 1
Example
AMT-01
522
Amount Qualifier Code
Required
Identifier (ID)
1
Line Item Total
AMT-02
782
Monetary Amount
Required
Decimal number (R)
Min 1Max 15
AMT Loop end
POC Loop end
Detail end

Summary

CTT Loop
RequiredMax >1
CTT
010
Summary > CTT Loop > CTT

Transaction Totals

RequiredMax use 1
Example
CTT-01
354
Number of Line Items
Required
Numeric (N0)
Min 1Max 6
AMT
020
Summary > CTT Loop > AMT

Monetary Amount

RequiredMax use 5
Example
AMT-01
522
Amount Qualifier Code
Required
Identifier (ID)
TT
Total Transaction Amount
AMT-02
782
Monetary Amount
Required
Decimal number (R)
Min 1Max 15
CTT Loop end
SE
030
Summary > SE

Transaction Set Trailer

RequiredMax use 1
Example
SE-01
96
Number of Included Segments
Required
Numeric (N0)
Min 1Max 10
SE-02
329
Transaction Set Control Number
Required
Numeric (N)
Min 4Max 9
Summary end

Functional Group Trailer

RequiredMax use 1
Example
GE-01
97
Number of Transaction Sets Included
Required
Numeric (N0)
Min 1Max 6
GE-02
28
Group Control Number
Required
Numeric (N0)
Min 1Max 9

Interchange Control Trailer

RequiredMax use 1
Example
IEA-01
I16
Number of Included Functional Groups
Required
Numeric (N0)
Min 1Max 5
IEA-02
I12
Interchange Control Number
Required
Numeric (N0)
Min 9Max 9

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