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X12 855 Purchase Order Acknowledgment
This Draft Standard for Trial Use contains the format and establishes the data contents of the Purchase Order Acknowledgment Transaction Set (855) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to provide for customary and established business and industry practice relative to a seller's acknowledgment of a buyer's purchase order. This transaction set can also be used as notification of a vendor generated order. This usage advises a buyer that a vendor has or will ship merchandise as prearranged in their partnership.
- ~ Segment
- * Element
- > Component
- None included
Interchange Control Header
To start and identify an interchange of zero or more functional groups and interchange-related control segments
Code to identify the type of information in the Authorization Information
- 00
- No Authorization Information Present (No Meaningful Information in I02)
Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)
Code to identify the type of information in the Security Information
- 00
- No Security Information Present (No Meaningful Information in I04)
This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)
Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element
Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them
Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer
- U
- U.S. EDI Community of ASC X12, TDCC, and UCS
This version number covers the interchange control segments
- 00401
- Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997
A control number assigned by the interchange sender
Code sent by the sender to request an interchange acknowledgment (TA1)
- 0
- No Acknowledgment Requested
- 1
- Interchange Acknowledgment Requested
Code to indicate whether data enclosed by this interchange envelope is test, production or information
- I
- Information
- P
- Production Data
- T
- Test Data
Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator
- >
- Component Element Separator
Functional Group Header
To indicate the beginning of a functional group and to provide control information
Code identifying a group of application related transaction sets
- PR
- Purchase Order Acknowledgement (855)
Code identifying party sending transmission; codes agreed to by trading partners
Code identifying party receiving transmission. Codes agreed to by trading partners
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Assigned number originated and maintained by the sender
Code used in conjunction with Data Element 480 to identify the issuer of the standard
- T
- Transportation Data Coordinating Committee (TDCC)
- X
- Accredited Standards Committee X12
Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed
- 004010
- Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997
Heading
Transaction Set Header
To indicate the start of a transaction set and to assign a control number
Code uniquely identifying a Transaction Set
- The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
- 855
- Purchase Order Acknowledgment
Beginning Segment for Purchase Order Acknowledgment
To indicate the beginning of the Purchase Order Acknowledgment Transaction Set and transmit identifying numbers and dates
Code identifying purpose of transaction set
- 00
- Original
Code specifying the type of acknowledgment
- AE
- Acknowledge - With Exception Detail Only
- RJ
- Rejected - No Detail
If the order is being rejected, Northern Tool is requiring that the supplier provide an explanation in the N9/MSG loop.
Identifying number for Purchase Order assigned by the orderer/purchaser
Date expressed as CCYYMMDD
- BAK04 is the date assigned by the purchaser to purchase order.
Reference Identification Associated Purchase Orders
To specify identifying information
Blanket Order Number (AN) is only required if the supplier is communicating the status of the order or requested changes for Blanket/Release orders.
Code qualifying the Reference Identification
- AN
- Associated Purchase Orders
This reference number is the PO number associated with the Blanket order.
Reference Identification Internal Vendor Number
To specify identifying information
Internal Vendor number (IA) is required on all POA.
Code qualifying the Reference Identification
- IA
- Internal Vendor Number
Administrative Communications Contact
To identify a person or office to whom administrative communications should be directed
Person that Northern Tool can contact with question about this transaction.
Code identifying the major duty or responsibility of the person or group named
- IC
- Information Contact
Code identifying the type of communication number
- TE
- Telephone
Complete communications number including country or area code when applicable
Code identifying the type of communication number
- FX
- Facsimile
Complete communications number including country or area code when applicable
Code identifying the type of communication number
- EM
- Electronic Mail
F.O.B. Related Instructions
To specify transportation instructions relating to shipment
Only send this segment if the Freight Terms need to be corrected.
Code identifying payment terms for transportation charges
- FOB01 indicates which party will pay the carrier.
- CC
- Collect
- DF
- Defined by Buyer and Seller
- PP
- Prepaid (by Seller)
- TP
- Third Party Pay
Code identifying type of location
- FOB02 is the code specifying transportation responsibility location.
- DE
- Destination (Shipping)
- OR
- Origin (Shipping Point)
Service, Promotion, Allowance, or Charge Information
To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge
Only send this segment if the Allowance or Charge details need to be corrected.
Code which indicates an allowance or charge for the service specified
- If SAC01 is "A" or "C", then at least one of SAC05, SAC07, or SAC08 is required.
- A
- Allowance
- C
- Charge
Code identifying the service, promotion, allowance, or charge
- A260
- Advertising Allowance
- B210
- Co-op Credit
- C000
- Defective Allowance
- C310
- Discount
- C460
- Drop Dock
- C680
- Environmental Protection Service
Used for Tire Disposal
- D240
- Freight
- D500
- Handling
- E380
- Lift Gate (Truck) or Forklift Service at Pick-up/Delivery
- E620
- Metals Surcharge
- E750
- New Store Discount
- F970
- Rebate
- G090
- Recovery Feed
Used for Warranty Recovery
- G830
- Shipping and Handling
Direct Ship Fee
- H000
- Special Allowance
- I530
- Volume Discount
- I590
- Warranties
Used for Warranty Expense
Monetary amount
- SAC05 is the total amount for the service, promotion, allowance, or charge.
- If SAC05 is present with SAC07 or SAC08, then SAC05 takes precedence.
Code indicating on what basis allowance or charge percent is calculated
- 3
- Discount/Gross
Terms of Sale/Deferred Terms of Sale
To specify terms of sale
Only send this segment if the Payment Terms need to be corrected.
Date/Time Reference
To specify pertinent dates and times
Only send this segment if the indicated date need to be corrected. Information provided at this level is to be associated with all items on the order, any item level date changes are to be included in the ACK segment.
Carrier Details (Routing Sequence/Transit Time)
To specify the carrier and sequence of routing and provide transit time information
Only send this segment if the Carrier Routing details need to be corrected.
Reference Identification
To transmit identifying information as specified by the Reference Identification Qualifier
Message Text
To provide a free-form format that allows the transmission of text information
Detail
Baseline Item Data
To specify basic and most frequently used line item data
- PO102 is required.
Alphanumeric characters assigned for differentiation within a transaction set
- PO101 is the line item identification.
Same number as sent on PO.
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- BO
- Bottle
- BR
- Barrel
- BX
- Box
- CA
- Case
- CN
- Can
- CT
- Carton
- DR
- Drum
- EA
- Each
Warehouse and Retail Store orders will only use this UOM.
- FT
- Foot
- GA
- Gallon
- HR
- Hours
- IN
- Inch
- LB
- Pound
- OZ
- Ounce - Av
- PR
- Pair
- PT
- Pint
- QT
- Quart
- RL
- Roll
- RM
- Ream
- SF
- Square Foot
- SL
- Sleeve
Price per unit of product, service, commodity, etc.
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- PO106 through PO125 provide for ten different product/service IDs per each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.
- BP
- Buyer's Part Number
Identifying number for a product or service
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- VP
- Vendor's (Seller's) Part Number
Identifying number for a product or service
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- UK
- U.P.C./EAN Shipping Container Code (1-2-5-5-1)
- UP
- U.P.C. Consumer Package Code (1-5-5-1)
Identifying number for a product or service
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- EC
- Engineering Change Level
Product/Item Description
To describe a product or process in coded or free-form format
Code indicating the format of a description
- If PID01 equals "F", then PID05 is used. If PID01 equals "S", then PID04 is used. If PID01 equals "X", then both PID04 and PID05 are used.
- F
- Free-form
Code identifying the general class of a product or process characteristic
- 08
- Product
Line Item Acknowledgment
To acknowledge the ordered quantities and specify the ready date for a specific line item
If ACK01= IB or DR, ACK04 and 05 are required.
If ACK01 = IB or IQ, ACK02 and 03 are required.
If ACK01 = IP, new price for this item must be sent in PO104.
If ACK01 = IS, substitute vendor Item number must be sent in the PO1 segment, qualifier VP.
Code specifying the action taken by the seller on a line item requested by the buyer
- DR
- Item Accepted - Date Rescheduled
Use this qualifier if the entire quantity of the item is being backordered, otherwise use qualifier IB if backordering a given quantity of the item.
- IB
- Item Backordered
Use this qualifier if backordering a given quantity of the item, otherwise use qualifier DR if the entire quantity of the item is being backordered.
- IP
- Item Accepted - Price Changed
- IQ
- Item Accepted - Quantity Changed
- IR
- Item Rejected
If the item is being rejected, Northern Tool requires an explanation in the header N9/MSG referencing the item number.
- IS
- Item Accepted - Substitution Made
- R2
- Item Rejected, Invalid Item Product Number
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- BO
- Bottle
- BR
- Barrel
- BX
- Box
- CA
- Case
- CN
- Can
- CT
- Carton
- DR
- Drum
- EA
- Each
Warehouse and Retail Store orders will only use this UOM.
- FT
- Foot
- GA
- Gallon
- HR
- Hours
- IN
- Inch
- LB
- Pound
- OZ
- Ounce - Av
- PR
- Pair
- PT
- Pint
- QT
- Quart
- RL
- Roll
- RM
- Ream
- SF
- Square Foot
- SL
- Sleeve
Code specifying type of date or time, or both date and time
- 067
- Current Schedule Delivery
Summary
Transaction Totals
To transmit a hash total for a specific element in the transaction set
- The number of line items (CTT01) is the accumulation of the number of PO1 segments. If used, hash total (CTT02) is the sum of the value of quantities ordered (PO102) for each PO1 segment.
Transaction Set Trailer
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)
Total number of segments included in a transaction set including ST and SE segments
Functional Group Trailer
To indicate the end of a functional group and to provide control information
Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element
Interchange Control Trailer
To define the end of an interchange of zero or more functional groups and interchange-related control segments
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