Northern Tool and Equipment
/
Purchase Order
  • Specification
  • EDI Inspector
Stedi maintains this guide based on public documentation from Northern Tool and Equipment. Contact Northern Tool and Equipment for official EDI specifications. To report any errors in this guide, please contact us.
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X12 850 Purchase Order

X12 Release 4010
Delimiters
  • ~ Segment
  • * Element
  • > Component
EDI samples
  • None included
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Overview
ISA
-
Interchange Control Header
Max use 1
Required
GS
-
Functional Group Header
Max use 1
Required
heading
ST
010
Transaction Set Header
Max use 1
Required
BEG
020
Beginning Segment for Purchase Order
Max use 1
Required
REF
050
Reference Identification
Max use 1
Required
PER
060
Administrative Communications Contact
Max use 3
Optional
FOB
080
F.O.B. Related Instructions
Max use 1
Optional
CSH
110
Sales Requirements
Max use 5
Optional
SAC Loop
ITD
130
Terms of Sale/Deferred Terms of Sale
Max use 1
Optional
DTM
150
Date/Time Reference
Max use 10
Required
TD5
240
Carrier Details (Routing Sequence/Transit Time)
Max use 12
Optional
N1 Loop
GE
-
Functional Group Trailer
Max use 1
Required
IEA
-
Interchange Control Trailer
Max use 1
Required
ISA

Interchange Control Header

RequiredMax use 1
Example
ISA-01
I01
Authorization Information Qualifier
Required
Identifier (ID)
00
No Authorization Information Present (No Meaningful Information in I02)
ISA-02
I02
Authorization Information
Required
String (AN)
Min 10Max 10
ISA-03
I03
Security Information Qualifier
Required
Identifier (ID)
00
No Security Information Present (No Meaningful Information in I04)
ISA-04
I04
Security Information
Required
String (AN)
Min 10Max 10
ISA-05
I05
Interchange ID Qualifier
Required
Identifier (ID)
Min 2Max 2
Codes
ISA-06
I06
Interchange Sender ID
Required
String (AN)
Min 15Max 15
ISA-07
I05
Interchange ID Qualifier
Required
Identifier (ID)
Min 2Max 2
Codes
ISA-08
I07
Interchange Receiver ID
Required
String (AN)
Min 15Max 15
ISA-09
I08
Interchange Date
Required
Date (DT)
YYMMDD format
ISA-10
I09
Interchange Time
Required
Time (TM)
HHMM format
ISA-11
I10
Interchange Control Standards Identifier
Required
Identifier (ID)
U
U.S. EDI Community of ASC X12, TDCC, and UCS
ISA-12
I11
Interchange Control Version Number
Required
Identifier (ID)
00401
Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997
ISA-13
I12
Interchange Control Number
Required
Numeric (N0)
Min 9Max 9
ISA-14
I13
Acknowledgment Requested
Required
Identifier (ID)
Min 1Max 1
0
No Acknowledgment Requested
1
Interchange Acknowledgment Requested
ISA-15
I14
Usage Indicator
Required
Identifier (ID)
Min 1Max 1
I
Information
P
Production Data
T
Test Data
ISA-16
I15
Component Element Separator
Required
String (AN)
Min 1Max 1
>
Component Element Separator

Functional Group Header

RequiredMax use 1
Example
GS-01
479
Functional Identifier Code
Required
Identifier (ID)
PO
Purchase Order (850)
GS-02
142
Application Sender's Code
Required
String (AN)
Min 2Max 15
GS-03
124
Application Receiver's Code
Required
String (AN)
Min 2Max 15
Required
Date (DT)
CCYYMMDD format
Required
Time (TM)
HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format
GS-06
28
Group Control Number
Required
Numeric (N0)
Min 1Max 9
GS-07
455
Responsible Agency Code
Required
Identifier (ID)
Min 1Max 2
T
Transportation Data Coordinating Committee (TDCC)
X
Accredited Standards Committee X12
GS-08
480
Version / Release / Industry Identifier Code
Required
String (AN)
004010
Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997

Heading

ST
010
Heading > ST

Transaction Set Header

RequiredMax use 1
Example
ST-01
143
Transaction Set Identifier Code
Required
Identifier (ID)
850
Purchase Order
ST-02
329
Transaction Set Control Number
Required
Numeric (N)
Min 4Max 9
BEG
020
Heading > BEG

Beginning Segment for Purchase Order

RequiredMax use 1
Example
BEG-01
353
Transaction Set Purpose Code
Required
Identifier (ID)
00
Original
BEG-02
92
Purchase Order Type Code
Required
Identifier (ID)
BK
Blanket Order (Quantity Firm)
DR
Direct Ship
DS
Dropship
RL
Release or Delivery Order
BEG-03
324
Purchase Order Number
Required
String (AN)
Min 1Max 22
Required
Date (DT)
CCYYMMDD format
REF
050
Heading > REF

Reference Identification

RequiredMax use >1
Example
REF-01
128
Reference Identification Qualifier
Required
Identifier (ID)
3L
Branch Identifier
19
Division Identifier
AN
Associated Purchase Orders
CO
Customer Order Number
IA
Internal Vendor Number
REF-02
127
Reference Identification
Required
String (AN)
Min 1Max 30
PER
060
Heading > PER

Administrative Communications Contact

OptionalMax use 3
Example
If either Communication Number Qualifier (PER-03) or Communication Number (PER-04) is present, then the other is required
If either Communication Number Qualifier (PER-05) or Communication Number (PER-06) is present, then the other is required
If either Communication Number Qualifier (PER-07) or Communication Number (PER-08) is present, then the other is required
PER-01
366
Contact Function Code
Required
Identifier (ID)
BD
Buyer Name or Department
Optional
String (AN)
Min 1Max 60
PER-03
365
Communication Number Qualifier
Optional
Identifier (ID)
TE
Telephone
PER-04
364
Communication Number
Optional
String (AN)
Min 1Max 80
PER-05
365
Communication Number Qualifier
Optional
Identifier (ID)
FX
Facsimile
PER-06
364
Communication Number
Optional
String (AN)
Min 1Max 80
PER-07
365
Communication Number Qualifier
Optional
Identifier (ID)
EM
Electronic Mail
PER-08
364
Communication Number
Optional
String (AN)
Min 1Max 80
FOB
080
Heading > FOB

F.O.B. Related Instructions

OptionalMax use >1
Example
If Description (FOB-03) is present, then Location Qualifier (FOB-02) is required
FOB-01
146
Shipment Method of Payment
Required
Identifier (ID)
CC
Collect
DF
Defined by Buyer and Seller
PP
Prepaid (by Seller)
TP
Third Party Pay
FOB-02
309
Location Qualifier
Optional
Identifier (ID)
DE
Destination (Shipping)
OR
Origin (Shipping Point)
FOB-03
352
Description
Optional
String (AN)
Min 1Max 80
CSH
110
Heading > CSH

Sales Requirements

OptionalMax use 5
Example
CSH-01
563
Sales Requirement Code
Required
Identifier (ID)
BK
Ship Partial - Balance Back Order
N
No Back Order
SC
Ship Complete
SAC Loop
OptionalMax >1
SAC
120
Heading > SAC Loop > SAC

Service, Promotion, Allowance, or Charge Information

RequiredMax use 1
Example
If either Allowance/Charge Percent Qualifier (SAC-06) or Percent (SAC-07) is present, then the other is required
SAC-01
248
Allowance or Charge Indicator
Required
Identifier (ID)
A
Allowance
C
Charge
SAC-02
1300
Service, Promotion, Allowance, or Charge Code
Required
Identifier (ID)
A260
Advertising Allowance
B210
Co-op Credit
C000
Defective Allowance
C310
Discount
C460
Drop Dock
C680
Environmental Protection Service
D240
Freight
D500
Handling
Direct
Ship Fee
E380
Lift Gate (Truck) or Forklift Service at Pick-up/Delivery
E620
Metals Surcharge
E750
New Store Discount
F970
Rebate
G090
Recovery Feed
G830
Shipping and Handling
H000
Special Allowance
I530
Volume Discount
I590
Warranties
User
Note 1
SAC-05
610
Amount
Optional
Numeric (N2)
Min 1Max 15
SAC-06
378
Allowance/Charge Percent Qualifier
Optional
Identifier (ID)
3
Discount/Gross
SAC-07
332
Percent
Optional
Decimal number (R)
Min 1Max 6
SAC-12
331
Allowance or Charge Method of Handling Code
Optional
Identifier (ID)
02
Off Invoice
SAC-15
352
Description
Optional
String (AN)
Min 1Max 80
SAC Loop end
ITD
130
Heading > ITD

Terms of Sale/Deferred Terms of Sale

OptionalMax use >1
Example
ITD-12
352
Description
Required
String (AN)
Min 1Max 80
DTM
150
Heading > DTM

Date/Time Reference

RequiredMax use 10
Usage notes
Example
DTM-01
374
Date/Time Qualifier
Required
Identifier (ID)
001
Cancel After
002
Delivery Requested
010
Requested Ship
118
Requested Pick-up
Required
Date (DT)
CCYYMMDD format
TD5
240
Heading > TD5

Carrier Details (Routing Sequence/Transit Time)

OptionalMax use 12
Example
TD5-05
387
Routing
Required
String (AN)
Min 1Max 35
N9 Loop
OptionalMax >1
N9
295
Heading > N9 Loop > N9

Reference Identification

RequiredMax use 1
Example
N9-01
128
Reference Identification Qualifier
Required
Identifier (ID)
L1
Letters or Notes
N9-03
369
Free-form Description
Required
String (AN)
Min 1Max 45
MSG
300
Heading > N9 Loop > MSG

Message Text

OptionalMax use 1000
Example
MSG-01
933
Free-Form Message Text
Required
String (AN)
Min 1Max 264
N9 Loop end
N1 Loop
RequiredMax >1
N1
310
Heading > N1 Loop > N1

Name

RequiredMax use 1
Example
If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required
N1-01
98
Entity Identifier Code
Required
Identifier (ID)
BT
Bill-to-Party
SO
Sold To If Different From Bill To
ST
Ship To
VN
Vendor
Required
String (AN)
Min 1Max 60
N1-03
66
Identification Code Qualifier
Optional
Identifier (ID)
Usage notes
92
Assigned by Buyer or Buyer's Agent
N1-04
67
Identification Code
Optional
String (AN)
Min 2Max 80
Usage notes
N2
320
Heading > N1 Loop > N2

Additional Name Information

OptionalMax use 2
Example
Required
String (AN)
Min 1Max 60
N3
330
Heading > N1 Loop > N3

Address Information

RequiredMax use 2
Example
N3-01
166
Address Information
Required
String (AN)
Min 1Max 55
N3-02
166
Address Information
Optional
String (AN)
Min 1Max 55
N4
340
Heading > N1 Loop > N4

Geographic Location

RequiredMax use >1
Example
N4-01
19
City Name
Required
String (AN)
Min 2Max 30
N4-02
156
State or Province Code
Required
Identifier (ID)
Min 2Max 2
N4-03
116
Postal Code
Required
Identifier (ID)
Min 3Max 15
N4-04
26
Country Code
Optional
Identifier (ID)
Min 2Max 3
Usage notes
PER
360
Heading > N1 Loop > PER

Administrative Communications Contact

OptionalMax use >1
Example
If either Communication Number Qualifier (PER-03) or Communication Number (PER-04) is present, then the other is required
If either Communication Number Qualifier (PER-05) or Communication Number (PER-06) is present, then the other is required
If either Communication Number Qualifier (PER-07) or Communication Number (PER-08) is present, then the other is required
PER-01
366
Contact Function Code
Required
Identifier (ID)
AP
Accounts Payable Department
DC
Delivery Contact
Required
String (AN)
Min 1Max 60
PER-03
365
Communication Number Qualifier
Optional
Identifier (ID)
TE
Telephone
PER-04
364
Communication Number
Optional
String (AN)
Min 1Max 80
PER-05
365
Communication Number Qualifier
Optional
Identifier (ID)
FX
Facsimile
PER-06
364
Communication Number
Optional
String (AN)
Min 1Max 80
PER-07
365
Communication Number Qualifier
Optional
Identifier (ID)
EM
Electronic Mail
PER-08
364
Communication Number
Optional
String (AN)
Min 1Max 80
N1 Loop end
Heading end

Detail

PO1 Loop
RequiredMax >1
PO1
010
Detail > PO1 Loop > PO1

Baseline Item Data

RequiredMax use 1
Example
If either Product/Service ID Qualifier (PO1-06) or Product/Service ID (PO1-07) is present, then the other is required
If either Product/Service ID Qualifier (PO1-10) or Product/Service ID (PO1-11) is present, then the other is required
If either Product/Service ID Qualifier (PO1-12) or Product/Service ID (PO1-13) is present, then the other is required
PO1-01
350
Assigned Identification
Required
String (AN)
Min 1Max 20
Usage notes
PO1-02
330
Quantity Ordered
Required
Decimal number (R)
Min 1Max 15
PO1-03
355
Unit or Basis for Measurement Code
Required
Identifier (ID)
BO
Bottle
BR
Barrel
BX
Box
CA
Case
CN
Can
CT
Carton
DR
Drum
EA
Each
FT
Foot
GA
Gallon
HR
Hours
IN
Inch
LB
Pound
OZ
Ounce - Av
PR
Pair
PT
Pint
QT
Quart
RL
Roll
RM
Ream
SF
Square Foot
SL
Sleeve
PO1-04
212
Unit Price
Required
Decimal number (R)
Min 1Max 15
Usage notes
PO1-06
235
Product/Service ID Qualifier
Optional
Identifier (ID)
VP
Vendor's (Seller's) Part Number
PO1-07
234
Product/Service ID
Optional
String (AN)
Min 1Max 48
PO1-08
235
Product/Service ID Qualifier
Required
Identifier (ID)
BP
Buyer's Part Number
PO1-09
234
Product/Service ID
Required
String (AN)
Min 1Max 48
PO1-10
235
Product/Service ID Qualifier
Optional
Identifier (ID)
UK
U.P.C./EAN Shipping Container Code (1-2-5-5-1)
UP
U.P.C. Consumer Package Code (1-5-5-1)
PO1-11
234
Product/Service ID
Optional
String (AN)
Min 1Max 48
PO1-12
235
Product/Service ID Qualifier
Optional
Identifier (ID)
EC
Engineering Change Level
PO1-13
234
Product/Service ID
Optional
String (AN)
Min 1Max 48
Usage notes
PID Loop
OptionalMax >1
PID
050
Detail > PO1 Loop > PID Loop > PID

Product/Item Description

RequiredMax use 1
Example
PID-01
349
Item Description Type
Required
Identifier (ID)
F
Free-form
PID-02
750
Product/Process Characteristic Code
Required
Identifier (ID)
08
Product
PID-05
352
Description
Required
String (AN)
Min 1Max 80
PID Loop end
PO4
090
Detail > PO1 Loop > PO4

Item Physical Details

OptionalMax use >1
Example
Optional
Numeric (N0)
Min 1Max 6
PO4-14
810
Inner Pack
Optional
Numeric (N0)
Min 1Max 6
SDQ
190
Detail > PO1 Loop > SDQ

Destination Quantity

OptionalMax use 500
Usage notes
Example
If either Identification Code (SDQ-05) or Quantity (SDQ-06) is present, then the other is required
If either Identification Code (SDQ-07) or Quantity (SDQ-08) is present, then the other is required
If either Identification Code (SDQ-09) or Quantity (SDQ-10) is present, then the other is required
If either Identification Code (SDQ-11) or Quantity (SDQ-12) is present, then the other is required
If either Identification Code (SDQ-13) or Quantity (SDQ-14) is present, then the other is required
If either Identification Code (SDQ-15) or Quantity (SDQ-16) is present, then the other is required
If either Identification Code (SDQ-17) or Quantity (SDQ-18) is present, then the other is required
If either Identification Code (SDQ-19) or Quantity (SDQ-20) is present, then the other is required
If either Identification Code (SDQ-21) or Quantity (SDQ-22) is present, then the other is required
SDQ-01
355
Unit or Basis for Measurement Code
Required
Identifier (ID)
EA
Each
SDQ-02
66
Identification Code Qualifier
Optional
Identifier (ID)
92
Assigned by Buyer or Buyer's Agent
SDQ-03
67
Identification Code
Required
String (AN)
Min 2Max 80
SDQ-04
380
Quantity
Required
Decimal number (R)
Min 1Max 15
SDQ-05
67
Identification Code
Optional
String (AN)
Min 2Max 80
SDQ-06
380
Quantity
Optional
Decimal number (R)
Min 1Max 15
SDQ-07
67
Identification Code
Optional
String (AN)
Min 2Max 80
SDQ-08
380
Quantity
Optional
Decimal number (R)
Min 1Max 15
SDQ-09
67
Identification Code
Optional
String (AN)
Min 2Max 80
SDQ-10
380
Quantity
Optional
Decimal number (R)
Min 1Max 15
SDQ-11
67
Identification Code
Optional
String (AN)
Min 2Max 80
SDQ-12
380
Quantity
Optional
Decimal number (R)
Min 1Max 15
SDQ-13
67
Identification Code
Optional
String (AN)
Min 2Max 80
SDQ-14
380
Quantity
Optional
Decimal number (R)
Min 1Max 15
SDQ-15
67
Identification Code
Optional
String (AN)
Min 2Max 80
SDQ-16
380
Quantity
Optional
Decimal number (R)
Min 1Max 15
SDQ-17
67
Identification Code
Optional
String (AN)
Min 2Max 80
SDQ-18
380
Quantity
Optional
Decimal number (R)
Min 1Max 15
SDQ-19
67
Identification Code
Optional
String (AN)
Min 2Max 80
SDQ-20
380
Quantity
Optional
Decimal number (R)
Min 1Max 15
SDQ-21
67
Identification Code
Optional
String (AN)
Min 2Max 80
SDQ-22
380
Quantity
Optional
Decimal number (R)
Min 1Max 15
DTM
210
Detail > PO1 Loop > DTM

Date/Time Reference Delivery Requested

OptionalMax use 10
Usage notes
Example
Variants (all may be used)
DTMDate/Time Reference Requested Pick-upDTMDate/Time Reference Requested Ship
DTM-01
374
Date/Time Qualifier
Required
Identifier (ID)
002
Delivery Requested
Required
Date (DT)
CCYYMMDD format
DTM
210
Detail > PO1 Loop > DTM

Date/Time Reference Requested Pick-up

OptionalMax use 1
Usage notes
Example
DTM-01
374
Date/Time Qualifier
Required
Identifier (ID)
118
Requested Pick-up
Required
Date (DT)
CCYYMMDD format
DTM
210
Detail > PO1 Loop > DTM

Date/Time Reference Requested Ship

OptionalMax use 1
Usage notes
Example
DTM-01
374
Date/Time Qualifier
Required
Identifier (ID)
010
Requested Ship
Required
Date (DT)
CCYYMMDD format
MSG
289
Detail > PO1 Loop > MSG

Message Text

OptionalMax use >1
Example
MSG-01
933
Free-Form Message Text
Required
String (AN)
Min 1Max 264
AMT Loop
RequiredMax >1
AMT
600
Detail > PO1 Loop > AMT Loop > AMT

Monetary Amount

RequiredMax use 1
Example
AMT-01
522
Amount Qualifier Code
Required
Identifier (ID)
1
Line Item Total
AMT-02
782
Monetary Amount
Required
Decimal number (R)
Min 1Max 15
AMT Loop end
PO1 Loop end
Detail end

Summary

CTT Loop
RequiredMax >1
CTT
010
Summary > CTT Loop > CTT

Transaction Totals

RequiredMax use 1
Example
CTT-01
354
Number of Line Items
Required
Numeric (N0)
Min 1Max 6
CTT-02
347
Hash Total
Optional
Decimal number (R)
Min 1Max 10
AMT
020
Summary > CTT Loop > AMT

Monetary Amount

RequiredMax use 1
Example
AMT-01
522
Amount Qualifier Code
Required
Identifier (ID)
TT
Total Transaction Amount
AMT-02
782
Monetary Amount
Required
Decimal number (R)
Min 1Max 15
CTT Loop end
SE
030
Summary > SE

Transaction Set Trailer

RequiredMax use 1
Example
SE-01
96
Number of Included Segments
Required
Numeric (N0)
Min 1Max 10
SE-02
329
Transaction Set Control Number
Required
Numeric (N)
Min 4Max 9
Summary end

Functional Group Trailer

RequiredMax use 1
Example
GE-01
97
Number of Transaction Sets Included
Required
Numeric (N0)
Min 1Max 6
GE-02
28
Group Control Number
Required
Numeric (N0)
Min 1Max 9

Interchange Control Trailer

RequiredMax use 1
Example
IEA-01
I16
Number of Included Functional Groups
Required
Numeric (N0)
Min 1Max 5
IEA-02
I12
Interchange Control Number
Required
Numeric (N0)
Min 9Max 9

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