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X12 856 Ship Notice/Manifest

X12 Release 4010

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Delimiters

~ Segment
* Element
> Component

EDI samples

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Overview

ISA

Interchange Control Header

Max use 1

Required

Functional Group Header

Transaction Set Header

Beginning Segment for Ship Notice

Transaction Set Trailer

Max use 1

Required

Functional Group Trailer

Max use 1

Required

IEA

Interchange Control Trailer

Max use 1

Required

ISA

Interchange Control Header

RequiredMax use 1

—

Example

ISA-01

I01

Authorization Information Qualifier

Required

Identifier (ID)

—

00: No Authorization Information Present (No Meaningful Information in I02)

ISA-02

I02

Authorization Information

Required

String (AN)

Min 10Max 10

—

ISA-03

I03

Security Information Qualifier

Required

Identifier (ID)

—

00: No Security Information Present (No Meaningful Information in I04)

ISA-04

I04

Security Information

Required

String (AN)

Min 10Max 10

—

ISA-05

I05

Interchange ID Qualifier

Required

Identifier (ID)

Min 2Max 2

—

Codes

01: Duns (Dun & Bradstreet)
02: SCAC (Standard Carrier Alpha Code)
03: FMC (Federal Maritime Commission)
04: IATA (International Air Transport Association)
08: UCC EDI Communications ID (Comm ID)
09: X.121 (CCITT)
10: Department of Defense (DoD) Activity Address Code
11: DEA (Drug Enforcement Administration)
12: Phone (Telephone Companies)
13: UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code)
14: Duns Plus Suffix
15: Petroleum Accountants Society of Canada Company Code
16: Duns Number With 4-Character Suffix
17: American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit)
18: Association of American Railroads (AAR) Standard Distribution Code
19: EDI Council of Australia (EDICA) Communications ID Number (COMM ID)
20: Health Industry Number (HIN)
21: Integrated Postsecondary Education Data System, or (IPEDS)
22: Federal Interagency Commission on Education, or FICE
23: National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES
24: The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP
25: American College Testing Program 4-Digit Code of Postsecondary Institutions, or ACT
26: Statistics of Canada List of Postsecondary Institutions
27: Carrier Identification Number as assigned by Health Care Financing Administration (HCFA)
28: Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA)
29: Medicare Provider and Supplier Identification Number as assigned by Health Care Financing Administration (HCFA)
30: U.S. Federal Tax Identification Number
31: Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC)
32: U.S. Federal Employer Identification Number (FEIN)
33: National Association of Insurance Commissioners Company Code (NAIC)
34: Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA)
35: Statistics Canada Canadian College Student Information System Institution Codes
36: Statistics Canada University Student Information System Institution Codes
37: Society of Property Information Compilers and Analysts
AM: Association Mexicana del Codigo de Producto (AMECOP) Communication ID
NR: National Retail Merchants Association (NRMA) - Assigned
SN: Standard Address Number
ZZ: Mutually Defined

ISA-06

I06

Interchange Sender ID

Required

String (AN)

Min 15Max 15

—

ISA-07

I05

Interchange ID Qualifier

Required

Identifier (ID)

Min 2Max 2

—

Codes

01: Duns (Dun & Bradstreet)
02: SCAC (Standard Carrier Alpha Code)
03: FMC (Federal Maritime Commission)
04: IATA (International Air Transport Association)
08: UCC EDI Communications ID (Comm ID)
09: X.121 (CCITT)
10: Department of Defense (DoD) Activity Address Code
11: DEA (Drug Enforcement Administration)
12: Phone (Telephone Companies)
13: UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code)
14: Duns Plus Suffix
15: Petroleum Accountants Society of Canada Company Code
16: Duns Number With 4-Character Suffix
17: American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit)
18: Association of American Railroads (AAR) Standard Distribution Code
19: EDI Council of Australia (EDICA) Communications ID Number (COMM ID)
20: Health Industry Number (HIN)
21: Integrated Postsecondary Education Data System, or (IPEDS)
22: Federal Interagency Commission on Education, or FICE
23: National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES
24: The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP
25: American College Testing Program 4-Digit Code of Postsecondary Institutions, or ACT
26: Statistics of Canada List of Postsecondary Institutions
27: Carrier Identification Number as assigned by Health Care Financing Administration (HCFA)
28: Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA)
29: Medicare Provider and Supplier Identification Number as assigned by Health Care Financing Administration (HCFA)
30: U.S. Federal Tax Identification Number
31: Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC)
32: U.S. Federal Employer Identification Number (FEIN)
33: National Association of Insurance Commissioners Company Code (NAIC)
34: Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA)
35: Statistics Canada Canadian College Student Information System Institution Codes
36: Statistics Canada University Student Information System Institution Codes
37: Society of Property Information Compilers and Analysts
AM: Association Mexicana del Codigo de Producto (AMECOP) Communication ID
NR: National Retail Merchants Association (NRMA) - Assigned
SN: Standard Address Number
ZZ: Mutually Defined

ISA-08

I07

Interchange Receiver ID

Required

String (AN)

Min 15Max 15

—

ISA-09

I08

Interchange Date

Required

Date (DT)

YYMMDD format

—

ISA-10

I09

Interchange Time

Required

Time (TM)

HHMM format

—

ISA-11

I10

Interchange Control Standards Identifier

Required

Identifier (ID)

—

U: U.S. EDI Community of ASC X12, TDCC, and UCS

ISA-12

I11

Interchange Control Version Number

Required

Identifier (ID)

—

00401: Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997

ISA-13

I12

Interchange Control Number

Required

Numeric (N0)

Min 9Max 9

—

ISA-14

I13

Acknowledgment Requested

Required

Identifier (ID)

Min 1Max 1

—

0: No Acknowledgment Requested
1: Interchange Acknowledgment Requested

ISA-15

I14

Usage Indicator

Required

Identifier (ID)

Min 1Max 1

—

I: Information
P: Production Data
T: Test Data

ISA-16

I15

Component Element Separator

Required

String (AN)

Min 1Max 1

—

>: Component Element Separator

Functional Group Header

RequiredMax use 1

—

Example

GS-01

479

Functional Identifier Code

Required

Identifier (ID)

—

SH: Ship Notice/Manifest (856)

GS-02

142

Application Sender's Code

Required

String (AN)

Min 2Max 15

—

GS-03

124

Application Receiver's Code

Required

String (AN)

Min 2Max 15

—

GS-04

373

Date

Required

Date (DT)

CCYYMMDD format

—

GS-05

337

Time

Required

Time (TM)

HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

—

GS-06

Group Control Number

Required

Numeric (N0)

Min 1Max 9

—

GS-07

455

Responsible Agency Code

Required

Identifier (ID)

Min 1Max 2

—

T: Transportation Data Coordinating Committee (TDCC)
X: Accredited Standards Committee X12

GS-08

480

Version / Release / Industry Identifier Code

Required

String (AN)

—

004010: Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997

Heading

010

Heading > ST

Transaction Set Header

RequiredMax use 1

—

Example

ST-01

143

Transaction Set Identifier Code

Required

Identifier (ID)

—

856: Ship Notice/Manifest

ST-02

329

Transaction Set Control Number

Required

Numeric (N)

Min 4Max 9

—

BSN

020

Heading > BSN

Beginning Segment for Ship Notice

RequiredMax use 1

—

Example

BSN-01

353

Transaction Set Purpose Code

Required

Identifier (ID)

—

00: Original

BSN-02

396

Shipment Identification

Required

String (AN)

Min 2Max 30

—

BSN-03

373

Date

Required

Date (DT)

CCYYMMDD format

—

Usage notes

—

BSN-04

337

Time

Required

Time (TM)

HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

—

Usage notes

—

BSN-05

1005

Hierarchical Structure Code

Optional

Identifier (ID)

—

0004: Shipment, Order, Item

DTM

040

Heading > DTM

Date/Time Reference

OptionalMax use 10

—

Example

DTM-01

374

Date/Time Qualifier

Required

Identifier (ID)

—

011: Shipped

DTM-02

373

Date

Required

Date (DT)

CCYYMMDD format

—

Heading end

Detail

HL Loop Shipment

RequiredMax >1

010

Detail > HL Loop Shipment > HL

Hierarchical Level

RequiredMax use 1

—

Example

HL-01

628

Hierarchical ID Number

Required

String (AN)

Min 1Max 12

—

HL-03

735

Hierarchical Level Code

Required

Identifier (ID)

—

S: Shipment

HL-04

736

Hierarchical Child Code

Optional

Identifier (ID)

—

1: Additional Subordinate HL Data Segment in This Hierarchical Structure.

TD1

110

Detail > HL Loop Shipment > TD1

Carrier Details (Quantity and Weight) Carton

RequiredMax use 1

—

Example

Variants (all may be used)

TD1Carrier Details (Quantity and Weight) Pallet

If either Weight (TD1-07) or Unit or Basis for Measurement Code (TD1-08) is present, then the other is required

If Weight Qualifier (TD1-06) is present, then Weight (TD1-07) is required

TD1-01

103

Packaging Code

Required

String (AN)

—

Usage notes

—

Part 1/1

CTN: Carton

TD1-02

Lading Quantity

Required

Numeric (N0)

Min 1Max 7

—

TD1-06

187

Weight Qualifier

Optional

Identifier (ID)

—

G: Gross Weight

TD1-07

Weight

Optional

Decimal number (R)

Min 1Max 10

—

TD1-08

355

Unit or Basis for Measurement Code

Optional

Identifier (ID)

—

LB: Pound

TD1

110

Detail > HL Loop Shipment > TD1

Carrier Details (Quantity and Weight) Pallet

OptionalMax use 20

—

Example

Variants (all may be used)

TD1Carrier Details (Quantity and Weight) Carton

If either Weight (TD1-07) or Unit or Basis for Measurement Code (TD1-08) is present, then the other is required

If Weight Qualifier (TD1-06) is present, then Weight (TD1-07) is required

TD1-01

103

Packaging Code

Required

String (AN)

—

Part 1/1

PLT: Pallet

TD1-02

Lading Quantity

Required

Numeric (N0)

Min 1Max 7

—

TD1-06

187

Weight Qualifier

Optional

Identifier (ID)

—

G: Gross Weight

TD1-07

Weight

Optional

Decimal number (R)

Min 1Max 10

—

TD1-08

355

Unit or Basis for Measurement Code

Optional

Identifier (ID)

—

LB: Pound

TD5

120

Detail > HL Loop Shipment > TD5

Carrier Details (Routing Sequence/Transit Time)

RequiredMax use 12

—

Example

If Identification Code Qualifier (TD5-02) is present, then Identification Code (TD5-03) is required

TD5-02

Identification Code Qualifier

Optional

Identifier (ID)

Min 1Max 2

—

TD5-03

Identification Code

Optional

String (AN)

Min 2Max 80

—

Usage notes

—

TD5-04

Transportation Method/Type Code

Optional

Identifier (ID)

Min 1Max 2

—

TD5-05

387

Routing

Required

String (AN)

Min 1Max 35

—

TD5-12

284

Service Level Code

Optional

Identifier (ID)

—

3D: Three Day Service
ND: Next Day Air
ON: Overnight
SA: Same Day
SC: Second Day Air
SD: Saturday
SE: Second Day
SG: Standard Ground
ZZ: Mutually Defined

REF

150

Detail > HL Loop Shipment > REF

Reference Identification

RequiredMax use >1

—

Example

Variants (all may be used)

REFReference Identification Vendor ID Number

REF-01

128

Reference Identification Qualifier

Required

Identifier (ID)

—

2I: Tracking Number
BM: Bill of Lading Number
CN: Carrier's Reference Number (PRO/Invoice)
SI: Shipper's Identifying Number for Shipment (SID)

REF-02

127

Reference Identification

Required

String (AN)

Min 1Max 30

—

Usage notes

—

REF

150

Detail > HL Loop Shipment > REF

Reference Identification Vendor ID Number

RequiredMax use 1

—

Usage notes

—

Example

Variants (all may be used)

REFReference Identification

REF-01

128

Reference Identification Qualifier

Required

Identifier (ID)

—

VR: Vendor ID Number

REF-02

127

Reference Identification

Required

String (AN)

Min 1Max 30

—

Usage notes

—

N1 Loop

RequiredMax >1

220

Detail > HL Loop Shipment > N1 Loop > N1

Name

RequiredMax use 1

—

Usage notes

—

Example

If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required

N1-01

Entity Identifier Code

Required

Identifier (ID)

—

BT: Bill-to-Party
SF: Ship From
ST: Ship To
VN: Vendor

N1-02

Name

Required

String (AN)

Min 1Max 60

—

N1-03

Identification Code Qualifier

Optional

Identifier (ID)

—

92: Assigned by Buyer or Buyer's Agent

N1-04

Identification Code

Optional

String (AN)

Min 2Max 80

—

240

Detail > HL Loop Shipment > N1 Loop > N3

Address Information

RequiredMax use 2

—

Example

N3-01

166

Address Information

Required

String (AN)

Min 1Max 55

—

N3-02

166

Address Information

Optional

String (AN)

Min 1Max 55

—

250

Detail > HL Loop Shipment > N1 Loop > N4

Geographic Location

RequiredMax use 1

—

Example

N4-01

City Name

Required

String (AN)

Min 2Max 30

—

N4-02

156

State or Province Code

Required

Identifier (ID)

Min 2Max 2

—

N4-03

116

Postal Code

Required

Identifier (ID)

Min 3Max 15

—

N4-04

Country Code

Optional

Identifier (ID)

Min 2Max 3

—

N1 Loop end

HL Loop Order

RequiredMax >1

010

Detail > HL Loop Shipment > HL Loop Order > HL

Hierarchical Level

RequiredMax use 1

—

Example

HL-01

628

Hierarchical ID Number

Required

String (AN)

Min 1Max 12

—

HL-02

734

Hierarchical Parent ID Number

Required

String (AN)

Min 1Max 12

—

HL-03

735

Hierarchical Level Code

Required

Identifier (ID)

—

O: Order

HL-04

736

Hierarchical Child Code

Optional

Identifier (ID)

—

1: Additional Subordinate HL Data Segment in This Hierarchical Structure.

PRF

050

Detail > HL Loop Shipment > HL Loop Order > PRF

Purchase Order Reference

RequiredMax use 1

—

Usage notes

—

Example

PRF-01

324

Purchase Order Number

Required

String (AN)

Min 1Max 22

—

HL Loop Item

RequiredMax >1

010

Detail > HL Loop Shipment > HL Loop Order > HL Loop Item > HL

Hierarchical Level

RequiredMax use 1

—

Example

HL-01

628

Hierarchical ID Number

Required

String (AN)

Min 1Max 12

—

HL-02

734

Hierarchical Parent ID Number

Required

String (AN)

Min 1Max 12

—

HL-03

735

Hierarchical Level Code

Required

Identifier (ID)

—

I: Item

HL-04

736

Hierarchical Child Code

Optional

Identifier (ID)

—

0: No Subordinate HL Segment in This Hierarchical Structure.

LIN

020

Detail > HL Loop Shipment > HL Loop Order > HL Loop Item > LIN

Item Identification

RequiredMax use 1

—

Example

If either Product/Service ID Qualifier (LIN-06) or Product/Service ID (LIN-07) is present, then the other is required

LIN-01

350

Assigned Identification

Optional

String (AN)

Min 1Max 20

—

Usage notes

—

LIN-02

235

Product/Service ID Qualifier

Required

Identifier (ID)

—

BP: Buyer's Part Number

LIN-03

234

Product/Service ID

Required

String (AN)

Min 1Max 48

—

Usage notes

—

LIN-04

235

Product/Service ID Qualifier

Required

Identifier (ID)

—

VC: Vendor's (Seller's) Catalog Number
VP: Vendor's (Seller's) Part Number

LIN-05

234

Product/Service ID

Required

String (AN)

Min 1Max 48

—

Usage notes

—

LIN-06

235

Product/Service ID Qualifier

Optional

Identifier (ID)

—

UP: U.P.C. Consumer Package Code (1-5-5-1)

LIN-07

234

Product/Service ID

Optional

String (AN)

Min 1Max 48

—

Usage notes

—

SN1

030

Detail > HL Loop Shipment > HL Loop Order > HL Loop Item > SN1

Item Detail (Shipment)

RequiredMax use 1

—

Example

SN1-01

350

Assigned Identification

Optional

String (AN)

Min 1Max 20

—

Usage notes

—

SN1-02

382

Number of Units Shipped

Required

Decimal number (R)

Min 1Max 10

—

SN1-03

355

Unit or Basis for Measurement Code

Required

Identifier (ID)

—

CS: Case
EA: Each
FT: Foot
GA: Gallon
HR: Hour
IN: Inch
PR: Pair
QT: Quart

PID

070

Detail > HL Loop Shipment > HL Loop Order > HL Loop Item > PID

Product/Item Description

RequiredMax use 200

—

Example

PID-01

349

Item Description Type

Required

Identifier (ID)

—

F: Free-form

PID-05

352

Description

Required

String (AN)

Min 1Max 80

—

HL Loop Item end

HL Loop Order end

HL Loop Shipment end

Detail end

Summary

CTT

010

Summary > CTT

Transaction Totals

RequiredMax use 1

—

Example

CTT-01

354

Number of Line Items

Required

Numeric (N0)

Min 1Max 6

—

Usage notes

—

CTT-02

347

Hash Total

Optional

Decimal number (R)

Min 1Max 10

—

020

Summary > SE

Transaction Set Trailer

RequiredMax use 1

—

Example

SE-01

Number of Included Segments

Required

Numeric (N0)

Min 1Max 10

—

SE-02

329

Transaction Set Control Number

Required

Numeric (N)

Min 4Max 9

—

Summary end

Functional Group Trailer

RequiredMax use 1

—

Example

GE-01

Number of Transaction Sets Included

Required

Numeric (N0)

Min 1Max 6

—

GE-02

Group Control Number

Required

Numeric (N0)

Min 1Max 9

—

IEA

Interchange Control Trailer

RequiredMax use 1

—

Example

IEA-01

I16

Number of Included Functional Groups

Required

Numeric (N0)

Min 1Max 5

—

IEA-02

I12

Interchange Control Number

Required

Numeric (N0)

Min 9Max 9

—

EDI Samples

Shipment with Pallet(s)

ISA*00* *00* *ZZ*SENDER *ZZ*RECEIVER *240428*1647*U*00401*000000001*0*T*>~
GS*SH*SENDERGS*RECEIVERGS*20240428*164757*000000001*X*004010~
ST*856*0001~
BSN*00*Shipment ID*20140529*113026*0004~
HL*1**S~
TD1*PLT*1****G*1*LB~
TD1*CTN*1~
TD5*****SHIPPING DESCRIPTION*******ZZ~
REF*BM*Bill of Lading Number~
REF*VR*Vendor ID~
N1*SF*Vendor Name*92*Vendor ID~
N3*Address 1*Address2~
N4*City*ZZ*Postal Code~
N1*ST*Motor State Distributing*92*MAIN~
N3*8300 Lane Drive~
N4*Watervliet*MI*49098~
HL*2*1*O~
PRF*PONumber~
HL*3*2*I~
LIN*1*BP*Lane Product ID*VP*Vendor Product ID*UP*999999999999~
SN1*1*40*EA~
PID*F****Product Description~
HL*4*2*I~
LIN**BP*Motor State Part 1*VP*Vendor Part 1*UP*123456987321~
SN1*2*200*CS~
PID*F****This part number’s description~
HL*5*2*I~
LIN**BP*Allstar Part Number*VP*Vendor Part Number*UP*123456789123~
SN1*3*2*EA~
PID*F****Part description~
CTT*5~
SE*30*0001~
GE*1*000000001~
IEA*1*000000001~

Shipment without Pallet(s)

ISA*00* *00* *ZZ*SENDER *ZZ*RECEIVER *240428*1651*U*00401*000000001*0*T*>~
GS*SH*SENDERGS*RECEIVERGS*20240428*165127*000000001*X*004010~
ST*856*0001~
BSN*00*Shipment ID*20140529*113028*0004~
HL*1**S~
TD1*CTN*1~
TD5*****UPS NEXT DAY AIR*******ND~
REF*CN*Carrier’s PRO Number~
REF*VR*Vendor ID~
N1*SF*Vendor Name*92*Vendor ID~
N3*Address 1*Address2~
N4*City*ZZ*Postal Code~
N1*ST*Drop Ship To Name~
N3*Address 1*Address 2~
N4*City*ZZ*Postal Code~
HL*2*1*O~
PRF*PONumber~
HL*3*2*I~
LIN**BP*Lane Prod ID*VP*Vendor Prod ID*UP*696969696969~
SN1*1*1*EA~
PID*F****Product Description~
CTT*3~
SE*21*0001~
GE*1*000000001~
IEA*1*000000001~

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