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X12 850 Purchase Order

X12 Release 3010

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Delimiters

~ Segment
* Element
> Component

EDI samples

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Overview

ISA

Max use 1

Required

Functional Group Header

Transaction Set Header

Beginning Segment for Purchase Order

Note/Special Instruction

F.O.B. Related Instructions

Max use 1

Optional

N1 Loop Party to be Billed For Other Than Freight(Bill To)

Additional Name Information

Purchase Order Baseline Item Data

Product/Item Description

Transaction Set Trailer

Max use 1

Required

Functional Group Trailer

Functional Group Header

RequiredMax use 1

—

Example

GS-01

479

Functional Identifier Code

Required

Identifier (ID)

—

PO: Purchase Order Transaction (850)

GS-02

142

Application Sender's Code

Required

String (AN)

Min 2Max 12

—

GS-03

124

Application Receiver's Code

Required

String (AN)

Min 2Max 12

—

GS-04

Group Date

Required

Date (DT)

YYMMDD format

—

GS-05

Group Time

Required

Time (TM)

HHMM format

—

GS-06

Group Control Number

Required

Numeric (N0)

Min 1Max 9

—

GS-07

455

Responsible Agency Code

Required

Identifier (ID)

Min 1Max 2

—

T: Transportation Data Coordinating Committee (TDCC)
X: Accredited Standards Committee X12

GS-08

480

Version / Release / Industry Identifier Code

Required

Identifier (ID)

—

003010: Draft Standards Approved By ASC X12 Through June 1990.

Heading

010

Heading > ST

Transaction Set Header

RequiredMax use 1

—

Example

ST-01

143

Transaction Set Identifier Code

Required

Identifier (ID)

—

850: X12.1 Purchase Order

ST-02

329

Transaction Set Control Number

Required

Numeric (N)

Min 4Max 9

—

BEG

020

Heading > BEG

Beginning Segment for Purchase Order

RequiredMax use 1

—

Usage notes

—

Example

BEG-01

353

Transaction Set Purpose Code

Required

Identifier (ID)

—

00: Original

BEG-02

Purchase Order Type Code

Required

Identifier (ID)

—

DS: Dropship
NE: New Order

BEG-03

324

Purchase Order Number

Required

String (AN)

Min 1Max 22

—

BEG-04

328

Release Number

Optional

String (AN)

Min 1Max 30

—

BEG-05

323

Purchase Order Date

Required

Date (DT)

YYMMDD format

—

NTE

030

Heading > NTE

Note/Special Instruction

OptionalMax use 100

—

Example

NTE-01

363

Note Reference Code

Optional

Identifier (ID)

—

GEN: Entire Transaction Set

NTE-02

Free Form Message

Required

String (AN)

Min 1Max 60

—

FOB

080

Heading > FOB

F.O.B. Related Instructions

OptionalMax use 1

—

Usage notes

—

Example

FOB-01

146

Shipment Method of Payment

Required

Identifier (ID)

—

PP: Prepaid (by Seller)

FOB-02

309

Location Qualifier

Optional

Identifier (ID)

—

ZZ: Mutually Defined

FOB-03

352

Description

Optional

String (AN)

Min 1Max 80

—

Usage notes

—

FOB-04

334

Transportation Terms Qualifier Code

Optional

Identifier (ID)

Min 2Max 2

—

FOB-05

335

Transportation Terms Code

Optional

Identifier (ID)

Min 3Max 3

—

FOB-06

309

Location Qualifier

Optional

Identifier (ID)

Min 1Max 2

—

FOB-07

352

Description

Optional

String (AN)

Min 1Max 80

—

N1 Loop Party to be Billed For Other Than Freight(Bill To)

OptionalMax 1

Variants (all may be used)

N1 Loop Ship To N1 Loop Vendor

310

Heading > N1 Loop Party to be Billed For Other Than Freight(Bill To) > N1

Name

RequiredMax use 1

—

Usage notes

—

Example

N1-01

Entity Identifier Code

Required

Identifier (ID)

—

BT: Party to be Billed For Other Than Freight(Bill To)

N1-02

Name

Optional

String (AN)

Min 1Max 35

—

Usage notes

—

N1-03

Identification Code Qualifier

Optional

Identifier (ID)

Min 1Max 2

—

N1-04

Identification Code

Optional

Identifier (ID)

Min 2Max 17

—

Usage notes

—

320

Heading > N1 Loop Party to be Billed For Other Than Freight(Bill To) > N2

Additional Name Information

OptionalMax use 2

—

Example

N2-01

Name

Required

String (AN)

Min 1Max 35

—

Usage notes

—

N2-02

Name

Optional

String (AN)

Min 1Max 35

—

330

Heading > N1 Loop Party to be Billed For Other Than Freight(Bill To) > N3

Address Information

OptionalMax use 2

—

Example

N3-01

166

Address Information

Required

String (AN)

Min 1Max 35

—

Usage notes

—

N1 Loop Party to be Billed For Other Than Freight(Bill To) end

N1 Loop Ship To

OptionalMax 1

Variants (all may be used)

N1 Loop Party to be Billed For Other Than Freight(Bill To)N1 Loop Vendor

310

Heading > N1 Loop Ship To > N1

Name

RequiredMax use 1

—

Usage notes

—

Example

N1-01

Entity Identifier Code

Required

Identifier (ID)

—

ST: Ship To

N1-02

Name

Optional

String (AN)

Min 1Max 35

—

N1-03

Identification Code Qualifier

Optional

Identifier (ID)

—

92: Assigned by Buyer or Buyer's Agent

N1-04

Identification Code

Optional

Identifier (ID)

Min 2Max 17

—

Usage notes

—

330

Heading > N1 Loop Ship To > N3

Address Information

OptionalMax use 2

—

Usage notes

—

Example

N3-01

166

Address Information

Required

String (AN)

Min 1Max 35

—

N3-02

166

Address Information

Optional

String (AN)

Min 1Max 35

—

N1 Loop Ship To end

N1 Loop Vendor

OptionalMax 1

Variants (all may be used)

N1 Loop Party to be Billed For Other Than Freight(Bill To)N1 Loop Ship To

310

Heading > N1 Loop Vendor > N1

Name

RequiredMax use 1

—

Usage notes

—

Example

N1-01

Entity Identifier Code

Required

Identifier (ID)

—

VN: Vendor

N1-02

Name

Optional

String (AN)

Min 1Max 35

—

N1-03

Identification Code Qualifier

Optional

Identifier (ID)

—

92: Assigned by Buyer or Buyer's Agent

N1-04

Identification Code

Optional

Identifier (ID)

Min 5Max 5

—

Usage notes

—

N1 Loop Vendor end

Heading end

Detail

PO1 Loop

RequiredMax >1

PO1

010

Detail > PO1 Loop > PO1

Purchase Order Baseline Item Data

RequiredMax use 1

—

Usage notes

—

Example

PO1-01

350

Assigned Identification

Optional

String (AN)

Min 1Max 6

—

PO1-02

330

Quantity Ordered

Required

Decimal number (R)

Min 1Max 9

—

PO1-03

355

Unit of Measurement Code

Required

Identifier (ID)

—

EA: Each

PO1-04

212

Unit Price

Optional

Decimal number (R)

Min 1Max 14

—

PO1-06

235

Product/Service ID Qualifier

Optional

Identifier (ID)

—

BP: Buyer's Part Number

PO1-07

234

Product/Service ID

Optional

String (AN)

Min 1Max 30

—

PID Loop

OptionalMax >1

PID

050

Detail > PO1 Loop > PID Loop > PID

Product/Item Description

RequiredMax use 1

—

Usage notes

—

Example

PID-01

349

Item Description Type

Required

Identifier (ID)

—

F: Free-form

PID-05

352

Description

Optional

String (AN)

Min 1Max 80

—

PID Loop end

REF

100

Detail > PO1 Loop > REF

Reference Numbers

OptionalMax use 12

—

Usage notes

—

Example

REF-01

128

Reference Number Qualifier

Required

Identifier (ID)

—

DC: Dealer purchase order number

REF-02

127

Reference Number

Optional

String (AN)

Min 1Max 30

—

Usage notes

—

REF-03

352

Description

Optional

String (AN)

Min 1Max 80

—

SCH

230

Detail > PO1 Loop > SCH

Line Item Schedule

OptionalMax use 200

—

Usage notes

—

Example

SCH-01

380

Quantity

Required

Decimal number (R)

Min 1Max 10

—

SCH-02

355

Unit of Measurement Code

Required

Identifier (ID)

—

EA: Each

SCH-05

374

Date/Time Qualifier

Required

Identifier (ID)

—

002: Delivery Requested

SCH-06

373

Date

Required

Date (DT)

YYMMDD format

—

PO1 Loop end

Detail end

Summary

CTT

010

Summary > CTT

Transaction Totals

RequiredMax use 1

—

Usage notes

—

Example

CTT-01

354

Number of Line Items

Required

Numeric (N0)

Min 1Max 6

—

CTT-02

347

Hash Total

Optional

Decimal number (R)

Min 1Max 10

—

AMT

020

Summary > AMT

Monetary Amount

OptionalMax use 1

—

Usage notes

—

Example

AMT-01

522

Amount Qualifier Code

Required

Identifier (ID)

—

TT: Total Transaction Amount

AMT-02

782

Monetary Amount

Required

Decimal number (R)

Min 1Max 15

—

030

Summary > SE

Transaction Set Trailer

RequiredMax use 1

—

Example

SE-01

Number of Included Segments

Required

Numeric (N0)

Min 1Max 6

—

SE-02

329

Transaction Set Control Number

Required

Numeric (N)

Min 4Max 9

—

Summary end

Functional Group Trailer

RequiredMax use 1

—

Example

GE-01

Number of Transaction Sets Included

Required

Numeric (N0)

Min 1Max 6

—

GE-02

Group Control Number

Required

Numeric (N0)

Min 1Max 9

—

EDI Samples

Dropship Order

ISA*00* *00* *ZZ*SENDER *ZZ*RECEIVER *240113*2000*U*00301*000000001*0*T*>~
GS*PO*SENDERGS*RECEIVERGS*240113*200009*000000001*X*003010~
ST*850*000247343~
BEG*00*DS*01508401**210121~
FOB*PP*ZZ*SELLERS PLANT~
N1*BT*MMSA*92*99230~
N2*ACCOUNTS PAYABLE DEPTN3*4031 ASPEN GROVE SUITE~
N3* FRANKLIN, TN 37067~
N1*ST*ANDERSON MITSUBISHI*92*1508~
N3*224 NORTH ALPINE ROAD*ROCKFORD~
N1*VN*INTERSTATE BATTERY SYSTEM OF AMERIC*92*44V49~
PO1*01*3*EA*68.99**BP*AMG8FB1X01~
PID*F****BATTERY,GROUP 35~
REF*DC*B119SSCH*3~
CTT*1*3~
AMT*TT*206.97~
SE*15*000247343~
ST*850*000247344~
BEG*00*DS*03001701**210121~
FOB*PP*ZZ*SELLERS PLANT~
N1*BT*MMSA*92*99230~
N2*ACCOUNTS PAYABLE DEPT~
N3*6400 WEST KATELLA AVE~
N3*CYPRESS, CA 90630~
N1*ST*MOXIE MITSUBISHI*92*30017~
N3*3330 SUPERIOR STREET* LINCOLN~
N3*NE 68504~
N1*VN*INTERSTATE BATTERY SYSTEM OF AMERIC*92*44V49~
PO1*01*1*EA*68.99**BP*AMG8FB1X01~
PID*F****BATTERY,GROUP 35~
REF*DC*0120S~
SCH*1*EA***002*210126~
CTT*1*1~
AMT*TT*68.99~
SE*18*000247344~
GE*2*000000001~
IEA*1*000000001~

PDC Purchase Order

ISA~00~ ~00~ ~ZZ~SENDER ~ZZ~RECEIVER ~240113~2301~U~00301~000000001~0~T~>
GS~PO~SENDERGS~RECEIVERGS~240113~230152~000000001~X~003010
ST~850~000005233
BEG~00~NE~5201259D~5201259D00~210129
FOB~PP~ZZ~SELLERS PLANT
N1~BT~MMNA~92~99230
N2~ACCOUNTS PAYABLE DEPT
N3~4031 ASPEN GROVE SUITE 7
N3~FRANKLIN, TN 37067
N1~ST~EASTERN PDC OPERATIO~92~99222
N3~516 HERON DRIVE~SWEDESBORO
N3~NJ 08085
N1~VN~DENSO PRODS & SVS AMERICAS INC~92~05V06
PO1~000001~2~EA~10.1~~BP~MB568933
PID~F~~~~PULLEY ASSY,A/C
SCH~2~EA~~~002~210305
PO1~000002~10~EA~5.56~~BP~MR571396
PID~F~~~~ELEMENT,AIR CLEA
SCH~10~EA~~~002~210305
PO1~000003~7420~EA~1.65~~BP~MZ690072
PID~F~~~~OIL FILTER (ASP)
SCH~7420~EA~~~002~210305
PO1~000004~200~EA~2.85~~BP~MZ690960
PID~F~~~~CABIN AIR FILTER
SCH~200~EA~~~002~210305
PO1~000005~200~EA~2.85~~BP~MZ691041
PID~F~~~~CABIN AIR FILTER
SCH~200~EA~~~002~210305
PO1~000006~120~EA~5.5~~BP~MZ691044
PID~F~~~~CABIN AIR FILTER
SCH~120~EA~~~002~210305
PO1~000007~960~EA~2.65~~BP~1230A105
PID~F~~~~OIL FILTER
SCH~960~EA~~~002~210305
PO1~000008~20~EA~7.65~~BP~1500A023
PID~F~~~~ELEMENT,AIR CLEA
SCH~20~EA~~~002~210305
CTT~8~8932
AMT~TT~16815.8
SE~38~000005233
GE~1~000000001
IEA~1~000000001

Sample 3

ISA*00* *00* *ZZ*SENDER *ZZ*RECEIVER *240113*2302*U*00301*000000001*0*T*>
GS*PO*SENDERGS*RECEIVERGS*240113*230223*000000001*X*003010
ST*850*0014
BEG*00*NE*510O887**231122
FOB*PP*ZZ*SELLERS PLANT
N1*BT*MMNA*92*99230
N2*ACCOUNTS PAYABLE DEPT
N3*4031 Aspen Grove Dr., Suite 650
N3*FRANKLIN TN 37067
N1*ST*Mitsubishi Motors - WPDC- RS PDC*92*99225
N3*21800 Authority Way Ste 102*Riverside
N3*CA 92518
N1*VN*LUND MOTION PRODUCTS INC*92*05VBB
PO1*000001*30*EA*49.33**BP*MZ314642
PID*F****ALLOY FUEL DOOR
SCH*30*EA***002*240803
CTT*1*30
AMT*TT*1479.9
SE*17*0014
GE*1*000000001
IEA*1*000000001

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