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X12 856 Ship Notice/Manifest

X12 Release 4010

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Delimiters

~ Segment
* Element
> Component

EDI samples

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Overview

ISA

Interchange Control Header

Max use 1

Required

Functional Group Header

Transaction Set Header

Beginning Segment for Ship Notice

Carrier Details (Routing Sequence/Transit Time)

Reference Identification

Additional Name Information

Purchase Order Reference

Item Detail (Shipment)

Transaction Set Trailer

Max use 1

Required

Functional Group Trailer

Max use 1

Required

IEA

Interchange Control Trailer

Max use 1

Required

ISA

Interchange Control Header

RequiredMax use 1

—

Example

ISA-01

I01

Authorization Information Qualifier

Required

Identifier (ID)

—

00: No Authorization Information Present (No Meaningful Information in I02)

ISA-02

I02

Authorization Information

Required

String (AN)

Min 10Max 10

—

ISA-03

I03

Security Information Qualifier

Required

Identifier (ID)

—

00: No Security Information Present (No Meaningful Information in I04)

ISA-04

I04

Security Information

Required

String (AN)

Min 10Max 10

—

ISA-05

I05

Interchange ID Qualifier

Required

Identifier (ID)

Min 2Max 2

—

Codes

01: Duns (Dun & Bradstreet)
02: SCAC (Standard Carrier Alpha Code)
03: FMC (Federal Maritime Commission)
04: IATA (International Air Transport Association)
08: UCC EDI Communications ID (Comm ID)
09: X.121 (CCITT)
10: Department of Defense (DoD) Activity Address Code
11: DEA (Drug Enforcement Administration)
12: Phone (Telephone Companies)
13: UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code)
14: Duns Plus Suffix
15: Petroleum Accountants Society of Canada Company Code
16: Duns Number With 4-Character Suffix
17: American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit)
18: Association of American Railroads (AAR) Standard Distribution Code
19: EDI Council of Australia (EDICA) Communications ID Number (COMM ID)
20: Health Industry Number (HIN)
21: Integrated Postsecondary Education Data System, or (IPEDS)
22: Federal Interagency Commission on Education, or FICE
23: National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES
24: The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP
25: American College Testing Program 4-Digit Code of Postsecondary Institutions, or ACT
26: Statistics of Canada List of Postsecondary Institutions
27: Carrier Identification Number as assigned by Health Care Financing Administration (HCFA)
28: Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA)
29: Medicare Provider and Supplier Identification Number as assigned by Health Care Financing Administration (HCFA)
30: U.S. Federal Tax Identification Number
31: Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC)
32: U.S. Federal Employer Identification Number (FEIN)
33: National Association of Insurance Commissioners Company Code (NAIC)
34: Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA)
35: Statistics Canada Canadian College Student Information System Institution Codes
36: Statistics Canada University Student Information System Institution Codes
37: Society of Property Information Compilers and Analysts
AM: Association Mexicana del Codigo de Producto (AMECOP) Communication ID
NR: National Retail Merchants Association (NRMA) - Assigned
SN: Standard Address Number
ZZ: Mutually Defined

ISA-06

I06

Interchange Sender ID

Required

String (AN)

Min 15Max 15

—

ISA-07

I05

Interchange ID Qualifier

Required

Identifier (ID)

Min 2Max 2

—

Codes

01: Duns (Dun & Bradstreet)
02: SCAC (Standard Carrier Alpha Code)
03: FMC (Federal Maritime Commission)
04: IATA (International Air Transport Association)
08: UCC EDI Communications ID (Comm ID)
09: X.121 (CCITT)
10: Department of Defense (DoD) Activity Address Code
11: DEA (Drug Enforcement Administration)
12: Phone (Telephone Companies)
13: UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code)
14: Duns Plus Suffix
15: Petroleum Accountants Society of Canada Company Code
16: Duns Number With 4-Character Suffix
17: American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit)
18: Association of American Railroads (AAR) Standard Distribution Code
19: EDI Council of Australia (EDICA) Communications ID Number (COMM ID)
20: Health Industry Number (HIN)
21: Integrated Postsecondary Education Data System, or (IPEDS)
22: Federal Interagency Commission on Education, or FICE
23: National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES
24: The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP
25: American College Testing Program 4-Digit Code of Postsecondary Institutions, or ACT
26: Statistics of Canada List of Postsecondary Institutions
27: Carrier Identification Number as assigned by Health Care Financing Administration (HCFA)
28: Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA)
29: Medicare Provider and Supplier Identification Number as assigned by Health Care Financing Administration (HCFA)
30: U.S. Federal Tax Identification Number
31: Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC)
32: U.S. Federal Employer Identification Number (FEIN)
33: National Association of Insurance Commissioners Company Code (NAIC)
34: Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA)
35: Statistics Canada Canadian College Student Information System Institution Codes
36: Statistics Canada University Student Information System Institution Codes
37: Society of Property Information Compilers and Analysts
AM: Association Mexicana del Codigo de Producto (AMECOP) Communication ID
NR: National Retail Merchants Association (NRMA) - Assigned
SN: Standard Address Number
ZZ: Mutually Defined

ISA-08

I07

Interchange Receiver ID

Required

String (AN)

Min 15Max 15

—

ISA-09

I08

Interchange Date

Required

Date (DT)

YYMMDD format

—

ISA-10

I09

Interchange Time

Required

Time (TM)

HHMM format

—

ISA-11

I10

Interchange Control Standards Identifier

Required

Identifier (ID)

—

U: U.S. EDI Community of ASC X12, TDCC, and UCS

ISA-12

I11

Interchange Control Version Number

Required

Identifier (ID)

—

00401: Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997

ISA-13

I12

Interchange Control Number

Required

Numeric (N0)

Min 9Max 9

—

ISA-14

I13

Acknowledgment Requested

Required

Identifier (ID)

Min 1Max 1

—

0: No Acknowledgment Requested
1: Interchange Acknowledgment Requested

ISA-15

I14

Usage Indicator

Required

Identifier (ID)

Min 1Max 1

—

I: Information
P: Production Data
T: Test Data

ISA-16

I15

Component Element Separator

Required

String (AN)

Min 1Max 1

—

>: Component Element Separator

Functional Group Header

RequiredMax use 1

—

Example

GS-01

479

Functional Identifier Code

Required

Identifier (ID)

—

SH: Ship Notice/Manifest (856)

GS-02

142

Application Sender's Code

Required

String (AN)

Min 2Max 15

—

GS-03

124

Application Receiver's Code

Required

String (AN)

Min 2Max 15

—

GS-04

373

Date

Required

Date (DT)

CCYYMMDD format

—

GS-05

337

Time

Required

Time (TM)

HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

—

GS-06

Group Control Number

Required

Numeric (N0)

Min 1Max 9

—

GS-07

455

Responsible Agency Code

Required

Identifier (ID)

Min 1Max 2

—

T: Transportation Data Coordinating Committee (TDCC)
X: Accredited Standards Committee X12

GS-08

480

Version / Release / Industry Identifier Code

Required

String (AN)

—

004010: Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997

Heading

010

Heading > ST

Transaction Set Header

RequiredMax use 1

—

Example

ST-01

143

Transaction Set Identifier Code

Required

Identifier (ID)

—

856: Ship Notice/Manifest

ST-02

329

Transaction Set Control Number

Required

Numeric (N)

Min 4Max 9

—

BSN

020

Heading > BSN

Beginning Segment for Ship Notice

RequiredMax use 1

—

Example

BSN-01

353

Transaction Set Purpose Code

Required

Identifier (ID)

—

00: Original

BSN-02

396

Shipment Identification

Required

String (AN)

Min 2Max 30

—

BSN-03

373

Date

Required

Date (DT)

CCYYMMDD format

—

BSN-04

337

Time

Required

Time (TM)

HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

—

Heading end

Detail

HL Loop Shipment

RequiredMax >1

010

Detail > HL Loop Shipment > HL

Hierarchical Level

RequiredMax use 1

—

Example

HL-01

628

Hierarchical ID Number

Required

String (AN)

Min 1Max 12

—

HL-03

735

Hierarchical Level Code

Required

Identifier (ID)

—

S: Shipment

HL-04

736

Hierarchical Child Code

Optional

Identifier (ID)

—

1: Additional Subordinate HL Data Segment in This Hierarchical Structure.

TD5

120

Detail > HL Loop Shipment > TD5

Carrier Details (Routing Sequence/Transit Time)

OptionalMax use 12

—

Example

If Identification Code Qualifier (TD5-02) is present, then Identification Code (TD5-03) is required

TD5-01

133

Routing Sequence Code

Optional

Identifier (ID)

—

B: Origin/Delivery Carrier (Any Mode)

TD5-02

Identification Code Qualifier

Optional

Identifier (ID)

—

2: Standard Carrier Alpha Code (SCAC)

TD5-03

Identification Code

Optional

String (AN)

Min 2Max 80

—

TD5-04

Transportation Method/Type Code

Optional

Identifier (ID)

—

M: Motor (Common Carrier)
U: Private Parcel Service

REF

150

Detail > HL Loop Shipment > REF

Reference Identification

OptionalMax use >1

—

Example

REF-01

128

Reference Identification Qualifier

Required

Identifier (ID)

—

BM: Bill of Lading Number
CN: Carrier's Reference Number (PRO/Invoice)

REF-02

127

Reference Identification

Required

String (AN)

Min 1Max 30

—

DTM

200

Detail > HL Loop Shipment > DTM

Date/Time Reference

RequiredMax use 10

—

Example

DTM-01

374

Date/Time Qualifier

Required

Identifier (ID)

—

011: Shipped

DTM-02

373

Date

Required

Date (DT)

CCYYMMDD format

—

DTM-03

337

Time

Required

Time (TM)

HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

—

N1 Loop

RequiredMax >1

220

Detail > HL Loop Shipment > N1 Loop > N1

Name

RequiredMax use 1

—

Example

N1-01

Entity Identifier Code

Required

Identifier (ID)

—

SF: Ship From
ST: Ship To

N1-02

Name

Optional

String (AN)

Min 1Max 60

—

N1-03

Identification Code Qualifier

Required

Identifier (ID)

—

92: Assigned by Buyer or Buyer's Agent

N1-04

Identification Code

Required

String (AN)

Min 2Max 80

—

Usage notes

—

230

Detail > HL Loop Shipment > N1 Loop > N2

Additional Name Information

OptionalMax use 2

—

Example

N2-01

Name

Required

String (AN)

Min 1Max 60

—

N2-02

Name

Optional

String (AN)

Min 1Max 60

—

240

Detail > HL Loop Shipment > N1 Loop > N3

Address Information

OptionalMax use 2

—

Example

N3-01

166

Address Information

Required

String (AN)

Min 1Max 55

—

N3-02

166

Address Information

Optional

String (AN)

Min 1Max 55

—

250

Detail > HL Loop Shipment > N1 Loop > N4

Geographic Location

OptionalMax use 1

—

Example

N4-01

City Name

Optional

String (AN)

Min 2Max 30

—

N4-02

156

State or Province Code

Optional

Identifier (ID)

Min 2Max 2

—

N4-03

116

Postal Code

Optional

Identifier (ID)

Min 3Max 15

—

N1 Loop end

HL Loop Order

RequiredMax >1

010

Detail > HL Loop Shipment > HL Loop Order > HL

Hierarchical Level

RequiredMax use 1

—

Example

HL-01

628

Hierarchical ID Number

Required

String (AN)

Min 1Max 12

—

HL-02

734

Hierarchical Parent ID Number

Required

String (AN)

Min 1Max 12

—

HL-03

735

Hierarchical Level Code

Required

Identifier (ID)

—

O: Order

HL-04

736

Hierarchical Child Code

Optional

Identifier (ID)

—

1: Additional Subordinate HL Data Segment in This Hierarchical Structure.

PRF

050

Detail > HL Loop Shipment > HL Loop Order > PRF

Purchase Order Reference

RequiredMax use 1

—

Example

PRF-01

324

Purchase Order Number

Required

String (AN)

Min 1Max 22

—

PRF-07

Purchase Order Type Code

Optional

Identifier (ID)

—

DS: Dropship
SA: Stand-alone Order

MAN

190

Detail > HL Loop Shipment > HL Loop Order > MAN

Marks and Numbers

OptionalMax use >1

—

Example

MAN-01

Marks and Numbers Qualifier

Required

Identifier (ID)

—

GM: SSCC-18 and Application Identifier

MAN-02

Marks and Numbers

Required

String (AN)

Min 1Max 48

—

HL Loop Item

RequiredMax >1

010

Detail > HL Loop Shipment > HL Loop Order > HL Loop Item > HL

Hierarchical Level

RequiredMax use 1

—

Example

HL-01

628

Hierarchical ID Number

Required

String (AN)

Min 1Max 12

—

HL-02

734

Hierarchical Parent ID Number

Required

String (AN)

Min 1Max 12

—

HL-03

735

Hierarchical Level Code

Required

Identifier (ID)

—

I: Item

HL-04

736

Hierarchical Child Code

Optional

Identifier (ID)

—

0: No Subordinate HL Segment in This Hierarchical Structure.

LIN

020

Detail > HL Loop Shipment > HL Loop Order > HL Loop Item > LIN

Item Identification

RequiredMax use 1

—

Example

LIN-01

350

Assigned Identification

Required

String (AN)

Min 1Max 20

—

LIN-02

235

Product/Service ID Qualifier

Required

Identifier (ID)

—

IN: Buyer's Item Number

LIN-03

234

Product/Service ID

Required

String (AN)

Min 1Max 48

—

LIN-04

235

Product/Service ID Qualifier

Required

Identifier (ID)

—

VC: Vendor's (Seller's) Catalog Number

LIN-05

234

Product/Service ID

Required

String (AN)

Min 1Max 48

—

SN1

030

Detail > HL Loop Shipment > HL Loop Order > HL Loop Item > SN1

Item Detail (Shipment)

RequiredMax use 1

—

Example

SN1-01

350

Assigned Identification

Required

String (AN)

Min 1Max 20

—

Usage notes

—

SN1-02

382

Number of Units Shipped

Required

Decimal number (R)

Min 1Max 10

—

SN1-03

355

Unit or Basis for Measurement Code

Required

Identifier (ID)

Min 2Max 2

—

HL Loop Item end

HL Loop Order end

HL Loop Shipment end

Detail end

Summary

CTT

010

Summary > CTT

Transaction Totals

RequiredMax use 1

—

Example

CTT-01

354

Number of Line Items

Required

Numeric (N0)

Min 1Max 6

—

CTT-02

347

Hash Total

Optional

Decimal number (R)

Min 1Max 10

—

020

Summary > SE

Transaction Set Trailer

RequiredMax use 1

—

Example

SE-01

Number of Included Segments

Required

Numeric (N0)

Min 1Max 10

—

SE-02

329

Transaction Set Control Number

Required

Numeric (N)

Min 4Max 9

—

Summary end

Functional Group Trailer

RequiredMax use 1

—

Example

GE-01

Number of Transaction Sets Included

Required

Numeric (N0)

Min 1Max 6

—

GE-02

Group Control Number

Required

Numeric (N0)

Min 1Max 9

—

IEA

Interchange Control Trailer

RequiredMax use 1

—

Example

IEA-01

I16

Number of Included Functional Groups

Required

Numeric (N0)

Min 1Max 5

—

IEA-02

I12

Interchange Control Number

Required

Numeric (N0)

Min 9Max 9

—

EDI Samples

EDI 856 Sample (For DIR PO’s):

ISA*00* *00* *ZZ*SENDER *ZZ*RECEIVER *240213*1823*U*00401*000000001*0*T*>~
GS*SH*SENDERGS*RECEIVERGS*20240213*182359*000000001*X*004010~
ST*856*0001~
BSN*00*123456*20191220*2309~
HL*1*0*S~
TD5**2*UPSN~
REF*BM*12508508~
DTM*011*20191220*230900~
N1*SF*VendorName*92*VendorNumber~
N4*ELGIN*IL*60124~
N1*ST*ShipToAddress*92*DIR~
N4*PRATTVILLE*AL*36067~
HL*2*1*O~
PRF*4512345567******SA~
HL*3*2*I~
LIN*00010*IN*CustomerMaterial#*VC*VendorMateria#~
SN1*00010*6*EA~
CTT*3*6~
SE*17*0001~
GE*1*000000001~
IEA*1*000000001~

EDI 856 Sample (For Normal PO’s):

ISA*00* *00* *ZZ*SENDER *ZZ*RECEIVER *240213*1823*U*00401*000000001*0*T*>~
GS*SH*SENDERGS*RECEIVERGS*20240213*182338*000000001*X*004010~
ST*856*0001~
BSN*00*123456*20191220*2309~
HL*1*0*S~
TD5**2*UPSN~
REF*BM*12508508~
DTM*011*20191220*230900~
N1*SF*VendorName*92*VendorNumber~
N4*ELGIN*IL*60124~
N1*ST*MEDLINE INDUSTRIES PlantCode*92*MedlinePlantCode~
N4*PRATTVILLE*AL*36067~
HL*2*1*O~
PRF*4512345567******SA~
HL*3*2*I~
LIN*00010*IN*CustomerMaterial#*VC*VendorMateria#~
SN1*00010*6*EA~
CTT*3*6~
SE*17*0001~
GE*1*000000001~
IEA*1*000000001~

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