X12 855 Purchase Order Acknowledgment

X12 Release 4010

This Draft Standard for Trial Use contains the format and establishes the data contents of the Purchase Order Acknowledgment Transaction Set (855) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to provide for customary and established business and industry practice relative to a seller's acknowledgment of a buyer's purchase order. This transaction set can also be used as notification of a vendor generated order. This usage advises a buyer that a vendor has or will ship merchandise as prearranged in their partnership.

Delimiters

• ~ Segment
• * Element
• > Component

ISA Interchange Control Header

Required · Max use 1

To start and identify an interchange of zero or more functional groups and interchange-related control segments

ISA-01 · I01 · Authorization Information Qualifier · Required · Identifier (ID)

Code to identify the type of information in the Authorization Information

• 00: No Authorization Information Present (No Meaningful Information in I02)

ISA-02 · I02 · Authorization Information · Required · String (AN) · Min 10 Max 10

Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)

ISA-03 · I03 · Security Information Qualifier · Required · Identifier (ID)

Code to identify the type of information in the Security Information

• 00: No Security Information Present (No Meaningful Information in I04)

ISA-04 · I04 · Security Information · Required · String (AN) · Min 10 Max 10

This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)

ISA-05 · I05 · Interchange ID Qualifier · Required · Identifier (ID) · Min 2 Max 2

Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified

Codes

• 01: Duns (Dun & Bradstreet)
• 02: SCAC (Standard Carrier Alpha Code)
• 03: FMC (Federal Maritime Commission)
• 04: IATA (International Air Transport Association)
• 08: UCC EDI Communications ID (Comm ID)
• 09: X.121 (CCITT)
• 10: Department of Defense (DoD) Activity Address Code
• 11: DEA (Drug Enforcement Administration)
• 12: Phone (Telephone Companies)
• 13: UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code)
• 14: Duns Plus Suffix
• 15: Petroleum Accountants Society of Canada Company Code
• 16: Duns Number With 4-Character Suffix
• 17: American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit)
• 18: Association of American Railroads (AAR) Standard Distribution Code
• 19: EDI Council of Australia (EDICA) Communications ID Number (COMM ID)
• 20: Health Industry Number (HIN)
• 21: Integrated Postsecondary Education Data System, or (IPEDS)
• 22: Federal Interagency Commission on Education, or FICE
• 23: National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES
• 24: The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP
• 25: American College Testing Program 4-Digit Code of Postsecondary Institutions, or ACT
• 26: Statistics of Canada List of Postsecondary Institutions
• 27: Carrier Identification Number as assigned by Health Care Financing Administration (HCFA)
• 28: Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA)
• 29: Medicare Provider and Supplier Identification Number as assigned by Health Care Financing Administration (HCFA)
• 30: U.S. Federal Tax Identification Number
• 31: Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC)
• 32: U.S. Federal Employer Identification Number (FEIN)
• 33: National Association of Insurance Commissioners Company Code (NAIC)
• 34: Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA)
• 35: Statistics Canada Canadian College Student Information System Institution Codes
• 36: Statistics Canada University Student Information System Institution Codes
• 37: Society of Property Information Compilers and Analysts
• AM: Association Mexicana del Codigo de Producto (AMECOP) Communication ID
• NR: National Retail Merchants Association (NRMA) - Assigned
• SN: Standard Address Number
• ZZ: Mutually Defined

ISA-06 · I06 · Interchange Sender ID · Required · String (AN) · Min 15 Max 15

Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element

ISA-07 · I05 · Interchange ID Qualifier · Required · Identifier (ID) · Min 2 Max 2

Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified

Codes

• 01: Duns (Dun & Bradstreet)
• 02: SCAC (Standard Carrier Alpha Code)
• 03: FMC (Federal Maritime Commission)
• 04: IATA (International Air Transport Association)
• 08: UCC EDI Communications ID (Comm ID)
• 09: X.121 (CCITT)
• 10: Department of Defense (DoD) Activity Address Code
• 11: DEA (Drug Enforcement Administration)
• 12: Phone (Telephone Companies)
• 13: UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code)
• 14: Duns Plus Suffix
• 15: Petroleum Accountants Society of Canada Company Code
• 16: Duns Number With 4-Character Suffix
• 17: American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit)
• 18: Association of American Railroads (AAR) Standard Distribution Code
• 19: EDI Council of Australia (EDICA) Communications ID Number (COMM ID)
• 20: Health Industry Number (HIN)
• 21: Integrated Postsecondary Education Data System, or (IPEDS)
• 22: Federal Interagency Commission on Education, or FICE
• 23: National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES
• 24: The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP
• 25: American College Testing Program 4-Digit Code of Postsecondary Institutions, or ACT
• 26: Statistics of Canada List of Postsecondary Institutions
• 27: Carrier Identification Number as assigned by Health Care Financing Administration (HCFA)
• 28: Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA)
• 29: Medicare Provider and Supplier Identification Number as assigned by Health Care Financing Administration (HCFA)
• 30: U.S. Federal Tax Identification Number
• 31: Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC)
• 32: U.S. Federal Employer Identification Number (FEIN)
• 33: National Association of Insurance Commissioners Company Code (NAIC)
• 34: Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA)
• 35: Statistics Canada Canadian College Student Information System Institution Codes
• 36: Statistics Canada University Student Information System Institution Codes
• 37: Society of Property Information Compilers and Analysts
• AM: Association Mexicana del Codigo de Producto (AMECOP) Communication ID
• NR: National Retail Merchants Association (NRMA) - Assigned
• SN: Standard Address Number
• ZZ: Mutually Defined

ISA-08 · I07 · Interchange Receiver ID · Required · String (AN) · Min 15 Max 15

Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them

ISA-09 · I08 · Interchange Date · Required · Date (DT) · YYMMDD format

Date of the interchange

ISA-10 · I09 · Interchange Time · Required · Time (TM) · HHMM format

Time of the interchange

ISA-11 · I10 · Interchange Control Standards Identifier · Required · Identifier (ID)

Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer

• U: U.S. EDI Community of ASC X12, TDCC, and UCS

ISA-12 · I11 · Interchange Control Version Number · Required · Identifier (ID)

This version number covers the interchange control segments

• 00401: Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997

ISA-13 · I12 · Interchange Control Number · Required · Numeric (N0) · Min 9 Max 9

A control number assigned by the interchange sender

ISA-14 · I13 · Acknowledgment Requested · Required · Identifier (ID) · Min 1 Max 1

Code sent by the sender to request an interchange acknowledgment (TA1)

• 0: No Acknowledgment Requested
• 1: Interchange Acknowledgment Requested

ISA-15 · I14 · Usage Indicator · Required · Identifier (ID) · Min 1 Max 1

Code to indicate whether data enclosed by this interchange envelope is test, production or information

• I: Information
• P: Production Data
• T: Test Data

ISA-16 · I15 · Component Element Separator · Required · String (AN) · Min 1 Max 1

Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator

• >: Component Element Separator

GS Functional Group Header

Required · Max use 1

To indicate the beginning of a functional group and to provide control information

GS-01 · 479 · Functional Identifier Code · Required · Identifier (ID)

Code identifying a group of application related transaction sets

• PR: Purchase Order Acknowledgement (855)

GS-02 · 142 · Application Sender's Code · Required · String (AN) · Min 2 Max 15

Code identifying party sending transmission; codes agreed to by trading partners

GS-03 · 124 · Application Receiver's Code · Required · String (AN) · Min 2 Max 15

Code identifying party receiving transmission. Codes agreed to by trading partners

GS-04 · 373 · Date · Required · Date (DT) · CCYYMMDD format

Date expressed as CCYYMMDD

GS-05 · 337 · Time · Required · Time (TM) · HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

GS-06 · 28 · Group Control Number · Required · Numeric (N0) · Min 1 Max 9

Assigned number originated and maintained by the sender

GS-07 · 455 · Responsible Agency Code · Required · Identifier (ID) · Min 1 Max 2

Code used in conjunction with Data Element 480 to identify the issuer of the standard

• T: Transportation Data Coordinating Committee (TDCC)
• X: Accredited Standards Committee X12

GS-08 · 480 · Version / Release / Industry Identifier Code · Required · String (AN)

Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed

• 004010: Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997

Heading

010 Heading > ST

ST Transaction Set Header

Required · Max use 1

To indicate the start of a transaction set and to assign a control number

ST-01 · 143 · Transaction Set Identifier Code · Required · Identifier (ID)

Code uniquely identifying a Transaction Set

• The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).

• 855: Purchase Order Acknowledgment

ST-02 · 329 · Transaction Set Control Number · Required · Numeric (N) · Min 4 Max 9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

020 Heading > BAK

BAK Beginning Segment for Purchase Order Acknowledgment

Required · Max use 1

To indicate the beginning of the Purchase Order Acknowledgment Transaction Set and transmit identifying numbers and dates

Usage notes

1. BAK04 is the date assigned by the purchaser to purchase order.
   2 BAK08 is the seller's order number.
   3 BAK09 is the date assigned by the sender to the acknowledgment.

BAK-01 · 353 · Transaction Set Purpose Code · Required · Identifier (ID)

Code identifying purpose of transaction set

• 06: Confirmation

BAK-02 · 587 · Acknowledgment Type · Required · Identifier (ID)

Code specifying the type of acknowledgment

• AD: Acknowledge - With Detail, No Change

BAK-03 · 324 · Purchase Order Number · Required · String (AN) · Min 1 Max 22

Identifying number for Purchase Order assigned by the orderer/purchaser

Usage notes

Medline's purchase order number

BAK-04 · 373 · Date · Required · Date (DT) · CCYYMMDD format

Date expressed as CCYYMMDD

• BAK04 is the date assigned by the purchaser to purchase order.

Usage notes

Medline's purchase order date

BAK-05 · 328 · Release Number · Optional · String (AN) · Min 1 Max 30

Number identifying a release against a Purchase Order previously placed by the parties involved in the transaction

BAK-06 · 326 · Request Reference Number · Optional · String (AN) · Min 1 Max 45

Reference number or RFQ number to use to identify a particular transaction set and query (additional reference number or description which can be used with contract number)

BAK-07 · 367 · Contract Number · Optional · String (AN) · Min 1 Max 30

Contract number

BAK-08 · 127 · Reference Identification · Optional · String (AN) · Min 1 Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

• BAK08 is the seller's order number.

Usage notes

Vendor's order number

BAK-09 · 373 · Date · Optional · Date (DT) · CCYYMMDD format

Date expressed as CCYYMMDD

• BAK09 is the date assigned by the sender to the acknowledgment.

Usage notes

Vendor order date

BAK-10 · 640 · Transaction Type Code · Optional · Identifier (ID) · Min 2 Max 2

Code specifying the type of transaction

150 Heading > DTM

DTM Date/Time Reference

Optional · Max use 10

To specify pertinent dates and times

If either Date Time Period Format Qualifier (DTM-05) or Date Time Period (DTM-06) is present, then the other is required

At least one of Date (DTM-02), Time (DTM-03) or Date Time Period Format Qualifier (DTM-05) is required

If Time Code (DTM-04) is present, then Time (DTM-03) is required

DTM-01 · 374 · Date/Time Qualifier · Required · Identifier (ID)

Code specifying type of date or time, or both date and time

Usage notes

At least one of DTM02 DTM03 or DTM05 is required.
2 If DTM04 is present, then DTM03 is required.
3 If either DTM05 or DTM06 is present, then the other is required.

• 002: Delivery Requested

DTM-02 · 373 · Date · Optional · Date (DT) · CCYYMMDD format

Date expressed as CCYYMMDD

DTM-03 · 337 · Time · Optional · Time (TM) · HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

DTM-04 · 623 · Time Code · Optional · Identifier (ID) · Min 2 Max 2

Code identifying the time. In accordance with International Standards Organization standard 8601, time can be specified by a + or - and an indication in hours in relation to Universal Time Coordinate (UTC) time; since + is a restricted character, + and - are substituted by P and M in the codes that follow

DTM-05 · 1250 · Date Time Period Format Qualifier · Optional · Identifier (ID) · Min 2 Max 3

Code indicating the date format, time format, or date and time format

DTM-06 · 1251 · Date Time Period · Optional · String (AN) · Min 1 Max 35

Expression of a date, a time, or range of dates, times or dates and times

N1 Loop Required Max >1

300 Heading > N1 Loop > N1

N1 Name

Required · Max use 1

To identify a party by type of organization, name, and code

Usage notes

1. At least one of N102 or N103 is required.
   2 If either N103 or N104 is present, then the other is required.

Comments:
1 This segment, used alone, provides the most efficient method of providing
organizational identification. To obtain this efficiency the "ID Code" (N104) must
provide a key to the table maintained by the transaction processing party.
2 N105 and N106 further define the type of entity in N101.

N1-01 · 98 · Entity Identifier Code · Required · Identifier (ID)

Code identifying an organizational entity, a physical location, property or an individual

• ST: Ship To
• VN: Vendor

N1-02 · 93 · Name · Optional · String (AN) · Min 1 Max 60

Free-form name

Usage notes

Vendor name and Medline's ship-to name

N1-03 · 66 · Identification Code Qualifier · Required · Identifier (ID)

Code designating the system/method of code structure used for Identification Code (67)

• 92: Assigned by Buyer or Buyer's Agent

N1-04 · 67 · Identification Code · Required · String (AN) · Min 2 Max 80

Code identifying a party or other code

• This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.

Usage notes

Code identifying Medline's ship-to locations or Vendor number.
(Echo back from the N104 segment of the 850)

N1-05 · 706 · Entity Relationship Code · Optional · Identifier (ID) · Min 2 Max 2

Code describing entity relationship

• N105 and N106 further define the type of entity in N101.

N1-06 · 98 · Entity Identifier Code · Optional · Identifier (ID) · Min 2 Max 3

Code identifying an organizational entity, a physical location, property or an individual

Detail

PO1 Loop Required Max >1

010 Detail > PO1 Loop > PO1

PO1 Baseline Item Data

Required · Max use 1

To specify basic and most frequently used line item data

• PO102 is required.

Usage notes

If PO103 is present, then PO102 is required.
2 If PO105 is present, then PO104 is required.
3 If either PO106 or PO107 is present, then the other is required.
4 If either PO108 or PO109 is present, then the other is required.
5 If either PO110 or PO111 is present, then the other is required.
6 If either PO112 or PO113 is present, then the other is required.
7 If either PO114 or PO115 is present, then the other is required.
8 If either PO116 or PO117 is present, then the other is required.
9 If either PO118 or PO119 is present, then the other is required.
10 If either PO120 or PO121 is present, then the other is required.
11 If either PO122 or PO123 is present, then the other is required.
12 If either PO124 or PO125 is present, then the other is required.

Comments:
1 See the Data Element Dictionary for a complete list of IDs.
2 PO101 is the line item identification.
3 PO106 through PO125 provide for ten different product/service IDs per each item.
For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.

If either Product/Service ID Qualifier (PO1-10) or Product/Service ID (PO1-11) is present, then the other is required

If either Product/Service ID Qualifier (PO1-12) or Product/Service ID (PO1-13) is present, then the other is required

If either Product/Service ID Qualifier (PO1-14) or Product/Service ID (PO1-15) is present, then the other is required

If either Product/Service ID Qualifier (PO1-16) or Product/Service ID (PO1-17) is present, then the other is required

If either Product/Service ID Qualifier (PO1-18) or Product/Service ID (PO1-19) is present, then the other is required

If either Product/Service ID Qualifier (PO1-20) or Product/Service ID (PO1-21) is present, then the other is required

If either Product/Service ID Qualifier (PO1-22) or Product/Service ID (PO1-23) is present, then the other is required

If either Product/Service ID Qualifier (PO1-24) or Product/Service ID (PO1-25) is present, then the other is required

PO1-01 · 350 · Assigned Identification · Required · String (AN) · Min 1 Max 20

Alphanumeric characters assigned for differentiation within a transaction set

• PO101 is the line item identification.

Usage notes

Medline's purchase order line number
(Must echo back from the 850)

PO1-02 · 330 · Quantity Ordered · Required · Decimal number (R) · Min 1 Max 15

Quantity ordered

PO1-03 · 355 · Unit or Basis for Measurement Code · Required · Identifier (ID) · Min 2 Max 2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

PO1-04 · 212 · Unit Price · Required · Decimal number (R) · Min 1 Max 15

Price per unit of product, service, commodity, etc.

PO1-05 · 639 · Basis of Unit Price Code · Optional · Identifier (ID) · Min 2 Max 2

Code identifying the type of unit price for an item

PO1-06 · 235 · Product/Service ID Qualifier · Required · Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

• PO106 through PO125 provide for ten different product/service IDs per each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.

• VN: Vendor's (Seller's) Item Number

PO1-07 · 234 · Product/Service ID · Required · String (AN) · Min 1 Max 48

Identifying number for a product or service

Usage notes

Vendor material number

PO1-08 · 235 · Product/Service ID Qualifier · Required · Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

• IN: Buyer's Item Number

PO1-09 · 234 · Product/Service ID · Required · String (AN) · Min 1 Max 48

Identifying number for a product or service

Usage notes

Medline's material number

PO1-10 · 235 · Product/Service ID Qualifier · Optional · Identifier (ID) · Min 2 Max 2

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

PO1-11 · 234 · Product/Service ID · Optional · String (AN) · Min 1 Max 48

Identifying number for a product or service

PO1-12 · 235 · Product/Service ID Qualifier · Optional · Identifier (ID) · Min 2 Max 2

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

PO1-13 · 234 · Product/Service ID · Optional · String (AN) · Min 1 Max 48

Identifying number for a product or service

PO1-14 · 235 · Product/Service ID Qualifier · Optional · Identifier (ID) · Min 2 Max 2

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

PO1-15 · 234 · Product/Service ID · Optional · String (AN) · Min 1 Max 48

Identifying number for a product or service

PO1-16 · 235 · Product/Service ID Qualifier · Optional · Identifier (ID) · Min 2 Max 2

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

PO1-17 · 234 · Product/Service ID · Optional · String (AN) · Min 1 Max 48

Identifying number for a product or service

PO1-18 · 235 · Product/Service ID Qualifier · Optional · Identifier (ID) · Min 2 Max 2

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

PO1-19 · 234 · Product/Service ID · Optional · String (AN) · Min 1 Max 48

Identifying number for a product or service

PO1-20 · 235 · Product/Service ID Qualifier · Optional · Identifier (ID) · Min 2 Max 2

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

PO1-21 · 234 · Product/Service ID · Optional · String (AN) · Min 1 Max 48

Identifying number for a product or service

PO1-22 · 235 · Product/Service ID Qualifier · Optional · Identifier (ID) · Min 2 Max 2

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

PO1-23 · 234 · Product/Service ID · Optional · String (AN) · Min 1 Max 48

Identifying number for a product or service

PO1-24 · 235 · Product/Service ID Qualifier · Optional · Identifier (ID) · Min 2 Max 2

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

PO1-25 · 234 · Product/Service ID · Optional · String (AN) · Min 1 Max 48

Identifying number for a product or service

PID Loop Optional Max >1

050 Detail > PO1 Loop > PID Loop > PID

PID Product/Item Description

Required · Max use 1

To describe a product or process in coded or free-form format

Usage notes

If PID04 is present, then PID03 is required.
2 At least one of PID04 or PID05 is required.
3 If PID07 is present, then PID03 is required.
4 If PID08 is present, then PID04 is required.
5 If PID09 is present, then PID05 is required.

Semantic Notes:

1 Use PID03 to indicate the organization that publishes the code list being referred to.
2 PID04 should be used for industry-specific product description codes.
3 PID08 describes the physical characteristics of the product identified in PID04. A
"Y" indicates that the specified attribute applies to this item; an "N" indicates it does
not apply. Any other value is indeterminate.
4 PID09 is used to identify the language being used in PID05.

Comments:

1 If PID01 equals "F", then PID05 is used. If PID01 equals "S", then PID04 is used. If
PID01 equals "X", then both PID04 and PID05 are used.
2 Use PID06 when necessary to refer to the product surface or layer being described in
the segment.
3 PID07 specifies the individual code list of the agency specified in PID03.

If Product Description Code (PID-04) is present, then Agency Qualifier Code (PID-03) is required

If Source Subqualifier (PID-07) is present, then Agency Qualifier Code (PID-03) is required

If Yes/No Condition or Response Code (PID-08) is present, then Product Description Code (PID-04) is required

At least one of Product Description Code (PID-04) or Description (PID-05) is required

If Language Code (PID-09) is present, then Description (PID-05) is required

PID-01 · 349 · Item Description Type · Required · Identifier (ID)

Code indicating the format of a description

• If PID01 equals "F", then PID05 is used. If PID01 equals "S", then PID04 is used. If PID01 equals "X", then both PID04 and PID05 are used.

• F: Free-form

PID-02 · 750 · Product/Process Characteristic Code · Optional · Identifier (ID) · Min 2 Max 3

Code identifying the general class of a product or process characteristic

PID-03 · 559 · Agency Qualifier Code · Optional · Identifier (ID) · Min 2 Max 2

Code identifying the agency assigning the code values

• Use PID03 to indicate the organization that publishes the code list being referred to.

PID-04 · 751 · Product Description Code · Optional · String (AN) · Min 1 Max 12

A code from an industry code list which provides specific data about a product characteristic

• PID04 should be used for industry-specific product description codes.

PID-05 · 352 · Description · Optional · String (AN) · Min 1 Max 80

A free-form description to clarify the related data elements and their content

PID-06 · 752 · Surface/Layer/Position Code · Optional · Identifier (ID) · Min 2 Max 2

Code indicating the product surface, layer or position that is being described

• Use PID06 when necessary to refer to the product surface or layer being described in the segment.

PID-07 · 822 · Source Subqualifier · Optional · String (AN) · Min 1 Max 15

A reference that indicates the table or text maintained by the Source Qualifier

• PID07 specifies the individual code list of the agency specified in PID03.

PID-08 · 1073 · Yes/No Condition or Response Code · Optional · Identifier (ID) · Min 1 Max 1

Code indicating a Yes or No condition or response

• PID08 describes the physical characteristics of the product identified in PID04. A "Y" indicates that the specified attribute applies to this item; an "N" indicates it does not apply. Any other value is indeterminate.

PID-09 · 819 · Language Code · Optional · Identifier (ID) · Min 2 Max 3

Code designating the language used in text, from a standard code list maintained by the International Standards Organization (ISO 639)

• PID09 is used to identify the language being used in PID05.

ACK Loop Required Max >1

270 Detail > PO1 Loop > ACK Loop > ACK

ACK Line Item Acknowledgment

Required · Max use 1

To acknowledge the ordered quantities and specify the ready date for a specific line item

Usage notes

If either ACK02 or ACK03 is present, then the other is required.
2 If ACK04 is present, then ACK05 is required.
3 If either ACK07 or ACK08 is present, then the other is required.
4 If either ACK09 or ACK10 is present, then the other is required.
5 If either ACK11 or ACK12 is present, then the other is required.
6 If either ACK13 or ACK14 is present, then the other is required.
7 If either ACK15 or ACK16 is present, then the other is required.
8 If either ACK17 or ACK18 is present, then the other is required.
9 If either ACK19 or ACK20 is present, then the other is required.
10 If either ACK21 or ACK22 is present, then the other is required.
11 If either ACK23 or ACK24 is present, then the other is required.
12 If either ACK25 or ACK26 is present, then the other is required.
13 If either ACK27 or ACK28 is present, then the other is required.
14 If ACK28 is present, then both ACK27 and ACK29 are required.

Semantic Notes:

1 ACK29 Industry Reason Code may be used to identify the item status. In addition, it
may be used in conjunction with ACK01 to further clarify the status.

If either Product/Service ID Qualifier (ACK-09) or Product/Service ID (ACK-10) is present, then the other is required

If either Product/Service ID Qualifier (ACK-11) or Product/Service ID (ACK-12) is present, then the other is required

If either Product/Service ID Qualifier (ACK-13) or Product/Service ID (ACK-14) is present, then the other is required

If either Product/Service ID Qualifier (ACK-15) or Product/Service ID (ACK-16) is present, then the other is required

If either Product/Service ID Qualifier (ACK-17) or Product/Service ID (ACK-18) is present, then the other is required

If either Product/Service ID Qualifier (ACK-19) or Product/Service ID (ACK-20) is present, then the other is required

If either Product/Service ID Qualifier (ACK-21) or Product/Service ID (ACK-22) is present, then the other is required

If either Product/Service ID Qualifier (ACK-23) or Product/Service ID (ACK-24) is present, then the other is required

If either Product/Service ID Qualifier (ACK-25) or Product/Service ID (ACK-26) is present, then the other is required

If either Agency Qualifier Code (ACK-27) or Source Subqualifier (ACK-28) is present, then the other is required

If Source Subqualifier (ACK-28) is present, then Agency Qualifier Code (ACK-27) and Industry Code (ACK-29) are required

If either Product/Service ID Qualifier (ACK-07) or Product/Service ID (ACK-08) is present, then the other is required

If either Quantity (ACK-02) or Unit or Basis for Measurement Code (ACK-03) is present, then the other is required

ACK-01 · 668 · Line Item Status Code · Required · Identifier (ID)

Code specifying the action taken by the seller on a line item requested by the buyer

• AC: Item Accepted and Shipped
• AR: Item Accepted and Released for Shipment
• BP: Item Accepted - Partial Shipment, Balance Backordered
• DR: Item Accepted - Date Rescheduled
• IA: Item Accepted
• IB: Item Backordered
• IC: Item Accepted - Changes Made
• ID: Item Deleted
• IP: Item Accepted - Price Changed
• IR: Item Rejected

ACK-02 · 380 · Quantity · Required · Decimal number (R) · Min 1 Max 15

Numeric value of quantity

Usage notes

Expected Ship Quantity

ACK-03 · 355 · Unit or Basis for Measurement Code · Optional · Identifier (ID) · Min 2 Max 2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

ACK-04 · 374 · Date/Time Qualifier · Required · Identifier (ID)

Code specifying type of date or time, or both date and time

• 068: Current Schedule Ship

ACK-05 · 373 · Date · Required · Date (DT) · CCYYMMDD format

Date expressed as CCYYMMDD

Usage notes

Scheduled Shipping Date

ACK-06 · 326 · Request Reference Number · Optional · String (AN) · Min 1 Max 45

Reference number or RFQ number to use to identify a particular transaction set and query (additional reference number or description which can be used with contract number)

ACK-07 · 235 · Product/Service ID Qualifier · Optional · Identifier (ID) · Min 2 Max 2

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

ACK-08 · 234 · Product/Service ID · Optional · String (AN) · Min 1 Max 48

Identifying number for a product or service

ACK-09 · 235 · Product/Service ID Qualifier · Optional · Identifier (ID) · Min 2 Max 2

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

ACK-10 · 234 · Product/Service ID · Optional · String (AN) · Min 1 Max 48

Identifying number for a product or service

ACK-11 · 235 · Product/Service ID Qualifier · Optional · Identifier (ID) · Min 2 Max 2

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

ACK-12 · 234 · Product/Service ID · Optional · String (AN) · Min 1 Max 48

Identifying number for a product or service

ACK-13 · 235 · Product/Service ID Qualifier · Optional · Identifier (ID) · Min 2 Max 2

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

ACK-14 · 234 · Product/Service ID · Optional · String (AN) · Min 1 Max 48

Identifying number for a product or service

ACK-15 · 235 · Product/Service ID Qualifier · Optional · Identifier (ID) · Min 2 Max 2

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

ACK-16 · 234 · Product/Service ID · Optional · String (AN) · Min 1 Max 48

Identifying number for a product or service

ACK-17 · 235 · Product/Service ID Qualifier · Optional · Identifier (ID) · Min 2 Max 2

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

ACK-18 · 234 · Product/Service ID · Optional · String (AN) · Min 1 Max 48

Identifying number for a product or service

ACK-19 · 235 · Product/Service ID Qualifier · Optional · Identifier (ID) · Min 2 Max 2

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

ACK-20 · 234 · Product/Service ID · Optional · String (AN) · Min 1 Max 48

Identifying number for a product or service

ACK-21 · 235 · Product/Service ID Qualifier · Optional · Identifier (ID) · Min 2 Max 2

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

ACK-22 · 234 · Product/Service ID · Optional · String (AN) · Min 1 Max 48

Identifying number for a product or service

ACK-23 · 235 · Product/Service ID Qualifier · Optional · Identifier (ID) · Min 2 Max 2

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

ACK-24 · 234 · Product/Service ID · Optional · String (AN) · Min 1 Max 48

Identifying number for a product or service

ACK-25 · 235 · Product/Service ID Qualifier · Optional · Identifier (ID) · Min 2 Max 2

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

ACK-26 · 234 · Product/Service ID · Optional · String (AN) · Min 1 Max 48

Identifying number for a product or service

ACK-27 · 559 · Agency Qualifier Code · Optional · Identifier (ID) · Min 2 Max 2

Code identifying the agency assigning the code values

ACK-28 · 822 · Source Subqualifier · Optional · String (AN) · Min 1 Max 15

A reference that indicates the table or text maintained by the Source Qualifier

ACK-29 · 1271 · Industry Code · Optional · String (AN) · Min 1 Max 30

Code indicating a code from a specific industry code list

• ACK29 Industry Reason Code may be used to identify the item status. In addition, it may be used in conjunction with ACK01 to further clarify the status.

Summary

CTT Loop Required Max >1

010 Summary > CTT Loop > CTT

CTT Transaction Totals

Required · Max use 1

To transmit a hash total for a specific element in the transaction set

• The number of line items (CTT01) is the accumulation of the number of PO1 segments. If used, hash total (CTT02) is the sum of the value of quantities ordered (PO102) for each PO1 segment.

Usage notes

If either CTT03 or CTT04 is present, then the other is required.
2 If either CTT05 or CTT06 is present, then the other is required.
Semantic Notes:
1 This segment is intended to provide hash totals to validate transaction completeness
and correctness.

If either Weight (CTT-03) or Unit or Basis for Measurement Code (CTT-04) is present, then the other is required

If either Volume (CTT-05) or Unit or Basis for Measurement Code (CTT-06) is present, then the other is required

CTT-01 · 354 · Number of Line Items · Required · Numeric (N0) · Min 1 Max 6

Total number of line items in the transaction set

CTT-02 · 347 · Hash Total · Optional · Decimal number (R) · Min 1 Max 10

Sum of values of the specified data element. All values in the data element will be summed without regard to decimal points (explicit or implicit) or signs. Truncation will occur on the left most digits if the sum is greater than the maximum size of the hash total of the data element.

## Example:
-.0018 First occurrence of value being hashed.
.18 Second occurrence of value being hashed.
1.8 Third occurrence of value being hashed.
18.01 Fourth occurrence of value being hashed.

1855 Hash total prior to truncation.
855 Hash total after truncation to three-digit field.

CTT-03 · 81 · Weight · Optional · Decimal number (R) · Min 1 Max 10

Numeric value of weight

CTT-04 · 355 · Unit or Basis for Measurement Code · Optional · Identifier (ID) · Min 2 Max 2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

CTT-05 · 183 · Volume · Optional · Decimal number (R) · Min 1 Max 8

Value of volumetric measure

CTT-06 · 355 · Unit or Basis for Measurement Code · Optional · Identifier (ID) · Min 2 Max 2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

CTT-07 · 352 · Description · Optional · String (AN) · Min 1 Max 80

A free-form description to clarify the related data elements and their content

030 Summary > SE

SE Transaction Set Trailer

Required · Max use 1

To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

SE-01 · 96 · Number of Included Segments · Required · Numeric (N0) · Min 1 Max 10

Total number of segments included in a transaction set including ST and SE segments

SE-02 · 329 · Transaction Set Control Number · Required · Numeric (N) · Min 4 Max 9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

GE Functional Group Trailer

Required · Max use 1

To indicate the end of a functional group and to provide control information

GE-01 · 97 · Number of Transaction Sets Included · Required · Numeric (N0) · Min 1 Max 6

Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element

GE-02 · 28 · Group Control Number · Required · Numeric (N0) · Min 1 Max 9

Assigned number originated and maintained by the sender

IEA Interchange Control Trailer

Required · Max use 1

To define the end of an interchange of zero or more functional groups and interchange-related control segments

IEA-01 · I16 · Number of Included Functional Groups · Required · Numeric (N0) · Min 1 Max 5

A count of the number of functional groups included in an interchange

IEA-02 · I12 · Interchange Control Number · Required · Numeric (N0) · Min 9 Max 9

A control number assigned by the interchange sender