X12 304 Shipping Instructions
This Draft Standard for Trial Use provides the format and establishes the data contents of the Shipment Instructions Transaction Set (304) for use within the context of an Electronic Data Interchange (EDI) environment.
When this transaction set is transmitted to an ocean carrier, it provides all the information necessary to prepare and distribute a contract of carriage such as an ocean bill of lading, sea waybill, and other shipping documents. When this transaction set is transmitted to a freight forwarder or customs broker, it provides for the transmission of shipping and financial information required by the forwarder or customs broker to move cargo and provide the services requested.
- ~ Segment
- * Element
- > Component
Interchange Control Header
To start and identify an interchange of zero or more functional groups and interchange-related control segments
Code to identify the type of information in the Authorization Information
- 00
- No Authorization Information Present (No Meaningful Information in I02)
Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)
Code to identify the type of information in the Security Information
- 00
- No Security Information Present (No Meaningful Information in I04)
This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)
Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element
Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them
Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer
- U
- U.S. EDI Community of ASC X12, TDCC, and UCS
This version number covers the interchange control segments
- 00401
- Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997
A control number assigned by the interchange sender
Code sent by the sender to request an interchange acknowledgment (TA1)
- 0
- No Acknowledgment Requested
- 1
- Interchange Acknowledgment Requested
Code to indicate whether data enclosed by this interchange envelope is test, production or information
- I
- Information
- P
- Production Data
- T
- Test Data
Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator
- >
- Component Element Separator
Functional Group Header
To indicate the beginning of a functional group and to provide control information
Code identifying a group of application related transaction sets
- SO
- Ocean Shipment Information (304, 306, 309, 311, 317, 319, 321, 322, 323, 324, 325, 350, 352, 353, 354, 355, 356, 357, 358, 361)
Code identifying party sending transmission; codes agreed to by trading partners
Code identifying party receiving transmission. Codes agreed to by trading partners
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Assigned number originated and maintained by the sender
Code used in conjunction with Data Element 480 to identify the issuer of the standard
- T
- Transportation Data Coordinating Committee (TDCC)
- X
- Accredited Standards Committee X12
Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed
- 004010
- Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997
Heading
Transaction Set Header
To indicate the start of a transaction set and to assign a control number
Code uniquely identifying a Transaction Set
- The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
- 304
- Shipping Instructions
Beginning Segment for Shipment Information Transaction
To transmit basic data relating to shipment information
B2PPMAEUUS 512605107KCC21****CHK~
Code specifying the types of services for rating purposes
- CP
- CFS-to-Pier
Container freight station to pier
- DD
- Door-to-Door
Rate applies for shipments in door-to-door service
- DP
- Door-to-Pier
Rate applies for shipments in door-to-ocean carrier's port/terminal pier service
- PC
- Pier-to-CFS
Pier to container freight station
- PD
- Pier-to-Door
Rate applies for shipments in pier-to-door service
- PP
- Pier-to-Pier
All cargo other than that specified in codes HH, HP, or PH whether shipped in containers or otherwise
Standard Carrier Alpha Code
- B202 contains the Standard Carrier Alpha Code (SCAC) of the carrier that will receive the bill of lading.
- B202 is mandatory for transaction set 204.
SCAC code of bill of lading issuing carrier. SCAC For each Carrier: MAEU, SEJJ, MCPU, SEAU
Code (Standard Point Location) defined by NMFTA point development group as the official code assigned to a city or point (for ratemaking purposes) within a city
Indicator of carrier documentation process distribution. The 2 digits UN country code of place of receipt is required. Use blank space to fill up to 6 characters.
Identification number assigned to the shipment by the shipper that uniquely identifies the shipment from origin to ultimate destination and is not subject to modification; (Does not contain blanks or special characters)
Code identifying payment terms for transportation charges
- CC
- Collect
- MX
- Mixed
- PP
- Prepaid (by Seller)
Code defining relationship of this shipment with respect to other shipments given to the carrier at the same time
- 2
- Sea Waybill
- B
- Bill of Lading for Individual Shipment
Total pieces of equipment
Total number of containers on this bill of lading.
Set Purpose
To allow for positive identification of transaction set purpose
B2A*00~
Reference Identification
To transmit identifying information as specified by the Reference Identification Qualifier
N9BMMAEU601425395~
N9BN601425395~
N9FN512605107~
N9SI11201638~
N9CG0902596389~
Code qualifying the Reference Identification
Please Note: The values below are the carrier defaults. Selections from customer preference table can be used to override the values below.
- BM
- Bill of Lading Number
- BN
- Booking Number
- CG
- Consignee's Order Number
- CT
- Contract Number
- FN
- Forwarder's/Agent's Reference Number
- IV
- Seller's Invoice Number
- PO
- Purchase Order Number
- PR
- Price Quote Number
- SI
- Shipper's Identifying Number for Shipment (SID)
Vessel Identification
To provide vessel details and voyage number
V19342516MAERSK ALFIRKLR01103MAEU**L~
Code identifying vessel
Lloyd's code or radio call sign.
Name of ship as documented in "Lloyd's Register of Ships"
Code identifying the country
- V103 is the code identifying the country in which the ship (vessel) is registered.
ISO country code corresponding to ISO 3166 -2 code elements.
Identifying designator for the particular flight or voyage on which the cargo travels
Standard Carrier Alpha Code
- V105 identifies the ocean carrier.
Letter of Credit Reference
To transmit letter of credit details
M0LC201501012015020120150301~
Identifying reference number for a letter of credit
Date expressed as CCYYMMDD
- M002 is the date on which a letter of credit was issued.
Letter of Credit Issuance Date.
Date expressed as CCYYMMDD
- M003 is the date on which the letter of credit expires.
Letter of Credit Expiry Date.
Currency
To specify the currency (dollars, pounds, francs, etc.) used in a transaction
- The currency specified at this position will be in effect for all monetary values except those accompanied by a currency segment. If any other currency segments are transmitted, they will apply to the loop in which they occur.
CURCYUSD~
Name
To identify a party by type of organization, name, and code
N1SHFOURSTAR GROUP INC25123456789~
N1CNWAL-MART STORES, INC.,25345287597~
N1FWEXPEDITORS (MALAYSIA) SDN. BHD.25137584937~
N1N1FEDEX TRADE NETWORKS25785946385~
Code identifying an organizational entity, a physical location, property or an individual
Please Note: The values below are the carrier defaults. Selections from customer preference table can be used to override the values below.
- AO
- Account Of
Named Account Customer.
- C9
- Contract Holder
- CN
- Consignee
- FW
- Forwarder
- N1
- Notify Party no. 1
- N2
- Notify Party no. 2
- SF
- Ship From
- SH
- Shipper
- ST
- Ship To
Code designating the system/method of code structure used for Identification Code (67)
- 25
- Carrier's Customer Code
- 94
- Code assigned by the organization that is the ultimate destination of the transaction set
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
Additional Name Information
To specify additional names or those longer than 35 characters in length
N2SHN201SHN202~
Address Information
To specify the location of the named party
N312FLOOR, NO 54, SEC 4MIN SHENG EAST ROAD~
Geographic Location
To specify the geographic place of the named party
N4CHARLOTTENC28217US~
Free-form text for city name
- A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
Code (Standard State/Province) as defined by appropriate government agency
- N402 is required only if city name (N401) is in the U.S. or Canada.
Code defining international postal zone code excluding punctuation and blanks (zip code for United States)
Contact
To identify a person or office to whom communications should be directed
G61ICHysmith, BonnieEMbonnie.hysmith@maersk.com~
Code identifying the major duty or responsibility of the person or group named
- AN
- Attention-to Party
Party to whose attention information is sent via U.S. Post Office - U.S. Mail
- IC
- Information Contact
Code identifying the type of communication number
- G6103 qualifies G6104.
- EM
- Electronic Mail
- TE
- Telephone
Complete communications number including country or area code when applicable
In the case of telephone numbers do not use hyphens or spaces between the various elements of those numbers. Do not use 800 numbers since they are not dialable from everywhere in the world.
Port or Terminal
Contractual or operational port or point relevant to the movement of the cargo
R4RUNUSLGBLONG BEACHUS*CA~
R4DUNNLRTMROTTERDAMNL~
Code defining function performed at the port or terminal with respect to a shipment
Please Note: The values below are the carrier defaults. Selections from customer preference table can be used to override the values below.
- D
- Port of Discharge (Operational)
- E
- Place of Delivery (Contractual)
- L
- Port of Loading (Operational)
- R
- Place of Receipt (Contractual)
Code identifying type of location
- UN
- United Nations Location Code (UNLOCODE)
Free-form name for the place at which an offshore carrier originates or terminates (by transshipment or otherwise) its actual ocean carriage of property
Code identifying the country
ISO country code.
Route Information
To specify carrier and routing sequences and details
MAEU,MCPU,SEAU,SEJJ
Standard Carrier Alpha Code
- MAEU
- Maersk Line
- MCPU
- Sealand Maersk Asia Pte. Ltd.
- SEAU
- Sealand Americas
- SEJJ
- Sealand Europe
Code describing the relationship of a carrier to a specific shipment movement
- O
- Origin Carrier (Air, Motor, or Ocean)
Remarks
To transmit information in a free-form format for comment or special instruction
K1FREE-FORM MESSAGEFREE-FORM MESSAGE~
Business Instructions and Reference Number
To specify instructions in this business relationship or a reference number
L11427342CT~
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
Service contract number.
Special Handling Instructions
To specify special handling instructions in coded or free-form format
H3**SPECIAL INSTRUCTIONS~
Export License
To transmit information contained on an export license
X1EXPORT LICE201508272US******IDENTIFICATION CODE~
Government assigned identification number for exporter
Date expressed as CCYYMMDD
- X104 is the export license expiration date.
Expiration Date.
Code indicating the type of control applicable to the export license
Import License
To transmit import license number and effective dates
X2IMPORT LICENSE NUMBER20150427*20160428~
Government assigned identification number for importer of foreign shipments
Date expressed as CCYYMMDD
- X202 is the date the import license was issued.
Date of issuance.
Certifications and Clauses
To specify applicable certifications and clauses
C8*01CLAUSE TEXT~
Certifications Clauses Continuation
To specify additional applicable certifications and clauses
C8CCLAUSE TEXTCERTIFICATION TEXT*CERTIFICATION CLAUSE TEXT~
Free-form description of commercial invoice certification/clause
Free-form description of commercial invoice certification/clause
Supplementary Information
To provide processible supplementary information
SUP*BLC**SAMPLE MESSAGE~
Code identifying the type of supplementary information
- BLC
- Bill of Lading Body Clause
- DOM
- Domestic Routing Instructions
- EXP
- Export Instructions
- IPI
- Include Printing Instructions
- OBV
- Onboard Validation
A condition to which bill of lading "on board" statement and date refer
- ONR
- Onward Routing Instructions
- SPI
- Suppress Printing Instructions
Detail
Assigned Number
To reference a line number in a transaction set
LX*1~
Container Details
To specify container information and transportation service to be used
Y21**PP42G1~
Number of shipping containers
Number of containers of one size and type.
Code specifying extent of transportation service requested
- CP
- CFS-to-Pier
Container freight station to pier
- HH
- House-to-house
- HP
- House-to-pier
- PC
- Pier-to-CFS
Pier to container freight station
- PH
- Pier-to-house
- PP
- Pier-to-pier
Equipment Details
To identify the equipment
N7PONU0382541705.990G25668X***K1*HH42G1~
Prefix or alphabetic part of an equipment unit's identifying number
- N701 is mandatory for rail transactions.
Container prefix.
Sequencing or serial part of an equipment unit's identifying number (pure numeric form for equipment number is preferred)
Container number without check digit.
Numeric value of weight
Weight of cargo and container.
Value of volumetric measure
Cubic displacement of cargo in container.
Code identifying the volume unit
- E
- Cubic Feet
- X
- Cubic Meters
Number which designates the check digit applied to a piece of equipment
Code specifying extent of transportation service requested
- CP
- CFS-to-Pier
Container freight station to pier
- HH
- House-to-house
- HP
- House-to-pier
- PC
- Pier-to-CFS
Pier to container freight station
- PH
- Pier-to-house
- PP
- Pier-to-pier
Quantity
To specify quantity information
QTY392*CT~
Code specifying the type of quantity
- 39
- Shipped Quantity
Measurement
To describe physical dimensions and quantities
L4300110122C~
Largest horizontal dimension of an object measured when the object is in the upright position
Shorter measurement of the two horizontal dimensions measured with the object in the upright position
Vertical dimension of an object measured when the object is in the upright position
Seal Numbers
To record seal numbers used and the organization that applied the seals
M7MLMY1056165***SH~
Unique number on seal used to close a shipment
Shippers seal number.
Equipment and Temperature
To relate equipment type and required temperatures
W09CZ21FA**Z33~
Code identifying type of equipment used for shipment
- CZ
- Refrigerated Container
Temperature
- W0902 is the minimum allowable temperature condition for shipment; (the qualifying temperature scale is specified in W0903).
Minimum temperature at which container is to be maintained. Required for reefer equipment.
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- CE
- Centigrade, Celsius
- FA
- Fahrenheit
Code describing the setting on the air vents on ocean-type containers
- A
- Vent 25% Open
- B
- Vent 50% Open
- C
- Vent 75% Open
- D
- Vent 100% Open
- E
- Closed
- Z
- Carrier to Set Based on Commodity Type
Reference Identification
To transmit identifying information as specified by the Reference Identification Qualifier
N9ZZMETHOD1~
N9ZZVGM-KGS1000.00~
Code qualifying the Reference Identification
- ZZ
- Mutually Defined
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
METHOD VGM-KGS or VGM-LBS
Free-form descriptive text
For N9_02 = METHOD the possible values are 1 or 2.
1 Gross Mass Verification – SOLAS Method 1
2 Gross Mass Verification – SOLAS Method 2
For N9_02 = VGM-KGS or VGM-LBS the VGM Weight must be create in this element, having period as decimal separator and 3 digits. e.g. 24000.000
Line Item - Quantity and Weight
To specify quantity, weight, volume, and type of service for a line item including applicable "quantity/rate-as" data
L011705.990G1243.76X31*PCSK*PP~
Sequential line number for a lading item
One number for each commodity.
Numeric value of weight
Weight of commodity and packaging.
Value of volumetric measure
Cubic displacement of the commodity.
Code identifying the volume unit
- E
- Cubic Feet
- X
- Cubic Meters
Number of units (pieces) of the lading commodity
- L008 is the number of handling units of the line item tendered to the carrier.
Code for packaging form of the lading quantity
Measurement
To describe physical dimensions and quantities
L4300110122C~
Largest horizontal dimension of an object measured when the object is in the upright position
Shorter measurement of the two horizontal dimensions measured with the object in the upright position
Vertical dimension of an object measured when the object is in the upright position
Description, Marks and Numbers
To specify the line item in terms of description, quantity, packaging, and marks and numbers
L5001COTTON5201J**MARKS AND NUMBERS~~
Sequential line number for a lading item
Description of an item as required for rating and billing purposes
- L502 may be used to send quantity information as part of the product description.
Required by carrier: goods description - maximum 50 characters including proper spaces - use no special characters.
Code describing a commodity or group of commodities
Required by carrier.
Code identifying the commodity coding system used for Commodity Code
- J
- Harmonized System-Based Schedule B
- Z
- Mutually defined
Alternate Lading Description
To provide lading description beyond what is required for rating and billing purposes
L12PTEST DESCRIPTION~
Code identifying the type of lading description
- C
- Chemical Description
- E
- Export License Description
Description of the commodity to appear on the export license
- I
- Commercial Invoice Description
Description of the commodity to be used on the commercial invoice
- L
- Letter of Credit Description
Description of the commodity from the letter of credit to be used on the commercial invoice, bill of lading, packing list, etc.
- P
- Product Description
Export License
To transmit information contained on an export license
X1EXPORT LICE20150827*2*********IDENTIFICATION CODE~
Government assigned identification number for exporter
Date expressed as CCYYMMDD
- X104 is the export license expiration date.
Expiration Date.
Code indicating the type of control applicable to the export license
Import License
To transmit import license number and effective dates
X2IMPORT LICENSE NUMBER20150227*20150828~
Government assigned identification number for importer of foreign shipments
Date expressed as CCYYMMDD
- X202 is the date the import license was issued.
Date of issuance.
Certifications and Clauses
To specify applicable certifications and clauses
C800101*CERTIFICATION CLAUSE TEXT~
Sequential line number for a lading item
Code identifying certification/clause information
- 01
- Shipper's Load and Count
Hazardous Material
To specify information relative to hazardous material
H131669IENGINES, INTERNAL COMBUSTIONJOHN SMITH 80085180616570CE*III~
Code relating to hazardous material code qualifier for regulated hazardous materials
Code specifying the kind of hazard for a material
Code which qualifies the Hazardous Material Class Code (209)
- I
- Intergovernmental Maritime Organization (IMO) Code
Material name, special instructions, and phone number if any
Phone number and name of person or department to contact in case of emergency
The United Nations page number as required for the international transport of hazardous materials
The flashpoint temperature for hazardous material
- H107 is the lowest temperature for hazardous materials.
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- CE
- Centigrade, Celsius
- FA
- Fahrenheit
Name
To identify a party by type of organization, name, and code
Party receiving document containing weight information from scale Shipper's VGM Responsible Party
N1R1COMPANY NAME~
Contact
To identify a person or office to whom communications should be directed
G61RPVGM RESPONSIBLE PERSON NAMEEMtest@maersk.com~
Code identifying the major duty or responsibility of the person or group named
- RP
- Responsible Person
Free-form name
With function code RP the segment is used for transmission of a signature (person's name in capital letters). Shipper's VGM Responsible Person's name.
Code identifying the type of communication number
- G6103 qualifies G6104.
- EM
- Electronic Mail
- TE
- Telephone
Complete communications number including country or area code when applicable
In the case of telephone do not use hyphens or spaces between the various elements of the numbers. Do not use 800 numbers since they are not dialable from everywhere in the world.
Summary
Total Weight and Charges
To specify the total shipment in terms of weight, volume, rates, charges, advances, and prepaid amounts applicable to one or more line items
L31705.990G*****3.000X*31K~
Numeric value of weight
Total weight of all commodities on bill of lading.
Value of volumetric measure
Total cubic dimension for this bill of lading.
Code identifying the volume unit
- E
- Cubic Feet
- X
- Cubic Meters
Number of units (pieces) of the lading commodity
Total numbers of pieces for this bill of lading.
Paperwork
To identify the type or transmission or both of paperwork or supporting information
PWKSWPO*1~
Code indicating the title or contents of a document, report or supporting item
- BC
- Bill of Lading Copy
- BO
- Bill of Lading Original
- SW
- Sea Waybill
Code defining timing, transmission method or format by which reports are to be sent
- EL
- Electronically Only
- PO
- Printed Original Required
Remarks
To transmit information in a free-form format for comment or special instruction
K1FREE-FORM MESSAGEFREE-FORM MESSAGE~
Transaction Set Trailer
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)
Total number of segments included in a transaction set including ST and SE segments
Functional Group Trailer
To indicate the end of a functional group and to provide control information
Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element
Interchange Control Trailer
To define the end of an interchange of zero or more functional groups and interchange-related control segments
sample
GS*SO*SENDERGS*RECEIVERGS*20231120*042108*000000001*X*004010~
ST*304*980192543~
B2*PP*MAEU*US *512605107*K*CC*2*1****CHK~
N9*BM*MAEU601425395~
N9*BN*601425395~
N9*FN*512605107~
N9*SI*11201638~
N9*CG*0902596389~
V1*9342516*MAERSK ALFIRK*LR*01103*MAEU***L~
M0*LC*20150101*20150201*20150301~
CUR*CY*USD~
N1*SH*FOURSTAR GROUP INC*25*123456789~
N1*CN*WAL-MART STORES, INC.,*25*345287597~
N1*FW*EXPEDITORS (MALAYSIA) SDN. BHD.*25*137584937~
N1*N1*FEDEX TRADE NETWORKS*25*785946385~
N2*SHN201*SHN202~
N3*12FLOOR, NO 54, SEC 4*MIN SHENG EAST ROAD~
N4*CHARLOTTE*NC*28217*US~
G61*IC*Hysmith, Bonnie*EM*bonnie.hysmith@maersk.com~
R4*R*UN*USLGB*LONG BEACH*US***CA~
R4*D*UN*NLRTM*ROTTERDAM*NL~
R2*MAEU*O**********PP~
K1*FREE-FORM MESSAGE*FREE-FORM MESSAGE~
H3**SPECIAL INSTRUCTIONS~
X1**EXPORT LICE**20150827**2*US*********IDENTIFICATION CODE~
X2*IMPORT LICENSE NUMBER*20150427*20160428~
C8**01*CLAUSE TEXT~
C8C*CLAUSE TEXT*CERTIFICATION TEXT*CERTIFICATION CLAUSE TEXT~
SUP*BLC**SAMPLE MESSAGE~
LX*1~
Y2*1**PP*42G1~
N7*PONU*038254*1705.990*G****25668*X********K*1*HH***42G1~
QTY*39*2*CT~
L4*300*110*122*C~
M7*MLMY1056165****SH~
W09*CZ*21*FA****Z*33~
N9*ZZ*METHOD*1~
N9*ZZ*VGM-KGS*1000.00~
L0*1***1705.990*G*1243.76*X*31*PCS**K*PP~
L4*300*110*122*C~
L5*001*COTTON*5201*J**MARKS AND NUMBERS~
L12*P*TEST DESCRIPTION~
X1**EXPORT LICE**20150827**2**********IDENTIFICATION CODE~
X2*IMPORT LICENSE NUMBER*20150227*20150828~
C8*001*01*CERTIFICATION CLAUSE TEXT~
H1*3166*9*I*ENGINES, INTERNAL COMBUSTION*JOHN SMITH 8008518061*65*70*CE*III~
N1*R1*COMPANY NAME~
G61*RP*VGM RESPONSIBLE PERSON NAME*EM*test@maersk.com~
L3*1705.990*G*******3.000*X*31*K~
PWK*SW*PO*1~
K1*FREE-FORM MESSAGE*FREE-FORM MESSAGE~
SE*51*980192543~
GE*1*000000001~
IEA*1*000000001~
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