X12 850 Drop Ship Purchase Order
This Draft Standard for Trial Use contains the format and establishes the data contents of the Purchase Order Transaction Set (850) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to provide for customary and established business and industry practice relative to the placement of purchase orders for goods and services. This transaction set should not be used to convey purchase order changes or purchase order acknowledgment information.
- ~ Segment
- * Element
- > Component
- ^ Repetition
- None included
Interchange Control Header
To start and identify an interchange of zero or more functional groups and interchange-related control segments
Code identifying the type of information in the Authorization Information
- 00
- No Authorization Information Present (No Meaningful Information in I02)
Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)
Code identifying the type of information in the Security Information
- 00
- No Security Information Present (No Meaningful Information in I04)
This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)
Code indicating the system/method of code structure used to designate the sender or receiver ID element being qualified
- 08
- UCC EDI Communications ID (Comm ID)
Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element
Code indicating the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them
Type is not applicable; the repetition separator is a delimiter and not a data element; this field provides the delimiter used to separate repeated occurrences of a simple data element or a composite data structure; this value must be different than the data element separator, component element separator, and the segment terminator
- ^
- Repetition Separator
Code specifying the version number of the interchange control segments
- 00403
- Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1999
A control number assigned by the interchange sender
Code indicating sender's request for an interchange acknowledgment
- 0
- No Acknowledgment Requested
- 1
- Interchange Acknowledgment Requested
Code indicating whether data enclosed by this interchange envelope is test, production or information
- I
- Information
- P
- Production Data
- T
- Test Data
Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator
- >
- Component Element Separator
Functional Group Header
To indicate the beginning of a functional group and to provide control information
Code identifying a group of application related transaction sets
- PO
- Purchase Order (850)
Code identifying party sending transmission; codes agreed to by trading partners
Code identifying party receiving transmission; codes agreed to by trading partners
Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Assigned number originated and maintained by the sender
Code identifying the issuer of the standard; this code is used in conjunction with Data Element 480
- T
- Transportation Data Coordinating Committee (TDCC)
- X
- Accredited Standards Committee X12
Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed
- 004030
- Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1999
- 004030VICS
Heading
Transaction Set Header
To indicate the start of a transaction set and to assign a control number
Code uniquely identifying a Transaction Set
- The transaction set identifier (ST01) is used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
- 850
- Purchase Order
Beginning Segment for Purchase Order
To indicate the beginning of the Purchase Order Transaction Set and transmit identifying numbers and dates
Code identifying purpose of transaction set
- 00
- Original
- 06
- Confirmation
- 07
- Duplicate
Code specifying the type of Purchase Order
- DS
- Dropship
Identifying number for Purchase Order assigned by the orderer/purchaser
Purchase Order Number
Reference Identification
To specify identifying information
Code qualifying the Reference Identification
- ACL
- Application Transaction Reference Number
Bridal Registry Number
- BT
- Batch Number
Unique 10-character Batch Number
for Macy’s Internal Use - CNO
- Commitment Number
CSF or FedFil Reservation Number
- CO
- Customer Order Number
Retailer’s PO Number if Vendor’s
PO Number is Given in BEG03 - DP
- Department Number
Department Number (Ex. 0873) and
Family of Business Name - FI
- File Identifier
Return Label Code
- NB
- Letter of Credit Number
1-4 positions = Card Type
*Example: Visa or Amex
5 position = hyphen
6-9 position = last 4 digits of credit
card number - PD
- Promotion/Deal Number
CSF or FedFil Reservation Number
- PG
- Product Group
FOB Description (Ex. Housewares)
Sales Region Number
To specify identifying information
Code qualifying the Reference Identification
- SB
- Sales Region Number
Administrative Communications Contact
To identify a person or office to whom administrative communications should be directed
Code identifying the major duty or responsibility of the person or group named
- DC
- Delivery Contact
Code identifying the type of communication number
- TE
- Telephone
F.O.B. Related Instructions
To specify transportation instructions relating to shipment
Service, Promotion, Allowance, or Charge Information
To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge
Code which indicates an allowance or charge for the service specified
- If SAC01 is "A" or "C", then at least one of SAC05, SAC07, or SAC08 is required.
- N
- No Allowance or Charge
Code identifying the service, promotion, allowance, or charge
- ZZZZ
- Mutually Defined
Code identifying the agency assigning the code values
- VI
- Voluntary Inter-Industry Commerce Standard (VICS) EDI
Agency maintained code identifying the service, promotion, allowance, or charge
- SAC04 may be used to uniquely identify the service, promotion, allowance, or charge. In addition, it may be used in conjunction with SAC03 to further define SAC02.
- C040
- Delivery Amount Charged to customer
(Packing slip information only)
- D340
- Goods and Services Charge Amount Charging Customer if gift wrapped
(Packing slip information only)
- GW
- Gift Wrap Only sent if SAC 15 is ‘1’
- H730
- Local Sales Tax
(Packing slip information only)
- OHDC
- Order Handling Direct to Consumer
Monetary amount
- SAC05 is the total amount for the service, promotion, allowance, or charge.
- If SAC05 is present with SAC07 or SAC08, then SAC05 takes precedence.
This data element has an implied decimal point with 2 digits to the
right of the decimal point; for example, $29.00 will be sent as 2900.
Terms of Sale/Deferred Terms of Sale
To specify terms of sale
Code identifying type of payment terms
- If the code in ITD01 is "04", then ITD07 or ITD09 is required and either ITD10 or ITD11 is required; if the code in ITD01 is "05", then ITD06 or ITD07 is required.
- 01
- Basic
- 02
- End of Month (EOM)
- 05
- Discount Not Applicable
Code identifying the beginning of the terms period
- 2
- Delivery Date
- 3
- Invoice Date
- 8
- Invoice Transmission Date
Terms discount percentage, expressed as a percent, available to the purchaser if an invoice is paid on or before the Terms Discount Due Date
Discount Percent (Expressed in %. Use decimal point only when
needed, for example, 10.5% is 10.5 and 2% is 2.)
Number of days in the terms discount period by which payment is due if terms discount is earned
If Discount Available—Days Due
Date/Time Reference
To specify pertinent dates and times
Code specifying type of date or time, or both date and time
- 001
- Cancel After (Do Not Ship After)
- 002
- Delivery Requested
- 010
- Requested Ship (Do Not Ship Before)
- 015
- Promotion Start
Carrier Details (Routing Sequence/Transit Time)
To specify the carrier and sequence of routing and provide transit time information
Free-form description of the routing or requested routing for shipment, or the originating carrier's identity
Reference Identification
To transmit identifying information as specified by the Reference Identification Qualifier
Code qualifying the Reference Identification
- 8M
- Originating Company Identifier
Text
To specify textual data
Store Name
Reference Identification
To transmit identifying information as specified by the Reference Identification Qualifier
Code qualifying the Reference Identification
- SH
- Sender Defined Clause
To transmit large volumes of message text
First instance of N9/MTX - Customer Comment, for example, Greeting, Happy Birthday
Second instance of N9/MTX - Customer Closing, for example,
Love
Third instance of N9/MTX - Customer Signature, for example,
Aunt Betty
Reference Identification
To transmit identifying information as specified by the Reference Identification Qualifier
Code qualifying the Reference Identification
- VM
- Ward
Text
To specify textual data
(Customer Service Phone Number)
Name
To identify a party by type of organization, name, and code
Code identifying an organizational entity, a physical location, property or an individual
- BO
- Broker or Sales Office
- BT
- Bill-to-Party
- MA
- Party for whom Item is Ultimately Intended
Code designating the system/method of code structure used for Identification Code (67)
- 92
- Assigned by Buyer or Buyer's Agent
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
Return Codes (2 digit):
- BT
- Furniture/Lighting (Big Ticket)
- FX
- Sterling Silver Call MCCS
- JV
- Jewelry Store or return to vendor
- JX
- Jewelry Call MCCS
- NE
- No store returns – Mail to CFC East – Stone Mountain Only
- NG
- No store returns – Mail to CFC Goodyear Only
- NJ
- No store returns – Mail to CFC Joppa Only
- NM
- No store returns – Mail to CFC Martinsburg Only
- NN
- No store returns – Mail to CFC North – Cheshire Only
- NP
- No Store Returns – Mail to CFC Tenn. – Portland Only
- NV
- No store returns – Return to vendor using vendor return address
- NW
- No store returns – Mail to CFC West – Sacramento Only
- NX
- No Store Returns – Call MCCS for special return instructions
- RX
- Rugs & Lamps Call MCCS
- SE
- Return to any store or mail to CFC East
- SG
- Return to any store or mail to CFC Goodyear
- SJ
- Return to any store or mail to CFC Joppa
- SM
- Return to any store or mail to CFC Martinsburg
- SN
- Return to any store or mail to CFC North
- SP
- Return to any store or mail to CFC Tenn
- SV
- Return to any store or return to vendor using vendor return address
- SW
- Return to any store or mail to CFC West
- SX
- Return to any store or call MCCS for special return instructions
Additional Name Information
To specify additional names
Address Information
To specify the location of the named party
Geographic Location
To specify the geographic place of the named party
Free-form text for city name
- A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
Code (Standard State/Province) as defined by appropriate government agency
- N402 is required only if city name (N401) is in the U.S. or Canada.
Detail
Baseline Item Data
To specify basic and most frequently used line item data
- PO102 is required.
Alphanumeric characters assigned for differentiation within a transaction set
- PO101 is the line item identification.
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- EA
- Each
Price per unit of product, service, commodity, etc.
Code identifying the type of unit price for an item
- NC
- No Charge
- WE
- Wholesale Price per Each
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- PO106 through PO125 provide for ten different product/service IDs per each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.
- EN
- EAN/UCC - 13
EAN Number (13 Digits)
- UK
- EAN/UCC - 14
GTIN Number (14 Digits)
- UP
- UCC - 12
UPC Number (12 Digits)
Identifying number for a product or service
UPC Number (12 Digits)
EAN Number (13 Digits)
GTIN Number (14 Digits)
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- CG
- Commodity Grouping
Pricing Information
To specify pricing information
Note: CTP02 and CTP03 are optional fields transmitted for vendor preticketing.
Ticketing Information:
Dept/Class/Retail 999-99 $99,999.99
Department from REF segment (REF02)
Class from PO1 segment (PO109)
Retail price from CTP segment (CTP03 should be printed in black ink
on a white label and affixed to zone 6 of the vendor UPC ticket.)`
Code identifying pricing specification
- RTL
- Retail
Price per unit of product, service, commodity, etc.
- See Figures Appendix for an example detailing the use of CTP03 and CTP04.
- See Figures Appendix for an example detailing the use of CTP03, CTP04 and CTP07.
Retail Price, the price is sent with the decimal point only when needed
($15.95 would be sent as 15.95 and $29.00 would be sent as 29).
Product/Item Description
To describe a product or process in coded or free-form format
Code indicating the format of a description
- If PID01 equals "F", then PID05 is used. If PID01 equals "S", then PID04 is used. If PID01 equals "X", then both PID04 and PID05 are used.
- F
- Free-form
Code identifying the general class of a product or process characteristic
- 08
- Product
Destination Quantity
To specify destination and quantity detail
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- EA
- Each
Code designating the system/method of code structure used for Identification Code (67)
- SDQ02 is used only if different than previously defined in the transaction set.
- 92
- Assigned by Buyer or Buyer's Agent
Code identifying a party or other code
- SDQ03 is the store number.
Store Number
Code identifying a party or other code
Store Number
Numeric value of quantity
Quantity for Above Store
Code identifying a party or other code
Store Number
Numeric value of quantity
Quantity for Above Store
Code identifying a party or other code
Store Number
Numeric value of quantity
Quantity for Above Store
Code identifying a party or other code
Store Number
Numeric value of quantity
Quantity for Above Store
Code identifying a party or other code
Store Number
Numeric value of quantity
Quantity for Above Store
Code identifying a party or other code
Store Number
Numeric value of quantity
Quantity for Above Store
Code identifying a party or other code
Store Number
Numeric value of quantity
Quantity for Above Store
Code identifying a party or other code
Store Number
Numeric value of quantity
Quantity for Above Store
Code identifying a party or other code
Store Number
Summary
Transaction Totals
To transmit a hash total for a specific element in the transaction set
- The number of line items (CTT01) is the accumulation of the number of PO1 segments. If used, hash total (CTT02) is the sum of the value of quantities ordered (PO102) for each PO1 segment.
Transaction Set Trailer
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)
Total number of segments included in a transaction set including ST and SE segments
Functional Group Trailer
To indicate the end of a functional group and to provide control information
Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element
Interchange Control Trailer
To define the end of an interchange of zero or more functional groups and interchange-related control segments
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