Stedi maintains this guide based on public documentation from Macy's. Contact Macy's for official EDI specifications. To report any errors in this guide, please contact us.

X12 810 Drop Ship Invoice

X12 Release 4030

—

Delimiters

~ Segment
* Element
> Component
^ Repetition

EDI samples

None included

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Overview

ISA

Interchange Control Header

Max use 1

Required

Functional Group Header

Max use 1

Required

Functional Group Trailer

Max use 1

Required

IEA

Interchange Control Trailer

Max use 1

Required

ISA

Interchange Control Header

RequiredMax use 1

—

Example

ISA-01

I01

Authorization Information Qualifier

Required

Identifier (ID)

—

00: No Authorization Information Present (No Meaningful Information in I02)

ISA-02

I02

Authorization Information

Required

String (AN)

Min 10Max 10

—

ISA-03

I03

Security Information Qualifier

Required

Identifier (ID)

—

00: No Security Information Present (No Meaningful Information in I04)

ISA-04

I04

Security Information

Required

String (AN)

Min 10Max 10

—

ISA-05

I05

Interchange ID Qualifier

Required

Identifier (ID)

Min 2Max 2

—

Codes

01: Duns (Dun & Bradstreet)
02: SCAC (Standard Carrier Alpha Code)
03: FMC (Federal Maritime Commission)
04: IATA (International Air Transport Association)
08: UCC EDI Communications ID (Comm ID)
09: X.121 (CCITT)
10: Department of Defense (DoD) Activity Address Code
11: DEA (Drug Enforcement Administration)
12: Phone (Telephone Companies)
13: UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code)
14: Duns Plus Suffix
15: Petroleum Accountants Society of Canada Company Code
16: Duns Number With 4-Character Suffix
17: American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit)
18: Association of American Railroads (AAR) Standard Distribution Code
19: EDI Council of Australia (EDICA) Communications ID Number (COMM ID)
20: Health Industry Number (HIN)
21: Integrated Postsecondary Education Data System, or (IPEDS)
22: Federal Interagency Commission on Education, or FICE
23: National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES
24: The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP
25: ACT, Inc. 4-Digit Code of Postsecondary Institutions.
26: Statistics of Canada List of Postsecondary Institutions
27: Carrier Identification Number as assigned by Health Care Financing Administration (HCFA)
28: Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA)
29: Medicare Provider and Supplier Identification Number as assigned by Health Care Financing Administration (HCFA)
30: U.S. Federal Tax Identification Number
31: Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC)
32: U.S. Federal Employer Identification Number (FEIN)
33: National Association of Insurance Commissioners Company Code (NAIC)
34: Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA)
35: Statistics Canada Canadian College Student Information System Institution Codes
36: Statistics Canada University Student Information System Institution Codes
37: Society of Property Information Compilers and Analysts
AM: Association Mexicana del Codigo de Producto (AMECOP) Communication ID
NR: National Retail Merchants Association (NRMA) - Assigned
SA: User Identification Number as assigned by the Safety and Fitness Electronic Records (SAFER) System
SN: Standard Address Number
ZZ: Mutually Defined

ISA-06

I06

Interchange Sender ID

Required

String (AN)

Min 15Max 15

—

ISA-07

I05

Interchange ID Qualifier

Required

Identifier (ID)

—

08: UCC EDI Communications ID (Comm ID)

ISA-08

I07

Interchange Receiver ID

Required

String (AN)

Min 15Max 15

—

ISA-09

I08

Interchange Date

Required

Date (DT)

YYMMDD format

—

ISA-10

I09

Interchange Time

Required

Time (TM)

HHMM format

—

ISA-11

I65

Repetition Separator

Required

String (AN)

Min 1Max 1

—

^: Repetition Separator

ISA-12

I11

Interchange Control Version Number

Required

Identifier (ID)

—

00403: Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1999

ISA-13

I12

Interchange Control Number

Required

Numeric (N0)

Min 9Max 9

—

ISA-14

I13

Acknowledgment Requested

Required

Identifier (ID)

Min 1Max 1

—

0: No Acknowledgment Requested
1: Interchange Acknowledgment Requested

ISA-15

I14

Usage Indicator

Required

Identifier (ID)

Min 1Max 1

—

I: Information
P: Production Data
T: Test Data

ISA-16

I15

Component Element Separator

Required

String (AN)

Min 1Max 1

—

>: Component Element Separator

Functional Group Header

RequiredMax use 1

—

Example

GS-01

479

Functional Identifier Code

Required

Identifier (ID)

—

IN: Invoice Information (810)

GS-02

142

Application Sender's Code

Required

String (AN)

Min 2Max 15

—

GS-03

124

Application Receiver's Code

Required

String (AN)

Min 2Max 15

—

GS-04

373

Date

Required

Date (DT)

CCYYMMDD format

—

GS-05

337

Time

Required

Time (TM)

HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

—

GS-06

Group Control Number

Required

Numeric (N0)

Min 1Max 9

—

GS-07

455

Responsible Agency Code

Required

Identifier (ID)

Min 1Max 2

—

T: Transportation Data Coordinating Committee (TDCC)
X: Accredited Standards Committee X12

GS-08

480

Version / Release / Industry Identifier Code

Required

String (AN)

—

004030: Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1999
004030VICS

Heading

0100

Heading > ST

Transaction Set Header

RequiredMax use 1

—

Example

ST-01

143

Transaction Set Identifier Code

Required

Identifier (ID)

—

810: Invoice

ST-02

329

Transaction Set Control Number

Required

Numeric (N)

Min 4Max 9

—

BIG

0200

Heading > BIG

Beginning Segment for Invoice

RequiredMax use 1

—

Example

BIG-01

373

Date

Required

Date (DT)

CCYYMMDD format

—

Usage notes

—

BIG-02

Invoice Number

Required

String (AN)

Min 1Max 22

—

Usage notes

—

BIG-04

324

Purchase Order Number

Optional

String (AN)

Min 1Max 22

—

Usage notes

—

REF

0500

Heading > REF

Reference Identification

OptionalMax use 1

—

Example

REF-01

128

Reference Identification Qualifier

Required

Identifier (ID)

—

Usage notes

—

DP: Department Number

REF-02

127

Reference Identification

Required

String (AN)

Min 1Max 50

—

Usage notes

—

N1 Loop

OptionalMax 1

Variants (all may be used)

N1 Loop Rest All

0700

Heading > N1 Loop > N1

Name

RequiredMax use 1

—

Example

N1-01

Entity Identifier Code

Required

Identifier (ID)

—

SF: Ship From

N1-02

Name

Required

String (AN)

Min 1Max 60

—

1000

Heading > N1 Loop > N4

Geographic Location

OptionalMax use 1

—

Example

N4-01

City Name

Optional

String (AN)

Min 2Max 30

—

N4-02

156

State or Province Code

Optional

Identifier (ID)

Min 2Max 2

—

N4-03

116

Postal Code

Optional

Identifier (ID)

Min 3Max 15

—

N1 Loop end

N1 Loop Rest All

RequiredMax 3

Variants (all may be used)

N1 Loop

0700

Heading > N1 Loop Rest All > N1

Name

RequiredMax use 1

—

Example

N1-01

Entity Identifier Code

Required

Identifier (ID)

—

BY: Buying Party (Purchaser)
RI: Remit To
ST: Ship To

N1-03

Identification Code Qualifier

Required

Identifier (ID)

—

1: D-U-N-S Number, Dun & Bradstreet
92: Assigned by Buyer or Buyer's Agent

N1-04

Identification Code

Required

String (AN)

—

0149: Macy’s VDF location
0158: Bloomingdale’s VDF location
DS

N1 Loop Rest All end

ITD

1300

Heading > ITD

Terms of Sale/Deferred Terms of Sale

RequiredMax use >1

—

Example

ITD-01

336

Terms Type Code

Optional

Identifier (ID)

—

01: Basic
—
02: End of Month (EOM)
05: Discount Not Applicable
—
08: Basic Discount Offered
—
12: 10 Days After End of Month (10 EOM)

ITD-02

333

Terms Basis Date Code

Optional

Identifier (ID)

—

Usage notes

—

1: Ship Date
2: Delivery Date
3: Invoice Date
15: Receipt of Goods

ITD-03

338

Terms Discount Percent

Optional

Decimal number (R)

Min 1Max 6

—

Usage notes

—

ITD-05

351

Terms Discount Days Due

Optional

Numeric (N0)

Min 1Max 3

—

Usage notes

—

ITD-07

386

Terms Net Days

Optional

Numeric (N0)

Min 1Max 3

—

Usage notes

—

DTM

1400

Heading > DTM

Date/Time Reference

OptionalMax use 1

—

Example

DTM-01

374

Date/Time Qualifier

Required

Identifier (ID)

—

011: Shipped

DTM-02

373

Date

Required

Date (DT)

CCYYMMDD format

—

Usage notes

—

Heading end

Detail

IT1 Loop

RequiredMax 200000

Usage notes

—

IT1

0100

Detail > IT1 Loop > IT1

Baseline Item Data (Invoice)

RequiredMax use 1

—

Example

If either Quantity Invoiced (IT1-02), Unit or Basis for Measurement Code (IT1-03) or Unit Price (IT1-04) are present, then the others are required

If either Product/Service ID Qualifier (IT1-06) or Product/Service ID (IT1-07) is present, then the other is required

IT1-02

358

Quantity Invoiced

Optional

Decimal number (R)

Min 1Max 10

—

Usage notes

—

IT1-03

355

Unit or Basis for Measurement Code

Optional

Identifier (ID)

—

Usage notes

—

EA: Each

IT1-04

212

Unit Price

Optional

Decimal number (R)

Min 1Max 15

—

Usage notes

—

IT1-06

235

Product/Service ID Qualifier

Optional

Identifier (ID)

—

Usage notes

—

EN: European Article Number
—
UK: GTIN
—
UP: UPC number
—

IT1-07

234

Product/Service ID

Optional

String (AN)

Min 1Max 48

—

Usage notes

—

PID Loop

OptionalMax 1000

PID

0600

Detail > IT1 Loop > PID Loop > PID

Product/Item Description

RequiredMax use 1

—

Example

PID-01

349

Item Description Type

Required

Identifier (ID)

—

Usage notes

—

F: Free-form

PID-05

352

Description

Optional

String (AN)

Min 1Max 80

—

Usage notes

—

PID Loop end

IT1 Loop end

Detail end

Summary

TDS

0100

Summary > TDS

Total Monetary Value Summary

RequiredMax use 1

—

Example

TDS-01

610

Amount

Required

Numeric (N2)

Min 1Max 15

—

Usage notes

—

TDS-02

610

Amount

Optional

Numeric (N2)

Min 1Max 15

—

Usage notes

—

CAD

0300

Summary > CAD

Carrier Detail

RequiredMax use 1

—

Usage notes

—

Example

At least one of Standard Carrier Alpha Code (CAD-04) or Routing (CAD-05) is required

If Reference Identification Qualifier (CAD-07) is present, then Reference Identification (CAD-08) is required

CAD-04

140

Standard Carrier Alpha Code

Optional

Identifier (ID)

Min 2Max 4

—

CAD-05

387

Routing

Optional

String (AN)

Min 1Max 35

—

Usage notes

—

CAD-07

128

Reference Identification Qualifier

Optional

Identifier (ID)

—

Usage notes

—

BM: Bill of Lading Number

CAD-08

127

Reference Identification

Optional

String (AN)

Min 1Max 50

—

Usage notes

—

SAC Loop

OptionalMax >1

SAC

0400

Summary > SAC Loop > SAC

Service, Promotion, Allowance, or Charge Information

RequiredMax use 1

—

Example

At least one of Service, Promotion, Allowance, or Charge Code (SAC-02) or Agency Qualifier Code (SAC-03) is required

If either Agency Qualifier Code (SAC-03) or Agency Service, Promotion, Allowance, or Charge Code (SAC-04) is present, then the other is required

SAC-01

248

Allowance or Charge Indicator

Required

Identifier (ID)

—

C: Charge

SAC-02

1300

Service, Promotion, Allowance, or Charge Code

Optional

Identifier (ID)

—

C040: Delivery
D500: Handling
ZZZZ: Mutually Defined

SAC-03

559

Agency Qualifier Code

Optional

Identifier (ID)

—

Usage notes

—

VI: Voluntary Inter-Industry Commerce Standard (VICS) EDI

SAC-04

1301

Agency Service, Promotion, Allowance, or Charge Code

Optional

String (AN)

—

Usage notes

—

GW

SAC-05

610

Amount

Optional

Numeric (N2)

Min 1Max 15

—

Usage notes

—

SAC-12

331

Allowance or Charge Method of Handling Code

Optional

Identifier (ID)

—

Usage notes

—

02: Off Invoice

SAC-15

352

Description

Optional

String (AN)

Min 1Max 80

—

Usage notes

—

SAC Loop end

ISS Loop

RequiredMax >1

ISS

0600

Summary > ISS Loop > ISS

Invoice Shipment Summary

RequiredMax use 1

—

Example

If either Number of Units Shipped (ISS-01) or Unit or Basis for Measurement Code (ISS-02) is present, then the other is required

ISS-01

382

Number of Units Shipped

Optional

Decimal number (R)

Min 1Max 10

—

Usage notes

—

ISS-02

355

Unit or Basis for Measurement Code

Optional

Identifier (ID)

—

Usage notes

—

CT: Carton

ISS Loop end

CTT

0700

Summary > CTT

Transaction Totals

RequiredMax use 1

—

Example

CTT-01

354

Number of Line Items

Required

Numeric (N0)

Min 1Max 6

—

Usage notes

—

0800

Summary > SE

Transaction Set Trailer

RequiredMax use 1

—

Example

SE-01

Number of Included Segments

Required

Numeric (N0)

Min 1Max 10

—

SE-02

329

Transaction Set Control Number

Required

Numeric (N)

Min 4Max 9

—

Summary end

Functional Group Trailer

RequiredMax use 1

—

Example

GE-01

Number of Transaction Sets Included

Required

Numeric (N0)

Min 1Max 6

—

GE-02

Group Control Number

Required

Numeric (N0)

Min 1Max 9

—

IEA

Interchange Control Trailer

RequiredMax use 1

—

Example

IEA-01

I16

Number of Included Functional Groups

Required

Numeric (N0)

Min 1Max 5

—

IEA-02

I12

Interchange Control Number

Required

Numeric (N0)

Min 9Max 9

—

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