Lulu and Georgia
/
Purchase Order
  • Specification
  • EDI Inspector
Stedi maintains this guide based on public documentation from Lulu and Georgia. Contact Lulu and Georgia for official EDI specifications. To report any errors in this guide, please contact us.
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X12 850 Purchase Order

X12 Release 5010
Delimiters
  • ~ Segment
  • * Element
  • > Component
  • ^ Repetition
EDI samples
  • None included
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Overview
ISA
-
Interchange Control Header
Max use 1
Required
GS
-
Functional Group Header
Max use 1
Required
heading
ST
0100
Transaction Set Header
Max use 1
Required
BEG
0200
Beginning Segment for Purchase Order
Max use 1
Required
REF
0500
Customer Order Number
Max use 1
Optional
REF
0500
Internal Vendor Number
Max use 1
Required
SAC Loop
ITD
1300
Terms of Sale/Deferred Terms of Sale
Max use 1
Optional
DTM
1500
Cancel After
Max use 1
Optional
DTM
1500
Requested Ship
Max use 1
Optional
Ship To
GE
-
Functional Group Trailer
Max use 1
Required
IEA
-
Interchange Control Trailer
Max use 1
Required
ISA

Interchange Control Header

RequiredMax use 1
Example
ISA-01
I01
Authorization Information Qualifier
Required
Identifier (ID)
00
No Authorization Information Present (No Meaningful Information in I02)
ISA-02
I02
Authorization Information
Required
String (AN)
Min 10Max 10
ISA-03
I03
Security Information Qualifier
Required
Identifier (ID)
00
No Security Information Present (No Meaningful Information in I04)
ISA-04
I04
Security Information
Required
String (AN)
Min 10Max 10
ISA-05
I05
Interchange ID Qualifier
Required
Identifier (ID)
Min 2Max 2
Codes
ISA-06
I06
Interchange Sender ID
Required
String (AN)
Min 15Max 15
ISA-07
I05
Interchange ID Qualifier
Required
Identifier (ID)
Min 2Max 2
Codes
ISA-08
I07
Interchange Receiver ID
Required
String (AN)
Min 15Max 15
ISA-09
I08
Interchange Date
Required
Date (DT)
YYMMDD format
ISA-10
I09
Interchange Time
Required
Time (TM)
HHMM format
ISA-11
I65
Repetition Separator
Required
String (AN)
Min 1Max 1
^
Repetition Separator
ISA-12
I11
Interchange Control Version Number
Required
Identifier (ID)
00501
Standards Approved for Publication by ASC X12 Procedures Review Board through October 2003
ISA-13
I12
Interchange Control Number
Required
Numeric (N0)
Min 9Max 9
ISA-14
I13
Acknowledgment Requested
Required
Identifier (ID)
Min 1Max 1
0
No Interchange Acknowledgment Requested
1
Interchange Acknowledgment Requested (TA1)
ISA-15
I14
Interchange Usage Indicator
Required
Identifier (ID)
Min 1Max 1
I
Information
P
Production Data
T
Test Data
ISA-16
I15
Component Element Separator
Required
String (AN)
Min 1Max 1
>
Component Element Separator

Functional Group Header

RequiredMax use 1
Example
GS-01
479
Functional Identifier Code
Required
Identifier (ID)
PO
Purchase Order (850)
GS-02
142
Application Sender's Code
Required
String (AN)
Min 2Max 15
GS-03
124
Application Receiver's Code
Required
String (AN)
Min 2Max 15
Required
Date (DT)
CCYYMMDD format
Required
Time (TM)
HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format
GS-06
28
Group Control Number
Required
Numeric (N0)
Min 1Max 9
GS-07
455
Responsible Agency Code
Required
Identifier (ID)
Min 1Max 2
T
Transportation Data Coordinating Committee (TDCC)
X
Accredited Standards Committee X12
GS-08
480
Version / Release / Industry Identifier Code
Required
String (AN)
005010
Standards Approved for Publication by ASC X12 Procedures Review Board through October 2003

Heading

ST
0100
Heading > ST

Transaction Set Header

RequiredMax use 1
Example
ST-01
143
Transaction Set Identifier Code
Required
Identifier (ID)
850
Purchase Order
ST-02
329
Transaction Set Control Number
Required
Numeric (N)
Min 4Max 9
BEG
0200
Heading > BEG

Beginning Segment for Purchase Order

RequiredMax use 1
Example
BEG-01
353
Transaction Set Purpose Code
Required
Identifier (ID)
00
Original
01
Cancellation
05
Replace
BEG-02
92
Purchase Order Type Code
Required
Identifier (ID)
DS
Dropship
BEG-03
324
Purchase Order Number
Required
String (AN)
Min 1Max 22
Required
Date (DT)
CCYYMMDD format
REF
0500
Heading > REF

Customer Order Number

OptionalMax use 1
Usage notes
Example
Variants (all may be used)
REFInternal Vendor Number
REF-01
128
Reference Identification Qualifier
Required
Identifier (ID)
CO
Customer Order Number
REF-02
127
Reference Identification
Required
String (AN)
Min 1Max 50
REF
0500
Heading > REF

Internal Vendor Number

RequiredMax use 1
Example
Variants (all may be used)
REFCustomer Order Number
REF-01
128
Reference Identification Qualifier
Required
Identifier (ID)
IA
Internal Vendor Number
REF-02
127
Reference Identification
Required
String (AN)
Min 1Max 50
SAC Loop
OptionalMax >1
SAC
1200
Heading > SAC Loop > SAC

Service, Promotion, Allowance, or Charge Information

RequiredMax use 1
Usage notes
Example
If either Allowance/Charge Percent Qualifier (SAC-06) or Percent, Decimal Format (SAC-07) is present, then the other is required
SAC-01
248
Allowance or Charge Indicator
Required
Identifier (ID)
A
Allowance
C
Charge
SAC-02
1300
Service, Promotion, Allowance, or Charge Code
Required
Identifier (ID)
C310
Discount
D240
Freight
SAC-05
610
Amount
Optional
Numeric (N2)
Min 1Max 15
SAC-06
378
Allowance/Charge Percent Qualifier
Optional
Identifier (ID)
5
Base Price per Unit
SAC-07
332
Percent, Decimal Format
Optional
Decimal number (R)
Min 1Max 6
SAC-15
352
Description
Optional
String (AN)
Min 1Max 80
SAC Loop end
ITD
1300
Heading > ITD

Terms of Sale/Deferred Terms of Sale

OptionalMax use >1
Example
ITD-12
352
Description
Required
String (AN)
Min 1Max 80
DTM
1500
Heading > DTM

Cancel After

OptionalMax use 1
Usage notes
Example
Variants (all may be used)
DTMRequested Ship
DTM-01
374
Date/Time Qualifier
Required
Identifier (ID)
001
Cancel After
Required
Date (DT)
CCYYMMDD format
DTM
1500
Heading > DTM

Requested Ship

OptionalMax use 1
Usage notes
Example
Variants (all may be used)
DTMCancel After
DTM-01
374
Date/Time Qualifier
Required
Identifier (ID)
010
Requested Ship
Required
Date (DT)
CCYYMMDD format
N9 Loop
OptionalMax >1
N9
2950
Heading > N9 Loop > N9

Extended Reference Information

RequiredMax use 1
Example
N9-01
128
Reference Identification Qualifier
Required
Identifier (ID)
L1
Letters or Notes
N9-02
127
Reference Identification
Required
String (AN)
Usage notes
GEN
General Note
SHP
Shipping Note
SPE
Special Note
MTX
3000
Heading > N9 Loop > MTX

Text

RequiredMax use >1
Example
MTX-02
1551
Textual Data
Required
String (AN)
Min 1Max 4096
N9 Loop end
N1 Ship To
RequiredMax 1
Variants (all may be used)
Vendor
N1
3100
Heading > Ship To > N1

Party Identification

RequiredMax use 1
Example
N1-01
98
Entity Identifier Code
Required
Identifier (ID)
ST
Ship To
Required
String (AN)
Min 1Max 60
N2
3200
Heading > Ship To > N2

Additional Name Information

OptionalMax use 2
Example
Required
String (AN)
Min 1Max 60
Optional
String (AN)
Min 1Max 60
N3
3300
Heading > Ship To > N3

Party Location

RequiredMax use 2
Example
N3-01
166
Address Information
Required
String (AN)
Min 1Max 55
N3-02
166
Address Information
Optional
String (AN)
Min 1Max 55
N4
3400
Heading > Ship To > N4

Geographic Location

RequiredMax use >1
Example
N4-01
19
City Name
Required
String (AN)
Min 2Max 30
N4-02
156
State or Province Code
Optional
Identifier (ID)
Min 2Max 2
N4-03
116
Postal Code
Required
Identifier (ID)
Min 3Max 15
N4-04
26
Country Code
Optional
Identifier (ID)
Min 2Max 3
PER
3600
Heading > Ship To > PER

Administrative Communications Contact

OptionalMax use >1
Usage notes
Example
If either Communication Number Qualifier (PER-03) or Communication Number (PER-04) is present, then the other is required
If either Communication Number Qualifier (PER-05) or Communication Number (PER-06) is present, then the other is required
PER-01
366
Contact Function Code
Required
Identifier (ID)
IC
Information Contact
Optional
String (AN)
Min 1Max 60
PER-03
365
Communication Number Qualifier
Optional
Identifier (ID)
TE
Telephone
PER-04
364
Communication Number
Optional
String (AN)
Min 1Max 256
PER-05
365
Communication Number Qualifier
Optional
Identifier (ID)
EM
Electronic Mail
PER-06
364
Communication Number
Optional
String (AN)
Min 1Max 256
N1 Ship To end
N1 Vendor
RequiredMax 1
Variants (all may be used)
Ship To
N1
3100
Heading > Vendor > N1

Party Identification

RequiredMax use 1
Example
N1-01
98
Entity Identifier Code
Required
Identifier (ID)
VN
Vendor
Required
String (AN)
Min 1Max 60
N2
3200
Heading > Vendor > N2

Additional Name Information

OptionalMax use 2
Example
Required
String (AN)
Min 1Max 60
Optional
String (AN)
Min 1Max 60
N3
3300
Heading > Vendor > N3

Party Location

RequiredMax use 2
Example
N3-01
166
Address Information
Required
String (AN)
Min 1Max 55
N3-02
166
Address Information
Optional
String (AN)
Min 1Max 55
N4
3400
Heading > Vendor > N4

Geographic Location

RequiredMax use >1
Example
N4-01
19
City Name
Required
String (AN)
Min 2Max 30
N4-02
156
State or Province Code
Optional
Identifier (ID)
Min 2Max 2
N4-03
116
Postal Code
Required
Identifier (ID)
Min 3Max 15
N4-04
26
Country Code
Optional
Identifier (ID)
Min 2Max 3
PER
3600
Heading > Vendor > PER

Administrative Communications Contact

OptionalMax use >1
Usage notes
Example
If either Communication Number Qualifier (PER-03) or Communication Number (PER-04) is present, then the other is required
If either Communication Number Qualifier (PER-05) or Communication Number (PER-06) is present, then the other is required
PER-01
366
Contact Function Code
Required
Identifier (ID)
IC
Information Contact
Optional
String (AN)
Min 1Max 60
PER-03
365
Communication Number Qualifier
Optional
Identifier (ID)
TE
Telephone
PER-04
364
Communication Number
Optional
String (AN)
Min 1Max 256
PER-05
365
Communication Number Qualifier
Optional
Identifier (ID)
EM
Electronic Mail
PER-06
364
Communication Number
Optional
String (AN)
Min 1Max 256
N1 Vendor end
Heading end

Detail

PO1 Loop
RequiredMax >1
PO1
0100
Detail > PO1 Loop > PO1

Baseline Item Data

RequiredMax use 1
Example
PO1-01
350
Assigned Identification
Required
String (AN)
Min 1Max 20
PO1-02
380
Quantity
Required
Decimal number (R)
Min 1Max 15
PO1-03
355
Unit or Basis for Measurement Code
Required
Identifier (ID)
EA
Each
PO1-04
212
Unit Price
Required
Decimal number (R)
Min 1Max 15
Usage notes
PO1-06
235
Product/Service ID Qualifier
Required
Identifier (ID)
VN
Vendor's (Seller's) Item Number
PO1-07
234
Product/Service ID
Required
String (AN)
Min 1Max 48
PO1-08
235
Product/Service ID Qualifier
Required
Identifier (ID)
SK
Stock Keeping Unit (SKU)
PO1-09
234
Product/Service ID
Required
String (AN)
Min 1Max 48
CTP Loop
RequiredMax >1
CTP
0400
Detail > PO1 Loop > CTP Loop > CTP

Pricing Information

RequiredMax use 1
Example
CTP-02
236
Price Identifier Code
Required
Identifier (ID)
UCP
Unit cost price
CTP-03
212
Unit Price
Required
Decimal number (R)
Min 1Max 15
CTP Loop end
PID Loop
RequiredMax >1
PID
0500
Detail > PO1 Loop > PID Loop > PID

Product/Item Description

RequiredMax use 1
Example
PID-01
349
Item Description Type
Required
Identifier (ID)
F
Free-form
PID-02
750
Product/Process Characteristic Code
Required
Identifier (ID)
08
Product
PID-05
352
Description
Required
String (AN)
Min 1Max 80
PID Loop end
REF
1000
Detail > PO1 Loop > REF

Reference Information

OptionalMax use >1
Example
REF-01
128
Reference Identification Qualifier
Required
Identifier (ID)
MR
Merchandise Type Code
REF-02
127
Reference Identification
Optional
String (AN)
dropship
Dropship
preorder
Preorder
prepurchased
Prepurchased
reserved
Reserved
SAC Loop
OptionalMax >1
SAC
1300
Detail > PO1 Loop > SAC Loop > SAC

Service, Promotion, Allowance, or Charge Information

RequiredMax use 1
Usage notes
Example
If either Allowance/Charge Percent Qualifier (SAC-06) or Percent, Decimal Format (SAC-07) is present, then the other is required
SAC-01
248
Allowance or Charge Indicator
Required
Identifier (ID)
A
Allowance
C
Charge
SAC-02
1300
Service, Promotion, Allowance, or Charge Code
Required
Identifier (ID)
A260
Advertising Allowance
F050
Other (See related description)
F120
Oversized Premium
F800
Promotional Allowance
F970
Rebate
SAC-05
610
Amount
Optional
Numeric (N2)
Min 1Max 15
SAC-06
378
Allowance/Charge Percent Qualifier
Optional
Identifier (ID)
5
Base Price per Unit
SAC-07
332
Percent, Decimal Format
Optional
Decimal number (R)
Min 1Max 6
SAC-15
352
Description
Optional
String (AN)
Min 1Max 80
SAC Loop end
DTM
2100
Detail > PO1 Loop > DTM

Date/Time Reference

OptionalMax use 10
Example
DTM-01
374
Date/Time Qualifier
Required
Identifier (ID)
001
Cancel After
Optional
Date (DT)
CCYYMMDD format
TD5
2500
Detail > PO1 Loop > TD5

Carrier Details (Routing Sequence/Transit Time)

OptionalMax use 12
Example
TD5-05
387
Routing
Required
String (AN)
Min 1Max 35
N9 Loop
OptionalMax >1
N9
3300
Detail > PO1 Loop > N9 Loop > N9

Extended Reference Information

RequiredMax use 1
Example
N9-01
128
Reference Identification Qualifier
Required
Identifier (ID)
L1
Letters or Notes
N9-02
127
Reference Identification
Optional
String (AN)
Usage notes
GEN
General Note
SHP
Shipping Note
SPE
Special Note
MTX
3400
Detail > PO1 Loop > N9 Loop > MTX

Text

OptionalMax use >1
Example
MTX-02
1551
Textual Data
Optional
String (AN)
Min 1Max 4096
N9 Loop end
PO1 Loop end
Detail end

Summary

CTT Loop
RequiredMax >1
CTT
0100
Summary > CTT Loop > CTT

Transaction Totals

RequiredMax use 1
Example
CTT-01
354
Number of Line Items
Required
Numeric (N0)
Min 1Max 6
AMT
0200
Summary > CTT Loop > AMT

Monetary Amount Information

RequiredMax use 1
Example
AMT-01
522
Amount Qualifier Code
Required
Identifier (ID)
TT
Total Transaction Amount
AMT-02
782
Monetary Amount
Required
Decimal number (R)
Min 1Max 15
CTT Loop end
SE
0300
Summary > SE

Transaction Set Trailer

RequiredMax use 1
Example
SE-01
96
Number of Included Segments
Required
Numeric (N0)
Min 1Max 10
SE-02
329
Transaction Set Control Number
Required
Numeric (N)
Min 4Max 9
Summary end

Functional Group Trailer

RequiredMax use 1
Example
GE-01
97
Number of Transaction Sets Included
Required
Numeric (N0)
Min 1Max 6
GE-02
28
Group Control Number
Required
Numeric (N0)
Min 1Max 9

Interchange Control Trailer

RequiredMax use 1
Example
IEA-01
I16
Number of Included Functional Groups
Required
Numeric (N0)
Min 1Max 5
IEA-02
I12
Interchange Control Number
Required
Numeric (N0)
Min 9Max 9

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