X12 850 Purchase Order

Beginning Segment for Purchase Order

Functional Group Header

Transaction Set Header

Reference Identification

Administrative Communications Contact

F.O.B. Related Instructions

Carrier Details (Routing Sequence/Transit Time)

Carrier Details (Special Handling, or Hazardous Materials, or Both)

Reference Identification

N1 Loop Bill-to-Party

Transaction Set Trailer

Functional Group Trailer

Interchange Control Trailer

IEA

ISA

Interchange Control Header

RequiredMax use 1

—

Example

ISA-01

I01

Authorization Information Qualifier

Required

Identifier (ID)

—

00: No Authorization Information Present (No Meaningful Information in I02)

ISA-02

I02

Authorization Information

Required

String (AN)

Min 10Max 10

—

ISA-03

I03

Security Information Qualifier

Required

Identifier (ID)

—

00: No Security Information Present (No Meaningful Information in I04)

ISA-04

I04

Security Information

Required

String (AN)

Min 10Max 10

—

ISA-05

I05

Interchange ID Qualifier

Required

Identifier (ID)

Min 2Max 2

—

Codes

01: Duns (Dun & Bradstreet)
02: SCAC (Standard Carrier Alpha Code)
03: FMC (Federal Maritime Commission)
04: IATA (International Air Transport Association)
08: UCC EDI Communications ID (Comm ID)
09: X.121 (CCITT)
10: Department of Defense (DoD) Activity Address Code
11: DEA (Drug Enforcement Administration)
12: Phone (Telephone Companies)
13: UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code)
14: Duns Plus Suffix
15: Petroleum Accountants Society of Canada Company Code
16: Duns Number With 4-Character Suffix
17: American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit)
18: Association of American Railroads (AAR) Standard Distribution Code
19: EDI Council of Australia (EDICA) Communications ID Number (COMM ID)
20: Health Industry Number (HIN)
21: Integrated Postsecondary Education Data System, or (IPEDS)
22: Federal Interagency Commission on Education, or FICE
23: National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES
24: The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP
25: American College Testing Program 4-Digit Code of Postsecondary Institutions, or ACT
26: Statistics of Canada List of Postsecondary Institutions
27: Carrier Identification Number as assigned by Health Care Financing Administration (HCFA)
28: Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA)
29: Medicare Provider and Supplier Identification Number as assigned by Health Care Financing Administration (HCFA)
30: U.S. Federal Tax Identification Number
31: Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC)
32: U.S. Federal Employer Identification Number (FEIN)
33: National Association of Insurance Commissioners Company Code (NAIC)
34: Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA)
35: Statistics Canada Canadian College Student Information System Institution Codes
36: Statistics Canada University Student Information System Institution Codes
37: Society of Property Information Compilers and Analysts
AM: Association Mexicana del Codigo de Producto (AMECOP) Communication ID
NR: National Retail Merchants Association (NRMA) - Assigned
SN: Standard Address Number
ZZ: Mutually Defined

ISA-06

I06

Interchange Sender ID

Required

String (AN)

Min 15Max 15

—

ISA-07

I05

Interchange ID Qualifier

Required

Identifier (ID)

Min 2Max 2

—

Codes

01: Duns (Dun & Bradstreet)
02: SCAC (Standard Carrier Alpha Code)
03: FMC (Federal Maritime Commission)
04: IATA (International Air Transport Association)
08: UCC EDI Communications ID (Comm ID)
09: X.121 (CCITT)
10: Department of Defense (DoD) Activity Address Code
11: DEA (Drug Enforcement Administration)
12: Phone (Telephone Companies)
13: UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code)
14: Duns Plus Suffix
15: Petroleum Accountants Society of Canada Company Code
16: Duns Number With 4-Character Suffix
17: American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit)
18: Association of American Railroads (AAR) Standard Distribution Code
19: EDI Council of Australia (EDICA) Communications ID Number (COMM ID)
20: Health Industry Number (HIN)
21: Integrated Postsecondary Education Data System, or (IPEDS)
22: Federal Interagency Commission on Education, or FICE
23: National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES
24: The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP
25: American College Testing Program 4-Digit Code of Postsecondary Institutions, or ACT
26: Statistics of Canada List of Postsecondary Institutions
27: Carrier Identification Number as assigned by Health Care Financing Administration (HCFA)
28: Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA)
29: Medicare Provider and Supplier Identification Number as assigned by Health Care Financing Administration (HCFA)
30: U.S. Federal Tax Identification Number
31: Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC)
32: U.S. Federal Employer Identification Number (FEIN)
33: National Association of Insurance Commissioners Company Code (NAIC)
34: Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA)
35: Statistics Canada Canadian College Student Information System Institution Codes
36: Statistics Canada University Student Information System Institution Codes
37: Society of Property Information Compilers and Analysts
AM: Association Mexicana del Codigo de Producto (AMECOP) Communication ID
NR: National Retail Merchants Association (NRMA) - Assigned
SN: Standard Address Number
ZZ: Mutually Defined

ISA-08

I07

Interchange Receiver ID

Required

String (AN)

Min 15Max 15

—

ISA-09

I08

Interchange Date

Required

Date (DT)

YYMMDD format

—

ISA-10

I09

Interchange Time

Required

Time (TM)

HHMM format

—

ISA-11

I10

Interchange Control Standards Identifier

Required

Identifier (ID)

—

U: U.S. EDI Community of ASC X12, TDCC, and UCS

ISA-12

I11

Interchange Control Version Number

Required

Identifier (ID)

—

00401: Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997

ISA-13

I12

Interchange Control Number

Required

Numeric (N0)

Min 9Max 9

—

ISA-14

I13

Acknowledgment Requested

Required

Identifier (ID)

Min 1Max 1

—

0: No Acknowledgment Requested
1: Interchange Acknowledgment Requested

ISA-15

I14

Usage Indicator

Required

Identifier (ID)

Min 1Max 1

—

I: Information
P: Production Data
T: Test Data

ISA-16

I15

Component Element Separator

Required

String (AN)

Min 1Max 1

—

>: Component Element Separator

Functional Group Header

RequiredMax use 1

—

Example

GS-01

479

Functional Identifier Code

Required

Identifier (ID)

—

PO: Purchase Order (850)

GS-02

142

Application Sender's Code

Required

String (AN)

Min 2Max 15

—

GS-03

124

Application Receiver's Code

Required

String (AN)

Min 2Max 15

—

GS-04

373

Date

Required

Date (DT)

CCYYMMDD format

—

GS-05

337

Time

Required

Time (TM)

HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

—

GS-06

Group Control Number

Required

Numeric (N0)

Min 1Max 9

—

GS-07

455

Responsible Agency Code

Required

Identifier (ID)

Min 1Max 2

—

T: Transportation Data Coordinating Committee (TDCC)
X: Accredited Standards Committee X12

GS-08

480

Version / Release / Industry Identifier Code

Required

String (AN)

—

004010: Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997

Heading

010

Heading > ST

Transaction Set Header

RequiredMax use 1

—

Example

ST-01

143

Transaction Set Identifier Code

Required

Identifier (ID)

—

850: Purchase Order

ST-02

329

Transaction Set Control Number

Required

Numeric (N)

Min 4Max 9

—

BEG

020

Heading > BEG

Beginning Segment for Purchase Order

RequiredMax use 1

—

Example

BEG-01

353

Transaction Set Purpose Code

Required

Identifier (ID)

—

Usage notes

—

00: Original

BEG-02

Purchase Order Type Code

Required

Identifier (ID)

—

DS: Dropship
SA: Stand-alone Order

BEG-03

324

Purchase Order Number

Required

String (AN)

Min 1Max 22

—

BEG-05

373

Date

Required

Date (DT)

CCYYMMDD format

—

REF

050

Heading > REF

Reference Identification

OptionalMax use >1

—

Example

REF-01

128

Reference Identification Qualifier

Required

Identifier (ID)

—

CO: Customer PO Reference
CR: Lehigh Customer Number
PO: Purchase Order Number
SA: Salesman Number
ZZ: Lehigh Reference Number

REF-02

127

Reference Identification

Required

String (AN)

Min 1Max 30

—

PER

060

Heading > PER

Administrative Communications Contact

OptionalMax use 3

—

Example

PER-01

366

Contact Function Code

Required

Identifier (ID)

—

SA: Buyer Name or Department

PER-02

Name

Optional

String (AN)

Min 1Max 60

—

FOB

080

Heading > FOB

F.O.B. Related Instructions

OptionalMax use >1

—

Example

If Description (FOB-03) is present, then Location Qualifier (FOB-02) is required

FOB-01

146

Shipment Method of Payment

Required

Identifier (ID)

—

CC: Collect
PA: Advance Prepaid
PB: Customer Pick-up/Backhaul
PC: Prepaid but Charged to Customer
PP: Prepaid (by Seller)
TP: Third Party Pay

FOB-02

309

Location Qualifier

Optional

Identifier (ID)

—

CI: City
DE: Destination (Shipping)
FA: Factory
MI: Mill
OR: Origin (Shipping Point)
PL: Plant
RG: Region Code
—
TL: Terminal Cargo Location

FOB-03

352

Description

Optional

String (AN)

Min 1Max 80

—

Usage notes

—

DTM

150

Heading > DTM

Date/Time Reference

OptionalMax use 10

—

Example

DTM-01

374

Date/Time Qualifier

Required

Identifier (ID)

—

001: Cancel After
002: Delivery Requested
004: PO Creation Date
010: Requested Ship
011: Shipped
015: Promotion Start
023: Promotion Order - Start
038: Ship No Later
077: Requested for Delivery (Week of)

DTM-02

373

Date

Required

Date (DT)

CCYYMMDD format

—

TD5

240

Heading > TD5

Carrier Details (Routing Sequence/Transit Time)

OptionalMax use 12

—

Example

If Identification Code Qualifier (TD5-02) is present, then Identification Code (TD5-03) is required

At least one of Identification Code Qualifier (TD5-02), Transportation Method/Type Code (TD5-04), Routing (TD5-05) or Service Level Code (TD5-12) is required

If Service Level Code (TD5-13) is present, then Service Level Code (TD5-12) is required

TD5-02

Identification Code Qualifier

Optional

Identifier (ID)

—

2: Standard Carrier Alpha Code (SCAC)

TD5-03

Identification Code

Optional

String (AN)

—

Usage notes

—

FE2: FedEx 2 Day Air
FEDG: FedEx Ground
FEH: FedEx Home
FSP: FedEx Air
PM: Priority Mail
SMPG: FedEx SmartPost

TD5-04

Transportation Method/Type Code

Optional

Identifier (ID)

—

A: Air
AF: Air Freight
B: Barge
BP: Book Postal
C: Consolidation
D: Parcel Post
E: Expedited Truck
FL: Motor (Flatbed)
H: Customer Pickup
I: Common Irregular Carrier
L: Contract Carrier
LT: Less Than Trailer Load (LTL)
M: Motor (Common Carrier)
O: Containerized Ocean
P: Private Carrier
Q: Conventional Ocean
R: Rail
S: Ocean
SE: Sea/Air
T: Best Way (Shippers Option)
U: Private Parcel Service
X: Intermodal (Piggyback)
ZZ: Mutually defined

TD5-05

387

Routing

Optional

String (AN)

Min 1Max 35

—

TD5-12

284

Service Level Code

Optional

Identifier (ID)

—

ZZ: Mutually Defined

TD5-13

284

Service Level Code

Optional

Identifier (ID)

—

Usage notes

—

Y: Hold at Location

TD4

260

Heading > TD4

Carrier Details (Special Handling, or Hazardous Materials, or Both)

OptionalMax use 5

—

Example

TD4-01

152

Special Handling Code

Required

Identifier (ID)

—

ZZZ: Mutually Defined

TD4-05

1073

Yes/No Condition or Response Code

Optional

Identifier (ID)

Min 1Max 1

—

N9 Loop

OptionalMax >1

295

Heading > N9 Loop > N9

Reference Identification

RequiredMax use 1

—

Example

At least one of Reference Identification (N9-02) or Free-form Description (N9-03) is required

N9-01

128

Reference Identification Qualifier

Required

Identifier (ID)

Min 2Max 3

—

N9-02

127

Reference Identification

Optional

String (AN)

Min 1Max 30

—

N9-03

369

Free-form Description

Optional

String (AN)

Min 1Max 45

—

MSG

300

Heading > N9 Loop > MSG

Message Text

OptionalMax use 1000

—

Usage notes

—

Example

MSG-01

933

Free-Form Message Text

Required

String (AN)

Min 1Max 264

—

N9 Loop end

N1 Loop Bill-to-Party

OptionalMax >1

Variants (all may be used)

N1 Loop Ship To

310

Heading > N1 Loop Bill-to-Party > N1

Name

RequiredMax use 1

—

Example

If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required

At least one of Name (N1-02) or Identification Code Qualifier (N1-03) is required

N1-01

Entity Identifier Code

Required

Identifier (ID)

—

BT: Bill-to-Party

N1-02

Name

Optional

String (AN)

Min 1Max 60

—

N1-03

Identification Code Qualifier

Optional

Identifier (ID)

—

92: Assigned by Buyer or Buyer's Agent
ZZ: Mutually Defined

N1-04

Identification Code

Optional

String (AN)

Min 2Max 80

—

330

Heading > N1 Loop Bill-to-Party > N3

Address Information

OptionalMax use 2

—

Example

N3-01

Address Information

Required

String (AN)

Min 1Max 55

—

N3-02

Address Information

Optional

String (AN)

Min 1Max 55

—

340

Heading > N1 Loop Bill-to-Party > N4

Geographic Location

OptionalMax use >1

—

Example

N4-01

City Name

Optional

String (AN)

Min 2Max 30

—

N4-02

156

State or Province Code

Optional

Identifier (ID)

Min 2Max 2

—

N4-03

116

Postal Code

Optional

Identifier (ID)

Min 3Max 15

—

N4-04

Country Code

Optional

Identifier (ID)

Min 2Max 3

—

N1 Loop Bill-to-Party end

N1 Loop Ship To

OptionalMax 1

Variants (all may be used)

N1 Loop Bill-to-Party

310

Heading > N1 Loop Ship To > N1

Name

RequiredMax use 1

—

Example

If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required

At least one of Name (N1-02) or Identification Code Qualifier (N1-03) is required

N1-01

Entity Identifier Code

Required

Identifier (ID)

—

ST: Ship To

N1-02

Name

Optional

String (AN)

Min 1Max 60

—

N1-03

Identification Code Qualifier

Optional

Identifier (ID)

—

92: Assigned by Buyer or Buyer's Agent
ZZ: Mutually Defined

N1-04

Identification Code

Optional

String (AN)

Min 2Max 80

—

330

Heading > N1 Loop Ship To > N3

Address Information

OptionalMax use 2

—

Example

N3-01

Address Information

Required

String (AN)

Min 1Max 55

—

N3-02