X12 855 Purchase Order Acknowledgment DC
This Draft Standard for Trial Use contains the format and establishes the data contents of the Purchase Order Acknowledgment Transaction Set (855) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to provide for customary and established business and industry practice relative to a seller's acknowledgment of a buyer's purchase order. This transaction set can also be used as notification of a vendor generated order. This usage advises a buyer that a vendor has or will ship merchandise as prearranged in their partnership.
- ~ Segment
- * Element
- > Component
- None included
Interchange Control Header
To start and identify an interchange of zero or more functional groups and interchange-related control segments
Code to identify the type of information in the Authorization Information
- 00
- No Authorization Information Present (No Meaningful Information in I02)
Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)
Code to identify the type of information in the Security Information
- 00
- No Security Information Present (No Meaningful Information in I04)
This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)
Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element
Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them
Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer
- U
- U.S. EDI Community of ASC X12, TDCC, and UCS
This version number covers the interchange control segments
- 00401
- Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997
A control number assigned by the interchange sender
Code sent by the sender to request an interchange acknowledgment (TA1)
- 0
- No Acknowledgment Requested
- 1
- Interchange Acknowledgment Requested
Code to indicate whether data enclosed by this interchange envelope is test, production or information
- I
- Information
- P
- Production Data
- T
- Test Data
Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator
- >
- Component Element Separator
Functional Group Header
To indicate the beginning of a functional group and to provide control information
Code identifying a group of application related transaction sets
- PR
- Purchase Order Acknowledgement (855)
Code identifying party sending transmission; codes agreed to by trading partners
Code identifying party receiving transmission. Codes agreed to by trading partners
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Assigned number originated and maintained by the sender
Code used in conjunction with Data Element 480 to identify the issuer of the standard
- T
- Transportation Data Coordinating Committee (TDCC)
- X
- Accredited Standards Committee X12
Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed
- 004010
- Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997
Heading
Transaction Set Header
To indicate the start of a transaction set and to assign a control number
Code uniquely identifying a Transaction Set
- The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
- 855
- Purchase Order Acknowledgment
Beginning Segment for Purchase Order Acknowledgment
To indicate the beginning of the Purchase Order Acknowledgment Transaction Set and transmit identifying numbers and dates
A separate 855 must be generated for each ship Duns number (LIN05 in the 852).
All items on an 855 P.O. must have the same ship date.
Code identifying purpose of transaction set
- 00
- Original
Code specifying the type of acknowledgment
- AP
- Acknowledge - Product Replenishment
Identifying number for Purchase Order assigned by the orderer/purchaser
KMart purchase order number (11 characters)
This must be the same as the number specified in XPO01 and/or XPO02 in the 852 Product Activity transaction
Code qualifying the Reference Identification
- DP
- Department Number
Internal Vendor Number
To specify identifying information
Code qualifying the Reference Identification
- IA
- Internal Vendor Number
Purchase Order Number Suffix
To specify identifying information
Code qualifying the Reference Identification
- PS
- Purchase Order Number Suffix
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
If REF01 contains PS, REF02 contains the KMart P.O. type code (1 or 2 characters). This is used for Special Project Orders only.
The KMart PO types are:
Q - Regular stock replenishment
QA - Allocation / Event
- Q
- Regular stock replenishment
- QA
- Allocation / Event
Name
To identify a party by type of organization, name, and code
Code identifying an organizational entity, a physical location, property or an individual
- ST
- Ship To
Code designating the system/method of code structure used for Identification Code (67)
- 9
- D-U-N-S+4, D-U-N-S Number with Four Character Suffix
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
KMart DC Duns number '000394726' plus 4 character DC number.
Detail
Baseline Item Data
To specify basic and most frequently used line item data
- PO102 is required.
The qualifiers used in data element 235 Product/Service ID Qualifier fields (e.g. PO106, PO108) may come in any order as long as they are paired with their appropriate Product ID. For example, the PO106 may contain UP if PO107 contains the U.P.C. number. Or PO106 may contain IN if PO107 contains the KSN (after EIM conversion.).
The Purchaser's Item Number (qualifier PI in data element 235) is used to specify the Product Identification that is the top of the item hierarchy.
Rules for Data Element 234 when data element 235 contains PR:
Order type - 2 characters
AUX number - 3 characters
Allocation Plan ID – 10 characters
The three pieces of information are considered an “event”. The three numbers are
concatenated and sent as one number in the EDI 852 in ZA07 and is required to be
returned on the 855.
Order types
40 - Reorder
43 - Check off sheet/event
45 - General order
AUX numbers can be found in ZA07 of the 852. If the order type is 40, the AUX number must be 000.
Allocation Plan ID determines how merchandise is allocated to the stores.
The KSN (qualifier IN) and shipping GTIM (qualifier UK) are always required.
Alphanumeric characters assigned for differentiation within a transaction set
- PO101 is the line item identification.
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- CA
- Case
- EA
- Each
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- PO106 through PO125 provide for ten different product/service IDs per each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.
- EN
- European Article Number (EAN) (2-5-5-1)
- IN
- Buyer's Item Number
- PI
- Purchaser's Item Code
- PR
- Process Number
- UK
- U.P.C./EAN Shipping Container Code (1-2-5-5-1)
- UP
- U.P.C. Consumer Package Code (1-5-5-1)
Identifying number for a product or service
13 - 13 EAN number (PO1 Qualifier=EN)
9 - 9 Kmart KSN item number (PO1 Qualifier=IN)
1 – 48 Purchaser's Item Code (PO1 Qualifier=PI) – see note 2
15 – 15 Process number (PO1 Qualifier=PR) – see note 3
14 - 14 Shipping GTIN (PO1 Qualifier=UK)
12 - 12 U.P.C. number (PO1 Qualifier=UP)
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- EN
- European Article Number (EAN) (2-5-5-1)
- IN
- Buyer's Item Number
- PI
- Purchaser's Item Code
- PR
- Process Number
- UK
- U.P.C./EAN Shipping Container Code (1-2-5-5-1)
- UP
- U.P.C. Consumer Package Code (1-5-5-1)
Identifying number for a product or service
See PO107
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- EN
- European Article Number (EAN) (2-5-5-1)
- IN
- Buyer's Item Number
- PI
- Purchaser's Item Code
- PR
- Process Number
- UK
- U.P.C./EAN Shipping Container Code (1-2-5-5-1)
- UP
- U.P.C. Consumer Package Code (1-5-5-1)
Identifying number for a product or service
See PO107
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- EN
- European Article Number (EAN) (2-5-5-1)
- IN
- Buyer's Item Number
- PI
- Purchaser's Item Code
- PR
- Process Number
- UK
- U.P.C./EAN Shipping Container Code (1-2-5-5-1)
- UP
- U.P.C. Consumer Package Code (1-5-5-1)
Identifying number for a product or service
See PO107
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- EN
- European Article Number (EAN) (2-5-5-1)
- IN
- Buyer's Item Number
- PI
- Purchaser's Item Code
- PR
- Process Number
- UK
- U.P.C./EAN Shipping Container Code (1-2-5-5-1)
- UP
- U.P.C. Consumer Package Code (1-5-5-1)
Date/Time Reference
To specify pertinent dates and times
Summary
Transaction Totals
To transmit a hash total for a specific element in the transaction set
- The number of line items (CTT01) is the accumulation of the number of PO1 segments. If used, hash total (CTT02) is the sum of the value of quantities ordered (PO102) for each PO1 segment.
Transaction Set Trailer
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)
Total number of segments included in a transaction set including ST and SE segments
Functional Group Trailer
To indicate the end of a functional group and to provide control information
Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element
Interchange Control Trailer
To define the end of an interchange of zero or more functional groups and interchange-related control segments
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