X12 850 Purchase Order

X12 Release 4010

This Draft Standard for Trial Use contains the format and establishes the data contents of the Purchase Order Transaction Set (850) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to provide for customary and established business and industry practice relative to the placement of purchase orders for goods and services. This transaction set should not be used to convey purchase order changes or purchase order acknowledgment information.

Delimiters

• Segment
• * Element
• > Component

ISA Interchange Control Header

Required · Max use 1

To start and identify an interchange of zero or more functional groups and interchange-related control segments

ISA-01 · I01 · Authorization Information Qualifier · Required · Identifier (ID)

Code to identify the type of information in the Authorization Information

• 00: No Authorization Information Present (No Meaningful Information in I02)

ISA-02 · I02 · Authorization Information · Required · String (AN) · Min 10 Max 10

Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)

ISA-03 · I03 · Security Information Qualifier · Required · Identifier (ID)

Code to identify the type of information in the Security Information

• 00: No Security Information Present (No Meaningful Information in I04)

ISA-04 · I04 · Security Information · Required · String (AN) · Min 10 Max 10

This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)

ISA-05 · I05 · Interchange ID Qualifier · Required · Identifier (ID) · Min 2 Max 2

Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified

Codes

• 01: Duns (Dun & Bradstreet)
• 02: SCAC (Standard Carrier Alpha Code)
• 03: FMC (Federal Maritime Commission)
• 04: IATA (International Air Transport Association)
• 08: UCC EDI Communications ID (Comm ID)
• 09: X.121 (CCITT)
• 10: Department of Defense (DoD) Activity Address Code
• 11: DEA (Drug Enforcement Administration)
• 12: Phone (Telephone Companies)
• 13: UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code)
• 14: Duns Plus Suffix
• 15: Petroleum Accountants Society of Canada Company Code
• 16: Duns Number With 4-Character Suffix
• 17: American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit)
• 18: Association of American Railroads (AAR) Standard Distribution Code
• 19: EDI Council of Australia (EDICA) Communications ID Number (COMM ID)
• 20: Health Industry Number (HIN)
• 21: Integrated Postsecondary Education Data System, or (IPEDS)
• 22: Federal Interagency Commission on Education, or FICE
• 23: National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES
• 24: The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP
• 25: American College Testing Program 4-Digit Code of Postsecondary Institutions, or ACT
• 26: Statistics of Canada List of Postsecondary Institutions
• 27: Carrier Identification Number as assigned by Health Care Financing Administration (HCFA)
• 28: Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA)
• 29: Medicare Provider and Supplier Identification Number as assigned by Health Care Financing Administration (HCFA)
• 30: U.S. Federal Tax Identification Number
• 31: Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC)
• 32: U.S. Federal Employer Identification Number (FEIN)
• 33: National Association of Insurance Commissioners Company Code (NAIC)
• 34: Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA)
• 35: Statistics Canada Canadian College Student Information System Institution Codes
• 36: Statistics Canada University Student Information System Institution Codes
• 37: Society of Property Information Compilers and Analysts
• AM: Association Mexicana del Codigo de Producto (AMECOP) Communication ID
• NR: National Retail Merchants Association (NRMA) - Assigned
• SN: Standard Address Number
• ZZ: Mutually Defined

ISA-06 · I06 · Interchange Sender ID · Required · String (AN) · Min 15 Max 15

Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element

ISA-07 · I05 · Interchange ID Qualifier · Required · Identifier (ID) · Min 2 Max 2

Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified

Codes

• 01: Duns (Dun & Bradstreet)
• 02: SCAC (Standard Carrier Alpha Code)
• 03: FMC (Federal Maritime Commission)
• 04: IATA (International Air Transport Association)
• 08: UCC EDI Communications ID (Comm ID)
• 09: X.121 (CCITT)
• 10: Department of Defense (DoD) Activity Address Code
• 11: DEA (Drug Enforcement Administration)
• 12: Phone (Telephone Companies)
• 13: UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code)
• 14: Duns Plus Suffix
• 15: Petroleum Accountants Society of Canada Company Code
• 16: Duns Number With 4-Character Suffix
• 17: American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit)
• 18: Association of American Railroads (AAR) Standard Distribution Code
• 19: EDI Council of Australia (EDICA) Communications ID Number (COMM ID)
• 20: Health Industry Number (HIN)
• 21: Integrated Postsecondary Education Data System, or (IPEDS)
• 22: Federal Interagency Commission on Education, or FICE
• 23: National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES
• 24: The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP
• 25: American College Testing Program 4-Digit Code of Postsecondary Institutions, or ACT
• 26: Statistics of Canada List of Postsecondary Institutions
• 27: Carrier Identification Number as assigned by Health Care Financing Administration (HCFA)
• 28: Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA)
• 29: Medicare Provider and Supplier Identification Number as assigned by Health Care Financing Administration (HCFA)
• 30: U.S. Federal Tax Identification Number
• 31: Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC)
• 32: U.S. Federal Employer Identification Number (FEIN)
• 33: National Association of Insurance Commissioners Company Code (NAIC)
• 34: Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA)
• 35: Statistics Canada Canadian College Student Information System Institution Codes
• 36: Statistics Canada University Student Information System Institution Codes
• 37: Society of Property Information Compilers and Analysts
• AM: Association Mexicana del Codigo de Producto (AMECOP) Communication ID
• NR: National Retail Merchants Association (NRMA) - Assigned
• SN: Standard Address Number
• ZZ: Mutually Defined

ISA-08 · I07 · Interchange Receiver ID · Required · String (AN) · Min 15 Max 15

Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them

ISA-09 · I08 · Interchange Date · Required · Date (DT) · YYMMDD format

Date of the interchange

ISA-10 · I09 · Interchange Time · Required · Time (TM) · HHMM format

Time of the interchange

ISA-11 · I10 · Interchange Control Standards Identifier · Required · Identifier (ID)

Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer

• U: U.S. EDI Community of ASC X12, TDCC, and UCS

ISA-12 · I11 · Interchange Control Version Number · Required · Identifier (ID)

This version number covers the interchange control segments

• 00401: Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997

ISA-13 · I12 · Interchange Control Number · Required · Numeric (N0) · Min 9 Max 9

A control number assigned by the interchange sender

ISA-14 · I13 · Acknowledgment Requested · Required · Identifier (ID) · Min 1 Max 1

Code sent by the sender to request an interchange acknowledgment (TA1)

• 0: No Acknowledgment Requested
• 1: Interchange Acknowledgment Requested

ISA-15 · I14 · Usage Indicator · Required · Identifier (ID) · Min 1 Max 1

Code to indicate whether data enclosed by this interchange envelope is test, production or information

• I: Information
• P: Production Data
• T: Test Data

ISA-16 · I15 · Component Element Separator · Required · String (AN) · Min 1 Max 1

Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator

• >: Component Element Separator

GS Functional Group Header

Required · Max use 1

To indicate the beginning of a functional group and to provide control information

GS-01 · 479 · Functional Identifier Code · Required · Identifier (ID)

Code identifying a group of application related transaction sets

• PO: Purchase Order (850)

GS-02 · 142 · Application Sender's Code · Required · String (AN) · Min 2 Max 15

Code identifying party sending transmission; codes agreed to by trading partners

GS-03 · 124 · Application Receiver's Code · Required · String (AN) · Min 2 Max 15

Code identifying party receiving transmission. Codes agreed to by trading partners

GS-04 · 373 · Date · Required · Date (DT) · CCYYMMDD format

Date expressed as CCYYMMDD

GS-05 · 337 · Time · Required · Time (TM) · HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

GS-06 · 28 · Group Control Number · Required · Numeric (N0) · Min 1 Max 9

Assigned number originated and maintained by the sender

GS-07 · 455 · Responsible Agency Code · Required · Identifier (ID) · Min 1 Max 2

Code used in conjunction with Data Element 480 to identify the issuer of the standard

• T: Transportation Data Coordinating Committee (TDCC)
• X: Accredited Standards Committee X12

GS-08 · 480 · Version / Release / Industry Identifier Code · Required · String (AN)

Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed

• 004010: Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997

Heading

010 Heading > ST

ST Transaction Set Header

Required · Max use 1

To indicate the start of a transaction set and to assign a control number

ST-01 · 143 · Transaction Set Identifier Code · Required · Identifier (ID)

Code uniquely identifying a Transaction Set

• The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).

• 850: Purchase Order

ST-02 · 329 · Transaction Set Control Number · Required · Numeric (N) · Min 4 Max 9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

020 Heading > BEG

BEG Beginning Segment for Purchase Order

Required · Max use 1

To indicate the beginning of the Purchase Order Transaction Set and transmit identifying numbers and dates

Usage notes

The segment indicates whether the order is an Original, Cancellation, Add (to add an item), or Replacement of the delivery date for the material on this purchase order number.
A code other than 'SA' in the type of P.O. indicates special handling. Supplier should contact the Deere buyer if they are not aware of what special needs pertain to this order.

The Invoice type code specifies whether Deere requires an invoice

BEG-01 · 353 · Transaction Set Purpose Code · Required · Identifier (ID)

Code identifying purpose of transaction set

• 00: Original
• 01: Cancellation
• 02: Add
• 05: Replace

BEG-02 · 92 · Purchase Order Type Code · Required · Identifier (ID)

Code specifying the type of Purchase Order

• CF: Confirmation
• NP: New Product Introduction
• RO: Rush Order
  Used with John Deere Parts emergency or; "machine-down" orders

• RR: Repair and Return
• SA: Stand-alone Order
• SW: Stop Work
  Used John Deere inter-factory flash orders.

BEG-03 · 324 · Purchase Order Number · Required · String (AN) · Min 1 Max 22

Identifying number for Purchase Order assigned by the orderer/purchaser

BEG-05 · 373 · Date · Required · Date (DT) · CCYYMMDD format

Date expressed as CCYYMMDD

• BEG05 is the date assigned by the purchaser to purchase order.

Usage notes

This is the purchase order date.

BEG-08 · 1019 · Invoice Type Code · Optional · Identifier (ID)

Code defining the method by which invoices are to be processed

• IEL: Invoice Electronically
• INR: Invoice Not Required (Such As Evaluated Receipts Settlements)

050 Heading > REF

REF Reference Identification

Optional · Max use >1

To specify identifying information

Usage notes

This segment may be used by the Deere units to indicate reference information for a delivery.

REF-01 · 128 · Reference Identification Qualifier · Required · Identifier (ID)

Code qualifying the Reference Identification

• AEM: Distribution Center Number
• DD: Document Identification Code
• KK: Delivery Reference
• ON: Dealer Order Number
• VI: Pool Number

REF-02 · 127 · Reference Identification · Required · String (AN) · Min 1 Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

060 Heading > PER

PER Administrative Communications Contact

Optional · Max use 3

To identify a person or office to whom administrative communications should be directed

Usage notes

This segment may have multiple occurrences identifying a contact within Deere

If either Communication Number Qualifier (PER-03) or Communication Number (PER-04) is present, then the other is required

If either Communication Number Qualifier (PER-05) or Communication Number (PER-06) is present, then the other is required

PER-01 · 366 · Contact Function Code · Required · Identifier (ID)

Code identifying the major duty or responsibility of the person or group named

• BD: Buyer Name or Department
• EX: Expeditor
• IC: Information Contact

PER-02 · 93 · Name · Optional · String (AN) · Min 1 Max 60

Free-form name

PER-03 · 365 · Communication Number Qualifier · Optional · Identifier (ID)

Code identifying the type of communication number

• EM: Electronic Mail
• TE: Telephone

PER-04 · 364 · Communication Number · Optional · String (AN) · Min 1 Max 80

Complete communications number including country or area code when applicable

PER-05 · 365 · Communication Number Qualifier · Optional · Identifier (ID)

Code identifying the type of communication number

• EM: Electronic Mail
• TE: Telephone

PER-06 · 364 · Communication Number · Optional · String (AN) · Min 1 Max 80

Complete communications number including country or area code when applicable

070 Heading > TAX

TAX Tax Reference

Optional · Max use >1

To provide data required for proper notification/determination of applicable taxes applying to the transaction or business described in the transaction

Usage notes

Deere will send a tax exemption identification number in this segment when applicable. The State or Province code will be shown with its 2-digit state abbreviation.

The tax I.D. applies to the total purchase order.

At least one of Tax Identification Number (TAX-01) or Location Identifier (TAX-03) is required

If either Location Qualifier (TAX-02) or Location Identifier (TAX-03) is present, then the other is required

TAX-01 · 325 · Tax Identification Number · Optional · String (AN) · Min 1 Max 20

Number assigned to a purchaser (buyer, orderer) by a taxing jurisdiction (state, county, etc.); often called a tax exemption number or certificate number

• TAX01 is required if tax exemption is being claimed.

TAX-02 · 309 · Location Qualifier · Optional · Identifier (ID)

Code identifying type of location

• SP: State/Province

TAX-03 · 310 · Location Identifier · Optional · String (AN) · Min 1 Max 30

Code which identifies a specific location

080 Heading > FOB

FOB F.O.B. Related Instructions

Optional · Max use >1

To specify transportation instructions relating to shipment

Usage notes

This segment will identify if payment terms for transportation are Collect or Prepaid. The location qualifier identifies if the shipment is covered through destination or origin.

If Description (FOB-03) is present, then Location Qualifier (FOB-02) is required

If Description (FOB-07) is present, then Location Qualifier (FOB-06) is required

FOB-01 · 146 · Shipment Method of Payment · Required · Identifier (ID)

Code identifying payment terms for transportation charges

• FOB01 indicates which party will pay the carrier.

• CC: Collect
• DE: Per Contract
• PP: Prepaid (by Seller)

FOB-02 · 309 · Location Qualifier · Optional · Identifier (ID)

Code identifying type of location

• FOB02 is the code specifying transportation responsibility location.

• DE: Destination (Shipping)
• OR: Origin (Shipping Point)

FOB-03 · 352 · Description · Optional · String (AN) · Min 1 Max 80

A free-form description to clarify the related data elements and their content

FOB-05 · 335 · Transportation Terms Code · Optional · Identifier (ID)

Code identifying the trade terms which apply to the shipment transportation responsibility

• CFR: Cost and Freight
• CIF: Cost, Insurance, and Freight
• CIP: Carriage and Insurance Paid To
• CPT: Carriage Paid To
• DAP: Delivered at Place
  John Deere preferred

• DAT: Delivered at Terminal
  John Deere preferred

• DDP: Delivered Duty Paid
• EXW: Ex Works
• FAS: Free Alongside Ship
• FCA: Free Carrier
  John Deere preferred

• FOB: Free on Board

FOB-06 · 309 · Location Qualifier · Optional · Identifier (ID)

Code identifying type of location

• FOB06 is the code specifying the title passage location.

• PD: Place of Delivery

FOB-07 · 352 · Description · Optional · String (AN) · Min 1 Max 80

A free-form description to clarify the related data elements and their content

N1 Loop Required Max 200

310 Heading > N1 Loop > N1

N1 Name

Required · Max use 1

To identify a party by type of organization, name, and code

Usage notes

At least one N1 segment will always contain an indicator ("ST") for the ship to location. There will be an associated DUNS number or another Deere unique number to cross reference the address information. If the code "92" is used to indicate a Deere unique number, the supplier must be sure there is associated address information in the supplier's internal data base or in this transaction.

In John Deere Parts business, the ordering dealer information will be transmitted in one of two N1 loop structures.

• On Standard orders, the N1 qualified by "ST" will contain dealer information
• Orders with alternate locations will use an N1 containing a "DL" qualifier for dealer identification.

At least one of Name (N1-02) or Identification Code Qualifier (N1-03) is required

If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required

N1-01 · 98 · Entity Identifier Code · Required · Identifier (ID)

Code identifying an organizational entity, a physical location, property or an individual

• BT: Bill-to-Party
• DL: Dealer
• MA: Party for whom Item is Ultimately Intended
• ST: Ship To
• SU: Supplier/Manufacturer
• T4: Transfer Point

N1-02 · 93 · Name · Optional · String (AN) · Min 1 Max 60

Free-form name

N1-03 · 66 · Identification Code Qualifier · Optional · Identifier (ID)

Code designating the system/method of code structure used for Identification Code (67)

• 1: D-U-N-S Number, Dun & Bradstreet
• 92: Assigned by Buyer or Buyer's Agent

N1-04 · 67 · Identification Code · Optional · String (AN) · Min 2 Max 80

Code identifying a party or other code

• This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.

320 Heading > N1 Loop > N2

N2 Additional Name Information

Optional · Max use 2

To specify additional names or those longer than 35 characters in length

N2-01 · 93 · Name · Required · String (AN) · Min 1 Max 60

Free-form name

330 Heading > N1 Loop > N3

N3 Address Information

Optional · Max use 2

To specify the location of the named party

N3-01 · 166 · Address Information · Required · String (AN) · Min 1 Max 55

Address information

340 Heading > N1 Loop > N4

N4 Geographic Location

Optional · Max use >1

To specify the geographic place of the named party

Usage notes

The optional data contained in the last field (N406) of the N4 segment is the receiving gate and dept of the Deere customer. This information should be communicated on shipping information to assure the materials are delivered to the correct gate or dock

If Location Identifier (N4-06) is present, then Location Qualifier (N4-05) is required

N4-01 · 19 · City Name · Optional · String (AN) · Min 2 Max 30

Free-form text for city name

• A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.

N4-02 · 156 · State or Province Code · Optional · Identifier (ID) · Min 2 Max 2

Code (Standard State/Province) as defined by appropriate government agency

• N402 is required only if city name (N401) is in the U.S. or Canada.

N4-03 · 116 · Postal Code · Optional · Identifier (ID) · Min 3 Max 15

Code defining international postal zone code excluding punctuation and blanks (zip code for United States)

N4-04 · 26 · Country Code · Optional · Identifier (ID) · Min 2 Max 3

Code identifying the country

N4-05 · 309 · Location Qualifier · Optional · Identifier (ID)

Code identifying type of location

• DE: Destination (Shipping)

N4-06 · 310 · Location Identifier · Optional · String (AN) · Min 1 Max 30

Code which identifies a specific location

360 Heading > N1 Loop > PER

PER Administrative Communications Contact

Optional · Max use >1

To identify a person or office to whom administrative communications should be directed

Usage notes

This segment may have multiple occurrences identifying contacts within the organization specified in the previous N1 segment

If either Communication Number Qualifier (PER-03) or Communication Number (PER-04) is present, then the other is required

PER-01 · 366 · Contact Function Code · Required · Identifier (ID)

Code identifying the major duty or responsibility of the person or group named

• RP: Responsible Person

PER-02 · 93 · Name · Optional · String (AN) · Min 1 Max 60

Free-form name

PER-03 · 365 · Communication Number Qualifier · Optional · Identifier (ID)

Code identifying the type of communication number

• EM: Electronic Mail
• FX: Facsimile
• TE: Telephone

PER-04 · 364 · Communication Number · Optional · String (AN) · Min 1 Max 80

Complete communications number including country or area code when applicable

390 Heading > N1 Loop > TD5

TD5 Carrier Details (Routing Sequence/Transit Time)

Optional · Max use 12

To specify the carrier and sequence of routing and provide transit time information

Usage notes

This segment will specify free form description of shipment routing. It may also contain the name of the carrier that Deere has contracted

If Identification Code Qualifier (TD5-02) is present, then Identification Code (TD5-03) is required

TD5-01 · 133 · Routing Sequence Code · Optional · Identifier (ID)

Code describing the relationship of a carrier to a specific shipment movement

• B: Origin/Delivery Carrier (Any Mode)

TD5-02 · 66 · Identification Code Qualifier · Optional · Identifier (ID)

Code designating the system/method of code structure used for Identification Code (67)

• When specifying a routing sequence to be used for the shipment movement in lieu of specifying each carrier within the movement, use TD502 to identify the party responsible for defining the routing sequence, and use TD503 to identify the actual routing sequence, specified by the party identified in TD502.

• 2: Standard Carrier Alpha Code (SCAC)

TD5-03 · 67 · Identification Code · Optional · String (AN) · Min 2 Max 80

Code identifying a party or other code

TD5-04 · 91 · Transportation Method/Type Code · Optional · Identifier (ID)

Code specifying the method or type of transportation for the shipment

• A: Air
• M: Motor (Common Carrier)
• R: Rail
• S: Ocean

TD5-05 · 387 · Routing · Optional · String (AN) · Min 1 Max 35

Free-form description of the routing or requested routing for shipment, or the originating carrier's identity

TD5-12 · 284 · Service Level Code · Optional · Identifier (ID)

Code indicating the level of transportation service or the billing service offered by the transportation carrier

Usage notes

John Deere Parts may transmit expected delivery requirements in this element.

• AM: A.M.
• ND: Next Day Air
• SC: Second Day Air
• SD: Saturday
• SE: Second Day
• SG: Standard Ground
• ZZ: Mutually Defined
  The "ZZ" code will be used for Will-Call types

400 Heading > N1 Loop > TD3

TD3 Carrier Details (Equipment)

Optional · Max use 12

To specify transportation details relating to the equipment used by the carrier

Usage notes

Deere will utilize this segment when predetermined trailer numbers exist. (e.g. bulk oil orders to petroleum suppliers)

If Equipment Initial (TD3-02) is present, then Equipment Number (TD3-03) is required

TD3-01 · 40 · Equipment Description Code · Optional · Identifier (ID)

Code identifying type of equipment used for shipment

• TL: Trailer (not otherwise specified)

TD3-02 · 206 · Equipment Initial · Optional · String (AN) · Min 1 Max 4

Prefix or alphabetic part of an equipment unit's identifying number

TD3-03 · 207 · Equipment Number · Optional · String (AN) · Min 1 Max 10

Sequencing or serial part of an equipment unit's identifying number (pure numeric form for equipment number is preferred)

Detail

PO1 Loop Required Max 100000

010 Detail > PO1 Loop > PO1

PO1 Baseline Item Data

Required · Max use 1

To specify basic and most frequently used line item data

• PO102 is required.

Usage notes

This segment contains the Deere part number, supplier's part number, part description being ordered, and pricing configurations, and other information related to the part. The customer order number will also be included in this segment, when the business process requires this data.

If either Product/Service ID Qualifier (PO1-06) or Product/Service ID (PO1-07) is present, then the other is required

If Unit or Basis for Measurement Code (PO1-03) is present, then Quantity Ordered (PO1-02) is required

If Basis of Unit Price Code (PO1-05) is present, then Unit Price (PO1-04) is required

If either Product/Service ID Qualifier (PO1-08) or Product/Service ID (PO1-09) is present, then the other is required

If either Product/Service ID Qualifier (PO1-10) or Product/Service ID (PO1-11) is present, then the other is required

If either Product/Service ID Qualifier (PO1-12) or Product/Service ID (PO1-13) is present, then the other is required

If either Product/Service ID Qualifier (PO1-14) or Product/Service ID (PO1-15) is present, then the other is required

If either Product/Service ID Qualifier (PO1-16) or Product/Service ID (PO1-17) is present, then the other is required

If either Product/Service ID Qualifier (PO1-18) or Product/Service ID (PO1-19) is present, then the other is required

PO1-01 · 350 · Assigned Identification · Optional · String (AN) · Min 1 Max 20

Alphanumeric characters assigned for differentiation within a transaction set

• PO101 is the line item identification.

PO1-02 · 330 · Quantity Ordered · Optional · Decimal number (R) · Min 1 Max 15

Quantity ordered

PO1-03 · 355 · Unit or Basis for Measurement Code · Optional · Identifier (ID) · Min 2 Max 2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

PO1-04 · 212 · Unit Price · Optional · Decimal number (R) · Min 1 Max 15

Price per unit of product, service, commodity, etc.

PO1-05 · 639 · Basis of Unit Price Code · Optional · Identifier (ID)

Code identifying the type of unit price for an item

• NC: No Charge
• NQ: No Quote
• TC: Contract Price per Hundred
• TE: Contract Price per Each
• TM: Contract Price per Thousand

PO1-06 · 235 · Product/Service ID Qualifier · Optional · Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

• PO106 through PO125 provide for ten different product/service IDs per each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.

• BP: Buyer's Part Number
• DG: Discount Grouping
• EC: Engineering Change Level
• HD: International Harmonized Commodity Code
• MF: Manufacturer
• MG: Manufacturer's Part Number
• ON: Customer Order Number
• PD: Part Number Description
• PL: Purchaser's Order Line Number
• RC: Returnable Container Number
• TW: Program Code
• VP: Vendor's (Seller's) Part Number

PO1-07 · 234 · Product/Service ID · Optional · String (AN) · Min 1 Max 48

Identifying number for a product or service

PO1-08 · 235 · Product/Service ID Qualifier · Optional · Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

• BP: Buyer's Part Number
• DG: Discount Grouping
• EC: Engineering Change Level
• HD: International Harmonized Commodity Code
• MF: Manufacturer
• MG: Manufacturer's Part Number
• ON: Customer Order Number
• PD: Part Number Description
• PL: Purchaser's Order Line Number
• RC: Returnable Container Number
• TW: Program Code
• VP: Vendor's (Seller's) Part Number

PO1-09 · 234 · Product/Service ID · Optional · String (AN) · Min 1 Max 48

Identifying number for a product or service

PO1-10 · 235 · Product/Service ID Qualifier · Optional · Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

• BP: Buyer's Part Number
• DG: Discount Grouping
• EC: Engineering Change Level
• HD: International Harmonized Commodity Code
• MF: Manufacturer
• MG: Manufacturer's Part Number
• ON: Customer Order Number
• PD: Part Number Description
• PL: Purchaser's Order Line Number
• RC: Returnable Container Number
• TW: Program Code
• VP: Vendor's (Seller's) Part Number

PO1-11 · 234 · Product/Service ID · Optional · String (AN) · Min 1 Max 48

Identifying number for a product or service

PO1-12 · 235 · Product/Service ID Qualifier · Optional · Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

• BP: Buyer's Part Number
• DG: Discount Grouping
• EC: Engineering Change Level
• HD: International Harmonized Commodity Code
• MF: Manufacturer
• MG: Manufacturer's Part Number
• ON: Customer Order Number
• PD: Part Number Description
• PL: Purchaser's Order Line Number
• RC: Returnable Container Number
• TW: Program Code
• VP: Vendor's (Seller's) Part Number

PO1-13 · 234 · Product/Service ID · Optional · String (AN) · Min 1 Max 48

Identifying number for a product or service

PO1-14 · 235 · Product/Service ID Qualifier · Optional · Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

• BP: Buyer's Part Number
• DG: Discount Grouping
• EC: Engineering Change Level
• HD: International Harmonized Commodity Code
• MF: Manufacturer
• MG: Manufacturer's Part Number
• ON: Customer Order Number
• PD: Part Number Description
• PL: Purchaser's Order Line Number
• RC: Returnable Container Number
• TW: Program Code
• VP: Vendor's (Seller's) Part Number

PO1-15 · 234 · Product/Service ID · Optional · String (AN) · Min 1 Max 48

Identifying number for a product or service

PO1-16 · 235 · Product/Service ID Qualifier · Optional · Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

• BP: Buyer's Part Number
• DG: Discount Grouping
• EC: Engineering Change Level
• HD: International Harmonized Commodity Code
• MF: Manufacturer
• MG: Manufacturer's Part Number
• ON: Customer Order Number
• PD: Part Number Description
• PL: Purchaser's Order Line Number
• RC: Returnable Container Number
• TW: Program Code
• VP: Vendor's (Seller's) Part Number

PO1-17 · 234 · Product/Service ID · Optional · String (AN) · Min 1 Max 48

Identifying number for a product or service

PO1-18 · 235 · Product/Service ID Qualifier · Optional · Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

• BP: Buyer's Part Number
• DG: Discount Grouping
• EC: Engineering Change Level
• HD: International Harmonized Commodity Code
• MF: Manufacturer
• MG: Manufacturer's Part Number
• ON: Customer Order Number
• PD: Part Number Description
• PL: Purchaser's Order Line Number
• RC: Returnable Container Number
• TW: Program Code
• VP: Vendor's (Seller's) Part Number

PO1-19 · 234 · Product/Service ID · Optional · String (AN) · Min 1 Max 48

Identifying number for a product or service

PO1-20 · 235 · Product/Service ID Qualifier · Optional · Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

• BP: Buyer's Part Number
• DG: Discount Grouping
• EC: Engineering Change Level
• HD: International Harmonized Commodity Code
• MF: Manufacturer
• MG: Manufacturer's Part Number
• ON: Customer Order Number
• PD: Part Number Description
• PL: Purchaser's Order Line Number
• RC: Returnable Container Number
• TW: Program Code
• VP: Vendor's (Seller's) Part Number

020 Detail > PO1 Loop > CUR

CUR Currency

Optional · Max use 1

To specify the currency (dollars, pounds, francs, etc.) used in a transaction

CUR-01 · 98 · Entity Identifier Code · Required · Identifier (ID)

Code identifying an organizational entity, a physical location, property or an individual

• BY: Buying Party (Purchaser)

CUR-02 · 100 · Currency Code · Required · Identifier (ID) · Min 3 Max 3

Code (Standard ISO) for country in whose currency the charges are specified

030 Detail > PO1 Loop > PO3

PO3 Additional Item Detail

Optional · Max use 25

To specify additional item-related data involving variations in normal price/quantity structure

Usage notes

This segment is used by Deere to send alternative quantity and unit of measures for raw material orders

PO3-01 · 371 · Change Reason Code · Required · Identifier (ID)

Code specifying the reason for price or quantity change

• AQ: Alternate Quantity and Unit of Measure

PO3-06 · 380 · Quantity · Required · Decimal number (R) · Min 1 Max 15

Numeric value of quantity

PO3-07 · 355 · Unit or Basis for Measurement Code · Required · Identifier (ID) · Min 2 Max 2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

• PO307 defines the unit of measure for PO306.

PID Loop Optional Max 1000

050 Detail > PO1 Loop > PID Loop > PID

PID Product/Item Description

Required · Max use 1

To describe a product or process in coded or free-form format

Usage notes

This segment may be used for free-form description.

PID-01 · 349 · Item Description Type · Required · Identifier (ID)

Code indicating the format of a description

• If PID01 equals "F", then PID05 is used. If PID01 equals "S", then PID04 is used. If PID01 equals "X", then both PID04 and PID05 are used.

• F: Free-form

PID-05 · 352 · Description · Required · String (AN) · Min 1 Max 80

A free-form description to clarify the related data elements and their content

100 Detail > PO1 Loop > REF

REF Reference Identification

Optional · Max use >1

To specify identifying information

Usage notes

This segment may be included to provide additional delivery location information.
The "DK" qualifier indicates a particular factory location beyond the receiving gate which the receiving customer would expect to be attached to the shipping information, so that material can be routed to the correct internal location

REF-01 · 128 · Reference Identification Qualifier · Required · Identifier (ID)

Code qualifying the Reference Identification

• DK: Dock Number

REF-02 · 127 · Reference Identification · Required · String (AN) · Min 1 Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

Usage notes

This defines a more specific delivery location than defined in N4 segment, element 06, at the header leveL.

SAC Loop Optional Max 25

130 Detail > PO1 Loop > SAC Loop > SAC

SAC Service, Promotion, Allowance, or Charge Information

Required · Max use 1

To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge

Usage notes

This segment will be used to communicate special "set-up" charges in addition to material price in the PO1 segment.

SAC-01 · 248 · Allowance or Charge Indicator · Required · Identifier (ID)

Code which indicates an allowance or charge for the service specified

• If SAC01 is "A" or "C", then at least one of SAC05, SAC07, or SAC08 is required.

• C: Charge

SAC-02 · 1300 · Service, Promotion, Allowance, or Charge Code · Optional · Identifier (ID)

Code identifying the service, promotion, allowance, or charge

• G760: Set-up

SAC-05 · 610 · Amount · Optional · Numeric (N2) · Min 1 Max 15

Monetary amount

• SAC05 is the total amount for the service, promotion, allowance, or charge.
• If SAC05 is present with SAC07 or SAC08, then SAC05 takes precedence.

SAC-12 · 331 · Allowance or Charge Method of Handling Code · Optional · Identifier (ID)

Code indicating method of handling for an allowance or charge

• 06: Charge to be Paid by Customer

SAC-15 · 352 · Description · Optional · String (AN) · Min 1 Max 80

A free-form description to clarify the related data elements and their content

170 Detail > PO1 Loop > TAX

TAX Tax Reference

Optional · Max use >1

To provide data required for proper notification/determination of applicable taxes applying to the transaction or business described in the transaction

Usage notes

Deere will send a tax exemption number in this segment when applicable. The State or Province code will be shown with its 2-digit state abbreviation.

At least one of Tax Identification Number (TAX-01) or Location Identifier (TAX-03) is required

If either Location Qualifier (TAX-02) or Location Identifier (TAX-03) is present, then the other is required

TAX-01 · 325 · Tax Identification Number · Optional · String (AN) · Min 1 Max 20

Number assigned to a purchaser (buyer, orderer) by a taxing jurisdiction (state, county, etc.); often called a tax exemption number or certificate number

• TAX01 is required if tax exemption is being claimed.

TAX-02 · 309 · Location Qualifier · Optional · Identifier (ID)

Code identifying type of location

• SP: State/Province

TAX-03 · 310 · Location Identifier · Optional · String (AN) · Min 1 Max 30

Code which identifies a specific location

291 Detail > PO1 Loop > TXI

TXI Tax Information

Optional · Max use >1

To specify tax information

Usage notes

Required only on Canadian orders.

TXI-01 · 963 · Tax Type Code · Required · Identifier (ID)

Code specifying the type of tax

• GS: Goods and Services Tax
• PG: State or Provincial Tax on Goods
• PS: State or Provincial Tax on Services

TXI-03 · 954 · Percent · Optional · Decimal number (R) · Min 1 Max 10

Percentage expressed as a decimal

• TXI03 is the tax percent expressed as a decimal.

TXI-06 · 441 · Tax Exempt Code · Optional · Identifier (ID)

Code identifying exemption status from sales and use tax

• F: Exempt (Goods and Services Tax)
• G: Exempt (Provincial Sales Tax)
• T: Totally Exempt
• X: Exempt - Letter on file

SCH Loop Optional Max 200

295 Detail > PO1 Loop > SCH Loop > SCH

SCH Line Item Schedule

Required · Max use 1

To specify the data for scheduling a specific line-item

• The SCH segment is used to specify various quantities of items ordered that are to be scheduled. When this segment is used the unit of measurement code (SCH02) should always be identical to the unit of measurement code in the associated PO1 segment (PO103) and the sum of values of quantity (SCH01) should always equal the quantity ordered (PO102) in the PO1 segment.

Usage notes

This segment will contain the requested delivery dates and quantities.

SCH-01 · 380 · Quantity · Required · Decimal number (R) · Min 1 Max 15

Numeric value of quantity

SCH-02 · 355 · Unit or Basis for Measurement Code · Required · Identifier (ID) · Min 2 Max 2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

SCH-05 · 374 · Date/Time Qualifier · Required · Identifier (ID)

Code specifying type of date or time, or both date and time

• SCH05 specifies the interpretation to be used for SCH06 and SCH07.

• 002: Delivery Requested
• 010: Requested Ship

SCH-06 · 373 · Date · Required · Date (DT) · CCYYMMDD format

Date expressed as CCYYMMDD

SLN Loop Optional Max 1000

470 Detail > PO1 Loop > SLN Loop > SLN

SLN Subline Item Detail

Required · Max use 1

To specify product subline detail item data

Usage notes

Deere uses this segment for communicating configurable options on a base whole good machines identified at the line-item. Part number and descriptions will always be sent.
Option pricing may be included in this segment, but the item price is inclusive of these costs.

If Basis of Unit Price Code (SLN-07) is present, then Unit Price (SLN-06) is required

If Relationship Code (SLN-08) is present, then Unit Price (SLN-06) is required

If either Product/Service ID Qualifier (SLN-09) or Product/Service ID (SLN-10) is present, then the other is required

If either Product/Service ID Qualifier (SLN-11) or Product/Service ID (SLN-12) is present, then the other is required

SLN-01 · 350 · Assigned Identification · Required · String (AN) · Min 1 Max 20

Alphanumeric characters assigned for differentiation within a transaction set

• SLN01 is the identifying number for the subline item.
• SLN01 is related to (but not necessarily equivalent to) the baseline item number. Example: 1.1 or 1A might be used as a subline number to relate to baseline number 1.

SLN-02 · 350 · Assigned Identification · Optional · String (AN) · Min 1 Max 20

Alphanumeric characters assigned for differentiation within a transaction set

• SLN02 is the identifying number for the subline level. The subline level is analogous to the level code used in a bill of materials.

SLN-03 · 662 · Relationship Code · Required · Identifier (ID)

Code indicating the relationship between entities

• SLN03 is the configuration code indicating the relationship of the subline item to the baseline item.

• A: Add
• O: Information Only

SLN-04 · 380 · Quantity · Optional · Decimal number (R) · Min 1 Max 15

Numeric value of quantity

SLN-05 · C001 · Composite Unit of Measure · Optional Max use 1 · To identify a composite unit of measure (See Figures Appendix for examples of use)

C001-01 · 355 · Unit or Basis for Measurement Code · Required · Identifier (ID) · Min 2 Max 2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

SLN-06 · 212 · Unit Price · Optional · Decimal number (R) · Min 1 Max 15

Price per unit of product, service, commodity, etc.

SLN-07 · 639 · Basis of Unit Price Code · Optional · Identifier (ID)

Code identifying the type of unit price for an item

• PE: Price per Each

SLN-08 · 662 · Relationship Code · Optional · Identifier (ID)

Code indicating the relationship between entities

• SLN08 is a code indicating the relationship of the price or amount to the associated segment.

• I: Included

SLN-09 · 235 · Product/Service ID Qualifier · Optional · Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

• SLN09 through SLN28 provide for ten different product/service IDs for each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.

• BP: Buyer's Part Number
• PD: Part Number Description

SLN-10 · 234 · Product/Service ID · Optional · String (AN) · Min 1 Max 48

Identifying number for a product or service

SLN-11 · 235 · Product/Service ID Qualifier · Optional · Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

• BP: Buyer's Part Number
• PD: Part Number Description

SLN-12 · 234 · Product/Service ID · Optional · String (AN) · Min 1 Max 48

Identifying number for a product or service

Summary

CTT Loop Optional Max 1

010 Summary > CTT Loop > CTT

CTT Transaction Totals

Required · Max use 1

To transmit a hash total for a specific element in the transaction set

• The number of line items (CTT01) is the accumulation of the number of PO1 segments. If used, hash total (CTT02) is the sum of the value of quantities ordered (PO102) for each PO1 segment.

CTT-01 · 354 · Number of Line Items · Required · Numeric (N0) · Min 1 Max 6

Total number of line items in the transaction set

Usage notes

Total number of PO1 segments in the transaction

CTT-02 · 347 · Hash Total · Optional · Decimal number (R) · Min 1 Max 10

Sum of values of the specified data element. All values in the data element will be summed without regard to decimal points (explicit or implicit) or signs. Truncation will occur on the left most digits if the sum is greater than the maximum size of the hash total of the data element.

## Example:
-.0018 First occurrence of value being hashed.
.18 Second occurrence of value being hashed.
1.8 Third occurrence of value being hashed.
18.01 Fourth occurrence of value being hashed.

1855 Hash total prior to truncation.
855 Hash total after truncation to three-digit field.

030 Summary > SE

SE Transaction Set Trailer

Required · Max use 1

To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

SE-01 · 96 · Number of Included Segments · Required · Numeric (N0) · Min 1 Max 10

Total number of segments included in a transaction set including ST and SE segments

SE-02 · 329 · Transaction Set Control Number · Required · Numeric (N) · Min 4 Max 9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

GE Functional Group Trailer

Required · Max use 1

To indicate the end of a functional group and to provide control information

GE-01 · 97 · Number of Transaction Sets Included · Required · Numeric (N0) · Min 1 Max 6

Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element

GE-02 · 28 · Group Control Number · Required · Numeric (N0) · Min 1 Max 9

Assigned number originated and maintained by the sender

IEA Interchange Control Trailer

Required · Max use 1

To define the end of an interchange of zero or more functional groups and interchange-related control segments

IEA-01 · I16 · Number of Included Functional Groups · Required · Numeric (N0) · Min 1 Max 5

A count of the number of functional groups included in an interchange

IEA-02 · I12 · Interchange Control Number · Required · Numeric (N0) · Min 9 Max 9

A control number assigned by the interchange sender

EDI Samples

Sample from Deere

ISA*00*          *00*          *ZZ*SENDER         *ZZ*RECEIVER       *231106*1253*U*00401*000000001*0*T*>
GS*PO*SENDERGS*RECEIVERGS*20231106*125350*000000001*X*004010
ST*850*10001
BEG*00*SA*4507435575**20150516***IEL
PER*BD*DEERE BUYER NAME
FOB*DE*OR*FREE-FORMDESCRIPTION**DAP*PD*FREE-FORMDESCRIPTION
N1*BT*John Deere U.S. Ag, Deere & Company
N2*C/O Accts. Payable Shared Services
N3*PO BOX 8808
N4*MOLINE*IL*612668808*US
N1*ST*DEERE DELIVERY LOCATION*92*731780
N3*DELIVERY STREET ADDRESS
N4*CITY*SK*S3N 2V7*CA
TD5*B***M*Truck
PO1*00010*1*PC*42200*TE*BP*4314E*EC*A*ON*73626707
CUR*BY*CAD
PID*F****435D RIGID DRAPER PKG 0821 PLATFORM
SCH*1*PC***010*20150611
SLN*00010**A******BP*9096*PD*9096 STABILIZER WHEELS
SLN*00010**O******BP*0409*PD*0409 - English
SLN*00010**O******BP*0184*PD*0184 - Canada
SLN*00010**A******BP*0821*PD*0821 PACKAGE
CTT*1*1
SE*22*10001
GE*1*000000001
IEA*1*000000001