X12 211 Motor Carrier Bill of Lading
This Draft Standard for Trial Use contains the format and establishes the data contents of the Motor Carrier Bill of Lading Transaction Set (211) for use within the context of an Electronic Data Interchange (EDI) environment. This transaction set can be used to allow shippers or other parties, responsible for contracting with a motor carrier, to provide a legal bill of lading for a shipment. It is not to be used to provide a motor carrier with data relative to a load tender, pick-up manifest, or appointment scheduling.
- Segment
- * Element
- > Component
- None included
Interchange Control Header
To start and identify an interchange of zero or more functional groups and interchange-related control segments
Code to identify the type of information in the Authorization Information
- 00
- No Authorization Information Present (No Meaningful Information in I02)
Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)
Code to identify the type of information in the Security Information
- 00
- No Security Information Present (No Meaningful Information in I04)
This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)
Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element
Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them
Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer
- U
- U.S. EDI Community of ASC X12, TDCC, and UCS
This version number covers the interchange control segments
- 00401
- Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997
A control number assigned by the interchange sender
Code sent by the sender to request an interchange acknowledgment (TA1)
- 0
- No Acknowledgment Requested
- 1
- Interchange Acknowledgment Requested
Code to indicate whether data enclosed by this interchange envelope is test, production or information
- I
- Information
- P
- Production Data
- T
- Test Data
Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator
- >
- Component Element Separator
Functional Group Header
To indicate the beginning of a functional group and to provide control information
Code identifying a group of application related transaction sets
- BL
- Motor Carrier Bill of Lading (211)
Code identifying party sending transmission; codes agreed to by trading partners
Code identifying party receiving transmission. Codes agreed to by trading partners
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Assigned number originated and maintained by the sender
Code used in conjunction with Data Element 480 to identify the issuer of the standard
- T
- Transportation Data Coordinating Committee (TDCC)
- X
- Accredited Standards Committee X12
Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed
- 004010
- Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997
Heading
Transaction Set Header
To indicate the start of a transaction set and to assign a control number
Code uniquely identifying a Transaction Set
- The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
- 211
- Motor Carrier Bill of Lading
Beginning Segment for the Motor Carrier Bill of Lading
To transmit identifying numbers, dates, and other basic data related to the transaction set
Standard Carrier Alpha Code
- BOL01 is the Standard Carrier Alpha Code (SCAC) of the carrier that is to provide transportation services.
Code identifying payment terms for transportation charges
- BOL02 is the method of payment for the freight charges.
Identification number assigned to the shipment by the shipper that uniquely identifies the shipment from origin to ultimate destination and is not subject to modification; (Does not contain blanks or special characters)
- BOL03 is the identification number assigned by the shipper, usually the Bill of Lading number.
Date expressed as CCYYMMDD
- BOL04 is the date the carrier picked up the freight.
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
- BOL05 is the actual time the carrier picked up the freight.
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
- BOL06 is the number assigned by the carrier to the shipment, usually the PRO number.
Code used by the shipper to specify that an automatic status report is requested when the shipment is delivered
Code indicating applicability of section seven option (if not transmitted assume not in effect)
Code defining method of handling for documentation
Code identifying payment terms for transportation charges
- BOL10 is the method of payment for the COD fee.
Set Purpose
To allow for positive identification of transaction set purpose
Interline Information
To identify the interline carrier and relevant data
Standard Carrier Alpha Code
- MS301 is the Standard Carrier Alpha Code (SCAC) of the interline carrier.
Code describing the relationship of a carrier to a specific shipment movement
Free-form text for city name
- MS303 is the city where the interline was performed.
Code specifying the method or type of transportation for the shipment
Equipment or Container Owner and Type
To specify the owner, the identification number assigned by that owner, and the type of equipment
- The MS2 segment is used to provide the carrier with the trailer number of the trailer that has the shipment on it.
Sequencing or serial part of an equipment unit's identifying number (pure numeric form for equipment number is preferred)
Code identifying type of equipment used for shipment
- MS203 identifies the type for the equipment specified in MS202.
Business Instructions and Reference Number
To specify instructions in this business relationship or a reference number
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
Code qualifying the Reference Identification
Date/Time
To specify pertinent dates and times
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Code identifying the time. In accordance with International Standards Organization standard 8601, time can be specified by a + or - and an indication in hours in relation to Universal Time Coordinate (UTC) time; since + is a restricted character, + and - are substituted by P and M in the codes that follow
Bill of Lading Handling Requirements
To identify Bill of Lading handling and service requirements
Code specifying special transportation handling instructions
Code identifying the special service
Remarks
To transmit information in a free-form format for comment or special instruction
Name
To identify a party by type of organization, name, and code
- Loop 0100 is used to specify the parties to the Bill of Lading, including but not limited to, the ship-from, ship-to, or bill-to parties.
Code identifying an organizational entity, a physical location, property or an individual
Code designating the system/method of code structure used for Identification Code (67)
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
Code describing entity relationship
- N105 and N106 further define the type of entity in N101.
Additional Name Information
To specify additional names or those longer than 35 characters in length
Address Information
To specify the location of the named party
Geographic Location
To specify the geographic place of the named party
Free-form text for city name
- A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
Code (Standard State/Province) as defined by appropriate government agency
- N402 is required only if city name (N401) is in the U.S. or Canada.
Code defining international postal zone code excluding punctuation and blanks (zip code for United States)
Contact
To identify a person or office to whom communications should be directed
Code identifying the major duty or responsibility of the person or group named
Code identifying the type of communication number
- G6103 qualifies G6104.
Complete communications number including country or area code when applicable
Detail
Bill of Lading Line Item Number
To reference a Bill of Lading line number
- The AT1 segment provides the line number for all of the related items included.
It may include reference numbers, rates and charges, descriptions, and or line item details. Any data included within a single loop is related to the other data included in that loop. Any reference numbers included in a loop with line item details are related to that line item only. Any reference numbers included in its own line item are related to the entire shipment and can not be broken out by line item detail.
Business Instructions and Reference Number
To specify instructions in this business relationship or a reference number
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
Code qualifying the Reference Identification
Bill of Lading Rates and Charges
To specify Bill of Lading rates and charges
- Care should be taken when using the AT3 segment to provide the carrier with a pre-rated Bill of Lading. Rates and charges included on the Bill of Lading are subject to audit. Accessorial charges usually can not be determined before the shipment has been delivered, therefore use of this segment may not negate the requirement for transaction set 210, Freight Invoice and Details.
- The AT3 segment provides a means of transmitting freight charges and the basis for those charges. The amount of the charge appears in AT301. If the charge is based on a percent discount, the percent discount is transmitted in AT307 with the charge, after the discount has been applied, in AT301. If the charge is not based on a rating structure (per mile, per hundred weight, as weight etc.) the type of charge is identified in AT306. If the charge is based on a rate, the rate is transmitted in AT303 with the qualifier (per mile, per hundred weight) codified in AT302. If the quantity of the unit being rated is required AT305 is used in conjunction with AT304. For example, for a charge of $20.00 that is based on a rate of $1.00 per mile the segment would be as follows: AT32000PM1MI*20 N/L.
For a line item: freight or special charge; for the total invoice: the total charges -- expressed in the standard monetary denomination for the currency specified
- AT301 is the charge per Bill of Lading line item.
Code qualifying the Bill of Lading freight rate
Code identifying the type of quantity on which the rate is based
Numeric value of quantity
- AT305 is the quantity of units (miles, gallons, deficit weight, etc.) as defined by the qualifier in AT304.
Code identifying the type of Bill of Lading charge
Bill of Lading Description
To specify the lading description
- Segment AT4 provides a means for the shipper to provide a text description of the line item. The National Motor Freight Classification and the freight class shall be included in the AT2 segment if applicable.
Bill of Lading Line Item Detail
To specify Bill of Lading quantity, weight, and commodity classification
- The AT2 segment is used to provide the carrier with the appropriate data to rate the shipment. It is included per line item when the line item includes an item of freight.
Number of units (pieces) of the lading commodity
- AT201 is the number of carrier handling units for the line item.
Code for packaging form of the lading quantity
- AT202 is the packaging form of the lading quantity in AT201.
Code defining the type of weight
- AT203 and AT204 qualify AT205.
Numeric value of weight
- AT205 is the weight of the lading quantity identified in AT201.
Number of units (pieces) of the lading commodity
- AT206 is used only if AT202 contains the codes PLT, SKD, or SLP.
- AT206 is the total number of pieces contained on the pallets, skids or slip sheets identified in AT201.
Code for packaging form of the lading quantity
- AT207 is the packaging form of the units on the pallet, skid, or slip sheet identified in AT202.
Code indicating a Yes or No condition or response
- AT208 indicates if the carrier is required to verify the number of cartons on the pallet, slip sheet, or skid. A "Y" indicates that the carrier is required to verify the number of cartons. An "N" indicates that the carrier is not required to verify the number of cartons. If AT208 is not present in the segment a code of "N" is assumed.
Code describing a commodity or group of commodities
- AT209 is the National Motor Freight Classification Number.
Marks and Numbers
To indicate identifying marks and numbers for shipping containers
- The MAN segment provides the marks and numbers associated with the line item identified in the AT2 segment.
Code specifying the application or source of Marks and Numbers (87)
- MAN01/MAN02 and MAN04/MAN05 may be used to identify two different marks and numbers assigned to the same physical container.
- When MAN01 contains code "UC" (U.P.C. Shipping Container Code) and MAN05/MAN06 contain a range of ID numbers, MAN03 is not used. The reason for this is that the U.P.C. Shipping Container code is the same on every carton that is represented in the range in MAN05/MAN06.
Marks and numbers used to identify a shipment or parts of a shipment
- When both MAN02 and MAN03 are used, MAN02 is the starting number of a sequential range and MAN03 is the ending number of that range.
Marks and numbers used to identify a shipment or parts of a shipment
- MAN03 and/or MAN06 are only used when sending a range(s) of ID numbers.
- When both MAN02/MAN03 and MAN05/MAN06 are used to send ranges of ID numbers, the integrity of the two ID numbers must be maintained.
Code specifying the application or source of Marks and Numbers (87)
Marks and numbers used to identify a shipment or parts of a shipment
- When both MAN05 and MAN06 are used, MAN05 is the starting number of a sequential range, and MAN06 is the ending number of that range.
Shipment Purchase Order Detail
To specify the purchase order details for a shipment
- The SPO segment provides the purchase order numbers and details associated with the line item details included in the AT2 segment.
Identifying number for Purchase Order assigned by the orderer/purchaser
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
- SPO02 is the department number.
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
Numeric value of quantity
- SPO04 is the total quantity for the purchase order.
Numeric value of weight
- SPO06 is the total weight for the purchase order.
Code indicating application error condition
- SPO07 indicates the data error condition relative to the shipment management information.
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
- SPO08 is used to specify sorting and/or segregating reference numbers for each receiving location (processing area).
Assigned Number
To reference a line number in a transaction set
- Loop 0220 shall only be used when the marks and numbers or the purchase order detail can not be associated with the specific Bill of Lading line item details included in the AT2 segments transmitted with this Bill of Lading.
Marks and Numbers
To indicate identifying marks and numbers for shipping containers
Code specifying the application or source of Marks and Numbers (87)
- MAN01/MAN02 and MAN04/MAN05 may be used to identify two different marks and numbers assigned to the same physical container.
- When MAN01 contains code "UC" (U.P.C. Shipping Container Code) and MAN05/MAN06 contain a range of ID numbers, MAN03 is not used. The reason for this is that the U.P.C. Shipping Container code is the same on every carton that is represented in the range in MAN05/MAN06.
Marks and numbers used to identify a shipment or parts of a shipment
- When both MAN02 and MAN03 are used, MAN02 is the starting number of a sequential range and MAN03 is the ending number of that range.
Marks and numbers used to identify a shipment or parts of a shipment
- MAN03 and/or MAN06 are only used when sending a range(s) of ID numbers.
- When both MAN02/MAN03 and MAN05/MAN06 are used to send ranges of ID numbers, the integrity of the two ID numbers must be maintained.
Code specifying the application or source of Marks and Numbers (87)
Marks and numbers used to identify a shipment or parts of a shipment
- When both MAN05 and MAN06 are used, MAN05 is the starting number of a sequential range, and MAN06 is the ending number of that range.
Shipment Purchase Order Detail
To specify the purchase order details for a shipment
Identifying number for Purchase Order assigned by the orderer/purchaser
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
- SPO02 is the department number.
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
Numeric value of quantity
- SPO04 is the total quantity for the purchase order.
Numeric value of weight
- SPO06 is the total weight for the purchase order.
Code indicating application error condition
- SPO07 indicates the data error condition relative to the shipment management information.
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
- SPO08 is used to specify sorting and/or segregating reference numbers for each receiving location (processing area).
Contact
To identify a person or office to whom communications should be directed
- The G61 segment shall only be used to provide the name and phone number of the contact for any hazardous materials included on this Bill of Lading.
Code identifying the major duty or responsibility of the person or group named
Code identifying the type of communication number
- G6103 qualifies G6104.
Complete communications number including country or area code when applicable
Business Instructions and Reference Number
To specify instructions in this business relationship or a reference number
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
Code qualifying the Reference Identification
Hazardous Certification
To specify the name of the person certifying that the shipment complies with the regulations and/or the actual certification
Code indicating the form of the hazardous certification
Hazardous material certification verbiage as required by Title 49 of Code of Federal Regulations
Hazardous Identification Information
To specify the hazardous commodity identification reference number and quantity
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- LH101 and LH102 are used to convey the number and type of packages for bulk and nonbulk movements.
Number of units (pieces) of the lading commodity
Code identifying the hazardous material identification number as required by Title 49 of the code of Federal Regulations; UN/NA stands for United Nations/North America
The United Nations page number as required for the international transport of hazardous materials
Code describing a commodity or group of commodities
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- LH106 and LH107 are used to convey the quantity or volume and unit of measure for nonbulk shipments only.
Code identifying the compartment in a compartmentalized tank car
Code indicating that the material being described is that which remains in a packaging (including a tank car) after it has been unloaded
- In LH109, a value of "R" or "P" requires that the receiver generate the words "residue: last contained" prior to the shipping name in accordance with regulations.
Code indicating degree of danger in terms of Roman number I, II or III
Hazardous Classification Information
To specify the hazardous notation and endorsement information
The hazardous classification corresponding to the shipping name of the hazardous commodity
The placard notation corresponding to the hazard class of the hazardous commodity
The placard endorsement that is to be shown on the shipping papers for the hazardous commodity
Code to identify presence of hazardous substance
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- LH206 and LH207 indicate the flashpoint temperature.
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- LH208 and LH209 indicate the control temperature.
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- LH210 and LH211 indicate the emergency temperature.
Hazardous Material Shipping Name
To specify the hazardous material shipping name and additional descriptive requirements
The proper shipping name of the hazardous commodity as specified by the Code of Federal Regulations, Title 49
Qualifier indicating the source (regulatory) of the proper shipping name
Code indicating the type of regulatory requirements that apply to a description; N.O.S. stands for Not Otherwise Specified
Code indicating a Yes or No condition or response
- If LH304 is "Y", then this is an Association of American Railroads Operations and Transportation Bulletin 55 commodity. If "N", it is not an Association of American Railroads Operations and Transportation Bulletin 55 commodity.
Freeform Hazardous Material Information
To uniquely identify the variable information required by government regulation covering the transportation of hazardous material shipments
Qualifier indicating the type of information being passed so that a receiver may format a description of hazardous commodity movements that meets regulatory requirements
Specific information required by law for hazardous material shipments
Specific information required by law for hazardous material shipments
Code specifying the Department of Transportation assigned zone designating the Inhalation Toxicity Hazard Zone
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
Numeric value of quantity
- LFH06 indicates activity of the radioactive material.
EPA Required Data
To specify the Environmental Protection Agency (EPA) information relating to shipments of hazardous material
Waste stream number applicable to the movement of hazardous waste as determined by government regulations
Waste characteristics as defined by regulatory requirements
Code (Standard State/Province) as defined by appropriate government agency
- LEP03 is used to identify the state or province responsible for the hazardous waste number contained in LEP04.
Canadian Dangerous Requirements
To specify additional Transport Canada requirements covering transportation of dangerous goods in Canada
The identity number of a specific hazardous emergency response plan that is assigned by the Director General of Canada
Complete communications number including country or area code when applicable
- LH402 is used for the emergency response plan telephone number.
Code indicating degree of danger in terms of Roman number I, II or III
Code indicating the classification of dangerous goods, other than the primary classification, that is associated with a number or a set of numbers
- LH404 is for the first subsidiary classification.
Code indicating the classification of dangerous goods, other than the primary classification, that is associated with a number or a set of numbers
- LH405 is for the second subsidiary classification.
Code indicating the classification of dangerous goods, other than the primary classification, that is associated with a number or a set of numbers
- LH406 is for the third subsidiary classification.
Code identifying the type of subsidiary risk
Net weight of the explosive quantity of the hazardous commodity
Notation required by Canadian regulatory agencies
Code indicating 'Special Commodity' notation on operational waybill as identified by the Transportation of Dangerous Goods Act and Regulation (TDG)
Complete communications number including country or area code when applicable
- LH411 is an additional telephone number.
Transborder Hazardous Requirements
To specify the placard information required by the second government agency when shipment is to cross into another country
The hazardous classification corresponding to the shipping name of the hazardous commodity
The placard notation corresponding to the hazard class of the hazardous commodity
Business Instructions and Reference Number
To specify instructions in this business relationship or a reference number
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
Code qualifying the Reference Identification
Transaction Set Trailer
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)
Total number of segments included in a transaction set including ST and SE segments
Functional Group Trailer
To indicate the end of a functional group and to provide control information
Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element
Interchange Control Trailer
To define the end of an interchange of zero or more functional groups and interchange-related control segments
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