X12 850 Purchase Order (Procurement)

Beginning Segment for Purchase Order

Functional Group Header

Transaction Set Header

Reference Identification

Terms of Sale/Deferred Terms of Sale

Reference Identification

Product/Item Description

Item Physical Details

Transaction Set Trailer

Functional Group Trailer

Interchange Control Trailer

IEA

ISA

Interchange Control Header

RequiredMax use 1

—

Example

ISA-01

I01

Authorization Information Qualifier

Required

Identifier (ID)

—

00: No Authorization Information Present (No Meaningful Information in I02)

ISA-02

I02

Authorization Information

Required

String (AN)

Min 10Max 10

—

ISA-03

I03

Security Information Qualifier

Required

Identifier (ID)

—

00: No Security Information Present (No Meaningful Information in I04)

ISA-04

I04

Security Information

Required

String (AN)

Min 10Max 10

—

ISA-05

I05

Interchange ID Qualifier

Required

Identifier (ID)

Min 2Max 2

—

Codes

01: Duns (Dun & Bradstreet)
02: SCAC (Standard Carrier Alpha Code)
03: FMC (Federal Maritime Commission)
04: IATA (International Air Transport Association)
08: UCC EDI Communications ID (Comm ID)
09: X.121 (CCITT)
10: Department of Defense (DoD) Activity Address Code
11: DEA (Drug Enforcement Administration)
12: Phone (Telephone Companies)
13: UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code)
14: Duns Plus Suffix
15: Petroleum Accountants Society of Canada Company Code
16: Duns Number With 4-Character Suffix
17: American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit)
18: Association of American Railroads (AAR) Standard Distribution Code
19: EDI Council of Australia (EDICA) Communications ID Number (COMM ID)
20: Health Industry Number (HIN)
21: Integrated Postsecondary Education Data System, or (IPEDS)
22: Federal Interagency Commission on Education, or FICE
23: National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES
24: The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP
25: ACT, Inc. 4-Digit Code of Postsecondary Institutions.
26: Statistics of Canada List of Postsecondary Institutions
27: Carrier Identification Number as assigned by Health Care Financing Administration (HCFA)
28: Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA)
29: Medicare Provider and Supplier Identification Number as assigned by Health Care Financing Administration (HCFA)
30: U.S. Federal Tax Identification Number
31: Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC)
32: U.S. Federal Employer Identification Number (FEIN)
33: National Association of Insurance Commissioners Company Code (NAIC)
34: Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA)
35: Statistics Canada Canadian College Student Information System Institution Codes
36: Statistics Canada University Student Information System Institution Codes
37: Society of Property Information Compilers and Analysts
AM: Association Mexicana del Codigo de Producto (AMECOP) Communication ID
NR: National Retail Merchants Association (NRMA) - Assigned
SA: User Identification Number as assigned by the Safety and Fitness Electronic Records (SAFER) System
SN: Standard Address Number
ZZ: Mutually Defined

ISA-06

I06

Interchange Sender ID

Required

String (AN)

Min 15Max 15

—

ISA-07

I05

Interchange ID Qualifier

Required

Identifier (ID)

Min 2Max 2

—

Codes

01: Duns (Dun & Bradstreet)
02: SCAC (Standard Carrier Alpha Code)
03: FMC (Federal Maritime Commission)
04: IATA (International Air Transport Association)
08: UCC EDI Communications ID (Comm ID)
09: X.121 (CCITT)
10: Department of Defense (DoD) Activity Address Code
11: DEA (Drug Enforcement Administration)
12: Phone (Telephone Companies)
13: UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code)
14: Duns Plus Suffix
15: Petroleum Accountants Society of Canada Company Code
16: Duns Number With 4-Character Suffix
17: American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit)
18: Association of American Railroads (AAR) Standard Distribution Code
19: EDI Council of Australia (EDICA) Communications ID Number (COMM ID)
20: Health Industry Number (HIN)
21: Integrated Postsecondary Education Data System, or (IPEDS)
22: Federal Interagency Commission on Education, or FICE
23: National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES
24: The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP
25: ACT, Inc. 4-Digit Code of Postsecondary Institutions.
26: Statistics of Canada List of Postsecondary Institutions
27: Carrier Identification Number as assigned by Health Care Financing Administration (HCFA)
28: Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA)
29: Medicare Provider and Supplier Identification Number as assigned by Health Care Financing Administration (HCFA)
30: U.S. Federal Tax Identification Number
31: Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC)
32: U.S. Federal Employer Identification Number (FEIN)
33: National Association of Insurance Commissioners Company Code (NAIC)
34: Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA)
35: Statistics Canada Canadian College Student Information System Institution Codes
36: Statistics Canada University Student Information System Institution Codes
37: Society of Property Information Compilers and Analysts
AM: Association Mexicana del Codigo de Producto (AMECOP) Communication ID
NR: National Retail Merchants Association (NRMA) - Assigned
SA: User Identification Number as assigned by the Safety and Fitness Electronic Records (SAFER) System
SN: Standard Address Number
ZZ: Mutually Defined

ISA-08

I07

Interchange Receiver ID

Required

String (AN)

Min 15Max 15

—

ISA-09

I08

Interchange Date

Required

Date (DT)

YYMMDD format

—

ISA-10

I09

Interchange Time

Required

Time (TM)

HHMM format

—

ISA-11

I65

Repetition Separator

Required

String (AN)

Min 1Max 1

—

^: Repetition Separator

ISA-12

I11

Interchange Control Version Number

Required

Identifier (ID)

—

00403: Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1999

ISA-13

I12

Interchange Control Number

Required

Numeric (N0)

Min 9Max 9

—

ISA-14

I13

Acknowledgment Requested

Required

Identifier (ID)

Min 1Max 1

—

0: No Acknowledgment Requested
1: Interchange Acknowledgment Requested

ISA-15

I14

Usage Indicator

Required

Identifier (ID)

Min 1Max 1

—

I: Information
P: Production Data
T: Test Data

ISA-16

I15

Component Element Separator

Required

String (AN)

Min 1Max 1

—

>: Component Element Separator

Functional Group Header

RequiredMax use 1

—

Example

GS-01

479

Functional Identifier Code

Required

Identifier (ID)

—

PO: Purchase Order (850)

GS-02

142

Application Sender's Code

Required

String (AN)

Min 2Max 15

—

GS-03

124

Application Receiver's Code

Required

String (AN)

Min 2Max 15

—

GS-04

373

Date

Required

Date (DT)

CCYYMMDD format

—

GS-05

337

Time

Required

Time (TM)

HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

—

GS-06

Group Control Number

Required

Numeric (N0)

Min 1Max 9

—

GS-07

455

Responsible Agency Code

Required

Identifier (ID)

Min 1Max 2

—

T: Transportation Data Coordinating Committee (TDCC)
X: Accredited Standards Committee X12

GS-08

480

Version / Release / Industry Identifier Code

Required

String (AN)

—

004030: Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1999

Heading

0100

Heading > ST

Transaction Set Header

RequiredMax use 1

—

Example

ST-01

143

Transaction Set Identifier Code

Required

Identifier (ID)

—

850: Purchase Order

ST-02

329

Transaction Set Control Number

Required

Numeric (N)

Min 4Max 9

—

BEG

0200

Heading > BEG

Beginning Segment for Purchase Order

RequiredMax use 1

—

Usage notes

—

Example

BEG-01

353

Transaction Set Purpose Code

Required

Identifier (ID)

—

00: Original

BEG-02

Purchase Order Type Code

Required

Identifier (ID)

—

Usage notes

—

BK: Blanket Order (Quantity Firm)
KB: Blanket Purchase Agreement
RL: Release or Delivery Order
SA: Stand-alone Order

BEG-03

324

Purchase Order Number

Required

String (AN)

Min 1Max 22

—

Usage notes

—

BEG-04

328

Release Number

Optional

String (AN)

Min 1Max 30

—

Usage notes

—

BEG-05

373

Date

Required

Date (DT)

CCYYMMDD format

—

Usage notes

—

REF

0500

Heading > REF

Reference Identification

OptionalMax use >1

—

Usage notes

—

Example

REF-01

128

Reference Identification Qualifier

Required

Identifier (ID)

—

IA: Internal Vendor Number

REF-02

127

Reference Identification

Optional

String (AN)

Min 1Max 50

—

Usage notes

—

ITD

1300

Heading > ITD

Terms of Sale/Deferred Terms of Sale

OptionalMax use >1

—

Usage notes

—

Example

ITD-01

336

Terms Type Code

Optional

Identifier (ID)

—

01: Basic
14: Previously agreed upon

ITD-03

338

Terms Discount Percent

Optional

Decimal number (R)

Min 1Max 6

—

Usage notes

—

ITD-05

351

Terms Discount Days Due

Optional

Numeric (N0)

Min 1Max 3

—

Usage notes

—

ITD-07

386

Terms Net Days

Optional

Numeric (N0)

Min 1Max 3

—

Usage notes

—

ITD-12

352

Description

Optional

String (AN)

Min 1Max 80

—

N9 Loop

OptionalMax >1

2950

Heading > N9 Loop > N9

Reference Identification

RequiredMax use 1

—

Usage notes

—

Example

N9-01

128

Reference Identification Qualifier

Required

Identifier (ID)

—

AH: Agreement Number

N9-02

127

Reference Identification

Optional

String (AN)

Min 1Max 50

—

Usage notes

—

MTX

3000

Heading > N9 Loop > MTX

Text

OptionalMax use >1

—

Usage notes

—

Example

If Message Text (MTX-03) is present, then Message Text (MTX-02) is required

MTX-02

1551

Message Text

Optional

String (AN)

Min 1Max 4096

—

Usage notes

—

MTX-03

1551

Message Text

Optional

String (AN)

Min 1Max 4096

—

N9 Loop end

N1 Ship From

OptionalMax 1

Variants (all may be used)

Ship To

3100

Heading > Ship From > N1

Name

RequiredMax use 1

—

Usage notes

—

Example

At least one of Name (N1-02) or Identification Code Qualifier (N1-03) is required

If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required

Entity Identifier Code

Required

Identifier (ID)

—

SF: Ship From

Name

Optional

String (AN)

Min 1Max 60

—

Identification Code Qualifier

Optional

Identifier (ID)

—

92: Assigned by Buyer or Buyer's Agent

Identification Code

Optional

String (AN)

Min 2Max 80

—

3300

Heading > Ship From > N3

Address Information

OptionalMax use 2

—

Usage notes

—

Example

Address Information

Required

String (AN)

Min 1Max 55

—

Address Information

Optional

String (AN)

Min 1Max 55

—

3400

Heading > Ship From > N4

Geographic Location

OptionalMax use >1

—

Usage notes

—

Example

City Name

Optional

String (AN)

Min 2Max 30

—

State or Province Code

Optional

Identifier (ID)

Min 2Max 2

—

Postal Code

Optional

Identifier (ID)

Min 3Max 15

—

Country Code

Optional

Identifier (ID)

Min 2Max 3

—

N1 Ship From end

N1 Ship To

OptionalMax 1

Variants (all may be used)

Ship From

3100

Heading > Ship To > N1

Name

RequiredMax use 1

—

Usage notes

—

Example

At least one of Name (N1-02) or Identification Code Qualifier (N1-03) is required

If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required

Entity Identifier Code

Required

Identifier (ID)

—

ST: Ship To

Name

Optional

String (AN)

Min 1Max 60

—

Usage notes

—

Identification Code Qualifier

Optional

Identifier (ID)

—

92: Assigned by Buyer or Buyer's Agent

Identification Code

Optional

String (AN)

Min 2Max 80

—

3300

Heading > Ship To > N3

Address Information

OptionalMax use 2

—

Usage notes

—

Example

Address Information

Required

String (AN)

Min 1Max 55

—

Address Information

Optional

String (AN)

Min 1Max 55

—

3400

Heading > Ship To > N4

Geographic Location

OptionalMax use >1

—

Usage notes

—

Example

City Name

Optional

String (AN)

Min 2Max 30

—

State or Province Code

Optional

Identifier (ID)

Min 2Max 2

—

Postal Code

Optional

Identifier (ID)

Min 3Max 15

—

Country Code

Optional

Identifier (ID)

Min 2Max 3

—

N1 Ship To end

Heading end

Detail

PO1 Loop

RequiredMax >1

PO1

0100

Detail > PO1 Loop > PO1

Baseline Item Data

RequiredMax use 1

—

Usage notes

—

Example

If Unit or Basis for Measurement Code (PO1-03) is present, then Quantity Ordered (PO1-02) is required

If Basis of Unit Price Code (PO1-05) is present, then Unit Price (PO1-04) is required

If either Product/Service ID Qualifier (PO1-06) or Product/Service ID (PO1-07) is present, then the other is required

PO1-01

350

Assigned Identification

Optional

String (AN)

Min 1Max 20

—

Usage notes

—

PO1-02

330

Quantity Ordered

Optional

Decimal number (R)

Min 1Max 15

—

Usage notes

—

PO1-03

355

Unit or Basis for Measurement Code

Optional

Identifier (ID)

Min 2Max 2

—

PO1-04

212

Unit Price

Optional

Decimal number (R)

Min 1Max 15

—

Usage notes

—

PO1-05

639

Basis of Unit Price Code

Optional

Identifier (ID)

—

Usage notes

—

NC: No Charge

PO1-06

235

Product/Service ID Qualifier

Optional

Identifier (ID)

—

IN: Buyer's Item Number
UP: UCC - 12

PO1-07

234

Product/Service ID

Optional

String (AN)

Min 1Max 48

—

Usage notes

—

PID Loop

OptionalMax >1

PID

0500

Detail > PO1 Loop > PID Loop > PID

Product/Item Description

RequiredMax use 1

—

Usage notes

—

Example

PID-01

349

Item Description Type

Required

Identifier (ID)

—

F: Free-form

PID-02

750

Product/Process Characteristic Code

Optional

Identifier (ID)

—

08: Product

PID-05

352

Description

Optional

String (AN)

Min 1Max 80

—

PID Loop end

PO4

0900

Detail > PO1 Loop > PO4

Item Physical Details

OptionalMax use >1

—

Usage notes

—

Example

PO4-01

356

Pack

Optional

Numeric (N0)

Min 1Max 6

—

DTM

2100

Detail > PO1 Loop > DTM

Date/Time Reference

OptionalMax use 10

—

Usage notes

—

Example

DTM-01

374

Date/Time Qualifier

Required

Identifier (ID)

—

037: Ship Not Before
038: Ship No Later

DTM-02

373

Date

Optional

Date (DT)

CCYYMMDD format

—

N1 Bill To

OptionalMax 1

Variants (all may be used)

Mark-for Party Ship To

3500

Detail > PO1 Loop > Bill To > N1

Name

RequiredMax use 1

—

Usage notes

—

Example

At least one of Name (N1-02) or Identification Code Qualifier (N1-03) is required

If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required

Entity Identifier Code

Required

Identifier (ID)

—

BT: Bill-to-Party

Name

Optional

String (AN)

Min 1Max 60

—

Usage notes

—

Identification Code Qualifier

Optional

Identifier (ID)

—

92: Assigned by Buyer or Buyer's Agent

Identification Code

Optional

String (AN)

Min 2Max 80

—

3700

Detail > PO1 Loop > Bill To > N3

Address Information

OptionalMax use 2

—

Usage notes

—

Example

Address Information

Required

String (AN)

Min 1Max 55

—

Address Information

Optional

String (AN)

Min 1Max 55

—

3800

Detail > PO1 Loop > Bill To > N4

Geographic Location

OptionalMax use 1

—

Usage notes

—

Example

City Name

Optional

String (AN)

Min 2Max 30

—

State or Province Code

Optional

Identifier (ID)

Min 2Max 2

—

Postal Code

Optional

Identifier (ID)

Min 3Max 15

—

Country Code

Optional

Identifier (ID)

Min 2Max 3

—

N1 Bill To end

N1 Mark-for Party

OptionalMax 1

Variants (all may be used)

Bill To Ship To

3500

Detail > PO1 Loop > Mark-for Party > N1

Name

RequiredMax use 1

—

Usage notes

—

Example

At least one of Name (N1-02) or Identification Code Qualifier (N1-03) is required

If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required

Entity Identifier Code

Required

Identifier (ID)

—

Z7: Mark-for Party

Name

Optional

String (AN)

Min 1Max 60

—

Usage notes

—

Identification Code Qualifier

Optional

Identifier (ID)

—

92: Assigned by Buyer or Buyer's Agent

Identification Code

Optional

String (AN)

Min 2Max 80

—

3700

Detail > PO1 Loop > Mark-for Party > N3

Address Information

OptionalMax use 2

—

Usage notes

—

Example

Address Information

Required

String (AN)

Min 1Max 55

—

Address Information

Optional

String (AN)

Min 1Max 55

—

3800

Detail > PO1 Loop > Mark-for Party > N4

Geographic Location

OptionalMax use 1

—

Usage notes

—

Example

City Name

Optional

String (AN)

Min 2Max 30

—

State or Province Code

Optional

Identifier (ID)

Min 2Max 2

—

Postal Code

Optional

Identifier (ID)

Min 3Max 15

—

Country Code

Optional

Identifier (ID)

Min 2Max 3

—

N1 Mark-for Party end

N1 Ship To

OptionalMax 1

Variants (all may be used)

Bill To Mark-for Party

3500

Detail > PO1 Loop > Ship To > N1

Name

RequiredMax use 1

—

Usage notes

—

Example

At least one of Name (N1-02) or Identification Code Qualifier (N1-03) is required

If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required

Entity Identifier Code

Required

Identifier (ID)

—

ST: Ship To

Name

Optional

String (AN)

Min 1Max 60

—

Usage notes

—

Identification Code Qualifier

Optional

Identifier (ID)

—

92: Assigned by Buyer or Buyer's Agent

Identification Code

Optional

String (AN)

Min 2Max 80

—

3700

Detail > PO1 Loop > Ship To > N3

Address Information

OptionalMax use 2

—

Usage notes

—

Example

Address Information

Required

String (AN)

Min 1Max 55

—

Address Information

Optional

String (AN)

Min 1Max 55

—

3800

Detail > PO1 Loop > Ship To > N4

Geographic Location

OptionalMax use 1

—

Usage notes

—

Example

City Name

Optional

String (AN)

Min 2Max 30

—

State or Province Code

Optional

Identifier (ID)

Min 2Max 2

—

Postal Code

Optional

Identifier (ID)

Min 3Max 15

—