J.Crew
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Purchase Order Acknowledgment
  • Specification
  • EDI Inspector
Stedi maintains this guide based on public documentation from J.Crew. Contact J.Crew for official EDI specifications. To report any errors in this guide, please contact us.
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X12 855 Purchase Order Acknowledgment

X12 Release 5010
Delimiters
  • ~ Segment
  • * Element
  • > Component
  • ^ Repetition
EDI samples
  • None included
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Overview
ISA
-
Interchange Control Header
Max use 1
Required
GS
-
Functional Group Header
Max use 1
Required
heading
ST
0100
Transaction Set Header
Max use 1
Required
BAK
0200
Beginning Segment for Purchase Order Acknowledgment
Max use 1
Required
REF
0500
Internal Vendor Number
Max use 1
Required
REF
0500
Approved Factory ID
Max use 1
Required
FOB
0800
F.O.B. Related Instructions
Max use 1
Optional
N1 Loop
summary
CTT Loop
SE
0300
Transaction Set Trailer
Max use 1
Required
GE
-
Functional Group Trailer
Max use 1
Required
IEA
-
Interchange Control Trailer
Max use 1
Required
ISA

Interchange Control Header

RequiredMax use 1
Example
ISA-01
I01
Authorization Information Qualifier
Required
Identifier (ID)
00
No Authorization Information Present (No Meaningful Information in I02)
ISA-02
I02
Authorization Information
Required
String (AN)
Min 10Max 10
ISA-03
I03
Security Information Qualifier
Required
Identifier (ID)
00
No Security Information Present (No Meaningful Information in I04)
ISA-04
I04
Security Information
Required
String (AN)
Min 10Max 10
ISA-05
I05
Interchange ID Qualifier
Required
Identifier (ID)
Min 2Max 2
Codes
ISA-06
I06
Interchange Sender ID
Required
String (AN)
Min 15Max 15
ISA-07
I05
Interchange ID Qualifier
Required
Identifier (ID)
Min 2Max 2
Codes
ISA-08
I07
Interchange Receiver ID
Required
String (AN)
Min 15Max 15
ISA-09
I08
Interchange Date
Required
Date (DT)
YYMMDD format
ISA-10
I09
Interchange Time
Required
Time (TM)
HHMM format
ISA-11
I65
Repetition Separator
Required
String (AN)
Min 1Max 1
^
Repetition Separator
ISA-12
I11
Interchange Control Version Number
Required
Identifier (ID)
00501
Standards Approved for Publication by ASC X12 Procedures Review Board through October 2003
ISA-13
I12
Interchange Control Number
Required
Numeric (N0)
Min 9Max 9
ISA-14
I13
Acknowledgment Requested
Required
Identifier (ID)
Min 1Max 1
0
No Interchange Acknowledgment Requested
1
Interchange Acknowledgment Requested (TA1)
ISA-15
I14
Interchange Usage Indicator
Required
Identifier (ID)
Min 1Max 1
I
Information
P
Production Data
T
Test Data
ISA-16
I15
Component Element Separator
Required
String (AN)
Min 1Max 1
>
Component Element Separator

Functional Group Header

RequiredMax use 1
Example
GS-01
479
Functional Identifier Code
Required
Identifier (ID)
PR
Purchase Order Acknowledgment (855)
GS-02
142
Application Sender's Code
Required
String (AN)
Min 2Max 15
GS-03
124
Application Receiver's Code
Required
String (AN)
Min 2Max 15
Required
Date (DT)
CCYYMMDD format
Required
Time (TM)
HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format
GS-06
28
Group Control Number
Required
Numeric (N0)
Min 1Max 9
GS-07
455
Responsible Agency Code
Required
Identifier (ID)
Min 1Max 2
T
Transportation Data Coordinating Committee (TDCC)
X
Accredited Standards Committee X12
GS-08
480
Version / Release / Industry Identifier Code
Required
String (AN)
005010
Standards Approved for Publication by ASC X12 Procedures Review Board through October 2003

Heading

ST
0100
Heading > ST

Transaction Set Header

RequiredMax use 1
Example
ST-01
143
Transaction Set Identifier Code
Required
Identifier (ID)
855
Purchase Order Acknowledgment
ST-02
329
Transaction Set Control Number
Required
Numeric (N)
Min 4Max 9
BAK
0200
Heading > BAK

Beginning Segment for Purchase Order Acknowledgment

RequiredMax use 1
Example
BAK-01
353
Transaction Set Purpose Code
Required
Identifier (ID)
00
Original
BAK-02
587
Acknowledgment Type
Required
Identifier (ID)
Usage notes
AC
Acknowledge - With Detail and Change
AD
Acknowledge - With Detail, No Change
AK
Acknowledge - No Detail or Change
RD
Reject with Detail
BAK-03
324
Purchase Order Number
Required
String (AN)
Min 1Max 22
Required
Date (DT)
CCYYMMDD format
Usage notes
Required
Date (DT)
CCYYMMDD format
Usage notes
REF
0500
Heading > REF

Internal Vendor Number

RequiredMax use >1
Example
Variants (all may be used)
REFApproved Factory ID
REF-01
128
Reference Identification Qualifier
Required
Identifier (ID)
IA
Internal Vendor Number
REF-02
127
Reference Identification
Required
String (AN)
Min 1Max 50
Usage notes
REF
0500
Heading > REF

Approved Factory ID

RequiredMax use >1
Example
Variants (all may be used)
REF Internal Vendor Number
REF-01
128
Reference Identification Qualifier
Required
Identifier (ID)
JD
Approved Factory ID
REF-02
127
Reference Identification
Required
String (AN)
Min 1Max 50
Usage notes
FOB
0800
Heading > FOB

F.O.B. Related Instructions

OptionalMax use >1
Usage notes
Example
If Description (FOB-03) is present, then Location Qualifier (FOB-02) is required
FOB-01
146
Shipment Method of Payment
Required
Identifier (ID)
DF
Defined by Buyer and Seller
FOB-02
309
Location Qualifier
Optional
Identifier (ID)
RG
Region Code
FOB-03
352
Description
Optional
String (AN)
Min 1Max 80
N1 Loop
RequiredMax >1
N1
3000
Heading > N1 Loop > N1

Party Identification

RequiredMax use 1
Example
If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required
N1-01
98
Entity Identifier Code
Required
Identifier (ID)
SU
Supplier/Manufacturer
Required
String (AN)
Min 1Max 60
N1-03
66
Identification Code Qualifier
Optional
Identifier (ID)
91
Assigned by Seller or Seller's Agent
N1-04
67
Identification Code
Optional
String (AN)
Min 2Max 80
N2
3100
Heading > N1 Loop > N2

Additional Name Information

OptionalMax use 2
Example
Required
String (AN)
Min 1Max 60
N3
3200
Heading > N1 Loop > N3

Party Location

OptionalMax use 2
Example
N3-01
166
Address Information
Required
String (AN)
Min 1Max 55
N3-02
166
Address Information
Optional
String (AN)
Min 1Max 55
N4
3300
Heading > N1 Loop > N4

Geographic Location

OptionalMax use 1
Example
N4-01
19
City Name
Required
String (AN)
Min 2Max 30
N4-02
156
State or Province Code
Optional
Identifier (ID)
Min 2Max 2
N4-03
116
Postal Code
Required
Identifier (ID)
Min 3Max 15
N4-04
26
Country Code
Required
Identifier (ID)
Min 2Max 3
N1 Loop end
Heading end

Detail

PO1 Loop
RequiredMax >1
Usage notes
PO1
0100
Detail > PO1 Loop > PO1

Baseline Item Data

RequiredMax use 1
Example
If either Product/Service ID Qualifier (PO1-08) or Product/Service ID (PO1-09) is present, then the other is required
If either Product/Service ID Qualifier (PO1-12) or Product/Service ID (PO1-13) is present, then the other is required
If either Product/Service ID Qualifier (PO1-14) or Product/Service ID (PO1-15) is present, then the other is required
PO1-01
350
Assigned Identification
Required
String (AN)
Min 1Max 20
Usage notes
PO1-02
380
Quantity
Required
Decimal number (R)
Min 1Max 15
Usage notes
PO1-03
355
Unit or Basis for Measurement Code
Required
Identifier (ID)
EA
Each
PO1-04
212
Unit Price
Required
Decimal number (R)
Min 1Max 15
PO1-06
235
Product/Service ID Qualifier
Required
Identifier (ID)
BP
Buyer's Part Number
PO1-07
234
Product/Service ID
Required
String (AN)
Min 1Max 48
PO1-08
235
Product/Service ID Qualifier
Optional
Identifier (ID)
UP
UCC - 12
PO1-09
234
Product/Service ID
Optional
String (AN)
Min 1Max 48
PO1-10
235
Product/Service ID Qualifier
Required
Identifier (ID)
CH
Country of Origin Code
PO1-11
234
Product/Service ID
Required
String (AN)
Min 1Max 48
PO1-12
235
Product/Service ID Qualifier
Optional
Identifier (ID)
BO
Buyers Color
PO1-13
234
Product/Service ID
Optional
String (AN)
Min 1Max 48
PO1-14
235
Product/Service ID Qualifier
Optional
Identifier (ID)
IZ
Buyer's Size Code
PO1-15
234
Product/Service ID
Optional
String (AN)
Min 1Max 48
PID Loop
RequiredMax >1
PID
0500
Detail > PO1 Loop > PID Loop > PID

Product/Item Description

RequiredMax use 1
Example
PID-01
349
Item Description Type
Required
Identifier (ID)
F
Free-form
PID-02
750
Product/Process Characteristic Code
Required
Identifier (ID)
08
Product
PID-05
352
Description
Required
String (AN)
Min 1Max 80
PID Loop end
DTM
2000
Detail > PO1 Loop > DTM

Date/Time Reference

RequiredMax use 10
Usage notes
Example
DTM-01
374
Date/Time Qualifier
Required
Identifier (ID)
010
Requested Ship
Required
Date (DT)
CCYYMMDD format
TD1
2300
Detail > PO1 Loop > TD1

Carrier Details (Quantity and Weight)

OptionalMax use 1
Usage notes
Example
If Commodity Code Qualifier (TD1-03) is present, then Commodity Code (TD1-04) is required
TD1-03
23
Commodity Code Qualifier
Optional
Identifier (ID)
J
Harmonized System-Based Schedule B
TD1-04
22
Commodity Code
Optional
String (AN)
Min 1Max 30
TD5
2400
Detail > PO1 Loop > TD5

Carrier Details (Routing Sequence/Transit Time)

OptionalMax use 12
Usage notes
Example
TD5-01
133
Routing Sequence Code
Optional
Identifier (ID)
O
Origin Carrier (Air, Motor, or Ocean)
TD5-04
91
Transportation Method/Type Code
Required
Identifier (ID)
A
Air
AF
Air Freight
M
Motor (Common Carrier)
S
Ocean
ACK Loop
RequiredMax >1
Usage notes
ACK
2700
Detail > PO1 Loop > ACK Loop > ACK

Line Item Acknowledgment

RequiredMax use 1
Example
ACK-01
668
Line Item Status Code
Required
Identifier (ID)
DR
Item Accepted - Date Rescheduled
IA
Item Accepted
IC
Item Accepted - Changes Made
IP
Item Accepted - Price Changed
IQ
Item Accepted - Quantity Changed
IR
Item Rejected
ACK-02
380
Quantity
Required
Decimal number (R)
Min 1Max 15
Usage notes
ACK-03
355
Unit or Basis for Measurement Code
Required
Identifier (ID)
EA
Each
ACK-04
374
Date/Time Qualifier
Required
Identifier (ID)
068
Current Schedule Ship
Required
Date (DT)
CCYYMMDD format
Usage notes
ACK Loop end
N9 Loop
RequiredMax >1
Usage notes
N9
3500
Detail > PO1 Loop > N9 Loop > N9

Extended Reference Information

RequiredMax use 1
Example
N9-01
128
Reference Identification Qualifier
Required
Identifier (ID)
L1
Letters or Notes
N9-02
127
Reference Identification
Required
String (AN)
GEN
General
MTX
3600
Detail > PO1 Loop > N9 Loop > MTX

Text

RequiredMax use >1
Example
MTX-02
1551
Textual Data
Required
String (AN)
Min 1Max 4096
Usage notes
N9 Loop end
PO1 Loop end
Detail end

Summary

CTT Loop
OptionalMax >1
CTT
0100
Summary > CTT Loop > CTT

Transaction Totals

RequiredMax use 1
Example
CTT-01
354
Number of Line Items
Required
Numeric (N0)
Min 1Max 6
CTT Loop end
SE
0300
Summary > SE

Transaction Set Trailer

RequiredMax use 1
Example
SE-01
96
Number of Included Segments
Required
Numeric (N0)
Min 1Max 10
SE-02
329
Transaction Set Control Number
Required
Numeric (N)
Min 4Max 9
Summary end

Functional Group Trailer

RequiredMax use 1
Example
GE-01
97
Number of Transaction Sets Included
Required
Numeric (N0)
Min 1Max 6
GE-02
28
Group Control Number
Required
Numeric (N0)
Min 1Max 9

Interchange Control Trailer

RequiredMax use 1
Example
IEA-01
I16
Number of Included Functional Groups
Required
Numeric (N0)
Min 1Max 5
IEA-02
I12
Interchange Control Number
Required
Numeric (N0)
Min 9Max 9

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