J.Crew
/
Purchase Order
  • Specification
  • EDI Inspector
Stedi maintains this guide based on public documentation from J.Crew. Contact J.Crew for official EDI specifications. To report any errors in this guide, please contact us.
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X12 850 Purchase Order

X12 Release 5010
Delimiters
  • ~ Segment
  • * Element
  • > Component
  • ^ Repetition
EDI samples
  • None included
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Overview
ISA
-
Interchange Control Header
Max use 1
Required
GS
-
Functional Group Header
Max use 1
Required
heading
ST
0100
Transaction Set Header
Max use 1
Required
BEG
0200
Beginning Segment for Purchase Order
Max use 1
Required
CUR
0400
Currency
Max use 1
Required
REF
0500
Reference Information
Max use 1
Required
PER
0600
Administrative Communications Contact
Max use 3
Required
FOB
0800
F.O.B. Related Instructions
Max use 1
Optional
ITD
1300
Terms of Sale/Deferred Terms of Sale
Max use 1
Optional
N9 Loop
detail
PO1 Loop
PO1
0100
Baseline Item Data
Max use 1
Required
CTP Loop
REF
1000
Reference Information
Max use 1
Optional
DTM
2100
Requested Ship
Max use 10
Optional
DTM
2100
Required Delivery
Max use 10
Optional
TC2
2350
Commodity
Max use 1
Optional
TD5
2500
Carrier Details (Routing Sequence/Transit Time)
Max use 12
Optional
GE
-
Functional Group Trailer
Max use 1
Required
IEA
-
Interchange Control Trailer
Max use 1
Required
ISA

Interchange Control Header

RequiredMax use 1
Example
ISA-01
I01
Authorization Information Qualifier
Required
Identifier (ID)
00
No Authorization Information Present (No Meaningful Information in I02)
ISA-02
I02
Authorization Information
Required
String (AN)
Min 10Max 10
ISA-03
I03
Security Information Qualifier
Required
Identifier (ID)
00
No Security Information Present (No Meaningful Information in I04)
ISA-04
I04
Security Information
Required
String (AN)
Min 10Max 10
ISA-05
I05
Interchange ID Qualifier
Required
Identifier (ID)
Min 2Max 2
Codes
ISA-06
I06
Interchange Sender ID
Required
String (AN)
Min 15Max 15
ISA-07
I05
Interchange ID Qualifier
Required
Identifier (ID)
Min 2Max 2
Codes
ISA-08
I07
Interchange Receiver ID
Required
String (AN)
Min 15Max 15
ISA-09
I08
Interchange Date
Required
Date (DT)
YYMMDD format
ISA-10
I09
Interchange Time
Required
Time (TM)
HHMM format
ISA-11
I65
Repetition Separator
Required
String (AN)
Min 1Max 1
^
Repetition Separator
ISA-12
I11
Interchange Control Version Number
Required
Identifier (ID)
00501
Standards Approved for Publication by ASC X12 Procedures Review Board through October 2003
ISA-13
I12
Interchange Control Number
Required
Numeric (N0)
Min 9Max 9
ISA-14
I13
Acknowledgment Requested
Required
Identifier (ID)
Min 1Max 1
0
No Interchange Acknowledgment Requested
1
Interchange Acknowledgment Requested (TA1)
ISA-15
I14
Interchange Usage Indicator
Required
Identifier (ID)
Min 1Max 1
I
Information
P
Production Data
T
Test Data
ISA-16
I15
Component Element Separator
Required
String (AN)
Min 1Max 1
>
Component Element Separator

Functional Group Header

RequiredMax use 1
Example
GS-01
479
Functional Identifier Code
Required
Identifier (ID)
PO
Purchase Order (850)
GS-02
142
Application Sender's Code
Required
String (AN)
Min 2Max 15
GS-03
124
Application Receiver's Code
Required
String (AN)
Min 2Max 15
Required
Date (DT)
CCYYMMDD format
Required
Time (TM)
HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format
GS-06
28
Group Control Number
Required
Numeric (N0)
Min 1Max 9
GS-07
455
Responsible Agency Code
Required
Identifier (ID)
Min 1Max 2
T
Transportation Data Coordinating Committee (TDCC)
X
Accredited Standards Committee X12
GS-08
480
Version / Release / Industry Identifier Code
Required
String (AN)
005010
Standards Approved for Publication by ASC X12 Procedures Review Board through October 2003

Heading

ST
0100
Heading > ST

Transaction Set Header

RequiredMax use 1
Example
ST-01
143
Transaction Set Identifier Code
Required
Identifier (ID)
850
Purchase Order
ST-02
329
Transaction Set Control Number
Required
Numeric (N)
Min 4Max 9
BEG
0200
Heading > BEG

Beginning Segment for Purchase Order

RequiredMax use 1
Example
BEG-01
353
Transaction Set Purpose Code
Required
Identifier (ID)
00
Original
BEG-02
92
Purchase Order Type Code
Required
Identifier (ID)
SA
Stand-alone Order
BEG-03
324
Purchase Order Number
Required
String (AN)
Min 1Max 22
Usage notes
Required
Date (DT)
CCYYMMDD format
CUR
0400
Heading > CUR

Currency

RequiredMax use 1
Example
CUR-01
98
Entity Identifier Code
Required
Identifier (ID)
BY
Buying Party (Purchaser)
CUR-02
100
Currency Code
Required
Identifier (ID)
Min 3Max 3
REF
0500
Heading > REF

Reference Information

RequiredMax use >1
Example
REF-01
128
Reference Identification Qualifier
Required
Identifier (ID)
19
Division Identifier
CO
Customer Order Number
DP
Department Number
IA
Internal Vendor Number
MR
Merchandise Type Code
REF-02
127
Reference Identification
Required
String (AN)
Min 1Max 50
PER
0600
Heading > PER

Administrative Communications Contact

RequiredMax use 3
Example
PER-01
366
Contact Function Code
Required
Identifier (ID)
BD
Buyer Name or Department
CR
Customer Relations
FB
Coordinator
Required
String (AN)
Min 1Max 60
FOB
0800
Heading > FOB

F.O.B. Related Instructions

OptionalMax use >1
Example
If Description (FOB-03) is present, then Location Qualifier (FOB-02) is required
FOB-01
146
Shipment Method of Payment
Required
Identifier (ID)
DF
Defined by Buyer and Seller
FOB-02
309
Location Qualifier
Optional
Identifier (ID)
RG
Region Code
FOB-03
352
Description
Optional
String (AN)
Min 1Max 80
ITD
1300
Heading > ITD

Terms of Sale/Deferred Terms of Sale

OptionalMax use >1
Example
ITD-01
336
Terms Type Code
Optional
Identifier (ID)
01
Basic
ITD-02
333
Terms Basis Date Code
Optional
Identifier (ID)
3
Invoice Date
ITD-03
338
Terms Discount Percent
Optional
Decimal number (R)
Min 1Max 6
ITD-05
351
Terms Discount Days Due
Optional
Numeric (N0)
Min 1Max 3
ITD-12
352
Description
Optional
String (AN)
Min 1Max 80
ITD-14
107
Payment Method Type Code
Optional
Identifier (ID)
L
Letter of Credit
U
Direct Pay to Others
N9 Loop
RequiredMax >1
N9
2950
Heading > N9 Loop > N9

Extended Reference Information

RequiredMax use 1
Example
N9-01
128
Reference Identification Qualifier
Required
Identifier (ID)
L1
Letters or Notes
N9-02
127
Reference Identification
Required
String (AN)
GEN
General Note
PCK
Legacy Prepack Information
SHP
Shipping Instructions
SPE
Special instructions around packing the Item
MTX
3000
Heading > N9 Loop > MTX

Text

RequiredMax use >1
Example
MTX-02
1551
Textual Data
Optional
String (AN)
Min 1Max 4096
N9 Loop end
N1 Loop
RequiredMax >1
N1
3100
Heading > N1 Loop > N1

Party Identification

RequiredMax use 1
Example
At least one of Name (N1-02) or Identification Code Qualifier (N1-03) is required
If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required
N1-01
98
Entity Identifier Code
Required
Identifier (ID)
AG
Agent/Agency
II
Issuer of Invoice
ST
Ship To
SU
Supplier/Manufacturer
Optional
String (AN)
Min 1Max 60
N1-03
66
Identification Code Qualifier
Optional
Identifier (ID)
92
Assigned by Buyer or Buyer's Agent
N1-04
67
Identification Code
Optional
String (AN)
Min 2Max 80
N2
3200
Heading > N1 Loop > N2

Additional Name Information

OptionalMax use 2
Example
Required
String (AN)
Usage notes
AVRM
Madewell
AVRT
Jcrew Retail
LBDF
Factory Direct
LBDI
JCrew Direct
LBDM
Madewell Direct
LBFA
Jcrew Factory
N3
3300
Heading > N1 Loop > N3

Party Location

RequiredMax use 2
Usage notes
Example
N3-01
166
Address Information
Required
String (AN)
Min 1Max 55
N3-02
166
Address Information
Optional
String (AN)
Min 1Max 55
N4
3400
Heading > N1 Loop > N4

Geographic Location

RequiredMax use >1
Usage notes
Example
Only one of State or Province Code (N4-02) or Country Subdivision Code (N4-07) may be present
N4-01
19
City Name
Required
String (AN)
Min 2Max 30
N4-02
156
State or Province Code
Optional
Identifier (ID)
Min 2Max 2
N4-03
116
Postal Code
Optional
Identifier (ID)
Min 3Max 15
Usage notes
N4-04
26
Country Code
Required
Identifier (ID)
Min 2Max 3
N4-07
1715
Country Subdivision Code
Optional
Identifier (ID)
Min 1Max 3
Usage notes
PER
3600
Heading > N1 Loop > PER

Administrative Communications Contact

OptionalMax use >1
Example
If either Communication Number Qualifier (PER-03) or Communication Number (PER-04) is present, then the other is required
If either Communication Number Qualifier (PER-05) or Communication Number (PER-06) is present, then the other is required
If either Communication Number Qualifier (PER-07) or Communication Number (PER-08) is present, then the other is required
PER-01
366
Contact Function Code
Required
Identifier (ID)
IC
Information Contact
Optional
String (AN)
Min 1Max 60
PER-03
365
Communication Number Qualifier
Optional
Identifier (ID)
TE
Telephone
PER-04
364
Communication Number
Optional
String (AN)
Min 1Max 256
PER-05
365
Communication Number Qualifier
Optional
Identifier (ID)
EM
Electronic Mail
PER-06
364
Communication Number
Optional
String (AN)
Min 1Max 256
PER-07
365
Communication Number Qualifier
Optional
Identifier (ID)
FX
Facsimile
PER-08
364
Communication Number
Optional
String (AN)
Min 1Max 256
N1 Loop end
Heading end

Detail

PO1 Loop
RequiredMax >1
PO1
0100
Detail > PO1 Loop > PO1

Baseline Item Data

RequiredMax use 1
Example
If either Product/Service ID Qualifier (PO1-08) or Product/Service ID (PO1-09) is present, then the other is required
If either Product/Service ID Qualifier (PO1-10) or Product/Service ID (PO1-11) is present, then the other is required
If either Product/Service ID Qualifier (PO1-14) or Product/Service ID (PO1-15) is present, then the other is required
If either Product/Service ID Qualifier (PO1-16) or Product/Service ID (PO1-17) is present, then the other is required
If either Product/Service ID Qualifier (PO1-18) or Product/Service ID (PO1-19) is present, then the other is required
If either Product/Service ID Qualifier (PO1-20) or Product/Service ID (PO1-21) is present, then the other is required
If either Product/Service ID Qualifier (PO1-22) or Product/Service ID (PO1-23) is present, then the other is required
PO1-01
350
Assigned Identification
Required
String (AN)
Min 1Max 20
PO1-02
380
Quantity
Required
Decimal number (R)
Min 1Max 15
Usage notes
PO1-03
355
Unit or Basis for Measurement Code
Required
Identifier (ID)
AS
Assortment
EA
Each
PO1-04
212
Unit Price
Required
Decimal number (R)
Min 1Max 15
PO1-05
639
Basis of Unit Price Code
Optional
Identifier (ID)
UM
Price per Unit of Measure
PO1-06
235
Product/Service ID Qualifier
Required
Identifier (ID)
BP
Buyer's Part Number
PO1-07
234
Product/Service ID
Required
String (AN)
Min 1Max 48
Usage notes
PO1-08
235
Product/Service ID Qualifier
Optional
Identifier (ID)
UP
UCC - 12
PO1-09
234
Product/Service ID
Optional
String (AN)
Min 1Max 48
PO1-10
235
Product/Service ID Qualifier
Optional
Identifier (ID)
JP
Package Type Code
PO1-11
234
Product/Service ID
Optional
String (AN)
Min 1Max 48
PO1-12
235
Product/Service ID Qualifier
Optional
Identifier (ID)
CB
Buyer's Catalog Number
PO1-13
234
Product/Service ID
Optional
String (AN)
Min 1Max 48
PO1-14
235
Product/Service ID Qualifier
Optional
Identifier (ID)
CH
Country of Origin Code
PO1-15
234
Product/Service ID
Optional
String (AN)
Min 1Max 48
PO1-16
235
Product/Service ID Qualifier
Optional
Identifier (ID)
UK
GTIN 14-digit Data Structure
PO1-17
234
Product/Service ID
Optional
String (AN)
Min 1Max 48
PO1-18
235
Product/Service ID Qualifier
Optional
Identifier (ID)
BO
Buyers Color
PO1-19
234
Product/Service ID
Optional
String (AN)
Min 1Max 48
PO1-20
235
Product/Service ID Qualifier
Optional
Identifier (ID)
IZ
Buyer's Size Code
PO1-21
234
Product/Service ID
Optional
String (AN)
Min 1Max 48
PO1-22
235
Product/Service ID Qualifier
Optional
Identifier (ID)
C3
Classification
PO1-23
234
Product/Service ID
Optional
String (AN)
Min 1Max 48
CTP Loop
OptionalMax >1
CTP
0400
Detail > PO1 Loop > CTP Loop > CTP

Pricing Information

RequiredMax use 1
Example
CTP-02
236
Price Identifier Code
Optional
Identifier (ID)
RTL
Retail
CTP-03
212
Unit Price
Optional
Decimal number (R)
Min 1Max 15
Usage notes
CTP-08
782
Monetary Amount
Optional
Decimal number (R)
Min 1Max 15
Usage notes
CTP Loop end
PID Loop
RequiredMax >1
PID
0500
Detail > PO1 Loop > PID Loop > PID

Product/Item Description

RequiredMax use 1
Example
PID-01
349
Item Description Type
Required
Identifier (ID)
F
Free-form
PID-02
750
Product/Process Characteristic Code
Required
Identifier (ID)
08
Product
PID-05
352
Description
Required
String (AN)
Min 1Max 80
PID Loop end
REF
1000
Detail > PO1 Loop > REF

Reference Information

OptionalMax use >1
Example
REF-01
128
Reference Identification Qualifier
Required
Identifier (ID)
MR
Merchandise Type Code
REF-02
127
Reference Identification
Optional
String (AN)
Min 1Max 50
DTM
2100
Detail > PO1 Loop > DTM

Requested Ship

OptionalMax use 10
Usage notes
Example
Variants (all may be used)
DTMRequired Delivery
DTM-01
374
Date/Time Qualifier
Required
Identifier (ID)
010
Requested Ship
Required
Date (DT)
CCYYMMDD format
DTM
2100
Detail > PO1 Loop > DTM

Required Delivery

OptionalMax use 10
Usage notes
Example
Variants (all may be used)
DTM Requested Ship
DTM-01
374
Date/Time Qualifier
Required
Identifier (ID)
996
Required Delivery
Required
Date (DT)
CCYYMMDD format
TC2
2350
Detail > PO1 Loop > TC2

Commodity

OptionalMax use >1
Example
TC2-01
23
Commodity Code Qualifier
Required
Identifier (ID)
J
Harmonized System-Based Schedule B
TC2-02
22
Commodity Code
Required
String (AN)
Min 1Max 30
TD5
2500
Detail > PO1 Loop > TD5

Carrier Details (Routing Sequence/Transit Time)

OptionalMax use 12
Example
TD5-01
133
Routing Sequence Code
Optional
Identifier (ID)
O
Origin Carrier (Air, Motor, or Ocean)
TD5-04
91
Transportation Method/Type Code
Required
Identifier (ID)
A
Air
AF
Air Freight
M
Motor (Common Carrier)
S
Ocean
SCH Loop
OptionalMax >1
Usage notes
SCH
2950
Detail > PO1 Loop > SCH Loop > SCH

Line Item Schedule

RequiredMax use 1
Example
SCH-01
380
Quantity
Required
Decimal number (R)
Min 1Max 15
SCH-02
355
Unit or Basis for Measurement Code
Required
Identifier (ID)
AS
Assortment
EA
Each
SCH-05
374
Date/Time Qualifier
Required
Identifier (ID)
002
Delivery Requested
Required
Date (DT)
CCYYMMDD format
SCH Loop end
N9 Loop
RequiredMax >1
N9
3300
Detail > PO1 Loop > N9 Loop > N9

Extended Reference Information

RequiredMax use 1
Example
N9-01
128
Reference Identification Qualifier
Required
Identifier (ID)
L1
Letters or Notes
N9-02
127
Reference Identification
Required
String (AN)
SPE
Special instructions around packing the item
MTX
3400
Detail > PO1 Loop > N9 Loop > MTX

Text

RequiredMax use >1
Example
MTX-02
1551
Textual Data
Required
String (AN)
Min 1Max 4096
N9 Loop end
SLN Loop
OptionalMax >1
SLN
4700
Detail > PO1 Loop > SLN Loop > SLN

Subline Item Detail

RequiredMax use 1
Usage notes
Example
If either Product/Service ID Qualifier (SLN-11) or Product/Service ID (SLN-12) is present, then the other is required
If either Product/Service ID Qualifier (SLN-13) or Product/Service ID (SLN-14) is present, then the other is required
If either Product/Service ID Qualifier (SLN-15) or Product/Service ID (SLN-16) is present, then the other is required
If either Product/Service ID Qualifier (SLN-17) or Product/Service ID (SLN-18) is present, then the other is required
If either Product/Service ID Qualifier (SLN-19) or Product/Service ID (SLN-20) is present, then the other is required
If either Product/Service ID Qualifier (SLN-21) or Product/Service ID (SLN-22) is present, then the other is required
If either Product/Service ID Qualifier (SLN-23) or Product/Service ID (SLN-24) is present, then the other is required
SLN-01
350
Assigned Identification
Required
String (AN)
Min 1Max 20
SLN-03
662
Relationship Code
Required
Identifier (ID)
I
Included
SLN-04
380
Quantity
Required
Decimal number (R)
Min 1Max 15
SLN-05
C001
Composite Unit of Measure
RequiredMax use 1
To identify a composite unit of measure (See Figures Appendix for examples of use)
C001-01
355
Unit or Basis for Measurement Code
Required
Identifier (ID)
EA
Each
SLN-06
212
Unit Price
Optional
Decimal number (R)
Min 1Max 15
SLN-09
235
Product/Service ID Qualifier
Required
Identifier (ID)
BP
Buyer's Part Number
SLN-10
234
Product/Service ID
Required
String (AN)
Min 1Max 48
SLN-11
235
Product/Service ID Qualifier
Optional
Identifier (ID)
UP
UCC - 12
SLN-12
234
Product/Service ID
Optional
String (AN)
Min 1Max 48
Usage notes
SLN-13
235
Product/Service ID Qualifier
Optional
Identifier (ID)
JP
Package Type Code
SLN-14
234
Product/Service ID
Optional
String (AN)
Min 1Max 48
SLN-15
235
Product/Service ID Qualifier
Optional
Identifier (ID)
CB
Buyer's Catalog Number
SLN-16
234
Product/Service ID
Optional
String (AN)
Min 1Max 48
SLN-17
235
Product/Service ID Qualifier
Optional
Identifier (ID)
CH
Country of Origin Code
SLN-18
234
Product/Service ID
Optional
String (AN)
Min 1Max 48
SLN-19
235
Product/Service ID Qualifier
Optional
Identifier (ID)
UK
GTIN 14-digit Data Structure
SLN-20
234
Product/Service ID
Optional
String (AN)
Min 1Max 48
SLN-21
235
Product/Service ID Qualifier
Optional
Identifier (ID)
BO
Buyers Color
SLN-22
234
Product/Service ID
Optional
String (AN)
Min 1Max 48
SLN-23
235
Product/Service ID Qualifier
Optional
Identifier (ID)
IZ
Buyer's Size Code
SLN-24
234
Product/Service ID
Optional
String (AN)
Min 1Max 48
PID
4900
Detail > PO1 Loop > SLN Loop > PID

Product/Item Description

RequiredMax use 1000
Example
PID-01
349
Item Description Type
Required
Identifier (ID)
F
Free-form
PID-02
750
Product/Process Characteristic Code
Required
Identifier (ID)
08
Product
PID-05
352
Description
Required
String (AN)
Min 1Max 80
TC2
5050
Detail > PO1 Loop > SLN Loop > TC2

Commodity

OptionalMax use >1
Example
TC2-01
23
Commodity Code Qualifier
Required
Identifier (ID)
J
Harmonized System-Based Schedule B
TC2-02
22
Commodity Code
Required
String (AN)
Min 1Max 30
CTP
5160
Detail > PO1 Loop > SLN Loop > CTP

Pricing Information

OptionalMax use 25
Example
CTP-02
236
Price Identifier Code
Optional
Identifier (ID)
RTL
Retail
CTP-03
212
Unit Price
Optional
Decimal number (R)
Min 1Max 15
SLN Loop end
PO1 Loop end
Detail end

Summary

CTT Loop
RequiredMax >1
CTT
0100
Summary > CTT Loop > CTT

Transaction Totals

RequiredMax use 1
Example
CTT-01
354
Number of Line Items
Required
Numeric (N0)
Min 1Max 6
AMT
0200
Summary > CTT Loop > AMT

Monetary Amount Information

RequiredMax use 1
Example
AMT-01
522
Amount Qualifier Code
Required
Identifier (ID)
TT
Total Transaction Amount
AMT-02
782
Monetary Amount
Required
Decimal number (R)
Min 1Max 15
AMT-03
478
Credit/Debit Flag Code
Optional
Identifier (ID)
Min 1Max 1
CTT Loop end
SE
0300
Summary > SE

Transaction Set Trailer

RequiredMax use 1
Example
SE-01
96
Number of Included Segments
Required
Numeric (N0)
Min 1Max 10
SE-02
329
Transaction Set Control Number
Required
Numeric (N)
Min 4Max 9
Summary end

Functional Group Trailer

RequiredMax use 1
Example
GE-01
97
Number of Transaction Sets Included
Required
Numeric (N0)
Min 1Max 6
GE-02
28
Group Control Number
Required
Numeric (N0)
Min 1Max 9

Interchange Control Trailer

RequiredMax use 1
Example
IEA-01
I16
Number of Included Functional Groups
Required
Numeric (N0)
Min 1Max 5
IEA-02
I12
Interchange Control Number
Required
Numeric (N0)
Min 9Max 9

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