X12 856 Ship Notice/Manifest
This Draft Standard for Trial Use contains the format and establishes the data contents of the Ship Notice/Manifest Transaction Set (856) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to list the contents of a shipment of goods as well as additional information relating to the shipment, such as order information, product description, physical characteristics, type of packaging, marking, carrier information, and configuration of goods within the transportation equipment. The transaction set enables the sender to describe the contents and configuration of a shipment in various levels of detail and provides an ordered flexibility to convey information.
The sender of this transaction is the organization responsible for detailing and communicating the contents of a shipment, or shipments, to one or more receivers of the transaction set. The receiver of this transaction set can be any organization having an interest in the contents of a shipment or information about the contents of a shipment.
- ~ Segment
- * Element
- > Component
- None included
Interchange Control Header
To start and identify an interchange of zero or more functional groups and interchange-related control segments
Code to identify the type of information in the Authorization Information
- 00
- No Authorization Information Present (No Meaningful Information in I02)
Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)
Code to identify the type of information in the Security Information
- 00
- No Security Information Present (No Meaningful Information in I04)
This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)
Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element
Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them
Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer
- U
- U.S. EDI Community of ASC X12, TDCC, and UCS
This version number covers the interchange control segments
- 00401
- Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997
A control number assigned by the interchange sender
Code sent by the sender to request an interchange acknowledgment (TA1)
- 0
- No Acknowledgment Requested
- 1
- Interchange Acknowledgment Requested
Code to indicate whether data enclosed by this interchange envelope is test, production or information
- I
- Information
- P
- Production Data
- T
- Test Data
Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator
- >
- Component Element Separator
Functional Group Header
To indicate the beginning of a functional group and to provide control information
Code identifying a group of application related transaction sets
- SH
- Ship Notice/Manifest (856)
Code identifying party sending transmission; codes agreed to by trading partners
Code identifying party receiving transmission. Codes agreed to by trading partners
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Assigned number originated and maintained by the sender
Code used in conjunction with Data Element 480 to identify the issuer of the standard
- T
- Transportation Data Coordinating Committee (TDCC)
- X
- Accredited Standards Committee X12
Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed
- 004010
- Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997
Heading
Transaction Set Header
To indicate the start of a transaction set and to assign a control number
Code uniquely identifying a Transaction Set
- The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
- 856
- Ship Notice/Manifest
Beginning Segment for Ship Notice
To transmit identifying numbers, dates, and other basic data relating to the transaction set
Only one shipment is allowed per 856.
Only one Insight PO is allowed per 856.
Example:
BSN00020609336001200604252210*0001~
Code identifying purpose of transaction set
- 00
- Original
A unique control number assigned by the original shipper to identify a specific shipment
Date expressed as CCYYMMDD
- BSN03 is the date the shipment transaction set is created.
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
- BSN04 is the time the shipment transaction set is created.
Date/Time Reference
To specify pertinent dates and times
DTM011200604251015ET~
Code specifying type of date or time, or both date and time
- 011
- Shipped
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Code identifying the time. In accordance with International Standards Organization standard 8601, time can be specified by a + or - and an indication in hours in relation to Universal Time Coordinate (UTC) time; since + is a restricted character, + and - are substituted by P and M in the codes that follow
- CT
- Central Time
- ET
- Eastern Time
- MT
- Mountain Time
- PT
- Pacific Time
- UT
- Universal Time Coordinate
Detail
Hierarchical Level
To identify dependencies among and the content of hierarchically related groups of data segments
- The HL segment is the only mandatory segment within the HL loop, and by itself, the HL segment has no meaning.
A unique number assigned by the sender to identify a particular data segment in a hierarchical structure
- HL01 shall contain a unique alphanumeric number for each occurrence of the HL segment in the transaction set. For example, HL01 could be used to indicate the number of occurrences of the HL segment, in which case the value of HL01 would be "1" for the initial HL segment and would be incremented by one in each subsequent HL segment within the transaction.
Code defining the characteristic of a level in a hierarchical structure
- HL03 indicates the context of the series of segments following the current HL segment up to the next occurrence of an HL segment in the transaction. For example, HL03 is used to indicate that subsequent segments in the HL loop form a logical grouping of data referring to shipment, order, or item-level information.
- S
- Shipment
Code indicating if there are hierarchical child data segments subordinate to the level being described
- HL04 indicates whether or not there are subordinate (or child) HL segments related to the current HL segment.
- 1
- Additional Subordinate HL Data Segment in This Hierarchical Structure.
Carrier Details (Routing Sequence/Transit Time)
To specify the carrier and sequence of routing and provide transit time information
Insight Notes:
If there is no physical shipment (no carrier), TD502 and TD503 are not used. TD512 must be set to 'ZZ'.
Example:
SHIPPABLE
TD52*FDEFedEx Ground*******CG~
NON-SHIPPABLE(Warranty or License)
TD5************ZZ~
Code designating the system/method of code structure used for Identification Code (67)
- When specifying a routing sequence to be used for the shipment movement in lieu of specifying each carrier within the movement, use TD502 to identify the party responsible for defining the routing sequence, and use TD503 to identify the actual routing sequence, specified by the party identified in TD502.
This is not required if TD512 = ZZ
- 2
- Standard Carrier Alpha Code (SCAC)
Code identifying a party or other code
Must use if product was physically shipped.
This is not required if TD512 = ZZ
Free-form description of the routing or requested routing for shipment, or the originating carrier's identity
Code indicating the level of transportation service or the billing service offered by the transportation carrier
- 3D
- Three Day Service
- CG
- Ground
- CX
- Express Service
- IX
- Express Service - Worldwide
- ND
- Next Day Air
- NM
- Next Morning
- ON
- Overnight
- PB
- Priority Mail
- PI
- Priority Mail Insured
- SA
- Same Day
- SC
- Second Day Air
- SD
- Saturday
- SE
- Second Day
- SG
- Standard Ground
- ST
- Standard Class
- ZZ
- Mutually Defined
Use this for deliveries with no physical carrier. (Warranties and Software License no-media)
Reference Identification
To specify identifying information
REFBM03291148~
Code qualifying the Reference Identification
- BM
- Bill of Lading Number
Name
To identify a party by type of organization, name, and code
N1SFVENDOR NAME9312345~
Code identifying an organizational entity, a physical location, property or an individual
- SF
- Ship From
This is the actual location the product was shipped from.
Code designating the system/method of code structure used for Identification Code (67)
- 92
- Assigned by Buyer or Buyer's Agent
- 93
- Code assigned by the organization originating the transaction set
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
Additional Name Information
To specify additional names or those longer than 35 characters in length
N2*ADDITIONAL NAME INFO~
Address Information
To specify the location of the named party
N3STREET ADDRESS1STREET ADDRESS2~
Geographic Location
To specify the geographic place of the named party
N4CITYST10011USA~
Free-form text for city name
- A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
Code (Standard State/Province) as defined by appropriate government agency
- N402 is required only if city name (N401) is in the U.S. or Canada.
Code defining international postal zone code excluding punctuation and blanks (zip code for United States)
Name
To identify a party by type of organization, name, and code
N1SFVENDOR NAME9312345~
Code identifying an organizational entity, a physical location, property or an individual
- ST
- Ship To
Code designating the system/method of code structure used for Identification Code (67)
- 92
- Assigned by Buyer or Buyer's Agent
- 93
- Code assigned by the organization originating the transaction set
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
This code should be the code that was sent on the 850.
Additional Name Information
To specify additional names or those longer than 35 characters in length
N2*ADDITIONAL NAME INFO~
Address Information
To specify the location of the named party
N3STREET ADDRESS1STREET ADDRESS2~
Geographic Location
To specify the geographic place of the named party
N4CITYST10011USA~
Free-form text for city name
- A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
Code (Standard State/Province) as defined by appropriate government agency
- N402 is required only if city name (N401) is in the U.S. or Canada.
Code defining international postal zone code excluding punctuation and blanks (zip code for United States)
Hierarchical Level
To identify dependencies among and the content of hierarchically related groups of data segments
- The HL segment is the only mandatory segment within the HL loop, and by itself, the HL segment has no meaning.
A unique number assigned by the sender to identify a particular data segment in a hierarchical structure
- HL01 shall contain a unique alphanumeric number for each occurrence of the HL segment in the transaction set. For example, HL01 could be used to indicate the number of occurrences of the HL segment, in which case the value of HL01 would be "1" for the initial HL segment and would be incremented by one in each subsequent HL segment within the transaction.
Identification number of the next higher hierarchical data segment that the data segment being described is subordinate to
- HL02 identifies the hierarchical ID number of the HL segment to which the current HL segment is subordinate.
Code defining the characteristic of a level in a hierarchical structure
- HL03 indicates the context of the series of segments following the current HL segment up to the next occurrence of an HL segment in the transaction. For example, HL03 is used to indicate that subsequent segments in the HL loop form a logical grouping of data referring to shipment, order, or item-level information.
- O
- Order
Code indicating if there are hierarchical child data segments subordinate to the level being described
- HL04 indicates whether or not there are subordinate (or child) HL segments related to the current HL segment.
- 0
- No Subordinate HL Segment in This Hierarchical Structure.
- 1
- Additional Subordinate HL Data Segment in This Hierarchical Structure.
Purchase Order Reference
To provide reference to a specific purchase order
Only one Insight PO is allowed per 856.
Example:
PRF499999920060513*DS~
Identifying number for Purchase Order assigned by the orderer/purchaser
Date expressed as CCYYMMDD
- PRF04 is the date assigned by the purchaser to purchase order.
This level is mandatory if shipping on pallets. If pallets are not used, do not send this HL loop.
Hierarchical Level
To identify dependencies among and the content of hierarchically related groups of data segments
- The HL segment is the only mandatory segment within the HL loop, and by itself, the HL segment has no meaning.
A unique number assigned by the sender to identify a particular data segment in a hierarchical structure
- HL01 shall contain a unique alphanumeric number for each occurrence of the HL segment in the transaction set. For example, HL01 could be used to indicate the number of occurrences of the HL segment, in which case the value of HL01 would be "1" for the initial HL segment and would be incremented by one in each subsequent HL segment within the transaction.
Identification number of the next higher hierarchical data segment that the data segment being described is subordinate to
- HL02 identifies the hierarchical ID number of the HL segment to which the current HL segment is subordinate.
Code defining the characteristic of a level in a hierarchical structure
- HL03 indicates the context of the series of segments following the current HL segment up to the next occurrence of an HL segment in the transaction. For example, HL03 is used to indicate that subsequent segments in the HL loop form a logical grouping of data referring to shipment, order, or item-level information.
- I
- Item
Code indicating if there are hierarchical child data segments subordinate to the level being described
- HL04 indicates whether or not there are subordinate (or child) HL segments related to the current HL segment.
- 0
- No Subordinate HL Segment in This Hierarchical Structure.
Item Identification
To specify basic item identification data
LIN00001BP5597676VP*PY993UA#ABA~
Alphanumeric characters assigned for differentiation within a transaction set
- LIN01 is the line item identification
This is the line item number from the original Purchase Order. This number must match the line item number on the original purchase order.
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- LIN02 through LIN31 provide for fifteen different product/service IDs for each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.
- BP
- Buyer's Part Number
Identifying number for a product or service
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- VP
- Vendor's (Seller's) Part Number
Item Detail (Shipment)
To specify line-item detail relative to shipment
SN1*3EA~
Numeric value of units shipped in manufacturer's shipping units for a line item or transaction set
Authorization Number
To specify identifying information
There can only be one Authorization Number (REF01=BB)
Example:
If a line item has a quantity of 3 and the product is serialized, 3 REF segments should be sent.
REFSE2UA6140H4V~
REFSE2UA6140H3Z~
REFSE2UA6140H5A~
If the line item has a quantity of 5, and is a software license, there should only be one authorization number and one product license agreement number sent for that line item.
REFBB123456LKP~
REFPLA9999234553DWE
Code qualifying the Reference Identification
- BB
- Authorization Number
sent on the original 850.
Must be used for Warranty Orders.
Product Licensing Agreement Number
To specify identifying information
There can only be one Product Licensing Agreement Number (REF01=PLA) per line item.
Example:
If a line item has a quantity of 3 and the product is serialized, 3 REF segments should be sent.
REFSE2UA6140H4V~
REFSE2UA6140H3Z~
REFSE2UA6140H5A~
If the line item has a quantity of 5, and is a software license, there should only be one authorization number and one product license agreement number sent for that line item.
REFBB123456LKP~
REFPLA9999234553DWE
Code qualifying the Reference Identification
- PLA
- Product Licensing Agreement Number
Must be used for Software License Orders
Serial Number
To specify identifying information
There can be multiple serial numbers (REF01=SE) per line item number.
Example:
If a line item has a quantity of 3 and the product is serialized, 3 REF segments should be sent.
REFSE2UA6140H4V~
REFSE2UA6140H3Z~
REFSE2UA6140H5A~
If the line item has a quantity of 5, and is a software license, there should only be one authorization number and one product license agreement number sent for that line item.
REFBB123456LKP~
REFPLA9999234553DWE
Code qualifying the Reference Identification
- SE
- Serial Number
Must be used if the product is serialized.
Must be used for Warranty Orders.
This level is mandatory if shipping on pallets. If pallets are not used, do not send this HL loop.
Hierarchical Level
To identify dependencies among and the content of hierarchically related groups of data segments
- The HL segment is the only mandatory segment within the HL loop, and by itself, the HL segment has no meaning.
A unique number assigned by the sender to identify a particular data segment in a hierarchical structure
- HL01 shall contain a unique alphanumeric number for each occurrence of the HL segment in the transaction set. For example, HL01 could be used to indicate the number of occurrences of the HL segment, in which case the value of HL01 would be "1" for the initial HL segment and would be incremented by one in each subsequent HL segment within the transaction.
Identification number of the next higher hierarchical data segment that the data segment being described is subordinate to
- HL02 identifies the hierarchical ID number of the HL segment to which the current HL segment is subordinate.
Code defining the characteristic of a level in a hierarchical structure
- HL03 indicates the context of the series of segments following the current HL segment up to the next occurrence of an HL segment in the transaction. For example, HL03 is used to indicate that subsequent segments in the HL loop form a logical grouping of data referring to shipment, order, or item-level information.
- P
- Pack
Code indicating if there are hierarchical child data segments subordinate to the level being described
- HL04 indicates whether or not there are subordinate (or child) HL segments related to the current HL segment.
- 0
- No Subordinate HL Segment in This Hierarchical Structure.
- 1
- Additional Subordinate HL Data Segment in This Hierarchical Structure.
Item Physical Details
To specify the physical qualities, packaging, weights, and dimensions relating to the item
PO436*EAG32LB*4848*60IN~
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- PO403 - The "Unit or Basis for Measure Code" in this segment position is for purposes of defining the pack (PO401) /size (PO402) measure which indicates the quantity in the inner pack unit. For example: If the carton contains 24 12-Ounce packages, it would be described as follows: Data element 356 = "24"; Data element 357 = "12"; Data element 355 = "OZ".
- EA
- Each
Numeric value of gross weight per pack
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- LB
- Pound
Largest horizontal dimension of an object measured when the object is in the upright position
Shorter measurement of the two horizontal dimensions measured with the object in the upright position
Vertical dimension of an object measured when the object is in the upright position
Reference Identification
To specify identifying information
REF2I12345678~
Code qualifying the Reference Identification
- 2I
- Tracking Number
Marks and Numbers
To indicate identifying marks and numbers for shipping containers
MANGM850440000000000001~
Code specifying the application or source of Marks and Numbers (87)
- MAN01/MAN02 and MAN04/MAN05 may be used to identify two different marks and numbers assigned to the same physical container.
- When MAN01 contains code "UC" (U.P.C. Shipping Container Code) and MAN05/MAN06 contain a range of ID numbers, MAN03 is not used. The reason for this is that the U.P.C. Shipping Container code is the same on every carton that is represented in the range in MAN05/MAN06.
- GM
- SSCC-18 and Application Identifier
This level is mandatory if physical product is shipped in cartons.
Hierarchical Level
To identify dependencies among and the content of hierarchically related groups of data segments
- The HL segment is the only mandatory segment within the HL loop, and by itself, the HL segment has no meaning.
A unique number assigned by the sender to identify a particular data segment in a hierarchical structure
- HL01 shall contain a unique alphanumeric number for each occurrence of the HL segment in the transaction set. For example, HL01 could be used to indicate the number of occurrences of the HL segment, in which case the value of HL01 would be "1" for the initial HL segment and would be incremented by one in each subsequent HL segment within the transaction.
Identification number of the next higher hierarchical data segment that the data segment being described is subordinate to
- HL02 identifies the hierarchical ID number of the HL segment to which the current HL segment is subordinate.
Code defining the characteristic of a level in a hierarchical structure
- HL03 indicates the context of the series of segments following the current HL segment up to the next occurrence of an HL segment in the transaction. For example, HL03 is used to indicate that subsequent segments in the HL loop form a logical grouping of data referring to shipment, order, or item-level information.
- I
- Item
Code indicating if there are hierarchical child data segments subordinate to the level being described
- HL04 indicates whether or not there are subordinate (or child) HL segments related to the current HL segment.
- 0
- No Subordinate HL Segment in This Hierarchical Structure.
Item Identification
To specify basic item identification data
LIN00001BP5597676VP*PY993UA#ABA~
Alphanumeric characters assigned for differentiation within a transaction set
- LIN01 is the line item identification
This is the line item number from the original Purchase Order. This number must match the line item number on the original purchase order.
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- LIN02 through LIN31 provide for fifteen different product/service IDs for each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.
- BP
- Buyer's Part Number
Identifying number for a product or service
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- VP
- Vendor's (Seller's) Part Number
Item Detail (Shipment)
To specify line-item detail relative to shipment
SN1*3EA~
Numeric value of units shipped in manufacturer's shipping units for a line item or transaction set
Authorization Number
To specify identifying information
There can only be one Authorization Number (REF01=BB)
Example:
If a line item has a quantity of 3 and the product is serialized, 3 REF segments should be sent.
REFSE2UA6140H4V~
REFSE2UA6140H3Z~
REFSE2UA6140H5A~
If the line item has a quantity of 5, and is a software license, there should only be one authorization number and one product license agreement number sent for that line item.
REFBB123456LKP~
REFPLA9999234553DWE
Code qualifying the Reference Identification
- BB
- Authorization Number
sent on the original 850.
Must be used for Warranty Orders.
Product Licensing Agreement Number
To specify identifying information
There can only be one Product Licensing Agreement Number (REF01=PLA) per line item.
Example:
If a line item has a quantity of 3 and the product is serialized, 3 REF segments should be sent.
REFSE2UA6140H4V~
REFSE2UA6140H3Z~
REFSE2UA6140H5A~
If the line item has a quantity of 5, and is a software license, there should only be one authorization number and one product license agreement number sent for that line item.
REFBB123456LKP~
REFPLA9999234553DWE
Code qualifying the Reference Identification
- PLA
- Product Licensing Agreement Number
Must be used for Software License Orders
Serial Number
To specify identifying information
There can be multiple serial numbers (REF01=SE) per line item number.
Example:
If a line item has a quantity of 3 and the product is serialized, 3 REF segments should be sent.
REFSE2UA6140H4V~
REFSE2UA6140H3Z~
REFSE2UA6140H5A~
If the line item has a quantity of 5, and is a software license, there should only be one authorization number and one product license agreement number sent for that line item.
REFBB123456LKP~
REFPLA9999234553DWE
Code qualifying the Reference Identification
- SE
- Serial Number
Must be used if the product is serialized.
Must be used for Warranty Orders.
This level is mandatory if shipping on pallets. If pallets are not used, do not send this HL loop.
Hierarchical Level
To identify dependencies among and the content of hierarchically related groups of data segments
- The HL segment is the only mandatory segment within the HL loop, and by itself, the HL segment has no meaning.
A unique number assigned by the sender to identify a particular data segment in a hierarchical structure
- HL01 shall contain a unique alphanumeric number for each occurrence of the HL segment in the transaction set. For example, HL01 could be used to indicate the number of occurrences of the HL segment, in which case the value of HL01 would be "1" for the initial HL segment and would be incremented by one in each subsequent HL segment within the transaction.
Identification number of the next higher hierarchical data segment that the data segment being described is subordinate to
- HL02 identifies the hierarchical ID number of the HL segment to which the current HL segment is subordinate.
Code defining the characteristic of a level in a hierarchical structure
- HL03 indicates the context of the series of segments following the current HL segment up to the next occurrence of an HL segment in the transaction. For example, HL03 is used to indicate that subsequent segments in the HL loop form a logical grouping of data referring to shipment, order, or item-level information.
- T
- Shipping Tare
Code indicating if there are hierarchical child data segments subordinate to the level being described
- HL04 indicates whether or not there are subordinate (or child) HL segments related to the current HL segment.
- 0
- No Subordinate HL Segment in This Hierarchical Structure.
- 1
- Additional Subordinate HL Data Segment in This Hierarchical Structure.
Item Physical Details
To specify the physical qualities, packaging, weights, and dimensions relating to the item
PO436*EAG32LB*4848*60IN~
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- PO403 - The "Unit or Basis for Measure Code" in this segment position is for purposes of defining the pack (PO401) /size (PO402) measure which indicates the quantity in the inner pack unit. For example: If the carton contains 24 12-Ounce packages, it would be described as follows: Data element 356 = "24"; Data element 357 = "12"; Data element 355 = "OZ".
- EA
- Each
Numeric value of gross weight per pack
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- LB
- Pound
Largest horizontal dimension of an object measured when the object is in the upright position
Shorter measurement of the two horizontal dimensions measured with the object in the upright position
Vertical dimension of an object measured when the object is in the upright position
Reference Identification
To specify identifying information
REF2I12345678~
Code qualifying the Reference Identification
- 2I
- Tracking Number
Marks and Numbers
To indicate identifying marks and numbers for shipping containers
MANGM850440000000000001~
Code specifying the application or source of Marks and Numbers (87)
- MAN01/MAN02 and MAN04/MAN05 may be used to identify two different marks and numbers assigned to the same physical container.
- When MAN01 contains code "UC" (U.P.C. Shipping Container Code) and MAN05/MAN06 contain a range of ID numbers, MAN03 is not used. The reason for this is that the U.P.C. Shipping Container code is the same on every carton that is represented in the range in MAN05/MAN06.
- GM
- SSCC-18 and Application Identifier
This level is mandatory if physical product is shipped in cartons.
Hierarchical Level
To identify dependencies among and the content of hierarchically related groups of data segments
- The HL segment is the only mandatory segment within the HL loop, and by itself, the HL segment has no meaning.
A unique number assigned by the sender to identify a particular data segment in a hierarchical structure
- HL01 shall contain a unique alphanumeric number for each occurrence of the HL segment in the transaction set. For example, HL01 could be used to indicate the number of occurrences of the HL segment, in which case the value of HL01 would be "1" for the initial HL segment and would be incremented by one in each subsequent HL segment within the transaction.
Identification number of the next higher hierarchical data segment that the data segment being described is subordinate to
- HL02 identifies the hierarchical ID number of the HL segment to which the current HL segment is subordinate.
Code defining the characteristic of a level in a hierarchical structure
- HL03 indicates the context of the series of segments following the current HL segment up to the next occurrence of an HL segment in the transaction. For example, HL03 is used to indicate that subsequent segments in the HL loop form a logical grouping of data referring to shipment, order, or item-level information.
- I
- Item
Code indicating if there are hierarchical child data segments subordinate to the level being described
- HL04 indicates whether or not there are subordinate (or child) HL segments related to the current HL segment.
- 0
- No Subordinate HL Segment in This Hierarchical Structure.
Item Identification
To specify basic item identification data
LIN00001BP5597676VP*PY993UA#ABA~
Alphanumeric characters assigned for differentiation within a transaction set
- LIN01 is the line item identification
This is the line item number from the original Purchase Order. This number must match the line item number on the original purchase order.
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- LIN02 through LIN31 provide for fifteen different product/service IDs for each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.
- BP
- Buyer's Part Number
Identifying number for a product or service
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- VP
- Vendor's (Seller's) Part Number
Item Detail (Shipment)
To specify line-item detail relative to shipment
SN1*3EA~
Numeric value of units shipped in manufacturer's shipping units for a line item or transaction set
Authorization Number
To specify identifying information
There can only be one Authorization Number (REF01=BB)
Example:
If a line item has a quantity of 3 and the product is serialized, 3 REF segments should be sent.
REFSE2UA6140H4V~
REFSE2UA6140H3Z~
REFSE2UA6140H5A~
If the line item has a quantity of 5, and is a software license, there should only be one authorization number and one product license agreement number sent for that line item.
REFBB123456LKP~
REFPLA9999234553DWE
Code qualifying the Reference Identification
- BB
- Authorization Number
sent on the original 850.
Must be used for Warranty Orders.
Product Licensing Agreement Number
To specify identifying information
There can only be one Product Licensing Agreement Number (REF01=PLA) per line item.
Example:
If a line item has a quantity of 3 and the product is serialized, 3 REF segments should be sent.
REFSE2UA6140H4V~
REFSE2UA6140H3Z~
REFSE2UA6140H5A~
If the line item has a quantity of 5, and is a software license, there should only be one authorization number and one product license agreement number sent for that line item.
REFBB123456LKP~
REFPLA9999234553DWE
Code qualifying the Reference Identification
- PLA
- Product Licensing Agreement Number
Must be used for Software License Orders
Serial Number
To specify identifying information
There can be multiple serial numbers (REF01=SE) per line item number.
Example:
If a line item has a quantity of 3 and the product is serialized, 3 REF segments should be sent.
REFSE2UA6140H4V~
REFSE2UA6140H3Z~
REFSE2UA6140H5A~
If the line item has a quantity of 5, and is a software license, there should only be one authorization number and one product license agreement number sent for that line item.
REFBB123456LKP~
REFPLA9999234553DWE
Code qualifying the Reference Identification
- SE
- Serial Number
Must be used if the product is serialized.
Must be used for Warranty Orders.
This level is mandatory if physical product is shipped in cartons.
Hierarchical Level
To identify dependencies among and the content of hierarchically related groups of data segments
- The HL segment is the only mandatory segment within the HL loop, and by itself, the HL segment has no meaning.
A unique number assigned by the sender to identify a particular data segment in a hierarchical structure
- HL01 shall contain a unique alphanumeric number for each occurrence of the HL segment in the transaction set. For example, HL01 could be used to indicate the number of occurrences of the HL segment, in which case the value of HL01 would be "1" for the initial HL segment and would be incremented by one in each subsequent HL segment within the transaction.
Identification number of the next higher hierarchical data segment that the data segment being described is subordinate to
- HL02 identifies the hierarchical ID number of the HL segment to which the current HL segment is subordinate.
Code defining the characteristic of a level in a hierarchical structure
- HL03 indicates the context of the series of segments following the current HL segment up to the next occurrence of an HL segment in the transaction. For example, HL03 is used to indicate that subsequent segments in the HL loop form a logical grouping of data referring to shipment, order, or item-level information.
- P
- Pack
Code indicating if there are hierarchical child data segments subordinate to the level being described
- HL04 indicates whether or not there are subordinate (or child) HL segments related to the current HL segment.
- 1
- Additional Subordinate HL Data Segment in This Hierarchical Structure.
Item Physical Details
To specify the physical qualities, packaging, weights, and dimensions relating to the item
PO46*EAG2LB*56*7IN~
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- PO403 - The "Unit or Basis for Measure Code" in this segment position is for purposes of defining the pack (PO401) /size (PO402) measure which indicates the quantity in the inner pack unit. For example: If the carton contains 24 12-Ounce packages, it would be described as follows: Data element 356 = "24"; Data element 357 = "12"; Data element 355 = "OZ".
- EA
- Each
Numeric value of gross weight per pack
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- LB
- Pound
Largest horizontal dimension of an object measured when the object is in the upright position
Shorter measurement of the two horizontal dimensions measured with the object in the upright position
Vertical dimension of an object measured when the object is in the upright position
Reference Identification
To specify identifying information
REF2I12345678~
Code qualifying the Reference Identification
- 2I
- Tracking Number
Marks and Numbers
To indicate identifying marks and numbers for shipping containers
MANGM850440000000000001~
Code specifying the application or source of Marks and Numbers (87)
- MAN01/MAN02 and MAN04/MAN05 may be used to identify two different marks and numbers assigned to the same physical container.
- When MAN01 contains code "UC" (U.P.C. Shipping Container Code) and MAN05/MAN06 contain a range of ID numbers, MAN03 is not used. The reason for this is that the U.P.C. Shipping Container code is the same on every carton that is represented in the range in MAN05/MAN06.
- GM
- SSCC-18 and Application Identifier
Hierarchical Level
To identify dependencies among and the content of hierarchically related groups of data segments
- The HL segment is the only mandatory segment within the HL loop, and by itself, the HL segment has no meaning.
A unique number assigned by the sender to identify a particular data segment in a hierarchical structure
- HL01 shall contain a unique alphanumeric number for each occurrence of the HL segment in the transaction set. For example, HL01 could be used to indicate the number of occurrences of the HL segment, in which case the value of HL01 would be "1" for the initial HL segment and would be incremented by one in each subsequent HL segment within the transaction.
Identification number of the next higher hierarchical data segment that the data segment being described is subordinate to
- HL02 identifies the hierarchical ID number of the HL segment to which the current HL segment is subordinate.
Code defining the characteristic of a level in a hierarchical structure
- HL03 indicates the context of the series of segments following the current HL segment up to the next occurrence of an HL segment in the transaction. For example, HL03 is used to indicate that subsequent segments in the HL loop form a logical grouping of data referring to shipment, order, or item-level information.
- I
- Item
Code indicating if there are hierarchical child data segments subordinate to the level being described
- HL04 indicates whether or not there are subordinate (or child) HL segments related to the current HL segment.
- 0
- No Subordinate HL Segment in This Hierarchical Structure.
Item Identification
To specify basic item identification data
LIN00001BP5597676VP*PY993UA#ABA~
Alphanumeric characters assigned for differentiation within a transaction set
- LIN01 is the line item identification
This is the line item number from the original Purchase Order. This number must match the line item number on the original purchase order.
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- LIN02 through LIN31 provide for fifteen different product/service IDs for each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.
- BP
- Buyer's Part Number
Identifying number for a product or service
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- VP
- Vendor's (Seller's) Part Number
Item Detail (Shipment)
To specify line-item detail relative to shipment
SN1*3EA~
Numeric value of units shipped in manufacturer's shipping units for a line item or transaction set
Authorization Number
To specify identifying information
There can only be one Authorization Number (REF01=BB)
Example:
If a line item has a quantity of 3 and the product is serialized, 3 REF segments should be sent.
REFSE2UA6140H4V~
REFSE2UA6140H3Z~
REFSE2UA6140H5A~
If the line item has a quantity of 5, and is a software license, there should only be one authorization number and one product license agreement number sent for that line item.
REFBB123456LKP~
REFPLA9999234553DWE
Code qualifying the Reference Identification
- BB
- Authorization Number
sent on the original 850.
Must be used for Warranty Orders.
Product Licensing Agreement Number
To specify identifying information
There can only be one Product Licensing Agreement Number (REF01=PLA) per line item.
Example:
If a line item has a quantity of 3 and the product is serialized, 3 REF segments should be sent.
REFSE2UA6140H4V~
REFSE2UA6140H3Z~
REFSE2UA6140H5A~
If the line item has a quantity of 5, and is a software license, there should only be one authorization number and one product license agreement number sent for that line item.
REFBB123456LKP~
REFPLA9999234553DWE
Code qualifying the Reference Identification
- PLA
- Product Licensing Agreement Number
Must be used for Software License Orders
Serial Number
To specify identifying information
There can be multiple serial numbers (REF01=SE) per line item number.
Example:
If a line item has a quantity of 3 and the product is serialized, 3 REF segments should be sent.
REFSE2UA6140H4V~
REFSE2UA6140H3Z~
REFSE2UA6140H5A~
If the line item has a quantity of 5, and is a software license, there should only be one authorization number and one product license agreement number sent for that line item.
REFBB123456LKP~
REFPLA9999234553DWE
Code qualifying the Reference Identification
- SE
- Serial Number
Must be used if the product is serialized.
Must be used for Warranty Orders.
Summary
Transaction Totals
To transmit a hash total for a specific element in the transaction set
- Number of line items (CTT01) is the accumulation of the number of HL segments.
If used, hash total (CTT02) is the sum of the value of units shipped (SN102) for each SN1 segment.
CTT*402~
Transaction Set Trailer
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)
Total number of segments included in a transaction set including ST and SE segments
Functional Group Trailer
To indicate the end of a functional group and to provide control information
Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element
Interchange Control Trailer
To define the end of an interchange of zero or more functional groups and interchange-related control segments
Stedi is a registered trademark of Stedi, Inc. All names, logos, and brands of third parties listed on this page are trademarks of their respective owners (including “X12”, which is a trademark of X12 Incorporated). Stedi, Inc. and its products and services are not endorsed by, sponsored by, or affiliated with these third parties. Use of these names, logos, and brands is for identification purposes only, and does not imply any such endorsement, sponsorship, or affiliation.