Houzz
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Purchase Order Acknowledgment
  • Specification
  • EDI Inspector
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X12 855 Purchase Order Acknowledgment

X12 Release 5010
Delimiters
  • ~ Segment
  • * Element
  • > Component
  • ^ Repetition
EDI samples
  • None included
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Overview
ISA
-
Interchange Control Header
Max use 1
Required
GS
-
Functional Group Header
Max use 1
Required
heading
ST
0100
Transaction Set Header
Max use 1
Required
BAK
0200
Beginning Segment for Purchase Order Acknowledgment
Max use 1
Required
REF
0500
Reference Information
Max use 1
Required
PER
0600
Administrative Communications Contact
Max use 3
Optional
DTM
1500
Date/Time Reference
Max use 10
Optional
TD5
2400
Carrier Details (Routing Sequence/Transit Time)
Max use 12
Optional
N9 Loop
detail
PO1 Loop
GE
-
Functional Group Trailer
Max use 1
Required
IEA
-
Interchange Control Trailer
Max use 1
Required
ISA

Interchange Control Header

RequiredMax use 1
Example
ISA-01
I01
Authorization Information Qualifier
Required
Identifier (ID)
00
No Authorization Information Present (No Meaningful Information in I02)
ISA-02
I02
Authorization Information
Required
String (AN)
Min 10Max 10
ISA-03
I03
Security Information Qualifier
Required
Identifier (ID)
00
No Security Information Present (No Meaningful Information in I04)
ISA-04
I04
Security Information
Required
String (AN)
Min 10Max 10
ISA-05
I05
Interchange ID Qualifier
Required
Identifier (ID)
Min 2Max 2
Codes
ISA-06
I06
Interchange Sender ID
Required
String (AN)
Min 15Max 15
ISA-07
I05
Interchange ID Qualifier
Required
Identifier (ID)
Min 2Max 2
Codes
ISA-08
I07
Interchange Receiver ID
Required
String (AN)
Min 15Max 15
ISA-09
I08
Interchange Date
Required
Date (DT)
YYMMDD format
ISA-10
I09
Interchange Time
Required
Time (TM)
HHMM format
ISA-11
I65
Repetition Separator
Required
String (AN)
Min 1Max 1
^
Repetition Separator
ISA-12
I11
Interchange Control Version Number
Required
Identifier (ID)
00501
Standards Approved for Publication by ASC X12 Procedures Review Board through October 2003
ISA-13
I12
Interchange Control Number
Required
Numeric (N0)
Min 9Max 9
ISA-14
I13
Acknowledgment Requested
Required
Identifier (ID)
Min 1Max 1
0
No Interchange Acknowledgment Requested
1
Interchange Acknowledgment Requested (TA1)
ISA-15
I14
Interchange Usage Indicator
Required
Identifier (ID)
Min 1Max 1
I
Information
P
Production Data
T
Test Data
ISA-16
I15
Component Element Separator
Required
String (AN)
Min 1Max 1
>
Component Element Separator

Functional Group Header

RequiredMax use 1
Example
GS-01
479
Functional Identifier Code
Required
Identifier (ID)
PR
Purchase Order Acknowledgment (855)
GS-02
142
Application Sender's Code
Required
String (AN)
Min 2Max 15
GS-03
124
Application Receiver's Code
Required
String (AN)
Min 2Max 15
Required
Date (DT)
CCYYMMDD format
Required
Time (TM)
HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format
GS-06
28
Group Control Number
Required
Numeric (N0)
Min 1Max 9
GS-07
455
Responsible Agency Code
Required
Identifier (ID)
Min 1Max 2
T
Transportation Data Coordinating Committee (TDCC)
X
Accredited Standards Committee X12
GS-08
480
Version / Release / Industry Identifier Code
Required
String (AN)
005010
Standards Approved for Publication by ASC X12 Procedures Review Board through October 2003

Heading

ST
0100
Heading > ST

Transaction Set Header

RequiredMax use 1
Example
ST-01
143
Transaction Set Identifier Code
Required
Identifier (ID)
855
Purchase Order Acknowledgment
ST-02
329
Transaction Set Control Number
Required
Numeric (N)
Min 4Max 9
BAK
0200
Heading > BAK

Beginning Segment for Purchase Order Acknowledgment

RequiredMax use 1
Example
BAK-01
353
Transaction Set Purpose Code
Required
Identifier (ID)
00
Original
BAK-02
587
Acknowledgment Type
Required
Identifier (ID)
Usage notes
AD
Acknowledge - With Detail, No Change
AK
Acknowledge - No Detail or Change
RD
Reject with Detail
RJ
Rejected - No Detail
BAK-03
324
Purchase Order Number
Required
String (AN)
Min 1Max 22
Required
Date (DT)
CCYYMMDD format
Usage notes
Required
Date (DT)
CCYYMMDD format
Usage notes
REF
0500
Heading > REF

Reference Information

RequiredMax use >1
Usage notes
Example
REF-01
128
Reference Identification Qualifier
Required
Identifier (ID)
IA
Internal Vendor Number
REF-02
127
Reference Identification
Required
String (AN)
Min 1Max 50
PER
0600
Heading > PER

Administrative Communications Contact

OptionalMax use 3
Example
If either Communication Number Qualifier (PER-03) or Communication Number (PER-04) is present, then the other is required
If either Communication Number Qualifier (PER-05) or Communication Number (PER-06) is present, then the other is required
PER-01
366
Contact Function Code
Required
Identifier (ID)
IC
Information Contact
Optional
String (AN)
Min 1Max 60
PER-03
365
Communication Number Qualifier
Optional
Identifier (ID)
EM
Electronic Mail
TE
Telephone
PER-04
364
Communication Number
Optional
String (AN)
Min 1Max 256
PER-05
365
Communication Number Qualifier
Optional
Identifier (ID)
EM
Electronic Mail
TE
Telephone
PER-06
364
Communication Number
Optional
String (AN)
Min 1Max 256
DTM
1500
Heading > DTM

Date/Time Reference

OptionalMax use 10
Usage notes
Example
DTM-01
374
Date/Time Qualifier
Required
Identifier (ID)
068
Current Schedule Ship
Required
Date (DT)
CCYYMMDD format
TD5
2400
Heading > TD5

Carrier Details (Routing Sequence/Transit Time)

OptionalMax use 12
Usage notes
Example
If Identification Code Qualifier (TD5-02) is present, then Identification Code (TD5-03) is required
TD5-02
66
Identification Code Qualifier
Optional
Identifier (ID)
2
Standard Carrier Alpha Code (SCAC)
TD5-03
67
Identification Code
Optional
String (AN)
Min 2Max 80
TD5-04
91
Transportation Method/Type Code
Optional
Identifier (ID)
A
Air
K
Backhaul
M
Motor (Common Carrier)
P
Private Carrier
T
Best Way (Shippers Option)
TD5-05
387
Routing
Optional
String (AN)
Min 1Max 35
TD5-12
284
Service Level Code
Optional
Identifier (ID)
3D
Three Day Service
AM
A.M.
CG
Ground
CX
Express Service
DC
Delivery Confirmation
DS
Door Service
ET
Proof of Delivery (POD) with Signature
FC
First Class
G2
Standard Service
IE
Expedited Service - Worldwide
IX
Express Service - Worldwide
ND
Next Day Air
NH
Next Day Hundred Weight
ON
Overnight
PA
Primary Service Area - Next Day by 10:30 A.M.
PB
Priority Mail
PC
Primary Service Area - Next Day By 9:30 AM
PM
PM
PO
P.O. Box/Zip Code
SA
Same Day
SC
Second Day Air
SD
Saturday
SE
Second Day
SG
Standard Ground
SH
Second Day Hundred Weight
SI
Standard Ground Hundred Weight
N9 Loop
OptionalMax >1
Usage notes
N9
2800
Heading > N9 Loop > N9

Extended Reference Information

RequiredMax use 1
Example
N9-01
128
Reference Identification Qualifier
Required
Identifier (ID)
L1
Letters or Notes
N9-03
369
Free-form Description
Required
String (AN)
Usage notes
GEN
General Note
MTX
2900
Heading > N9 Loop > MTX

Text

RequiredMax use >1
Example
MTX-02
1551
Textual Data
Optional
String (AN)
Min 1Max 4096
Usage notes
N9 Loop end
Heading end

Detail

PO1 Loop
RequiredMax >1
Usage notes
PO1
0100
Detail > PO1 Loop > PO1

Baseline Item Data

RequiredMax use 1
Example
If either Product/Service ID Qualifier (PO1-08) or Product/Service ID (PO1-09) is present, then the other is required
If either Product/Service ID Qualifier (PO1-10) or Product/Service ID (PO1-11) is present, then the other is required
PO1-01
350
Assigned Identification
Optional
String (AN)
Min 1Max 20
PO1-02
380
Quantity
Required
Decimal number (R)
Min 1Max 15
Usage notes
PO1-03
355
Unit or Basis for Measurement Code
Required
Identifier (ID)
EA
Each
PO1-04
212
Unit Price
Required
Decimal number (R)
Min 1Max 15
Usage notes
PO1-06
235
Product/Service ID Qualifier
Required
Identifier (ID)
VN
Vendor's (Seller's) Item Number
PO1-07
234
Product/Service ID
Required
String (AN)
Min 1Max 48
PO1-08
235
Product/Service ID Qualifier
Optional
Identifier (ID)
SK
Stock Keeping Unit (SKU)
UP
UCC - 12
PO1-09
234
Product/Service ID
Optional
String (AN)
Min 1Max 48
PO1-10
235
Product/Service ID Qualifier
Optional
Identifier (ID)
SK
Stock Keeping Unit (SKU)
UP
UCC - 12
PO1-11
234
Product/Service ID
Optional
String (AN)
Min 1Max 48
PID Loop
RequiredMax >1
Usage notes
PID
0500
Detail > PO1 Loop > PID Loop > PID

Product/Item Description

RequiredMax use 1
Example
PID-01
349
Item Description Type
Required
Identifier (ID)
F
Free-form
PID-02
750
Product/Process Characteristic Code
Required
Identifier (ID)
08
Product
PID-05
352
Description
Required
String (AN)
Min 1Max 80
PID Loop end
ACK Loop
RequiredMax >1
ACK
2700
Detail > PO1 Loop > ACK Loop > ACK

Line Item Acknowledgment

RequiredMax use 1
Example
If either Quantity (ACK-02) or Unit or Basis for Measurement Code (ACK-03) is present, then the other is required
If Date/Time Qualifier (ACK-04) is present, then Date (ACK-05) is required
ACK-01
668
Line Item Status Code
Required
Identifier (ID)
IA
Item Accepted
IR
Item Rejected
ACK-02
380
Quantity
Optional
Decimal number (R)
Min 1Max 15
ACK-03
355
Unit or Basis for Measurement Code
Optional
Identifier (ID)
EA
Each
ACK-04
374
Date/Time Qualifier
Optional
Identifier (ID)
068
Current Schedule Ship
Optional
Date (DT)
CCYYMMDD format
ACK Loop end
N9 Loop
OptionalMax >1
Usage notes
N9
3500
Detail > PO1 Loop > N9 Loop > N9

Extended Reference Information

RequiredMax use 1
Example
N9-01
128
Reference Identification Qualifier
Required
Identifier (ID)
L1
Letters or Notes
N9-03
369
Free-form Description
Required
String (AN)
Usage notes
GEN
General Note
MTX
3600
Detail > PO1 Loop > N9 Loop > MTX

Text

RequiredMax use >1
Example
MTX-02
1551
Textual Data
Required
String (AN)
Min 1Max 4096
Usage notes
N9 Loop end
PO1 Loop end
Detail end

Summary

CTT Loop
OptionalMax >1
CTT
0100
Summary > CTT Loop > CTT

Transaction Totals

RequiredMax use 1
Example
CTT-01
354
Number of Line Items
Required
Numeric (N0)
Min 1Max 6
CTT Loop end
SE
0300
Summary > SE

Transaction Set Trailer

RequiredMax use 1
Example
SE-01
96
Number of Included Segments
Required
Numeric (N0)
Min 1Max 10
SE-02
329
Transaction Set Control Number
Required
Numeric (N)
Min 4Max 9
Summary end

Functional Group Trailer

RequiredMax use 1
Example
GE-01
97
Number of Transaction Sets Included
Required
Numeric (N0)
Min 1Max 6
GE-02
28
Group Control Number
Required
Numeric (N0)
Min 1Max 9

Interchange Control Trailer

RequiredMax use 1
Example
IEA-01
I16
Number of Included Functional Groups
Required
Numeric (N0)
Min 1Max 5
IEA-02
I12
Interchange Control Number
Required
Numeric (N0)
Min 9Max 9

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