Honda
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Payment Order/Remittance Advice
  • Specification
  • EDI Inspector
Stedi maintains this guide based on public documentation from Honda. Contact Honda for official EDI specifications. To report any errors in this guide, please contact us.
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X12 820 Payment Order/Remittance Advice

X12 Release 4010

This Draft Standard for Trial Use contains the format and establishes the data contents of the Payment Order/Remittance Advice Transaction Set (820) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to make a payment, send a remittance advice, or make a payment and send a remittance advice.

This transaction set can be an order to a financial institution to make a payment to a payee. It can also be a remittance advice identifying the detail needed to perform cash application to the payee's accounts receivable system.
The remittance advice can go directly from payer to payee, through a financial institution, or through a third party agent.

Delimiters
  • ~ Segment
  • * Element
  • > Component
EDI samples
  • None included
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Overview
ISA
-
Interchange Control Header
Max use 1
Required
GS
-
Functional Group Header
Max use 1
Required
heading
ST
010
Transaction Set Header
Max use 1
Required
BPR
020
Beginning Segment for Payment Order/Remittance Advice
Max use 1
Required
TRN
035
Trace
Max use 1
Optional
CUR
040
Currency
Max use 1
Required
REF
050
Reference Identification
Max use 1
Required
DTM
060
Date/Time Reference
Max use 1
Required
N1 Loop Payee
detail
ENT Loop
ENT
010
Entity
Max use 1
Required
ADX Loop
GE
-
Functional Group Trailer
Max use 1
Required
IEA
-
Interchange Control Trailer
Max use 1
Required
ISA

Interchange Control Header

RequiredMax use 1

To start and identify an interchange of zero or more functional groups and interchange-related control segments

Example
ISA-01
I01
Authorization Information Qualifier
Required
Identifier (ID)

Code to identify the type of information in the Authorization Information

00
No Authorization Information Present (No Meaningful Information in I02)
ISA-02
I02
Authorization Information
Required
String (AN)
Min 10Max 10

Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)

ISA-03
I03
Security Information Qualifier
Required
Identifier (ID)

Code to identify the type of information in the Security Information

00
No Security Information Present (No Meaningful Information in I04)
ISA-04
I04
Security Information
Required
String (AN)
Min 10Max 10

This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)

ISA-05
I05
Interchange ID Qualifier
Required
Identifier (ID)
Min 2Max 2

Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified

Codes
ISA-06
I06
Interchange Sender ID
Required
String (AN)
Min 15Max 15

Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element

ISA-07
I05
Interchange ID Qualifier
Required
Identifier (ID)
Min 2Max 2

Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified

Codes
ISA-08
I07
Interchange Receiver ID
Required
String (AN)
Min 15Max 15

Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them

ISA-09
I08
Interchange Date
Required
Date (DT)
YYMMDD format

Date of the interchange

ISA-10
I09
Interchange Time
Required
Time (TM)
HHMM format

Time of the interchange

ISA-11
I10
Interchange Control Standards Identifier
Required
Identifier (ID)

Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer

U
U.S. EDI Community of ASC X12, TDCC, and UCS
ISA-12
I11
Interchange Control Version Number
Required
Identifier (ID)

This version number covers the interchange control segments

00401
Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997
ISA-13
I12
Interchange Control Number
Required
Numeric (N0)
Min 9Max 9

A control number assigned by the interchange sender

ISA-14
I13
Acknowledgment Requested
Required
Identifier (ID)
Min 1Max 1

Code sent by the sender to request an interchange acknowledgment (TA1)

0
No Acknowledgment Requested
1
Interchange Acknowledgment Requested
ISA-15
I14
Usage Indicator
Required
Identifier (ID)
Min 1Max 1

Code to indicate whether data enclosed by this interchange envelope is test, production or information

I
Information
P
Production Data
T
Test Data
ISA-16
I15
Component Element Separator
Required
String (AN)
Min 1Max 1

Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator

>
Component Element Separator

Functional Group Header

RequiredMax use 1

To indicate the beginning of a functional group and to provide control information

Example
GS-01
479
Functional Identifier Code
Required
Identifier (ID)

Code identifying a group of application related transaction sets

RA
Payment Order/Remittance Advice (820)
GS-02
142
Application Sender's Code
Required
String (AN)
Min 2Max 15

Code identifying party sending transmission; codes agreed to by trading partners

GS-03
124
Application Receiver's Code
Required
String (AN)
Min 2Max 15

Code identifying party receiving transmission. Codes agreed to by trading partners

Required
Date (DT)
CCYYMMDD format

Date expressed as CCYYMMDD

Required
Time (TM)
HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

GS-06
28
Group Control Number
Required
Numeric (N0)
Min 1Max 9

Assigned number originated and maintained by the sender

GS-07
455
Responsible Agency Code
Required
Identifier (ID)
Min 1Max 2

Code used in conjunction with Data Element 480 to identify the issuer of the standard

T
Transportation Data Coordinating Committee (TDCC)
X
Accredited Standards Committee X12
GS-08
480
Version / Release / Industry Identifier Code
Required
String (AN)

Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed

004010
Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997

Heading

ST
010
Heading > ST

Transaction Set Header

RequiredMax use 1

To indicate the start of a transaction set and to assign a control number

Example
ST-01
143
Transaction Set Identifier Code
Required
Identifier (ID)

Code uniquely identifying a Transaction Set

  • The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
820
Payment Order/Remittance Advice
ST-02
329
Transaction Set Control Number
Required
Numeric (N)
Min 4Max 9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

BPR
020
Heading > BPR

Beginning Segment for Payment Order/Remittance Advice

RequiredMax use 1

To indicate the beginning of a Payment Order/Remittance Advice Transaction Set and total payment amount, or to enable related transfer of funds and/or information from payer to payee to occur

Example
If either (DFI) ID Number Qualifier (BPR-12) or (DFI) Identification Number (BPR-13) is present, then the other is required
If Account Number Qualifier (BPR-14) is present, then Account Number (BPR-15) is required
BPR-01
305
Transaction Handling Code
Required
Identifier (ID)

Code designating the action to be taken by all parties

I
Remittance Information Only
BPR-02
782
Monetary Amount
Required
Decimal number (R)
Min 1Max 15

Monetary amount

  • BPR02 specifies the payment amount.
BPR-03
478
Credit/Debit Flag Code
Required
Identifier (ID)

Code indicating whether amount is a credit or debit

C
Credit
D
Debit
BPR-04
591
Payment Method Code
Required
Identifier (ID)

Code identifying the method for the movement of payment instructions

ACH
Automated Clearing House (ACH)
CHK
Check
DXC
ACH Demand Corporate Trade Exchange (CTX) Credit
FWT
Federal Reserve Funds/Wire Transfer - Nonrepetitive
NON
Non-Payment Data
SXC
ACH Savings Corporate Trade Exchange (CTX) Credit
X12
X12
BPR-05
812
Payment Format Code
Optional
Identifier (ID)

Code identifying the payment format to be used

Usage notes

If BPR04 is ACH then the valid code for BPR05 is: CCD or PPD.
If BPR04 is CHK then the valid code for BPR05 is: PBC.
If BPR04 is any other value, omit this data element.

CCD
Cash Concentration/Disbursement (CCD) (ACH)
PBC
Commercial/Corporate Check
PPD
Prearranged Payment and Deposit (PPD+) (ACH)
BPR-12
506
(DFI) ID Number Qualifier
Optional
Identifier (ID)

Code identifying the type of identification number of Depository Financial Institution (DFI)

  • BPR12 and BPR13 relate to the receiving depository financial institution (RDFI).
Usage notes

If BPR04 value is CHK or NON, the BPR12/13 will be omitted.
If BPR04 value is not CHK or NON, one of the following values will be used:

01
ABA Transit Routing Number Including Check Digits (9 digits)
02
Swift Identification (8 or 11 characters)
03
CHIPS (3 or 4 digits)
04
Canadian Bank Branch and Institution Number
ZZ
Mutually Defined
BPR-13
507
(DFI) Identification Number
Optional
String (AN)
Min 3Max 12

Depository Financial Institution (DFI) identification number

BPR-14
569
Account Number Qualifier
Optional
Identifier (ID)

Code indicating the type of account

  • BPR14 is a code identifying the type of bank account or other financial asset.
Usage notes

If BPR04 value is CHK or NON, the BPR14/15 will be omitted.
If BPR04 value is not CHK or NON, one of the following values will be used:

DA
Demand Deposit
SG
Savings
BPR-15
508
Account Number
Optional
String (AN)
Min 1Max 35

Account number assigned

  • BPR15 is the account number of the receiving company to be debited or credited with the payment order.
Optional
Date (DT)
CCYYMMDD format

Date expressed as CCYYMMDD

  • BPR16 is the date the originating company intends for the transaction to be settled (i.e., Payment Effective Date).
TRN
035
Heading > TRN

Trace

OptionalMax use 1

To uniquely identify a transaction to an application

  • The TRN segment is used to uniquely identify a payment order/remittance advice.
Example
TRN-01
481
Trace Type Code
Required
Identifier (ID)

Code identifying which transaction is being referenced

3
Financial Reassociation Trace Number
TRN-02
127
Reference Identification
Required
String (AN)
Min 1Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

  • TRN02 provides unique identification for the transaction.
Usage notes

For checks, this number will be the check number.
For EFT, this is a unique number generated by Honda.

CUR
040
Heading > CUR

Currency

RequiredMax use 1

To specify the currency (dollars, pounds, francs, etc.) used in a transaction

  • The CUR segment does not initiate a foreign exchange transaction.
Example
CUR-01
98
Entity Identifier Code
Required
Identifier (ID)

Code identifying an organizational entity, a physical location, property or an individual

BY
Buying Party (Purchaser)
CUR-02
100
Currency Code
Required
Identifier (ID)
Min 3Max 3

Code (Standard ISO) for country in whose currency the charges are specified

Usage notes

The primary codes used in North America are:
MXN Mexican Pesos
CAD Canadian Dollars
USD U.S. Dollars
Other Standard ISO-4217 codes will be used as needed.

REF
050
Heading > REF

Reference Identification

RequiredMax use >1

To specify identifying information

Example
REF-01
128
Reference Identification Qualifier
Required
Identifier (ID)

Code qualifying the Reference Identification

2H
Assigned by transaction set sender
REF-02
127
Reference Identification
Required
String (AN)
Min 1Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

DTM
060
Heading > DTM

Date/Time Reference

RequiredMax use >1

To specify pertinent dates and times

Example
DTM-01
374
Date/Time Qualifier
Required
Identifier (ID)

Code specifying type of date or time, or both date and time

097
Transaction Creation
Required
Date (DT)
CCYYMMDD format

Date expressed as CCYYMMDD

Required
Time (TM)
HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

Usage notes

HHMM Format

N1 Loop Payee
RequiredMax 1
Variants (all may be used)
N1 Loop Payer
N1
070
Heading > N1 Loop Payee > N1

Name

RequiredMax use 1

To identify a party by type of organization, name, and code

  • The N1 loop allows for name/address information for the payer and payee which would be utilized to address remittance(s) for delivery.
Example
N1-01
98
Entity Identifier Code
Required
Identifier (ID)

Code identifying an organizational entity, a physical location, property or an individual

PE
Payee
Required
String (AN)
Min 1Max 60

Free-form name

N1-03
66
Identification Code Qualifier
Required
Identifier (ID)

Code designating the system/method of code structure used for Identification Code (67)

92
Assigned by Buyer or Buyer's Agent
N1-04
67
Identification Code
Required
String (AN)
Min 2Max 80

Code identifying a party or other code

  • This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
N3
090
Heading > N1 Loop Payee > N3

Address Information

RequiredMax use >1

To specify the location of the named party

Example
N3-01
166
Address Information
Required
String (AN)
Min 1Max 55

Address information

N3-02
166
Address Information
Optional
String (AN)
Min 1Max 55

Address information

N4
100
Heading > N1 Loop Payee > N4

Geographic Location

RequiredMax use 1

To specify the geographic place of the named party

Example
N4-01
19
City Name
Required
String (AN)
Min 2Max 30

Free-form text for city name

  • A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
N4-02
156
State or Province Code
Required
Identifier (ID)
Min 2Max 2

Code (Standard State/Province) as defined by appropriate government agency

  • N402 is required only if city name (N401) is in the U.S. or Canada.
N4-03
116
Postal Code
Required
Identifier (ID)
Min 3Max 15

Code defining international postal zone code excluding punctuation and blanks (zip code for United States)

N4-04
26
Country Code
Required
Identifier (ID)
Min 2Max 3

Code identifying the country

N1 Loop Payee end
N1 Loop Payer
RequiredMax >1
Variants (all may be used)
N1 Loop Payee
N1
070
Heading > N1 Loop Payer > N1

Name

RequiredMax use 1

To identify a party by type of organization, name, and code

  • The N1 loop allows for name/address information for the payer and payee which would be utilized to address remittance(s) for delivery.
Example
N1-01
98
Entity Identifier Code
Required
Identifier (ID)

Code identifying an organizational entity, a physical location, property or an individual

PR
Payer
Required
String (AN)
Min 1Max 60

Free-form name

Usage notes

The corporate name for the Honda facility issuing this document.

For example: (May not be an all-inclusive list.)
“American Honda Motor Co., Inc.”
“Honda of America Mfg., Inc.”
“Honda of Canada Mfg.”
“Honda Manufacturing of Alabama, LLC”
“Honda Manufacturing of Indiana”
“Honda de México, S.A. de C.V.”
“Honda de México, Celaya Plant”
“Honda México Sales”
“Honda de México Parts Supply”
“Honda de México Supply Parts”
“Honda de México Transmission Plant”
“Honda Power Equipment”
“Honda Power Train Georgia”
“Honda Trading”
“Honda Transmission”
“Honda of South Carolina”

N1-03
66
Identification Code Qualifier
Required
Identifier (ID)

Code designating the system/method of code structure used for Identification Code (67)

92
Assigned by Buyer or Buyer's Agent
N1-04
67
Identification Code
Required
String (AN)
Min 2Max 80

Code identifying a party or other code

  • This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
N3
090
Heading > N1 Loop Payer > N3

Address Information

RequiredMax use >1

To specify the location of the named party

Example
N3-01
166
Address Information
Required
String (AN)
Min 1Max 55

Address information

N3-02
166
Address Information
Optional
String (AN)
Min 1Max 55

Address information

N4
100
Heading > N1 Loop Payer > N4

Geographic Location

RequiredMax use 1

To specify the geographic place of the named party

Example
N4-01
19
City Name
Required
String (AN)
Min 2Max 30

Free-form text for city name

  • A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
N4-02
156
State or Province Code
Required
Identifier (ID)
Min 2Max 2

Code (Standard State/Province) as defined by appropriate government agency

  • N402 is required only if city name (N401) is in the U.S. or Canada.
N4-03
116
Postal Code
Required
Identifier (ID)
Min 3Max 15

Code defining international postal zone code excluding punctuation and blanks (zip code for United States)

N4-04
26
Country Code
Required
Identifier (ID)
Min 2Max 3

Code identifying the country

PER
120
Heading > N1 Loop Payer > PER

Administrative Communications Contact

RequiredMax use >1

To identify a person or office to whom administrative communications should be directed

Usage notes

Honda's accounting contact will always be transmitted. The other contacts may be transmitted.

Example
If either Communication Number Qualifier (PER-03) or Communication Number (PER-04) is present, then the other is required
If either Communication Number Qualifier (PER-05) or Communication Number (PER-06) is present, then the other is required
If either Communication Number Qualifier (PER-07) or Communication Number (PER-08) is present, then the other is required
PER-01
366
Contact Function Code
Required
Identifier (ID)

Code identifying the major duty or responsibility of the person or group named

AE
Corporate Purchasing Agent
AP
Accounts Payable Department
BD
Buyer Name or Department
Optional
String (AN)
Min 1Max 60

Free-form name

PER-03
365
Communication Number Qualifier
Optional
Identifier (ID)

Code identifying the type of communication number

TE
Telephone
PER-04
364
Communication Number
Optional
String (AN)
Min 1Max 80

Complete communications number including country or area code when applicable

PER-05
365
Communication Number Qualifier
Optional
Identifier (ID)

Code identifying the type of communication number

FX
Facsimile
PER-06
364
Communication Number
Optional
String (AN)
Min 1Max 80

Complete communications number including country or area code when applicable

PER-07
365
Communication Number Qualifier
Optional
Identifier (ID)

Code identifying the type of communication number

EM
Electronic Mail
PER-08
364
Communication Number
Optional
String (AN)
Min 1Max 80

Complete communications number including country or area code when applicable

PER-09
443
Contact Inquiry Reference
Optional
String (AN)
Min 1Max 20

Additional reference number or description to clarify a contact number

Usage notes

This is the Honda code number for the logistical company which the stated contact represents. Please refer to NM109 (Position 077) for a complete list of codes.

N1 Loop Payer end
Heading end

Detail

ENT Loop
RequiredMax >1
ENT
010
Detail > ENT Loop > ENT

Entity

RequiredMax use 1

To designate the entities which are parties to a transaction and specify a reference meaningful to those entities

  • The ENT loop is for vendor or consumer third party consolidated payments.
  • ENT09 may contain the payee's accounts receivable customer number.
Example
ENT-02
98
Entity Identifier Code
Required
Identifier (ID)

Code identifying an organizational entity, a physical location, property or an individual

SU
Supplier/Manufacturer
ENT-03
66
Identification Code Qualifier
Required
Identifier (ID)

Code designating the system/method of code structure used for Identification Code (67)

92
Assigned by Buyer or Buyer's Agent
ENT-04
67
Identification Code
Required
String (AN)
Min 2Max 80

Code identifying a party or other code

Usage notes

A unique number assigned by Honda to identify the source supplier of a
shipment. The name of the source supplier will appear in NM103 (source
supplier name).

ENT-05
98
Entity Identifier Code
Required
Identifier (ID)

Code identifying an organizational entity, a physical location, property or an individual

ST
Ship To
ENT-06
66
Identification Code Qualifier
Required
Identifier (ID)

Code designating the system/method of code structure used for Identification Code (67)

92
Assigned by Buyer or Buyer's Agent
ENT-07
67
Identification Code
Required
String (AN)
Min 2Max 80

Code identifying a party or other code

NM1 Loop Plant
RequiredMax 1
Variants (all may be used)
NM1 Loop Supplier/Manufacturer
NM1
020
Detail > ENT Loop > NM1 Loop Plant > NM1

Individual or Organizational Name

RequiredMax use 1

To supply the full name of an individual or organizational entity

  • Allowing the NM1 segment to repeat in this area allows the paying entity within a payer and the paid entity within a payee to be identified (not the payer and payee).
Example
NM1-01
98
Entity Identifier Code
Required
Identifier (ID)

Code identifying an organizational entity, a physical location, property or an individual

16
Plant
NM1-02
1065
Entity Type Qualifier
Required
Identifier (ID)

Code qualifying the type of entity

  • NM102 qualifies NM103.
4
Corporation
NM1-03
1035
Name Last or Organization Name
Required
String (AN)
Min 1Max 35

Individual last name or organizational name

NM1-08
66
Identification Code Qualifier
Required
Identifier (ID)

Code designating the system/method of code structure used for Identification Code (67)

98
Purchasing Office
NM1-09
67
Identification Code
Required
String (AN)
Min 2Max 80

Code identifying a party or other code

Usage notes

This is the Honda code number for each logistical company.
For example: (May not be an all-inclusive list.)

AEP = Anna Engine Plant
AHM = American Honda Motor Co., Inc.
ELP = East Liberty Auto Plant
GDL = Honda de México, Guadalajara Plant (Ending ~TBD 2019)
HCL = Honda de México, Celaya Plant
HCM = Honda of Canada Mfg.
HDM = Honda de México, Guadalajara Plant (Starting ~TBD 2019)
HMA = Honda Manufacturing of Alabama
HMI = Honda Manufacturing of Indiana
HMS = Honda México Sales
HPE = Honda Power Equipment
HPG = Honda Precision Parts Georgia
HSC = Honda of South Carolina
HSP = Honda Supply Parts
HTM = Honda Transmission
IPS = Int’l Operating Office (IOO), aka Int’l Parts Supply
MAP = Marysville Auto Plant
MPS = Honda de México Parts Supply
MSP = Mexico Supply Parts
MTP = Mexican Transmission Plant
PMC = Performance Manufacturing Center
T(XX) = Honda Trading (the “XX” will be replaced with a code signifying the Honda Trading location)

NM1 Loop Plant end
NM1 Loop Supplier/Manufacturer
RequiredMax >1
Variants (all may be used)
NM1 Loop Plant
NM1
020
Detail > ENT Loop > NM1 Loop Supplier/Manufacturer > NM1

Individual or Organizational Name

RequiredMax use 1

To supply the full name of an individual or organizational entity

  • Allowing the NM1 segment to repeat in this area allows the paying entity within a payer and the paid entity within a payee to be identified (not the payer and payee).
Example
NM1-01
98
Entity Identifier Code
Required
Identifier (ID)

Code identifying an organizational entity, a physical location, property or an individual

SU
Supplier/Manufacturer
NM1-02
1065
Entity Type Qualifier
Required
Identifier (ID)

Code qualifying the type of entity

  • NM102 qualifies NM103.
4
Corporation
NM1-03
1035
Name Last or Organization Name
Required
String (AN)
Min 1Max 35

Individual last name or organizational name

Usage notes

The name of the supplier that a shipment was received from. This name
corresponds to the Source Supplier Number and Location in ENT04.

NM1 Loop Supplier/Manufacturer end
ADX Loop
OptionalMax >1
ADX
080
Detail > ENT Loop > ADX Loop > ADX

Adjustment

RequiredMax use 1

To convey accounts-payable adjustment information for the purpose of cash application, including payer-generated debit/credit memos

  • This ADX loop contains adjustment items which are not netted to an RMR segment in this transaction set.
Usage notes

At least one ADX segment or one RMR segment must be used within the ENT loop.

Example
ADX-01
782
Monetary Amount
Required
Decimal number (R)
Min 1Max 15

Monetary amount

  • ADX01 specifies the amount of the adjustment and must be signed if negative. If negative, it reduces the payment amount; if positive, it increases the payment amount.
ADX-02
426
Adjustment Reason Code
Required
Identifier (ID)

Code indicating reason for debit or credit memo or adjustment to invoice, debit or credit memo, or payment

  • ADX02 specifies the reason for claiming the adjustment.
01
Pricing Error
06
Quantity Contested
46
Transportation Charge Incorrect
72
Authorized Return
E2
Covered By Debit Memo
ADX-03
128
Reference Identification Qualifier
Required
Identifier (ID)

Code qualifying the Reference Identification

  • ADX03 and ADX04 specify the identification of the adjustment.
BM
Bill of Lading Number
CM
Buyer's Credit Memo
CR
Customer Reference Number
DL
Seller's Debit Memo
FR
Freight Bill Number
IV
Seller's Invoice Number
OI
Original Invoice Number
PK
Packing List Number
RV
Receiving Number
RZ
Returned Goods Authorization Number
SI
Shipper's Identifying Number for Shipment (SID)
TN
Transaction Reference Number
ADX-04
127
Reference Identification
Required
String (AN)
Min 1Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

REF Loop
RequiredMax >1
REF
110
Detail > ENT Loop > ADX Loop > REF Loop > REF

Reference Identification

RequiredMax use 1

To specify identifying information

Usage notes

If the ADX loop is sent, the first iteration of this segment will always be used to transmit a code identifying whether the adjustment is paid or unpaid. Optionally, a second iteration of this segment can be used to transmit HST tax information.

Example
At least one of Reference Identification (REF-02) or Description (REF-03) is required
REF-01
128
Reference Identification Qualifier
Required
Identifier (ID)
Min 2Max 3

Code qualifying the Reference Identification

Usage notes

When this segment references an Adjustment Payment on Hold Code, this element will contain the same value as ADX03.
When this segment references HST tax, this element will contain a code value of "ZZ", meaning Mutually Defined.

REF-02
127
Reference Identification
Optional
String (AN)
Min 1Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

Usage notes

When this segment references an Adjustment Payment on Hold Code, this element will contain the same value as ADX04.
When this segment references HST tax, this element will contain the total HST tax for the items in the ADX loop.

REF-03
352
Description
Optional
String (AN)

A free-form description to clarify the related data elements and their content

Usage notes

When this segment references an Adjustment Payment on Hold Code, the
code values below will apply.
This element will not be transmitted if this segment references HST tax.

PD
Amount of reference document is included

If the document identified in ADX04 and REF02
is included in the calculation of the total payment amount, "PD" will appear in this field.

UP
Amount of reference document is not included

If the document identified in ADX04 and REF02 is not included in the calculation of the total payment amount, "UP" will appear in this field.

REF Loop end
IT1 Loop
OptionalMax >1
IT1
130
Detail > ENT Loop > ADX Loop > IT1 Loop > IT1

Baseline Item Data (Invoice)

RequiredMax use 1

To specify the basic and most frequently used line item data for the invoice and related transactions

  • Loop IT1 within the ADX loop is the adjustment line item detail loop.
Example
IT1-01
350
Assigned Identification
Optional
String (AN)
Min 1Max 20

Alphanumeric characters assigned for differentiation within a transaction set

  • IT101 is the purchase order line item identification.
IT1-02
358
Quantity Invoiced
Required
Decimal number (R)
Min 1Max 10

Number of units invoiced (supplier units)

IT1-03
355
Unit or Basis for Measurement Code
Required
Identifier (ID)

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

EA
Each
IT1-04
212
Unit Price
Required
Decimal number (R)
Min 1Max 15

Price per unit of product, service, commodity, etc.

Usage notes

For Retro-payments for price changes, this contains the difference between the old and new price. For everything else it is the unit price.

IT1-05
639
Basis of Unit Price Code
Required
Identifier (ID)

Code identifying the type of unit price for an item

Usage notes

NT will be used when the value in IT104 represents a retro payment. CP will be used for all other circumstances.

CP
Current Price (Subject to Change)

To be used for all circumstances except retro-payments.

NT
Net

To be used when the value in IT104 represents a retro payment.

REF Loop
OptionalMax >1
REF
140
Detail > ENT Loop > ADX Loop > IT1 Loop > REF Loop > REF

Reference Identification

RequiredMax use 1

To specify identifying information

Usage notes

If transmitted, this segment contains part number information relating to the preceding ADX04. This segment will always be transmitted if the IT1 segment is transmitted. If Honda’s back-end systems cannot identify a part number, the word “Labor” will be inserted into REF02.

Example
REF-01
128
Reference Identification Qualifier
Required
Identifier (ID)

Code qualifying the Reference Identification

PM
Part Number
REF-02
127
Reference Identification
Required
String (AN)
Min 1Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

DTM
141
Detail > ENT Loop > ADX Loop > IT1 Loop > REF Loop > DTM

Date/Time Reference

OptionalMax use 1

To specify pertinent dates and times

Usage notes

This segment contains date/time information relating to the preceding IT1/REF.

Example
DTM-01
374
Date/Time Qualifier
Required
Identifier (ID)

Code specifying type of date or time, or both date and time

102
Issue
Required
Date (DT)
CCYYMMDD format

Date expressed as CCYYMMDD

Required
Time (TM)
HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

Usage notes

HHMM Format

REF Loop end
SAC Loop
OptionalMax >1
SAC
142
Detail > ENT Loop > ADX Loop > IT1 Loop > SAC Loop > SAC

Service, Promotion, Allowance, or Charge Information

RequiredMax use 1

To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge

Usage notes

When re-work costs are incurred, this segment will provide information relating to those costs.

Example
If either Unit or Basis for Measurement Code (SAC-09) or Quantity (SAC-10) is present, then the other is required
SAC-01
248
Allowance or Charge Indicator
Required
Identifier (ID)

Code which indicates an allowance or charge for the service specified

  • If SAC01 is "A" or "C", then at least one of SAC05, SAC07, or SAC08 is required.
A
Allowance
C
Charge
SAC-02
1300
Service, Promotion, Allowance, or Charge Code
Required
Identifier (ID)

Code identifying the service, promotion, allowance, or charge

A170
Adjustments
E190
Labor Charges
SAC-05
610
Amount
Optional
Numeric (N2)
Min 1Max 15

Monetary amount

  • SAC05 is the total amount for the service, promotion, allowance, or charge.
  • If SAC05 is present with SAC07 or SAC08, then SAC05 takes precedence.
Usage notes

Example: Honda transmits 123456, supplier should translate as $1,234.56

Optional
Decimal number (R)
Min 1Max 9

Rate expressed in the standard monetary denomination for the currency specified

  • SAC08 is the allowance or charge rate per unit.
SAC-09
355
Unit or Basis for Measurement Code
Optional
Identifier (ID)

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

HR
Hours
SAC-10
380
Quantity
Optional
Decimal number (R)
Min 1Max 15

Numeric value of quantity

  • SAC10 and SAC11 is the quantity basis when the allowance or charge quantity is different from the purchase order or invoice quantity.
  • SAC10 and SAC11 used together indicate a quantity range, which could be a dollar amount, that is applicable to service, promotion, allowance, or charge.
  • In some business applications, it is necessary to advise the trading partner of the actual dollar amount that a particular allowance, charge, or promotion was based on to reduce ambiguity. This amount is commonly referred to as "Dollar Basis Amount". It is represented in the SAC segment in SAC10 using the qualifier "DO" - Dollars in SAC09.
Usage notes

Number of hours billed.

SAC-12
331
Allowance or Charge Method of Handling Code
Optional
Identifier (ID)

Code indicating method of handling for an allowance or charge

04
Credit Customer Account
06
Charge to be Paid by Customer
SAC Loop end
SLN Loop
OptionalMax >1
SLN
144
Detail > ENT Loop > ADX Loop > IT1 Loop > SLN Loop > SLN

Subline Item Detail

RequiredMax use 1

To specify product subline detail item data

Usage notes

Two SLN loops are used to provide the old and new price information defined for retroactive price adjustments. The first loop will contain "D" in SLN03, the old price in SLN06 and "LR" in SLN07. The second loop will contain "A" in SLN03, the new price in SLN06 and "CP" in SLN07.

Example
SLN-01
350
Assigned Identification
Required
String (AN)
Min 1Max 20

Alphanumeric characters assigned for differentiation within a transaction set

  • SLN01 is the identifying number for the subline item.
  • SLN01 is related to (but not necessarily equivalent to) the baseline item number. Example: 1.1 or 1A might be used as a subline number to relate to baseline number 1.
SLN-03
662
Relationship Code
Required
Identifier (ID)

Code indicating the relationship between entities

  • SLN03 is the configuration code indicating the relationship of the subline item to the baseline item.
A
Add

Signifies the price is the new price.

D
Delete

Signifies the price is the old price.

SLN-06
212
Unit Price
Required
Decimal number (R)
Min 1Max 15

Price per unit of product, service, commodity, etc.

SLN-07
639
Basis of Unit Price Code
Required
Identifier (ID)

Code identifying the type of unit price for an item

CP
Current Price (Subject to Change)

Signifies the price is the new price.

LR
Previous Catalog Price

Signifies the price is the old price.

SLN Loop end
IT1 Loop end
ADX Loop end
RMR Loop
OptionalMax >1
RMR
150
Detail > ENT Loop > RMR Loop > RMR

Remittance Advice Accounts Receivable Open Item Reference

RequiredMax use 1

To specify the accounts receivable open item(s) to be included in the cash application and to convey the appropriate detail

  • Loop RMR is for open items being referenced or for payment on account.
Example
RMR-01
128
Reference Identification Qualifier
Required
Identifier (ID)

Code qualifying the Reference Identification

  • Parties using this segment should agree on the content of RMR01 and RMR02 prior to initiating communication.
BM
Bill of Lading Number
CM
Buyer's Credit Memo
CR
Customer Reference Number
DL
Seller's Debit Memo
FR
Freight Bill Number
IV
Seller's Invoice Number
OI
Original Invoice Number
PK
Packing List Number
RV
Receiving Number
RZ
Returned Goods Authorization Number
SI
Shipper's Identifying Number for Shipment (SID)
TN
Transaction Reference Number
RMR-02
127
Reference Identification
Required
String (AN)
Min 1Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

Usage notes

A reference identifying the document number being paid. This will often be the ASN number, but could be a packing list number, invoice, etc. This reference number could include a suffix such as “-001” to signify a credit, adjustment, or similar to the original document number.

RMR-03
482
Payment Action Code
Required
Identifier (ID)

Code specifying the accounts receivable open item(s), if any, to be included in the cash application.

  • If RMR03 is present, it specifies how the cash is to be applied.
  • If RMR03 is not present, this is a payment for an open item. If paying an open item, RMR02 must be present. If not paying a specific open item, RMR04 must be present.
ER
Evaluated Receipts Settlement
NS
Not Specified (Unknown as to Type of Payment)
PA
Payment in Advance
PI
Pay Item
PO
Payment on Account
PP
Partial Payment
RMR-04
782
Monetary Amount
Required
Decimal number (R)
Min 1Max 15

Monetary amount

  • RMR04 is the amount paid.
RMR-05
782
Monetary Amount
Required
Decimal number (R)
Min 1Max 15

Monetary amount

  • RMR05 is the amount of invoice (including charges, less allowance) before terms discount (if discount is applicable) or debit amount or credit amount of referenced items.
  • RMR05 may be needed by some payees to distinguish between duplicate reference numbers.
RMR-06
782
Monetary Amount
Optional
Decimal number (R)
Min 1Max 15

Monetary amount

  • RMR06 is the amount of discount taken.
REF
170
Detail > ENT Loop > RMR Loop > REF

Reference Identification

RequiredMax use >1

To specify identifying information

Usage notes

If the RMR loop is sent, the first iteration of this segment will always be used to transmit a code identifying whether the remittance is paid or unpaid. Optionally, a second iteration of this segment can be used to transmit HST tax information.

This REF loop will also be optionally used by AHM when miscellaneous or freight charges apply.

Example
At least one of Reference Identification (REF-02) or Description (REF-03) is required
REF-01
128
Reference Identification Qualifier
Required
Identifier (ID)
Min 2Max 3

Code qualifying the Reference Identification

Usage notes

When this segment references an Remittance Payment on Hold Code, this element will contain the same value as RMR01.
When this segment references HST tax, this element will contain a code value of "ZZ", meaning Mutually Defined.

When miscellaneous or freight charges apply the following codes may be used:
22 Special Charge or Allowance Code

  • Miscellaneous Cost
    AI Associated Invoices
  • Freight Cost
REF-02
127
Reference Identification
Optional
String (AN)
Min 1Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

Usage notes

When this segment references an Remittance Payment on Hold Code, this element will contain the same value as RMR02.
When this segment references HST tax, this element will contain the total HST tax for the items in the RMR loop.

When miscellaneous or freight charges apply this element is mandatory.

REF-03
352
Description
Optional
String (AN)

A free-form description to clarify the related data elements and their content

Usage notes

When this segment references an Remittance Payment on Hold Code, the code values below will apply.
This element will not be transmitted if this segment references HST tax.

When miscellaneous or freight charges apply this element is not used.

PD
Amount of reference document is included

If the document identified in RMR02 and REF02 is included in the calculation of the total payment amount, "PD" will appear in this field.

UP
Amount of reference document is not included

If the document identified in RMR02 and REF02 is not included in the calculation of the total payment amount, "UP" will appear in this field.

DTM
180
Detail > ENT Loop > RMR Loop > DTM

Date/Time Reference Received

OptionalMax use 1

To specify pertinent dates and times

Example
DTM-01
374
Date/Time Qualifier
Required
Identifier (ID)

Code specifying type of date or time, or both date and time

050
Received
Required
Date (DT)
CCYYMMDD format

Date expressed as CCYYMMDD

Usage notes

If the document being paid (as identified in RMR02) is related to a parts
shipment, the date of receipt by Honda will be identified in this element.

DTM
180
Detail > ENT Loop > RMR Loop > DTM

Date/Time Reference Shipped

OptionalMax use >1

To specify pertinent dates and times

Example
Variants (all may be used)
DTMDate/Time Reference Received
DTM-01
374
Date/Time Qualifier
Required
Identifier (ID)

Code specifying type of date or time, or both date and time

011
Shipped
Required
Date (DT)
CCYYMMDD format

Date expressed as CCYYMMDD

Usage notes

If the document being paid (as identified in RMR02) is related to a parts
shipment, the date of shipment by the supplier will be identified in this
element.

IT1 Loop
OptionalMax >1
IT1
190
Detail > ENT Loop > RMR Loop > IT1 Loop > IT1

Baseline Item Data (Invoice)

RequiredMax use 1

To specify the basic and most frequently used line item data for the invoice and related transactions

  • Loop IT1 within the RMR loop is the remittance line item detail loop.
Usage notes

If used, this loop provides line item pricing information for this RMR.

Example
IT1-01
350
Assigned Identification
Optional
String (AN)
Min 1Max 20

Alphanumeric characters assigned for differentiation within a transaction set

  • IT101 is the purchase order line item identification.
IT1-02
358
Quantity Invoiced
Required
Decimal number (R)
Min 1Max 10

Number of units invoiced (supplier units)

IT1-03
355
Unit or Basis for Measurement Code
Required
Identifier (ID)

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

EA
Each
IT1-04
212
Unit Price
Required
Decimal number (R)
Min 1Max 15

Price per unit of product, service, commodity, etc.

REF Loop
OptionalMax >1
REF
200
Detail > ENT Loop > RMR Loop > IT1 Loop > REF Loop > REF

Reference Identification

RequiredMax use 1

To specify identifying information

Usage notes

If transmitted, this segment contains part number information relating to the preceding IT1 and RMR02. This segment will always be transmitted if the IT1 segment is transmitted.

Example
REF-01
128
Reference Identification Qualifier
Required
Identifier (ID)

Code qualifying the Reference Identification

PM
Part Number
REF-02
127
Reference Identification
Required
String (AN)
Min 1Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

REF Loop end
IT1 Loop end
RMR Loop end
ENT Loop end
TXP Loop
OptionalMax >1
TXP
280
Detail > TXP Loop > TXP

Tax Payment

RequiredMax use 1

To identify tax payment data

  • The TXP loop is for tax payments.
Usage notes

This optional segment will only be sent to Canadian suppliers.

Example
TXP-01
325
Tax Identification Number
Required
String (AN)
Min 1Max 20

Number assigned to a purchaser (buyer, orderer) by a taxing jurisdiction (state, county, etc.); often called a tax exemption number or certificate number

TXP-02
1049
Tax Payment Type Code
Required
Identifier (ID)
Min 1Max 5

Code identifying type of tax being paid

  • The tax type code TXP02 is a code from a code list maintained by the Federation of Tax Administrators (FTA).
Required
Date (DT)
CCYYMMDD format

Date expressed as CCYYMMDD

Usage notes

Same as BPR16

TXP-04
817
Tax Information Identification Number
Required
String (AN)
Min 1Max 30

Identifying number for Tax Information Field

Usage notes

HST Percent

TXP-05
1051
Tax Amount
Required
Numeric (N2)
Min 1Max 10

Amount of tax

Usage notes

Example: Honda transmits 7, supplier should translate as .07 or 7%

TXP Loop end
Detail end

Summary

SE
010
Summary > SE

Transaction Set Trailer

RequiredMax use 1

To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

Example
SE-01
96
Number of Included Segments
Required
Numeric (N0)
Min 1Max 10

Total number of segments included in a transaction set including ST and SE segments

SE-02
329
Transaction Set Control Number
Required
Numeric (N)
Min 4Max 9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

Summary end

Functional Group Trailer

RequiredMax use 1

To indicate the end of a functional group and to provide control information

Example
GE-01
97
Number of Transaction Sets Included
Required
Numeric (N0)
Min 1Max 6

Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element

GE-02
28
Group Control Number
Required
Numeric (N0)
Min 1Max 9

Assigned number originated and maintained by the sender

Interchange Control Trailer

RequiredMax use 1

To define the end of an interchange of zero or more functional groups and interchange-related control segments

Example
IEA-01
I16
Number of Included Functional Groups
Required
Numeric (N0)
Min 1Max 5

A count of the number of functional groups included in an interchange

IEA-02
I12
Interchange Control Number
Required
Numeric (N0)
Min 9Max 9

A control number assigned by the interchange sender

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