X12 875 Warehouse Grocery Products Purchase Order
This Draft Standard for Trial Use contains the format establishes the data contents of the Grocery Products Purchase Order Transaction Set (875) for use within the context of an Electronic Data Interchange (EDI) environment. This transaction set can be used to provide for customary and established grocery industry practice relative to the placement of purchase orders for finished goods in a retail or wholesale consumer market. This standard can be used by a retailer or wholesaler organization to request delivery of finished goods from a broker or supplier organization. This transaction set should not be used to convey purchase order changes or purchase order acknowledgement information.
- ~ Segment
- * Element
- > Component
- None included
Interchange Control Header
To start and identify an interchange of zero or more functional groups and interchange-related control segments
Code to identify the type of information in the Authorization Information
- 00
- No Authorization Information Present (No Meaningful Information in I02)
Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)
Code to identify the type of information in the Security Information
- 00
- No Security Information Present (No Meaningful Information in I04)
This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)
Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element
Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them
Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer
- U
- U.S. EDI Community of ASC X12, TDCC, and UCS
This version number covers the interchange control segments
- 00401
- Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997
A control number assigned by the interchange sender
Code sent by the sender to request an interchange acknowledgment (TA1)
- 0
- No Acknowledgment Requested
- 1
- Interchange Acknowledgment Requested
Code to indicate whether data enclosed by this interchange envelope is test, production or information
- I
- Information
- P
- Production Data
- T
- Test Data
Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator
- >
- Component Element Separator
Functional Group Header
To indicate the beginning of a functional group and to provide control information
Code identifying a group of application related transaction sets
- OG
- Order Group - Grocery (875, 876)
Code identifying party sending transmission; codes agreed to by trading partners
Code identifying party receiving transmission. Codes agreed to by trading partners
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Assigned number originated and maintained by the sender
Code used in conjunction with Data Element 480 to identify the issuer of the standard
- T
- Transportation Data Coordinating Committee (TDCC)
- X
- Accredited Standards Committee X12
Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed
- 004010
- Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997
Heading
Transaction Set Header
To indicate the start of a transaction set and to assign a control number
Code uniquely identifying a Transaction Set
- The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
- 875
- Grocery Products Purchase Order
Purchase Order Identification
To transmit identifying dates and numbers for this transaction set
Code identifying purpose of transaction set
- F
- Cancel
- N
- Original
- R
- Change
Date expressed as CCYYMMDD
- G5002 is the date assigned by the purchaser to the purchase order.
Date/Time
To specify pertinent dates and times
This segment is used to provide delivery or pick-up date instructions. When the expectation is for the supplier to arrange transportation, G6602 should contain code M and at least one iteration of the G62 segment should be sent with G6201 containing either code 02 or 10 and G6202 containing the associated date. When the expectation is for the customer to arrange transportation (customer pickup), G6602 should contain code H and one iteration of the G62 segment should be sent with G6201 containing code 10 and G6202 containing the associated date.
Note/Special Instruction
To transmit information in a free-form format, if necessary, for comment or special instruction
Transportation Instructions
To specify transportation instructions relating to the shipment
Name
To identify a party by type of organization, name, and code
- One occurrence of the N1 loop must be used to identify the party to whom the merchandise is to be shipped.
Code identifying an organizational entity, a physical location, property or an individual
- SF
- Ship From
Code designating the system/method of code structure used for Identification Code (67)
The identification code consists of a 9-digit DUNS number for the party followed by a 4-character suffix defined by the party.
- 9
- D-U-N-S+4, D-U-N-S Number with Four Character Suffix
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
D-U-N-S number with four character suffix.
Additional Name Information
To specify additional names or those longer than 35 characters in length
Geographic Location
To specify the geographic place of the named party
Free-form text for city name
- A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
Code (Standard State/Province) as defined by appropriate government agency
- N402 is required only if city name (N401) is in the U.S. or Canada.
Name
To identify a party by type of organization, name, and code
- One occurrence of the N1 loop must be used to identify the party to whom the merchandise is to be shipped.
Code identifying an organizational entity, a physical location, property or an individual
- ST
- Ship To
Code designating the system/method of code structure used for Identification Code (67)
The identification code consists of a 9-digit DUNS number for the party followed by a 4-character suffix defined by the party.
- 9
- D-U-N-S+4, D-U-N-S Number with Four Character Suffix
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
D-U-N-S number with four character suffix.
Additional Name Information
To specify additional names or those longer than 35 characters in length
Geographic Location
To specify the geographic place of the named party
Free-form text for city name
- A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
Code (Standard State/Province) as defined by appropriate government agency
- N402 is required only if city name (N401) is in the U.S. or Canada.
Name
To identify a party by type of organization, name, and code
- One occurrence of the N1 loop must be used to identify the party to whom the merchandise is to be shipped.
Code identifying an organizational entity, a physical location, property or an individual
- VN
- Vendor
Code designating the system/method of code structure used for Identification Code (67)
The identification code consists of a 9-digit DUNS number for the party followed by a 4-character suffix defined by the party.
- 9
- D-U-N-S+4, D-U-N-S Number with Four Character Suffix
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
D-U-N-S number with four character suffix.
Additional Name Information
To specify additional names or those longer than 35 characters in length
Geographic Location
To specify the geographic place of the named party
Free-form text for city name
- A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
Code (Standard State/Province) as defined by appropriate government agency
- N402 is required only if city name (N401) is in the U.S. or Canada.
Detail
Line Item Detail - Product
To specify basic and most frequently used purchase order line item data
Effective with UCS version coinciding with the UCC-published sunset date (2005) for the discontinuation of the use of 12-digit product identifiers, the G6804 (U.P.C. Case Code) will be marked as not used and will be replaced with the qualifier UK (U.P.C./EAN Shipping Container Code) (1-2-5-5-1) in G6805. The corresponding 14-digit product code will be reflected in DE234. The parallels the global transition to the 14-digit UCC/EAN-14 product identification numbering structure. In preparation for the transition, the UK qualifier and the corresponding 14-digit product code should be communicated in G6805 and G6806, respectively.
Quantity ordered
Up to an 11 digit real number / no decimal place.
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- G6802 qualifies G6801.
- CA
- Case
- EA
- Each
Gross unit cost within the appropriate price bracket for a line item
Up to a 16 digit real number / up to 4 decimal places.
Code (Universal Product Code - U.P.C.) including two high order digits identifying the "system" (U.S. Grocery = 00, 06 or 07; U.S. Drug = 03); using the U.S. Grocery system, the next ten digits are: Manufacturer (5) Case Code (5)
2-5-5 format.
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- PI
- Purchaser's Item Code
PI is only used when the product does not have a
U.P.C. number. - SK
- Stock Keeping Unit (SKU)
- UD
- U.P.C./EAN Consumer Package Code (2-5-5)
- UP
- U.P.C. Consumer Package Code (1-5-5-1)
- VN
- Vendor's (Seller's) Item Number
VN is only used when the product does not have a U.P.C. number.
Identifying number for a product or service
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- UK
- U.P.C./EAN Shipping Container Code (1-2-5-5-1)
Line Item Detail - Description
To describe an item in free-form format
Line Item Detail - Miscellaneous
To provide for miscellaneous information relative to a line item
This segment is required and G7001 is mandatory, when G6805 contains code UD, UI, or UP.
Allowance or Charge
To specify allowances, charges, or services
G7206 and G7207 are required when G7205 is used and, G7206 and G7207 are different than G6801 and G6802.
Code identifying the type of allowance or charge
- 5
- Allowance Non-Performance
- 90
- Performance Allowance
Code indicating method of handling for an allowance or charge
- 01
- Bill Back
- 02
- Off Invoice
Summary
Total Purchase Order
To specify summary details of total items shipped in terms of quantity, weight, and volume, and to specify payment method
Quantity ordered
Up to a 9 digit real number / no decimal place.
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- G7602 qualifies G7601.
- UN
- Unit
Numeric value of weight
Up to an 8 digit real number / up to 2 decimal places.
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- LB
- Pound
- OZ
- Ounce - Av
Value of volumetric measure
Up to an 8 digit real number / up to 3 decimal places.
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- CF
- Cubic Feet
Transaction Set Trailer
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)
Total number of segments included in a transaction set including ST and SE segments
Functional Group Trailer
To indicate the end of a functional group and to provide control information
Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element
Interchange Control Trailer
To define the end of an interchange of zero or more functional groups and interchange-related control segments
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