GSA (General Services Administration)
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Ship Notice/Manifest (GSA OMS)
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X12 856 Ship Notice/Manifest (GSA OMS)

X12 Release 4010
Delimiters
  • ~ Segment
  • * Element
  • > Component
EDI samples
  • EDI_856_1.txt
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Overview
ISA
-
Interchange Control Header
Max use 1
Required
GS
-
Functional Group Header
Max use 1
Required
heading
detail
HL Loop Address Information
HL
010
Hierarchical Level
Max use 1
Required
N1 Loop
GE
-
Functional Group Trailer
Max use 1
Required
IEA
-
Interchange Control Trailer
Max use 1
Required
ISA

Interchange Control Header

RequiredMax use 1
Example
ISA-01
I01
Authorization Information Qualifier
Required
Identifier (ID)
00
No Authorization Information Present (No Meaningful Information in I02)
ISA-02
I02
Authorization Information
Required
String (AN)
Min 10Max 10
ISA-03
I03
Security Information Qualifier
Required
Identifier (ID)
00
No Security Information Present (No Meaningful Information in I04)
ISA-04
I04
Security Information
Required
String (AN)
Min 10Max 10
ISA-05
I05
Interchange ID Qualifier
Required
Identifier (ID)
Min 2Max 2
Codes
ISA-06
I06
Interchange Sender ID
Required
String (AN)
Min 15Max 15
ISA-07
I05
Interchange ID Qualifier
Required
Identifier (ID)
Min 2Max 2
Codes
ISA-08
I07
Interchange Receiver ID
Required
String (AN)
Min 15Max 15
ISA-09
I08
Interchange Date
Required
Date (DT)
YYMMDD format
ISA-10
I09
Interchange Time
Required
Time (TM)
HHMM format
ISA-11
I10
Interchange Control Standards Identifier
Required
Identifier (ID)
U
U.S. EDI Community of ASC X12, TDCC, and UCS
ISA-12
I11
Interchange Control Version Number
Required
Identifier (ID)
00401
Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997
ISA-13
I12
Interchange Control Number
Required
Numeric (N0)
Min 9Max 9
ISA-14
I13
Acknowledgment Requested
Required
Identifier (ID)
Min 1Max 1
0
No Acknowledgment Requested
1
Interchange Acknowledgment Requested
ISA-15
I14
Usage Indicator
Required
Identifier (ID)
Min 1Max 1
I
Information
P
Production Data
T
Test Data
ISA-16
I15
Component Element Separator
Required
String (AN)
Min 1Max 1
>
Component Element Separator

Functional Group Header

RequiredMax use 1
Example
GS-01
479
Functional Identifier Code
Required
Identifier (ID)
SH
Ship Notice/Manifest (856)
GS-02
142
Application Sender's Code
Required
String (AN)
Min 2Max 15
GS-03
124
Application Receiver's Code
Required
String (AN)
Min 2Max 15
Required
Date (DT)
CCYYMMDD format
Required
Time (TM)
HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format
GS-06
28
Group Control Number
Required
Numeric (N0)
Min 1Max 9
GS-07
455
Responsible Agency Code
Required
Identifier (ID)
Min 1Max 2
T
Transportation Data Coordinating Committee (TDCC)
X
Accredited Standards Committee X12
GS-08
480
Version / Release / Industry Identifier Code
Required
String (AN)
004010
Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997

Heading

ST
010
Heading > ST

Transaction Set Header

RequiredMax use 1
Example
ST-01
143
Transaction Set Identifier Code
Required
Identifier (ID)
856
Ship Notice/Manifest
ST-02
329
Transaction Set Control Number
Required
Numeric (N)
Min 4Max 9
BSN
020
Heading > BSN

Beginning Segment for Ship Notice

RequiredMax use 1
Example
BSN-01
353
Transaction Set Purpose Code
Required
Identifier (ID)
00
Original
BSN-02
396
Shipment Identification
Required
String (AN)
Min 2Max 30
Usage notes
Required
Date (DT)
CCYYMMDD format
Required
Time (TM)
HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format
Usage notes
Heading end

Detail

HL Loop Address Information
RequiredMax >1
Usage notes
HL
010
Detail > HL Loop Address Information > HL

Hierarchical Level

RequiredMax use 1
Example
HL-01
628
Hierarchical ID Number
Required
String (AN)
Min 1Max 12
HL-03
735
Hierarchical Level Code
Required
Identifier (ID)
V
Address Information
HL-04
736
Hierarchical Child Code
Optional
Identifier (ID)
1
Additional Subordinate HL Data Segment in This Hierarchical Structure.
N1 Loop
OptionalMax >1
Usage notes
N1
220
Detail > HL Loop Address Information > N1 Loop > N1

Name

RequiredMax use 1
Example
If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required
At least one of Name (N1-02) or Identification Code Qualifier (N1-03) is required
N1-01
98
Entity Identifier Code
Required
Identifier (ID)
SE
Selling Party
Optional
String (AN)
Min 1Max 60
Usage notes
N1-03
66
Identification Code Qualifier
Optional
Identifier (ID)
1
D-U-N-S Number, Dun & Bradstreet
9
D-U-N-S+4, D-U-N-S Number with Four Character Suffix
N1-04
67
Identification Code
Optional
String (AN)
Min 2Max 80
Usage notes
N1-06
98
Entity Identifier Code
Optional
Identifier (ID)
FR
Message From
SV
Service Performance Site
TO
Message To
PER
270
Detail > HL Loop Address Information > N1 Loop > PER

Administrative Communications Contact

OptionalMax use 3
Example
If either Communication Number Qualifier (PER-03) or Communication Number (PER-04) is present, then the other is required
If either Communication Number Qualifier (PER-05) or Communication Number (PER-06) is present, then the other is required
If either Communication Number Qualifier (PER-07) or Communication Number (PER-08) is present, then the other is required
PER-01
366
Contact Function Code
Required
Identifier (ID)
IC
Information Contact
Optional
String (AN)
Min 1Max 60
PER-03
365
Communication Number Qualifier
Optional
Identifier (ID)
EM
Electronic Mail
FX
Facsimile
IT
International Telephone
TE
Telephone
PER-04
364
Communication Number
Optional
String (AN)
Min 1Max 80
PER-05
365
Communication Number Qualifier
Optional
Identifier (ID)
AU
Defense Switched Network
EM
Electronic Mail
EX
Telephone Extension
FT
Federal Telecommunications System (FTS)
FX
Facsimile
IT
International Telephone
TE
Telephone
PER-06
364
Communication Number
Optional
String (AN)
Min 1Max 80
PER-07
365
Communication Number Qualifier
Optional
Identifier (ID)
AU
Defense Switched Network
EM
Electronic Mail
EX
Telephone Extension
FT
Federal Telecommunications System (FTS)
FX
Facsimile
IT
International Telephone
TE
Telephone
PER-08
364
Communication Number
Optional
String (AN)
Min 1Max 80
PER-09
443
Contact Inquiry Reference
Optional
String (AN)
Min 1Max 20
N1 Loop end
HL Loop Shipment
RequiredMax >1
HL
010
Detail > HL Loop Address Information > HL Loop Shipment > HL

Hierarchical Level

RequiredMax use 1
Example
HL-01
628
Hierarchical ID Number
Required
String (AN)
Min 1Max 12
HL-02
734
Hierarchical Parent ID Number
Required
String (AN)
Min 1Max 12
HL-03
735
Hierarchical Level Code
Required
Identifier (ID)
S
Shipment
HL-04
736
Hierarchical Child Code
Optional
Identifier (ID)
1
Additional Subordinate HL Data Segment in This Hierarchical Structure.
PRF
050
Detail > HL Loop Address Information > HL Loop Shipment > PRF

Purchase Order Reference

OptionalMax use 1
Usage notes
Example
PRF-01
324
Purchase Order Number
Optional
String (AN)
Min 1Max 22
PRF-02
328
Release Number
Optional
String (AN)
Min 1Max 30
Usage notes
PRF-03
327
Change Order Sequence Number
Optional
String (AN)
Min 1Max 8
Optional
Date (DT)
CCYYMMDD format
REF
150
Detail > HL Loop Address Information > HL Loop Shipment > REF

Reference Identification

OptionalMax use >1
Example
At least one of Reference Identification (REF-02) or Description (REF-03) is required
REF-01
128
Reference Identification Qualifier
Required
Identifier (ID)
Min 2Max 3
REF-02
127
Reference Identification
Optional
String (AN)
Min 1Max 30
REF-03
352
Description
Optional
String (AN)
Min 1Max 80
HL Loop Item
RequiredMax >1
HL
010
Detail > HL Loop Address Information > HL Loop Shipment > HL Loop Item > HL

Hierarchical Level

RequiredMax use 1
Example
HL-01
628
Hierarchical ID Number
Required
String (AN)
Min 1Max 12
HL-02
734
Hierarchical Parent ID Number
Required
String (AN)
Min 1Max 12
HL-03
735
Hierarchical Level Code
Required
Identifier (ID)
I
Item
HL-04
736
Hierarchical Child Code
Optional
Identifier (ID)
1
Additional Subordinate HL Data Segment in This Hierarchical Structure.
LIN
020
Detail > HL Loop Address Information > HL Loop Shipment > HL Loop Item > LIN

Item Identification

OptionalMax use 1
Usage notes
Example
If either Product/Service ID Qualifier (LIN-04) or Product/Service ID (LIN-05) is present, then the other is required
If either Product/Service ID Qualifier (LIN-06) or Product/Service ID (LIN-07) is present, then the other is required
If either Product/Service ID Qualifier (LIN-08) or Product/Service ID (LIN-09) is present, then the other is required
If either Product/Service ID Qualifier (LIN-10) or Product/Service ID (LIN-11) is present, then the other is required
If either Product/Service ID Qualifier (LIN-12) or Product/Service ID (LIN-13) is present, then the other is required
If either Product/Service ID Qualifier (LIN-14) or Product/Service ID (LIN-15) is present, then the other is required
If either Product/Service ID Qualifier (LIN-16) or Product/Service ID (LIN-17) is present, then the other is required
LIN-01
350
Assigned Identification
Required
String (AN)
Min 1Max 20
Usage notes
LIN-02
235
Product/Service ID Qualifier
Required
Identifier (ID)
CN
Commodity Name
FS
National Stock Number
MG
Manufacturer's Part Number
VP
Vendor's (Seller's) Part Number
LIN-03
234
Product/Service ID
Required
String (AN)
Min 1Max 48
Usage notes
LIN-04
235
Product/Service ID Qualifier
Optional
Identifier (ID)
Min 2Max 2
LIN-05
234
Product/Service ID
Optional
String (AN)
Min 1Max 48
LIN-06
235
Product/Service ID Qualifier
Optional
Identifier (ID)
Min 2Max 2
LIN-07
234
Product/Service ID
Optional
String (AN)
Min 1Max 48
LIN-08
235
Product/Service ID Qualifier
Optional
Identifier (ID)
Min 2Max 2
LIN-09
234
Product/Service ID
Optional
String (AN)
Min 1Max 48
LIN-10
235
Product/Service ID Qualifier
Optional
Identifier (ID)
Min 2Max 2
LIN-11
234
Product/Service ID
Optional
String (AN)
Min 1Max 48
LIN-12
235
Product/Service ID Qualifier
Optional
Identifier (ID)
Min 2Max 2
LIN-13
234
Product/Service ID
Optional
String (AN)
Min 1Max 48
LIN-14
235
Product/Service ID Qualifier
Optional
Identifier (ID)
Min 2Max 2
LIN-15
234
Product/Service ID
Optional
String (AN)
Min 1Max 48
LIN-16
235
Product/Service ID Qualifier
Optional
Identifier (ID)
Min 2Max 2
LIN-17
234
Product/Service ID
Optional
String (AN)
Min 1Max 48
SN1
030
Detail > HL Loop Address Information > HL Loop Shipment > HL Loop Item > SN1

Item Detail (Shipment)

OptionalMax use 1
Usage notes
Example
If either Quantity Ordered (SN1-05) or Unit or Basis for Measurement Code (SN1-06) is present, then the other is required
SN1-01
350
Assigned Identification
Optional
String (AN)
Min 1Max 20
SN1-02
382
Number of Units Shipped
Required
Decimal number (R)
Min 1Max 10
Usage notes
SN1-03
355
Unit or Basis for Measurement Code
Required
Identifier (ID)
Min 2Max 2
Usage notes
SN1-05
330
Quantity Ordered
Optional
Decimal number (R)
Min 1Max 15
SN1-06
355
Unit or Basis for Measurement Code
Optional
Identifier (ID)
Min 2Max 2
REF
150
Detail > HL Loop Address Information > HL Loop Shipment > HL Loop Item > REF

Reference Identification

OptionalMax use >1
Example
At least one of Reference Identification (REF-02) or Description (REF-03) is required
REF-01
128
Reference Identification Qualifier
Required
Identifier (ID)
Min 2Max 3
REF-02
127
Reference Identification
Optional
String (AN)
Min 1Max 30
REF-03
352
Description
Optional
String (AN)
Min 1Max 80
DTM
200
Detail > HL Loop Address Information > HL Loop Shipment > HL Loop Item > DTM

Date/Time Reference

OptionalMax use 10
Example
If either Date Time Period Format Qualifier (DTM-05) or Date Time Period (DTM-06) is present, then the other is required
At least one of Date (DTM-02), Time (DTM-03) or Date Time Period Format Qualifier (DTM-05) is required
DTM-01
374
Date/Time Qualifier
Required
Identifier (ID)
011
Shipped
139
Estimated
727
On Hold
Optional
Date (DT)
CCYYMMDD format
Optional
Time (TM)
HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format
DTM-05
1250
Date Time Period Format Qualifier
Optional
Identifier (ID)
Min 2Max 3
DTM-06
1251
Date Time Period
Optional
String (AN)
Min 1Max 35
HL Loop Pack
RequiredMax >1
HL
010
Detail > HL Loop Address Information > HL Loop Shipment > HL Loop Item > HL Loop Pack > HL

Hierarchical Level

RequiredMax use 1
Example
HL-01
628
Hierarchical ID Number
Required
String (AN)
Min 1Max 12
HL-02
734
Hierarchical Parent ID Number
Required
String (AN)
Min 1Max 12
HL-03
735
Hierarchical Level Code
Required
Identifier (ID)
P
Pack
HL-04
736
Hierarchical Child Code
Optional
Identifier (ID)
0
No Subordinate HL Segment in This Hierarchical Structure.
PO4
060
Detail > HL Loop Address Information > HL Loop Shipment > HL Loop Item > HL Loop Pack > PO4

Item Physical Details

OptionalMax use 1
Example
Required
Numeric (N0)
Min 1Max 6
REF
150
Detail > HL Loop Address Information > HL Loop Shipment > HL Loop Item > HL Loop Pack > REF

Reference Identification

OptionalMax use >1
Example
At least one of Reference Identification (REF-02) or Description (REF-03) is required
REF-01
128
Reference Identification Qualifier
Required
Identifier (ID)
2D
Aeronautical Equipment Reference Number (AERNO)
2E
Foreign Military Sales Case Number
2I
Tracking Number
2S
Catalog
2Y
Wage Determination
3H
Case Number
5N
Citation of Statute
5S
Processing Area
9G
Department of Defense Form 250 Requirement Code
16
Military Interdepartmental Purchase Request (MIPR) Number
39
Proposal Number
55
Sequence Number
72
Schedule Reference Number
73
Statement of Work (SOW)
82
Data Item Description (DID) Reference
83
Extended (or Exhibit) Line Item Number (ELIN)
97
Package Number
AH
Agreement Number
AT
Appropriation Number
AU
Authorization to Meet Competition Number
BL
Government Bill of Lading
BM
Bill of Lading Number
C4
Change Number
CR
Customer Reference Number
DG
Drawing Number
DS
Defense Priorities Allocation System (DPAS) Priority Rating
E4
Charge Card Number
EH
Financial Classification Code
EV
Receiver Identification Number
FJ
Line Item Control Number
FS
Final Sequence Number
IJ
Standard Industry Classification (SIC) Code
IL
Internal Order Number
IQ
End Item
IX
Item Number
K0
Approval Code
K4
Criticality Designator
K6
Purchase Description
KL
Contract Reference
KS
Solicitation
KV
Distribution Statement Code
KW
Certification
LT
Lot Number
NI
Military Standard (MIL-STD) Number
NJ
Technical Document Number
NL
Technical Order Number
P3
Previous customer reference number
P4
Project Code
PH
Priority Rating
PR
Price Quote Number
QC
Product Specification Document Number
QI
Quality Inspection Area Identifier
RE
Release Number
RQ
Purchase Requisition Number
RS
Returnable Container Serial Number
S2
Data Source
S3
Specification Number
SI
Shipper's Identifying Number for Shipment (SID)
T4
Signal Code
TG
Transportation Control Number (TCN)
TN
Transaction Reference Number
TP
Test Specification Number
VQ
Related Contract Line Item Number
VV
Voucher
VW
Standard
W2
Weapon System Number
W8
Suffix
WF
Locally Assigned Control Number
WY
Waybill Number
XC
Cargo Control Number
XE
Transportation Priority Number
YB
Revision Number
ZE
Coal Authority Number
REF-02
127
Reference Identification
Optional
String (AN)
Min 1Max 30
REF-03
352
Description
Optional
String (AN)
Min 1Max 80
HL Loop Pack end
HL Loop Item end
HL Loop Shipment end
HL Loop Address Information end
Detail end

Summary

SE
020
Summary > SE

Transaction Set Trailer

RequiredMax use 1
Example
SE-01
96
Number of Included Segments
Required
Numeric (N0)
Min 1Max 10
SE-02
329
Transaction Set Control Number
Required
Numeric (N)
Min 4Max 9
Summary end

Functional Group Trailer

RequiredMax use 1
Example
GE-01
97
Number of Transaction Sets Included
Required
Numeric (N0)
Min 1Max 6
GE-02
28
Group Control Number
Required
Numeric (N0)
Min 1Max 9

Interchange Control Trailer

RequiredMax use 1
Example
IEA-01
I16
Number of Included Functional Groups
Required
Numeric (N0)
Min 1Max 5
IEA-02
I12
Interchange Control Number
Required
Numeric (N0)
Min 9Max 9
EDI Samples

EDI_856_1.txt

ISA*00* *00* *12*TESTISA *ZZ*GSAOMST *160328*2120*U*00401*459214454*0*T*>~
GS*SH*TESTISA*GSAOMST*20160328*2121*459214493*X*004010~
ST*856*459214507~
BSN*00*ABCD1231234*20160328*2022~
HL*1**V~
N1*SE*TEST VENDOR*1*024041234~
PER*IC*TEST VENDOR*EM*TESTVENDOR@TESTVENDOR.TEST*TE*5551231234~
HL*2*1*S~
PRF*BPA NUMBER*PO NUMBER**20160328~
REF*TG*FB230060883DRGXXX~
HL*3*2*I~
LIN*1*FS*7510000861234~
SN1*1*2*EA**2*EA~
REF*IL*FB230060883DRG~
DTM*011*20160401~
HL*4*3*P~
PO4*2~
REF*2I*TRACKINGNUM0123*FEDEX~
SE*17*459214507~
GE*1*459214493~
IEA*1*459214454~

EDI_856_2.txt

ISA*00* *00* *ZZ*TESTISA *ZZ*GSAOMST *160304*1213*U*00401*457111639*0*T*>~
GS*SH*TESTISA*GSAOMST*20160304*1214*457111659*X*004010~
ST*856*457111671~
BSN*00*ABCD1234XXX1234*20160304*1215~
HL*1**V~
N1*SE*TEST VENDOR*1*802021234~
PER*IC*TEST VENDOR*EM*TESTVENDOR@TESTVENDOR.TEST*TE*5551111234~
HL*2*1*S~
PRF*BPA NUMBER*PO NUMBER**20160304~
REF*TG*0022FG6013A001XXX~
HL*3*2*I~
LIN*1*FS*751001571234~
SN1*1*15*PK**15*PK~
REF*IL*0022FG6013A001~
DTM*727*20160425~
HL*4*3*P~
PO4*15~
REF*2I*TRACKINGNUM1122*FEDEX~
HL*5*2*I~
LIN*2*FS*7510015794567~
SN1*2*15*PK**15*PK~
REF*IL*0022FG6013A002~
DTM*727*20160425~
HL*6*5*P~
PO4*15~
REF*2I*TRACKINGNUM123123*UPS~
SE*25*457111671~
GE*1*457111659~
IEA*1*457111639~


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