Stedi maintains this guide based on public documentation from GSA (General Services Administration). Contact GSA (General Services Administration) for official EDI specifications. To report any errors in this guide, please contact us.
X12 856 Ship Notice/Manifest (GSA OMS)
—
Delimiters
- ~ Segment
- * Element
- > Component
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Overview
ISA
-
Interchange Control Header
Max use 1
Required
GS
-
Functional Group Header
Max use 1
Required
detail
HL Loop Address Information
HL
010
Hierarchical Level
Max use 1
Required
HL Loop Shipment
HL
010
Hierarchical Level
Max use 1
Required
PRF
050
Purchase Order Reference
Max use 1
Optional
REF
150
Reference Identification
Max use 1
Optional
GE
-
Functional Group Trailer
Max use 1
Required
IEA
-
Interchange Control Trailer
Max use 1
Required
—
- 00
- No Authorization Information Present (No Meaningful Information in I02)
—
- 00
- No Security Information Present (No Meaningful Information in I04)
—
- U
- U.S. EDI Community of ASC X12, TDCC, and UCS
—
- 00401
- Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997
—
- 0
- No Acknowledgment Requested
- 1
- Interchange Acknowledgment Requested
—
- T
- Transportation Data Coordinating Committee (TDCC)
- X
- Accredited Standards Committee X12
Heading
Heading end
Detail
HL Loop Address Information
RequiredMax >1
Usage notes
—
N1 Loop
OptionalMax >1
Usage notes
—
N1
220
Detail > HL Loop Address Information > N1 Loop > N1
Name
RequiredMax use 1
—
Example
If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required
At least one of Name (N1-02) or Identification Code Qualifier (N1-03) is required
—
- 1
- D-U-N-S Number, Dun & Bradstreet
- 9
- D-U-N-S+4, D-U-N-S Number with Four Character Suffix
PER
270
Detail > HL Loop Address Information > N1 Loop > PER
Administrative Communications Contact
OptionalMax use 3
—
Example
If either Communication Number Qualifier (PER-03) or Communication Number (PER-04) is present, then the other is required
If either Communication Number Qualifier (PER-05) or Communication Number (PER-06) is present, then the other is required
If either Communication Number Qualifier (PER-07) or Communication Number (PER-08) is present, then the other is required
—
- EM
- Electronic Mail
- FX
- Facsimile
- IT
- International Telephone
- TE
- Telephone
—
- AU
- Defense Switched Network
- EM
- Electronic Mail
- EX
- Telephone Extension
- FT
- Federal Telecommunications System (FTS)
- FX
- Facsimile
- IT
- International Telephone
- TE
- Telephone
—
- AU
- Defense Switched Network
- EM
- Electronic Mail
- EX
- Telephone Extension
- FT
- Federal Telecommunications System (FTS)
- FX
- Facsimile
- IT
- International Telephone
- TE
- Telephone
N1 Loop end
HL Loop Shipment
RequiredMax >1
HL
010
Detail > HL Loop Address Information > HL Loop Shipment > HL
Hierarchical Level
RequiredMax use 1
—
Example
PRF
050
Detail > HL Loop Address Information > HL Loop Shipment > PRF
Purchase Order Reference
OptionalMax use 1
—
Usage notes
—
Example
REF
150
Detail > HL Loop Address Information > HL Loop Shipment > REF
Reference Identification
OptionalMax use >1
—
Example
At least one of Reference Identification (REF-02) or Description (REF-03) is required
HL Loop Item
RequiredMax >1
HL
010
Detail > HL Loop Address Information > HL Loop Shipment > HL Loop Item > HL
Hierarchical Level
RequiredMax use 1
—
Example
LIN
020
Detail > HL Loop Address Information > HL Loop Shipment > HL Loop Item > LIN
Item Identification
OptionalMax use 1
—
Usage notes
—
Example
If either Product/Service ID Qualifier (LIN-04) or Product/Service ID (LIN-05) is present, then the other is required
If either Product/Service ID Qualifier (LIN-06) or Product/Service ID (LIN-07) is present, then the other is required
If either Product/Service ID Qualifier (LIN-08) or Product/Service ID (LIN-09) is present, then the other is required
If either Product/Service ID Qualifier (LIN-10) or Product/Service ID (LIN-11) is present, then the other is required
If either Product/Service ID Qualifier (LIN-12) or Product/Service ID (LIN-13) is present, then the other is required
If either Product/Service ID Qualifier (LIN-14) or Product/Service ID (LIN-15) is present, then the other is required
If either Product/Service ID Qualifier (LIN-16) or Product/Service ID (LIN-17) is present, then the other is required
—
- CN
- Commodity Name
- FS
- National Stock Number
- MG
- Manufacturer's Part Number
- VP
- Vendor's (Seller's) Part Number
SN1
030
Detail > HL Loop Address Information > HL Loop Shipment > HL Loop Item > SN1
Item Detail (Shipment)
OptionalMax use 1
—
Usage notes
—
Example
If either Quantity Ordered (SN1-05) or Unit or Basis for Measurement Code (SN1-06) is present, then the other is required
REF
150
Detail > HL Loop Address Information > HL Loop Shipment > HL Loop Item > REF
Reference Identification
OptionalMax use >1
—
Example
At least one of Reference Identification (REF-02) or Description (REF-03) is required
DTM
200
Detail > HL Loop Address Information > HL Loop Shipment > HL Loop Item > DTM
Date/Time Reference
OptionalMax use 10
—
Example
If either Date Time Period Format Qualifier (DTM-05) or Date Time Period (DTM-06) is present, then the other is required
At least one of Date (DTM-02), Time (DTM-03) or Date Time Period Format Qualifier (DTM-05) is required
HL Loop Pack
RequiredMax >1
HL
010
Detail > HL Loop Address Information > HL Loop Shipment > HL Loop Item > HL Loop Pack > HL
Hierarchical Level
RequiredMax use 1
—
Example
PO4
060
Detail > HL Loop Address Information > HL Loop Shipment > HL Loop Item > HL Loop Pack > PO4
Item Physical Details
OptionalMax use 1
—
Example
REF
150
Detail > HL Loop Address Information > HL Loop Shipment > HL Loop Item > HL Loop Pack > REF
Reference Identification
OptionalMax use >1
—
Example
At least one of Reference Identification (REF-02) or Description (REF-03) is required
—
- 2D
- Aeronautical Equipment Reference Number (AERNO)
- 2E
- Foreign Military Sales Case Number
- 2I
- Tracking Number
- 2S
- Catalog
- 2Y
- Wage Determination
- 3H
- Case Number
- 5N
- Citation of Statute
- 5S
- Processing Area
- 9G
- Department of Defense Form 250 Requirement Code
- 16
- Military Interdepartmental Purchase Request (MIPR) Number
- 39
- Proposal Number
- 55
- Sequence Number
- 72
- Schedule Reference Number
- 73
- Statement of Work (SOW)
- 82
- Data Item Description (DID) Reference
- 83
- Extended (or Exhibit) Line Item Number (ELIN)
- 97
- Package Number
- AH
- Agreement Number
- AT
- Appropriation Number
- AU
- Authorization to Meet Competition Number
- BL
- Government Bill of Lading
- BM
- Bill of Lading Number
- C4
- Change Number
- CR
- Customer Reference Number
- DG
- Drawing Number
- DS
- Defense Priorities Allocation System (DPAS) Priority Rating
- E4
- Charge Card Number
- EH
- Financial Classification Code
- EV
- Receiver Identification Number
- FJ
- Line Item Control Number
- FS
- Final Sequence Number
- IJ
- Standard Industry Classification (SIC) Code
- IL
- Internal Order Number
- IQ
- End Item
- IX
- Item Number
- K0
- Approval Code
- K4
- Criticality Designator
- K6
- Purchase Description
- KL
- Contract Reference
- KS
- Solicitation
- KV
- Distribution Statement Code
- KW
- Certification
- LT
- Lot Number
- NI
- Military Standard (MIL-STD) Number
- NJ
- Technical Document Number
- NL
- Technical Order Number
- P3
- Previous customer reference number
- P4
- Project Code
- PH
- Priority Rating
- PR
- Price Quote Number
- QC
- Product Specification Document Number
- QI
- Quality Inspection Area Identifier
- RE
- Release Number
- RQ
- Purchase Requisition Number
- RS
- Returnable Container Serial Number
- S2
- Data Source
- S3
- Specification Number
- SI
- Shipper's Identifying Number for Shipment (SID)
- T4
- Signal Code
- TG
- Transportation Control Number (TCN)
- TN
- Transaction Reference Number
- TP
- Test Specification Number
- VQ
- Related Contract Line Item Number
- VV
- Voucher
- VW
- Standard
- W2
- Weapon System Number
- W8
- Suffix
- WF
- Locally Assigned Control Number
- WY
- Waybill Number
- XC
- Cargo Control Number
- XE
- Transportation Priority Number
- YB
- Revision Number
- ZE
- Coal Authority Number
HL Loop Pack end
HL Loop Item end
HL Loop Shipment end
HL Loop Address Information end
Detail end
Summary
Summary end
EDI Samples
EDI_856_1.txt
ISA*00* *00* *12*TESTISA *ZZ*GSAOMST *160328*2120*U*00401*459214454*0*T*>~
GS*SH*TESTISA*GSAOMST*20160328*2121*459214493*X*004010~
ST*856*459214507~
BSN*00*ABCD1231234*20160328*2022~
HL*1**V~
N1*SE*TEST VENDOR*1*024041234~
PER*IC*TEST VENDOR*EM*TESTVENDOR@TESTVENDOR.TEST*TE*5551231234~
HL*2*1*S~
PRF*BPA NUMBER*PO NUMBER**20160328~
REF*TG*FB230060883DRGXXX~
HL*3*2*I~
LIN*1*FS*7510000861234~
SN1*1*2*EA**2*EA~
REF*IL*FB230060883DRG~
DTM*011*20160401~
HL*4*3*P~
PO4*2~
REF*2I*TRACKINGNUM0123*FEDEX~
SE*17*459214507~
GE*1*459214493~
IEA*1*459214454~
GS*SH*TESTISA*GSAOMST*20160328*2121*459214493*X*004010~
ST*856*459214507~
BSN*00*ABCD1231234*20160328*2022~
HL*1**V~
N1*SE*TEST VENDOR*1*024041234~
PER*IC*TEST VENDOR*EM*TESTVENDOR@TESTVENDOR.TEST*TE*5551231234~
HL*2*1*S~
PRF*BPA NUMBER*PO NUMBER**20160328~
REF*TG*FB230060883DRGXXX~
HL*3*2*I~
LIN*1*FS*7510000861234~
SN1*1*2*EA**2*EA~
REF*IL*FB230060883DRG~
DTM*011*20160401~
HL*4*3*P~
PO4*2~
REF*2I*TRACKINGNUM0123*FEDEX~
SE*17*459214507~
GE*1*459214493~
IEA*1*459214454~
EDI_856_2.txt
ISA*00* *00* *ZZ*TESTISA *ZZ*GSAOMST *160304*1213*U*00401*457111639*0*T*>~
GS*SH*TESTISA*GSAOMST*20160304*1214*457111659*X*004010~
ST*856*457111671~
BSN*00*ABCD1234XXX1234*20160304*1215~
HL*1**V~
N1*SE*TEST VENDOR*1*802021234~
PER*IC*TEST VENDOR*EM*TESTVENDOR@TESTVENDOR.TEST*TE*5551111234~
HL*2*1*S~
PRF*BPA NUMBER*PO NUMBER**20160304~
REF*TG*0022FG6013A001XXX~
HL*3*2*I~
LIN*1*FS*751001571234~
SN1*1*15*PK**15*PK~
REF*IL*0022FG6013A001~
DTM*727*20160425~
HL*4*3*P~
PO4*15~
REF*2I*TRACKINGNUM1122*FEDEX~
HL*5*2*I~
LIN*2*FS*7510015794567~
SN1*2*15*PK**15*PK~
REF*IL*0022FG6013A002~
DTM*727*20160425~
HL*6*5*P~
PO4*15~
REF*2I*TRACKINGNUM123123*UPS~
SE*25*457111671~
GE*1*457111659~
IEA*1*457111639~
GS*SH*TESTISA*GSAOMST*20160304*1214*457111659*X*004010~
ST*856*457111671~
BSN*00*ABCD1234XXX1234*20160304*1215~
HL*1**V~
N1*SE*TEST VENDOR*1*802021234~
PER*IC*TEST VENDOR*EM*TESTVENDOR@TESTVENDOR.TEST*TE*5551111234~
HL*2*1*S~
PRF*BPA NUMBER*PO NUMBER**20160304~
REF*TG*0022FG6013A001XXX~
HL*3*2*I~
LIN*1*FS*751001571234~
SN1*1*15*PK**15*PK~
REF*IL*0022FG6013A001~
DTM*727*20160425~
HL*4*3*P~
PO4*15~
REF*2I*TRACKINGNUM1122*FEDEX~
HL*5*2*I~
LIN*2*FS*7510015794567~
SN1*2*15*PK**15*PK~
REF*IL*0022FG6013A002~
DTM*727*20160425~
HL*6*5*P~
PO4*15~
REF*2I*TRACKINGNUM123123*UPS~
SE*25*457111671~
GE*1*457111659~
IEA*1*457111639~
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