X12 856 Ship Notice/Manifest
This Draft Standard for Trial Use contains the format and establishes the data contents of the Ship Notice/Manifest Transaction Set (856) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to list the contents of a shipment of goods as well as additional information relating to the shipment, such as order information, product description, physical characteristics, type of packaging, marking, carrier information, and configuration of goods within the transportation equipment. The transaction set enables the sender to describe the contents and configuration of a shipment in various levels of detail and provides an ordered flexibility to convey information.
The sender of this transaction is the organization responsible for detailing and communicating the contents of a shipment, or shipments, to one or more receivers of the transaction set. The receiver of this transaction set can be any organization having an interest in the contents of a shipment or information about the contents of a shipment.
- ~ Segment
- * Element
- > Component
Interchange Control Header
To start and identify an interchange of zero or more functional groups and interchange-related control segments
Code to identify the type of information in the Authorization Information
- 00
- No Authorization Information Present (No Meaningful Information in I02)
Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)
Code to identify the type of information in the Security Information
- 00
- No Security Information Present (No Meaningful Information in I04)
This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)
Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element
Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them
Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer
- U
- U.S. EDI Community of ASC X12, TDCC, and UCS
This version number covers the interchange control segments
- 00401
- Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997
A control number assigned by the interchange sender
Code sent by the sender to request an interchange acknowledgment (TA1)
- 0
- No Acknowledgment Requested
- 1
- Interchange Acknowledgment Requested
Code to indicate whether data enclosed by this interchange envelope is test, production or information
- I
- Information
- P
- Production Data
- T
- Test Data
Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator
- >
- Component Element Separator
Functional Group Header
To indicate the beginning of a functional group and to provide control information
Code identifying a group of application related transaction sets
- SH
- Ship Notice/Manifest (856)
Code identifying party sending transmission; codes agreed to by trading partners
Code identifying party receiving transmission. Codes agreed to by trading partners
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Assigned number originated and maintained by the sender
Code used in conjunction with Data Element 480 to identify the issuer of the standard
- T
- Transportation Data Coordinating Committee (TDCC)
- X
- Accredited Standards Committee X12
Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed
- 004010
- Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997
Heading
Transaction Set Header
To indicate the start of a transaction set and to assign a control number
Code uniquely identifying a Transaction Set
- The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
- 856
- Ship Notice/Manifest
Beginning Segment for Ship Notice
To transmit identifying numbers, dates, and other basic data relating to the transaction set
Code identifying purpose of transaction set
- 00
- Original
A unique control number assigned by the original shipper to identify a specific shipment
Date expressed as CCYYMMDD
- BSN03 is the date the shipment transaction set is created.
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
- BSN04 is the time the shipment transaction set is created.
Detail
Hierarchical Level
To identify dependencies among and the content of hierarchically related groups of data segments
- The HL segment is the only mandatory segment within the HL loop, and by itself, the HL segment has no meaning.
A unique number assigned by the sender to identify a particular data segment in a hierarchical structure
- HL01 shall contain a unique alphanumeric number for each occurrence of the HL segment in the transaction set. For example, HL01 could be used to indicate the number of occurrences of the HL segment, in which case the value of HL01 would be "1" for the initial HL segment and would be incremented by one in each subsequent HL segment within the transaction.
Code defining the characteristic of a level in a hierarchical structure
- HL03 indicates the context of the series of segments following the current HL segment up to the next occurrence of an HL segment in the transaction. For example, HL03 is used to indicate that subsequent segments in the HL loop form a logical grouping of data referring to shipment, order, or item-level information.
- S
- Shipment
Code indicating if there are hierarchical child data segments subordinate to the level being described
- HL04 indicates whether or not there are subordinate (or child) HL segments related to the current HL segment.
- 1
- Additional Subordinate HL Data Segment in This Hierarchical Structure.
Carrier Details (Quantity and Weight)
To specify the transportation details relative to commodity, weight, and quantity
Code identifying the type of packaging; Part 1: Packaging Form, Part 2: Packaging Material; if the Data Element is used, then Part 1 is always required
- BOX
- Box
- PLT
- Pallet
- 25
- Corrugated or Solid
- 94
- Wood
Number of units (pieces) of the lading commodity
Carrier Details (Routing Sequence/Transit Time)
To specify the carrier and sequence of routing and provide transit time information
Code designating the system/method of code structure used for Identification Code (67)
- When specifying a routing sequence to be used for the shipment movement in lieu of specifying each carrier within the movement, use TD502 to identify the party responsible for defining the routing sequence, and use TD503 to identify the actual routing sequence, specified by the party identified in TD502.
- 91
- Assigned by Seller or Seller's Agent
- 92
- Assigned by Buyer or Buyer's Agent
- 93
- Code assigned by the organization originating the transaction set
- 94
- Code assigned by the organization that is the ultimate destination of the transaction set
Code identifying a party or other code
TD502 is '92' or '93', list of ship methods:
01 - UPS Ground
02 - UPS Second Day (Blue)
03 - UPS Next Day (Red)
Code specifying the method or type of transportation for the shipment
- A
- Air
- AE
- Air Express
- BP
- Book Postal
- D
- Parcel Post
- H
- Customer Pickup
- L
- Contract Carrier
- M
- Motor (Common Carrier)
- P
- Private Carrier
- S
- Ocean
- T
- Best Way (Shippers Option)
- U
- Private Parcel Service
Free-form description of the routing or requested routing for shipment, or the originating carrier's identity
Code identifying type of location
- DE
- Destination (Shipping)
- OR
- Origin (Shipping Point)
Reference Identification Bill of Lading Number
To specify identifying information
At least one variant is required.
Code qualifying the Reference Identification
- BM
- Bill of Lading Number
Reference Identification Carrier's Reference Number (PRO/Invoice)
To specify identifying information
At least one variant is required.
Code qualifying the Reference Identification
- CN
- Carrier's Reference Number (PRO/Invoice)
Date/Time Reference
To specify pertinent dates and times
Name
To identify a party by type of organization, name, and code
Code identifying an organizational entity, a physical location, property or an individual
- BY
- Buying Party (Purchaser)
Code designating the system/method of code structure used for Identification Code (67)
- 9
- D-U-N-S+4, D-U-N-S Number with Four Character Suffix
- 91
- Assigned by Seller or Seller's Agent
- 92
- Assigned by Buyer or Buyer's Agent
- 93
- Code assigned by the organization originating the transaction set
- 94
- Code assigned by the organization that is the ultimate destination of the transaction set
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
Additional Name Information
To specify additional names or those longer than 35 characters in length
Address Information
To specify the location of the named party
Geographic Location
To specify the geographic place of the named party
Free-form text for city name
- A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
Code (Standard State/Province) as defined by appropriate government agency
- N402 is required only if city name (N401) is in the U.S. or Canada.
Code defining international postal zone code excluding punctuation and blanks (zip code for United States)
Name
To identify a party by type of organization, name, and code
Code identifying an organizational entity, a physical location, property or an individual
- SF
- Ship From
Code designating the system/method of code structure used for Identification Code (67)
- 9
- D-U-N-S+4, D-U-N-S Number with Four Character Suffix
- 91
- Assigned by Seller or Seller's Agent
- 92
- Assigned by Buyer or Buyer's Agent
- 93
- Code assigned by the organization originating the transaction set
- 94
- Code assigned by the organization that is the ultimate destination of the transaction set
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
Additional Name Information
To specify additional names or those longer than 35 characters in length
Address Information
To specify the location of the named party
Geographic Location
To specify the geographic place of the named party
Free-form text for city name
- A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
Code (Standard State/Province) as defined by appropriate government agency
- N402 is required only if city name (N401) is in the U.S. or Canada.
Code defining international postal zone code excluding punctuation and blanks (zip code for United States)
Name
To identify a party by type of organization, name, and code
Code identifying an organizational entity, a physical location, property or an individual
- ST
- Ship To
Code designating the system/method of code structure used for Identification Code (67)
- 9
- D-U-N-S+4, D-U-N-S Number with Four Character Suffix
- 91
- Assigned by Seller or Seller's Agent
- 92
- Assigned by Buyer or Buyer's Agent
- 93
- Code assigned by the organization originating the transaction set
- 94
- Code assigned by the organization that is the ultimate destination of the transaction set
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
Additional Name Information
To specify additional names or those longer than 35 characters in length
Address Information
To specify the location of the named party
Geographic Location
To specify the geographic place of the named party
Free-form text for city name
- A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
Code (Standard State/Province) as defined by appropriate government agency
- N402 is required only if city name (N401) is in the U.S. or Canada.
Code defining international postal zone code excluding punctuation and blanks (zip code for United States)
Hierarchical Level
To identify dependencies among and the content of hierarchically related groups of data segments
- The HL segment is the only mandatory segment within the HL loop, and by itself, the HL segment has no meaning.
A unique number assigned by the sender to identify a particular data segment in a hierarchical structure
- HL01 shall contain a unique alphanumeric number for each occurrence of the HL segment in the transaction set. For example, HL01 could be used to indicate the number of occurrences of the HL segment, in which case the value of HL01 would be "1" for the initial HL segment and would be incremented by one in each subsequent HL segment within the transaction.
Identification number of the next higher hierarchical data segment that the data segment being described is subordinate to
- HL02 identifies the hierarchical ID number of the HL segment to which the current HL segment is subordinate.
Code defining the characteristic of a level in a hierarchical structure
- HL03 indicates the context of the series of segments following the current HL segment up to the next occurrence of an HL segment in the transaction. For example, HL03 is used to indicate that subsequent segments in the HL loop form a logical grouping of data referring to shipment, order, or item-level information.
- O
- Order
Code indicating if there are hierarchical child data segments subordinate to the level being described
- HL04 indicates whether or not there are subordinate (or child) HL segments related to the current HL segment.
- 1
- Additional Subordinate HL Data Segment in This Hierarchical Structure.
Purchase Order Reference
To provide reference to a specific purchase order
Reference Identification End User's Purchase Order Number
To specify identifying information
Code qualifying the Reference Identification
- EU
- End User's Purchase Order Number
Reference Identification Seller's Invoice Number
To specify identifying information
Code qualifying the Reference Identification
- IV
- Seller's Invoice Number
Reference Identification Vendor Order Number
To specify identifying information
Code qualifying the Reference Identification
- VN
- Vendor Order Number
Hierarchical Level
To identify dependencies among and the content of hierarchically related groups of data segments
- The HL segment is the only mandatory segment within the HL loop, and by itself, the HL segment has no meaning.
A unique number assigned by the sender to identify a particular data segment in a hierarchical structure
- HL01 shall contain a unique alphanumeric number for each occurrence of the HL segment in the transaction set. For example, HL01 could be used to indicate the number of occurrences of the HL segment, in which case the value of HL01 would be "1" for the initial HL segment and would be incremented by one in each subsequent HL segment within the transaction.
Identification number of the next higher hierarchical data segment that the data segment being described is subordinate to
- HL02 identifies the hierarchical ID number of the HL segment to which the current HL segment is subordinate.
Code defining the characteristic of a level in a hierarchical structure
- HL03 indicates the context of the series of segments following the current HL segment up to the next occurrence of an HL segment in the transaction. For example, HL03 is used to indicate that subsequent segments in the HL loop form a logical grouping of data referring to shipment, order, or item-level information.
- P
- Pack
Code indicating if there are hierarchical child data segments subordinate to the level being described
- HL04 indicates whether or not there are subordinate (or child) HL segments related to the current HL segment.
- 1
- Additional Subordinate HL Data Segment in This Hierarchical Structure.
Item Physical Details
To specify the physical qualities, packaging, weights, and dimensions relating to the item
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- PO403 - The "Unit or Basis for Measure Code" in this segment position is for purposes of defining the pack (PO401) /size (PO402) measure which indicates the quantity in the inner pack unit. For example: If the carton contains 24 12-Ounce packages, it would be described as follows: Data element 356 = "24"; Data element 357 = "12"; Data element 355 = "OZ".
- EA
- Each
Numeric value of gross weight per pack
Marks and Numbers
To indicate identifying marks and numbers for shipping containers
Code specifying the application or source of Marks and Numbers (87)
- MAN01/MAN02 and MAN04/MAN05 may be used to identify two different marks and numbers assigned to the same physical container.
- When MAN01 contains code "UC" (U.P.C. Shipping Container Code) and MAN05/MAN06 contain a range of ID numbers, MAN03 is not used. The reason for this is that the U.P.C. Shipping Container code is the same on every carton that is represented in the range in MAN05/MAN06.
- CP
- Carrier-Assigned Package ID Number
Tracking/PRO number is expected here.
Hierarchical Level
To identify dependencies among and the content of hierarchically related groups of data segments
- The HL segment is the only mandatory segment within the HL loop, and by itself, the HL segment has no meaning.
A unique number assigned by the sender to identify a particular data segment in a hierarchical structure
- HL01 shall contain a unique alphanumeric number for each occurrence of the HL segment in the transaction set. For example, HL01 could be used to indicate the number of occurrences of the HL segment, in which case the value of HL01 would be "1" for the initial HL segment and would be incremented by one in each subsequent HL segment within the transaction.
Identification number of the next higher hierarchical data segment that the data segment being described is subordinate to
- HL02 identifies the hierarchical ID number of the HL segment to which the current HL segment is subordinate.
Code defining the characteristic of a level in a hierarchical structure
- HL03 indicates the context of the series of segments following the current HL segment up to the next occurrence of an HL segment in the transaction. For example, HL03 is used to indicate that subsequent segments in the HL loop form a logical grouping of data referring to shipment, order, or item-level information.
- I
- Item
Code indicating if there are hierarchical child data segments subordinate to the level being described
- HL04 indicates whether or not there are subordinate (or child) HL segments related to the current HL segment.
- 0
- No Subordinate HL Segment in This Hierarchical Structure.
Item Identification
To specify basic item identification data
Alphanumeric characters assigned for differentiation within a transaction set
- LIN01 is the line item identification
Original line number from purchase order.
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- LIN02 through LIN31 provide for fifteen different product/service IDs for each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.
- VP
- Vendor's (Seller's) Part Number
Identifying number for a product or service
Value sent on LIN03 needs to match the part number sent on the EDI 850 file.
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- BP
- Buyer's Part Number
- MF
- Manufacturer
- MG
- Manufacturer's Part Number
- MT
- Major Product/Material/Machine Type
- UP
- U.P.C. Consumer Package Code (1-5-5-1)
- VX
- Vendor's Specification Number
Identifying number for a product or service
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- BP
- Buyer's Part Number
- MF
- Manufacturer
- MG
- Manufacturer's Part Number
- MT
- Major Product/Material/Machine Type
- UP
- U.P.C. Consumer Package Code (1-5-5-1)
- VX
- Vendor's Specification Number
Identifying number for a product or service
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- BP
- Buyer's Part Number
- MF
- Manufacturer
- MG
- Manufacturer's Part Number
- MT
- Major Product/Material/Machine Type
- UP
- U.P.C. Consumer Package Code (1-5-5-1)
- VX
- Vendor's Specification Number
Identifying number for a product or service
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- BP
- Buyer's Part Number
- MF
- Manufacturer
- MG
- Manufacturer's Part Number
- MT
- Major Product/Material/Machine Type
- UP
- U.P.C. Consumer Package Code (1-5-5-1)
- VX
- Vendor's Specification Number
Identifying number for a product or service
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- BP
- Buyer's Part Number
- MF
- Manufacturer
- MG
- Manufacturer's Part Number
- MT
- Major Product/Material/Machine Type
- UP
- U.P.C. Consumer Package Code (1-5-5-1)
- VX
- Vendor's Specification Number
Identifying number for a product or service
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- BP
- Buyer's Part Number
- MF
- Manufacturer
- MG
- Manufacturer's Part Number
- MT
- Major Product/Material/Machine Type
- UP
- U.P.C. Consumer Package Code (1-5-5-1)
- VX
- Vendor's Specification Number
Item Detail (Shipment)
To specify line-item detail relative to shipment
Alphanumeric characters assigned for differentiation within a transaction set
- SN101 is the ship notice line-item identification.
Numeric value of units shipped in manufacturer's shipping units for a line item or transaction set
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- SN103 defines the unit of measurement for both SN102 and SN104.
- EA
- Each
Number of units shipped to date
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- EA
- Each
Product/Item Description
To describe a product or process in coded or free-form format
Code indicating the format of a description
- If PID01 equals "F", then PID05 is used. If PID01 equals "S", then PID04 is used. If PID01 equals "X", then both PID04 and PID05 are used.
- F
- Free-form
Reference Identification Bar-Coded Serial Number
To specify identifying information
Code qualifying the Reference Identification
- LS
- Bar-Coded Serial Number
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
A free-form description to clarify the related data elements and their content
This element will contain the asset tag number for an item.
This composite data structure will contain the serial number of the master item (finished good) of the build.
Code qualifying the Reference Identification
- WH
- Master Reference (Link) Number
Reference Identification Serial Number
To specify identifying information
Code qualifying the Reference Identification
- SE
- Serial Number
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
A free-form description to clarify the related data elements and their content
This element will contain the asset tag number for an item.
This composite data structure will contain the serial number of the master item (finished good) of the build.
Code qualifying the Reference Identification
- WH
- Master Reference (Link) Number
Summary
Transaction Totals
To transmit a hash total for a specific element in the transaction set
- Number of line items (CTT01) is the accumulation of the number of HL segments.
If used, hash total (CTT02) is the sum of the value of units shipped (SN102) for each SN1 segment.
Total number of line items in the transaction set
Sum of values of the specified data element. All values in the data element will be summed without regard to decimal points (explicit or implicit) or signs. Truncation will occur on the left most digits if the sum is greater than the maximum size of the hash total of the data element.
-.0018 First occurrence of value being hashed.
.18 Second occurrence of value being hashed.
1.8 Third occurrence of value being hashed.
18.01 Fourth occurrence of value being hashed.
1855 Hash total prior to truncation.
855 Hash total after truncation to three-digit field.
Total of Quantity Shipped
Transaction Set Trailer
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)
Total number of segments included in a transaction set including ST and SE segments
Functional Group Trailer
To indicate the end of a functional group and to provide control information
Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element
Interchange Control Trailer
To define the end of an interchange of zero or more functional groups and interchange-related control segments
Multiple Line Items
GS*SH*SENDERGS*RECEIVERGS*20240722*215213*000000001*X*004010~
ST*856*1001~
BSN*00*4732194*20150415*1032*0001~
HL*1**S~
TD5**91*UPSG**UPS GROUND~
REF*CN*1Z1251234512351~
DTM*011*20150415~
HL*2*1*O~
PRF*GN64129***20150325~
REF*VN*1243434~
HL*3*2*P~
MAN*CP*1Z1251234512351~
HL*4*3*I~
LIN*1*VP*EUH03BT*BP*B6389~
SN1*1*1*EA**1*EA~
PID*F****HEATER SMALL 3/2.25KW~
HL*5*2*P~
MAN*CP*1Z12512345122222434~
HL*6*5*I~
LIN*2*VP*DFG03BA*BP*B1236389~
SN1*2*5*EA**5*EA~
PID*F****HEATER LARGE~
CTT*2*6~
SE*23*1001~
GE*1*000000001~
IEA*1*000000001~
Single Line Item
GS*SH*SENDERGS*RECEIVERGS*20240722*215127*000000001*X*004010~
ST*856*1001~
BSN*00*4732194*20150415*1032*0001~
HL*1**S~
TD5**91*UPSG**UPS GROUND~
REF*CN*1Z1251234512351~
DTM*011*20150415~
N1*SF*DISTRIBUTOR CORP.~
N3*100 WASHINTON ROAD~
N4*NEW YORK*NY*10001~
N1*BY*GLOBAL EQUIPMENT COMPANY*92*176893394GH~
N3*2505 Mill Center Parkway*Suite 100~
N4*BUFORD*GA*30518~
N1*ST*GLOBAL EQUIPMENT CO; INC.*92*2702948~
N2*SUE GLASSMAN*Attn-SUE GLASSMAN~
N3*11 HARBOR PARK DRIVE~
N4*PORT WASHINGTON*NY*11050*US~
HL*2*1*O~
PRF*GN64129***20150325~
REF*VN*1243434~
HL*3*2*P~
MAN*CP*1Z1251234512351~
HL*4*3*I~
LIN*1*VP*EUH03BT*BP*B6389~
SN1*1*1*EA**1*EA~
PID*F****HEATER SMALL 3/2.25KW~
CTT*1*1~
SE*27*1001~
GE*1*000000001~
IEA*1*000000001~
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