X12 210 Motor Carrier Freight Details and Invoice
This Draft Standard for Trial Use contains the format and establishes the data contents of the Motor Carrier Freight Details and Invoice Transaction Set (210) for use within the context of an Electronic Data Interchange (EDI) environment.
The transaction set can be used to provide detail information for charges for services rendered by a motor carrier. It is used both as a motor carrier invoice to request payment or as details pertaining to motor freight shipment(s) charges.
- ~ Segment
- * Element
- > Component
- None included
Interchange Control Header
To start and identify an interchange of zero or more functional groups and interchange-related control segments
Code to identify the type of information in the Authorization Information
- 00
- No Authorization Information Present (No Meaningful Information in I02)
Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)
Code to identify the type of information in the Security Information
- 00
- No Security Information Present (No Meaningful Information in I04)
This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)
Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element
Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them
Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer
- U
- U.S. EDI Community of ASC X12, TDCC, and UCS
This version number covers the interchange control segments
- 00401
- Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997
A control number assigned by the interchange sender
Code sent by the sender to request an interchange acknowledgment (TA1)
- 0
- No Acknowledgment Requested
- 1
- Interchange Acknowledgment Requested
Code to indicate whether data enclosed by this interchange envelope is test, production or information
- I
- Information
- P
- Production Data
- T
- Test Data
Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator
- >
- Component Element Separator
Functional Group Header
To indicate the beginning of a functional group and to provide control information
Code identifying a group of application related transaction sets
- IM
- Motor Carrier Freight Details and Invoice (210, 980)
Code identifying party sending transmission; codes agreed to by trading partners
Code identifying party receiving transmission. Codes agreed to by trading partners
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Assigned number originated and maintained by the sender
Code used in conjunction with Data Element 480 to identify the issuer of the standard
- T
- Transportation Data Coordinating Committee (TDCC)
- X
- Accredited Standards Committee X12
Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed
- 004010
- Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997
Heading
Transaction Set Header
To indicate the start of a transaction set and to assign a control number
Code uniquely identifying a Transaction Set
- The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
- 210
- Motor Carrier Freight Details and Invoice
Beginning Segment for Carrier's Invoice
To transmit basic data relating to the carrier's invoice
Identification number assigned to the shipment by the shipper that uniquely identifies the shipment from origin to ultimate destination and is not subject to modification; (Does not contain blanks or special characters)
Code identifying payment terms for transportation charges
- CC
- Collect
- PP
- Prepaid (by Seller)
- TP
- Third Party Pay
Date expressed as CCYYMMDD
- B306 is the billing date.
The date on the invoice.
Total charges to be paid by the receiver of this transaction set expressed in the standard monetary denomination for the currency specified
Date for delivery of cargo to final consignee or to next mode expressed in format CCYYMMDD
- On collect freight bills the data in B309 will be the actual delivery date. For the shipments invoiced prior to delivery, the B309 will be the estimated date of delivery.
Code specifying type of date or time, or both date and time
- 035
- Delivered
- 140
- Actual
Currency
To specify the currency being used in the transaction set
Reference Identification
To transmit identifying information as specified by the Reference Identification Qualifier
Code qualifying the Reference Identification
All codes are supported
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
Date/Time
To specify pertinent dates and times
Code specifying type of date
For most invoices, this element can be configured for all valid codes. The default value is 86.
- 10
- Requested Ship Date/Pick-up Date
- 86
- Actual Pickup Date
Code specifying the reported time
- 8
- Actual Pickup Time
- Y
- Requested Pick Up Time
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Route Information - Motor
To specify carrier and routing sequences and details
Code describing the relationship of a carrier to a specific shipment movement
Code specifying the method or type of transportation for the shipment
Special Handling Instructions
To specify special handling instructions in coded or free-form format
This segment can be configured to be included when at least one item on the shipment is specified as Hazmat.
Remarks
To transmit information in a free-form format for comment or special instruction
This segment can be configured to specify the GL Code of the invoice.
Name
To identify a party by type of organization, name, and code
Code identifying an organizational entity, a physical location, property or an individual
- BT
- Bill-to-Party
Code designating the system/method of code structure used for Identification Code (67)
- 93
- Code assigned by the organization originating the transaction set
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
Address Information
To specify the location of the named party
Geographic Location
To specify the geographic place of the named party
Free-form text for city name
- A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
Code (Standard State/Province) as defined by appropriate government agency
- N402 is required only if city name (N401) is in the U.S. or Canada.
Code defining international postal zone code excluding punctuation and blanks (zip code for United States)
Hyphens are removed from zip codes.
Reference Identification
To transmit identifying information as specified by the Reference Identification Qualifier
This segment can be configured to specify the location code of the Bill To Address.
Code qualifying the Reference Identification
- CR
- Customer Reference Number
Name
To identify a party by type of organization, name, and code
Code identifying an organizational entity, a physical location, property or an individual
- CN
- Consignee
- SH
- Shipper
Code designating the system/method of code structure used for Identification Code (67)
- 93
- Code assigned by the organization originating the transaction set
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
Address Information
To specify the location of the named party
Geographic Location
To specify the geographic place of the named party
Free-form text for city name
- A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
Code (Standard State/Province) as defined by appropriate government agency
- N402 is required only if city name (N401) is in the U.S. or Canada.
Code defining international postal zone code excluding punctuation and blanks (zip code for United States)
Hyphens are removed from zip codes.
Detail
Assigned Number
To reference a line number in a transaction set
This message can be configured to omit charges with a zero amount. The default is to include them.
Description, Marks and Numbers
To specify the line item in terms of description, quantity, packaging, and marks and numbers
Sequential line number for a lading item
This element can be configured to include a line number.
Line Item - Quantity and Weight
To specify quantity, weight, volume, and type of service for a line item including applicable "quantity/rate-as" data
This segment is only included for charges that are identified as line haul.
Sequential line number for a lading item
This element can be configured to include a line number.
Basis for rating (miles, value, volume, etc.); Note: Weight may be defined by either data element 220 or 81
If there is no quantity on the line haul charge then L002/L003 will be empty.
Code identifying the type of quantity or value on which the rate or item pricing is based
All codes are supported.
Code defining the type of weight
For most invoices, all codes are supported. The default is G.
- G
- Gross Weight
Number of units (pieces) of the lading commodity
- L008 is the number of handling units of the line item tendered to the carrier.
Rate and Charges
To specify rate and charges detail relative to a line item including freight charges, advances, special charges, and entitlements
Sequential line number for a lading item
This element can be configured to include a line number.
Code qualifying how to extend charges or interpret value
All codes are supported.
For a line item: freight or special charge; for the total invoice: the total charges -- expressed in the standard monetary denomination for the currency specified
Code identifying type of special charge or allowance
All codes are supported.
Remarks
To transmit information in a free-form format for comment or special instruction
This segment can be configured to specify the GL Code of the specific charge.
Summary
Total Weight and Charges
To specify the total shipment in terms of weight, volume, rates, charges, advances, and prepaid amounts applicable to one or more line items
For a line item: freight or special charge; for the total invoice: the total charges -- expressed in the standard monetary denomination for the currency specified
- L305 is the total charges.
Number of units (pieces) of the lading commodity
Transaction Set Trailer
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)
Total number of segments included in a transaction set including ST and SE segments
Functional Group Trailer
To indicate the end of a functional group and to provide control information
Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element
Interchange Control Trailer
To define the end of an interchange of zero or more functional groups and interchange-related control segments
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