X12 856 Ship Notice/Manifest

X12 Release 4010

Delimiters

• ~ Segment
• * Element
• > Component

ISA Interchange Control Header

Required · Max use 1

ISA-01 · I01 · Authorization Information Qualifier · Required · Identifier (ID)

• 00: No Authorization Information Present (No Meaningful Information in I02)

ISA-02 · I02 · Authorization Information · Required · String (AN) · Min 10 Max 10

ISA-03 · I03 · Security Information Qualifier · Required · Identifier (ID)

• 00: No Security Information Present (No Meaningful Information in I04)

ISA-04 · I04 · Security Information · Required · String (AN) · Min 10 Max 10

ISA-05 · I05 · Interchange ID Qualifier · Required · Identifier (ID) · Min 2 Max 2

Codes

• 01: Duns (Dun & Bradstreet)
• 02: SCAC (Standard Carrier Alpha Code)
• 03: FMC (Federal Maritime Commission)
• 04: IATA (International Air Transport Association)
• 08: UCC EDI Communications ID (Comm ID)
• 09: X.121 (CCITT)
• 10: Department of Defense (DoD) Activity Address Code
• 11: DEA (Drug Enforcement Administration)
• 12: Phone (Telephone Companies)
• 13: UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code)
• 14: Duns Plus Suffix
• 15: Petroleum Accountants Society of Canada Company Code
• 16: Duns Number With 4-Character Suffix
• 17: American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit)
• 18: Association of American Railroads (AAR) Standard Distribution Code
• 19: EDI Council of Australia (EDICA) Communications ID Number (COMM ID)
• 20: Health Industry Number (HIN)
• 21: Integrated Postsecondary Education Data System, or (IPEDS)
• 22: Federal Interagency Commission on Education, or FICE
• 23: National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES
• 24: The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP
• 25: American College Testing Program 4-Digit Code of Postsecondary Institutions, or ACT
• 26: Statistics of Canada List of Postsecondary Institutions
• 27: Carrier Identification Number as assigned by Health Care Financing Administration (HCFA)
• 28: Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA)
• 29: Medicare Provider and Supplier Identification Number as assigned by Health Care Financing Administration (HCFA)
• 30: U.S. Federal Tax Identification Number
• 31: Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC)
• 32: U.S. Federal Employer Identification Number (FEIN)
• 33: National Association of Insurance Commissioners Company Code (NAIC)
• 34: Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA)
• 35: Statistics Canada Canadian College Student Information System Institution Codes
• 36: Statistics Canada University Student Information System Institution Codes
• 37: Society of Property Information Compilers and Analysts
• AM: Association Mexicana del Codigo de Producto (AMECOP) Communication ID
• NR: National Retail Merchants Association (NRMA) - Assigned
• SN: Standard Address Number
• ZZ: Mutually Defined

ISA-06 · I06 · Interchange Sender ID · Required · String (AN) · Min 15 Max 15

ISA-07 · I05 · Interchange ID Qualifier · Required · Identifier (ID) · Min 2 Max 2

Codes

• 01: Duns (Dun & Bradstreet)
• 02: SCAC (Standard Carrier Alpha Code)
• 03: FMC (Federal Maritime Commission)
• 04: IATA (International Air Transport Association)
• 08: UCC EDI Communications ID (Comm ID)
• 09: X.121 (CCITT)
• 10: Department of Defense (DoD) Activity Address Code
• 11: DEA (Drug Enforcement Administration)
• 12: Phone (Telephone Companies)
• 13: UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code)
• 14: Duns Plus Suffix
• 15: Petroleum Accountants Society of Canada Company Code
• 16: Duns Number With 4-Character Suffix
• 17: American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit)
• 18: Association of American Railroads (AAR) Standard Distribution Code
• 19: EDI Council of Australia (EDICA) Communications ID Number (COMM ID)
• 20: Health Industry Number (HIN)
• 21: Integrated Postsecondary Education Data System, or (IPEDS)
• 22: Federal Interagency Commission on Education, or FICE
• 23: National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES
• 24: The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP
• 25: American College Testing Program 4-Digit Code of Postsecondary Institutions, or ACT
• 26: Statistics of Canada List of Postsecondary Institutions
• 27: Carrier Identification Number as assigned by Health Care Financing Administration (HCFA)
• 28: Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA)
• 29: Medicare Provider and Supplier Identification Number as assigned by Health Care Financing Administration (HCFA)
• 30: U.S. Federal Tax Identification Number
• 31: Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC)
• 32: U.S. Federal Employer Identification Number (FEIN)
• 33: National Association of Insurance Commissioners Company Code (NAIC)
• 34: Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA)
• 35: Statistics Canada Canadian College Student Information System Institution Codes
• 36: Statistics Canada University Student Information System Institution Codes
• 37: Society of Property Information Compilers and Analysts
• AM: Association Mexicana del Codigo de Producto (AMECOP) Communication ID
• NR: National Retail Merchants Association (NRMA) - Assigned
• SN: Standard Address Number
• ZZ: Mutually Defined

ISA-08 · I07 · Interchange Receiver ID · Required · String (AN) · Min 15 Max 15

ISA-09 · I08 · Interchange Date · Required · Date (DT) · YYMMDD format

ISA-10 · I09 · Interchange Time · Required · Time (TM) · HHMM format

ISA-11 · I10 · Interchange Control Standards Identifier · Required · Identifier (ID)

• U: U.S. EDI Community of ASC X12, TDCC, and UCS

ISA-12 · I11 · Interchange Control Version Number · Required · Identifier (ID)

• 00401: Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997

ISA-13 · I12 · Interchange Control Number · Required · Numeric (N0) · Min 9 Max 9

ISA-14 · I13 · Acknowledgment Requested · Required · Identifier (ID) · Min 1 Max 1

• 0: No Acknowledgment Requested
• 1: Interchange Acknowledgment Requested

ISA-15 · I14 · Usage Indicator · Required · Identifier (ID) · Min 1 Max 1

• I: Information
• P: Production Data
• T: Test Data

ISA-16 · I15 · Component Element Separator · Required · String (AN) · Min 1 Max 1

• >: Component Element Separator

GS Functional Group Header

Required · Max use 1

GS-01 · 479 · Functional Identifier Code · Required · Identifier (ID)

• SH: Ship Notice/Manifest (856)

GS-02 · 142 · Application Sender's Code · Required · String (AN) · Min 2 Max 15

GS-03 · 124 · Application Receiver's Code · Required · String (AN) · Min 2 Max 15

GS-04 · 373 · Date · Required · Date (DT) · CCYYMMDD format

GS-05 · 337 · Time · Required · Time (TM) · HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

GS-06 · 28 · Group Control Number · Required · Numeric (N0) · Min 1 Max 9

GS-07 · 455 · Responsible Agency Code · Required · Identifier (ID) · Min 1 Max 2

• T: Transportation Data Coordinating Committee (TDCC)
• X: Accredited Standards Committee X12

GS-08 · 480 · Version / Release / Industry Identifier Code · Required · String (AN)

• 004010: Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997

Heading

010 Heading > ST

ST Transaction Set Header

Required · Max use 1

ST-01 · 143 · Transaction Set Identifier Code · Required · Identifier (ID)

• 856: Ship Notice/Manifest

ST-02 · 329 · Transaction Set Control Number · Required · Numeric (N) · Min 4 Max 9

020 Heading > BSN

BSN Beginning Segment for Ship Notice

Required · Max use 1

BSN-01 · 353 · Transaction Set Purpose Code · Required · Identifier (ID)

• 00: Original
• 07: Duplicate
• 14: Advance Notification

BSN-02 · 396 · Shipment Identification · Required · String (AN) · Min 2 Max 30

BSN-03 · 373 · Date · Required · Date (DT) · CCYYMMDD format

BSN-04 · 337 · Time · Required · Time (TM) · HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

BSN-05 · 1005 · Hierarchical Structure Code · Required · Identifier (ID)

• 0001: Shipment, Order, Packaging, Item

Detail

HL Loop Required Max >1

010 Detail > HL Loop > HL

HL Hierarchical Level

Required · Max use 1

HL-01 · 628 · Hierarchical ID Number · Required · String (AN) · Min 1 Max 12

HL-03 · 735 · Hierarchical Level Code · Required · Identifier (ID)

• S: Shipment

HL-04 · 736 · Hierarchical Child Code · Optional · Identifier (ID)

• 1: Additional Subordinate HL Data Segment in This Hierarchical Structure.

110 Detail > HL Loop > TD1

TD1 Carrier Details (Quantity and Weight)

Optional · Max use 20

TD1-01 · 103 · Packaging Code · Required · String (AN)

Part 1/2

• CTN: Carton
• PKG: Package

Part 2/2

• 76: Paper
• 94: Wood

TD1-02 · 80 · Lading Quantity · Required · Numeric (N0) · Min 1 Max 7

TD1-06 · 187 · Weight Qualifier · Required · Identifier (ID)

• G: Gross Weight

TD1-07 · 81 · Weight · Required · Decimal number (R) · Min 1 Max 10

TD1-08 · 355 · Unit or Basis for Measurement Code · Required · Identifier (ID)

• LB: Pound

120 Detail > HL Loop > TD5

TD5 Carrier Details (Routing Sequence/Transit Time)

Optional · Max use 12

TD5-01 · 133 · Routing Sequence Code · Required · Identifier (ID)

• B: Origin/Delivery Carrier (Any Mode)

TD5-02 · 66 · Identification Code Qualifier · Required · Identifier (ID)

• 2: Standard Carrier Alpha Code (SCAC)

TD5-03 · 67 · Identification Code · Required · String (AN) · Min 4 Max 4

TD5-04 · 91 · Transportation Method/Type Code · Required · Identifier (ID)

• A: Air
• E: Expedited Truck
• M: Motor (Common Carrier)
• P: Private Carrier
• T: Best Way (Shippers Option)
• U: Private Parcel Service

TD5-05 · 387 · Routing · Optional · String (AN) · Min 1 Max 35

TD5-12 · 284 · Service Level Code · Optional · Identifier (ID)

• 3D: Three Day Service
• CG: Ground
• ND: Next Day Air
• SC: Second Day Air
• SD: Saturday

150 Detail > HL Loop > REF

REF Bill of Lading

Required · Max use >1

Variants (all may be used)

REFVendor number

REF-01 · 128 · Reference Identification Qualifier · Required · Identifier (ID)

• BM: Bill of Lading Number

REF-02 · 127 · Reference Identification · Required · String (AN) · Min 1 Max 30

150 Detail > HL Loop > REF

REF Vendor number

Required · Max use >1

Variants (all may be used)

REFBill of Lading

REF-01 · 128 · Reference Identification Qualifier · Required · Identifier (ID)

• VR: Vendor ID Number

REF-02 · 127 · Reference Identification · Required · String (AN) · Min 1 Max 30

200 Detail > HL Loop > DTM

DTM Date/Time Reference

Optional · Max use 10

DTM-01 · 374 · Date/Time Qualifier · Required · Identifier (ID)

• 011: Shipped

DTM-02 · 373 · Date · Required · Date (DT) · CCYYMMDD format

N1 Loop Optional Max >1

220 Detail > HL Loop > N1 Loop > N1

N1 Name

Required · Max use 1

N1-01 · 98 · Entity Identifier Code · Required · Identifier (ID)

• BT: Bill-to-Party
• BY: Buying Party (Purchaser)
• SF: Ship From
• ST: Ship To

N1-02 · 93 · Name · Required · String (AN) · Min 1 Max 60

N1-03 · 66 · Identification Code Qualifier · Required · Identifier (ID)

• 92: Assigned by Buyer or Buyer's Agent
• 93: Code assigned by the organization originating the transaction set

N1-04 · 67 · Identification Code · Required · String (AN) · Min 2 Max 80

230 Detail > HL Loop > N1 Loop > N2

N2 Additional Name Information

Optional · Max use 2

N2-01 · 93 · Name · Required · String (AN) · Min 1 Max 60

240 Detail > HL Loop > N1 Loop > N3

N3 Address Information

Optional · Max use 2

N3-01 · 166 · Address Information · Required · String (AN) · Min 1 Max 55

N3-02 · 166 · Address Information · Optional · String (AN) · Min 1 Max 55

250 Detail > HL Loop > N1 Loop > N4

N4 Geographic Location

Optional · Max use 1

N4-01 · 19 · City Name · Required · String (AN) · Min 2 Max 30

N4-02 · 156 · State or Province Code · Required · Identifier (ID) · Min 2 Max 2

N4-03 · 116 · Postal Code · Required · Identifier (ID) · Min 3 Max 15

N4-04 · 26 · Country Code · Optional · Identifier (ID) · Min 2 Max 3

HL Loop Required Max >1

010 Detail > HL Loop > HL Loop > HL

HL Hierarchical Level

Required · Max use 1

HL-01 · 628 · Hierarchical ID Number · Required · String (AN) · Min 1 Max 12

HL-02 · 734 · Hierarchical Parent ID Number · Required · String (AN) · Min 1 Max 12

HL-03 · 735 · Hierarchical Level Code · Required · Identifier (ID)

• O: Order

HL-04 · 736 · Hierarchical Child Code · Optional · Identifier (ID)

• 1: Additional Subordinate HL Data Segment in This Hierarchical Structure.

050 Detail > HL Loop > HL Loop > PRF

PRF Purchase Order Reference

Required · Max use 1

PRF-01 · 324 · Purchase Order Number · Required · String (AN) · Min 1 Max 22

HL Loop Required Max >1

010 Detail > HL Loop > HL Loop > HL Loop > HL

HL Hierarchical Level

Required · Max use 1

HL-01 · 628 · Hierarchical ID Number · Required · String (AN) · Min 1 Max 12

HL-02 · 734 · Hierarchical Parent ID Number · Required · String (AN) · Min 1 Max 12

HL-03 · 735 · Hierarchical Level Code · Required · Identifier (ID)

• P: Pack

HL-04 · 736 · Hierarchical Child Code · Optional · Identifier (ID)

• 1: Additional Subordinate HL Data Segment in This Hierarchical Structure.

060 Detail > HL Loop > HL Loop > HL Loop > PO4

PO4 Item Physical Details

Optional · Max use 1

If Height (PO4-12) is present, then Unit or Basis for Measurement Code (PO4-13) is required

If Width (PO4-11) is present, then Unit or Basis for Measurement Code (PO4-13) is required

If Unit or Basis for Measurement Code (PO4-13) is present, then at least one of Width (PO4-11) or Height (PO4-12) is required

If either Gross Volume per Pack (PO4-08) or Unit or Basis for Measurement Code (PO4-09) is present, then the other is required

If either Gross Weight per Pack (PO4-06) or Unit or Basis for Measurement Code (PO4-07) is present, then the other is required

If Weight Qualifier (PO4-05) is present, then Gross Weight per Pack (PO4-06) is required

If either Size (PO4-02) or Unit or Basis for Measurement Code (PO4-03) is present, then the other is required

PO4-01 · 356 · Pack · Optional · Numeric (N0) · Min 1 Max 6

PO4-02 · 357 · Size · Optional · Decimal number (R) · Min 1 Max 8

PO4-03 · 355 · Unit or Basis for Measurement Code · Optional · Identifier (ID)

• 01: Actual Pounds
• EA: Each

PO4-04 · 103 · Packaging Code · Optional · String (AN) · Min 3 Max 5

PO4-05 · 187 · Weight Qualifier · Optional · Identifier (ID)

• G: Gross Weight

PO4-06 · 384 · Gross Weight per Pack · Optional · Decimal number (R) · Min 1 Max 9

PO4-07 · 355 · Unit or Basis for Measurement Code · Optional · Identifier (ID) · Min 2 Max 2

PO4-08 · 385 · Gross Volume per Pack · Optional · Decimal number (R) · Min 1 Max 9

PO4-09 · 355 · Unit or Basis for Measurement Code · Optional · Identifier (ID) · Min 2 Max 2

PO4-10 · 82 · Length · Optional · Decimal number (R) · Min 1 Max 8

PO4-11 · 189 · Width · Optional · Decimal number (R) · Min 1 Max 8

PO4-12 · 65 · Height · Optional · Decimal number (R) · Min 1 Max 8

PO4-13 · 355 · Unit or Basis for Measurement Code · Optional · Identifier (ID) · Min 2 Max 2

PO4-14 · 810 · Inner Pack · Optional · Numeric (N0) · Min 1 Max 6

150 Detail > HL Loop > HL Loop > HL Loop > REF

REF Reference Identification

Optional · Max use >1

REF-01 · 128 · Reference Identification Qualifier · Required · Identifier (ID)

• 2I: Tracking Number

REF-02 · 127 · Reference Identification · Required · String (AN) · Min 1 Max 30

190 Detail > HL Loop > HL Loop > HL Loop > MAN

MAN Marks and Numbers

Required · Max use >1

MAN-01 · 88 · Marks and Numbers Qualifier · Required · Identifier (ID)

• GM: SSCC-18 and Application Identifier

MAN-02 · 87 · Marks and Numbers · Required · String (AN) · Min 1 Max 48

HL Loop Required Max >1

010 Detail > HL Loop > HL Loop > HL Loop > HL Loop > HL

HL Hierarchical Level

Required · Max use 1

HL-01 · 628 · Hierarchical ID Number · Required · String (AN) · Min 1 Max 12

HL-02 · 734 · Hierarchical Parent ID Number · Required · String (AN) · Min 1 Max 12

HL-03 · 735 · Hierarchical Level Code · Required · Identifier (ID)

• I: Item

HL-04 · 736 · Hierarchical Child Code · Optional · Identifier (ID)

• 0: No Subordinate HL Segment in This Hierarchical Structure.

020 Detail > HL Loop > HL Loop > HL Loop > HL Loop > LIN

LIN Item Identification

Required · Max use 1

If either Product/Service ID Qualifier (LIN-04) or Product/Service ID (LIN-05) is present, then the other is required

If either Product/Service ID Qualifier (LIN-06) or Product/Service ID (LIN-07) is present, then the other is required

LIN-01 · 350 · Assigned Identification · Required · String (AN) · Min 1 Max 20

LIN-02 · 235 · Product/Service ID Qualifier · Required · Identifier (ID)

• SK: Stock Keeping Unit (SKU)

LIN-03 · 234 · Product/Service ID · Required · String (AN) · Min 1 Max 48

LIN-04 · 235 · Product/Service ID Qualifier · Optional · Identifier (ID)

• IN: Buyer's Item Number
• SK: Stock Keeping Unit (SKU)
• VC: Vendor's (Seller's) Catalog Number
• VP: Vendor's (Seller's) Part Number

LIN-05 · 234 · Product/Service ID · Optional · String (AN) · Min 1 Max 48

LIN-06 · 235 · Product/Service ID Qualifier · Optional · Identifier (ID)

• IN: Buyer's Item Number
• SK: Stock Keeping Unit (SKU)
• VC: Vendor's (Seller's) Catalog Number
• VP: Vendor's (Seller's) Part Number

LIN-07 · 234 · Product/Service ID · Optional · String (AN) · Min 1 Max 48

030 Detail > HL Loop > HL Loop > HL Loop > HL Loop > SN1

SN1 Item Detail (Shipment)

Required · Max use 1

If either Quantity Ordered (SN1-05) or Unit or Basis for Measurement Code (SN1-06) is present, then the other is required

SN1-01 · 350 · Assigned Identification · Optional · String (AN) · Min 1 Max 20

SN1-02 · 382 · Number of Units Shipped · Required · Decimal number (R) · Min 1 Max 10

SN1-03 · 355 · Unit or Basis for Measurement Code · Required · Identifier (ID)

• EA: Each

SN1-05 · 330 · Quantity Ordered · Optional · Decimal number (R) · Min 1 Max 15

SN1-06 · 355 · Unit or Basis for Measurement Code · Optional · Identifier (ID)

• EA: Each

Summary

010 Summary > CTT

CTT Transaction Totals

Required · Max use 1

CTT-01 · 354 · Number of Line Items · Required · Numeric (N0) · Min 1 Max 6

020 Summary > SE

SE Transaction Set Trailer

Required · Max use 1

SE-01 · 96 · Number of Included Segments · Required · Numeric (N0) · Min 1 Max 10

SE-02 · 329 · Transaction Set Control Number · Required · Numeric (N) · Min 4 Max 9

GE Functional Group Trailer

Required · Max use 1

GE-01 · 97 · Number of Transaction Sets Included · Required · Numeric (N0) · Min 1 Max 6

GE-02 · 28 · Group Control Number · Required · Numeric (N0) · Min 1 Max 9

IEA Interchange Control Trailer

Required · Max use 1

IEA-01 · I16 · Number of Included Functional Groups · Required · Numeric (N0) · Min 1 Max 5

IEA-02 · I12 · Interchange Control Number · Required · Numeric (N0) · Min 9 Max 9

EDI Samples

Sample

ST*856*0001~
BSN*00*22115*20110508*1234*0001~
HL*01**S*1~
TD1*CTN76*46****G*751*LB~
TD5*B*2*UPSN*M*UPSGROUND~
REF*VR*1234567~
REF*BM*490976~
HL*02*01*O*1~
PRF*2112~
HL*03*02*P*1~
MAN*GM*0000349875398243~
HL*04*03*I*0~
LIN*01*SK*Orange*VP*89X7Y84~
SN1**4*EA~
HL*05*02*P*1~
MAN*GM*0000038278374~
HL*06*05*I*0~
LIN*01*SK*Apple*VP*568A84Z8~
SN1**3*EA~
HL*07*05*I*0~
LIN*01*SK*Orange*VP*89X7Y84~
SN1**2*EA~
HL*08*02*P*1~
MAN*GM*0002837362~
HL*09*08*I*0~
LIN*01*SK*Apple*VP*568A84Z8~
SN1**4*EA~
CTT*4~
SE*29*0001~