Forever 21
/
Ship Notice/Manifest
  • Specification
  • EDI Inspector
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X12 856 Ship Notice/Manifest

X12 Release 5010
Delimiters
  • ~ Segment
  • * Element
  • > Component
  • ^ Repetition
EDI samples
  • None included
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Overview
ISA
-
Interchange Control Header
Max use 1
Required
GS
-
Functional Group Header
Max use 1
Required
heading
detail
HL Loop
HL
0100
Hierarchical Level
Max use 1
Required
TD1
1100
Carrier Details (Quantity and Weight)
Max use 20
Required
TD5
1200
Carrier Details (Routing Sequence/Transit Time)
Max use 12
Required
TD3 Loop
REF
1500
Reference Information
Max use 1
Required
PER
1510
Administrative Communications Contact
Max use 3
Optional
DTM
2000
Estimated Delivery
Max use 1
Required
DTM
2000
Shipped
Max use 1
Required
GE
-
Functional Group Trailer
Max use 1
Required
IEA
-
Interchange Control Trailer
Max use 1
Required
ISA

Interchange Control Header

RequiredMax use 1
Example
ISA-01
I01
Authorization Information Qualifier
Required
Identifier (ID)
00
No Authorization Information Present (No Meaningful Information in I02)
ISA-02
I02
Authorization Information
Required
String (AN)
Min 10Max 10
ISA-03
I03
Security Information Qualifier
Required
Identifier (ID)
00
No Security Information Present (No Meaningful Information in I04)
ISA-04
I04
Security Information
Required
String (AN)
Min 10Max 10
ISA-05
I05
Interchange ID Qualifier
Required
Identifier (ID)
Min 2Max 2
Codes
ISA-06
I06
Interchange Sender ID
Required
String (AN)
Min 15Max 15
ISA-07
I05
Interchange ID Qualifier
Required
Identifier (ID)
Min 2Max 2
Codes
ISA-08
I07
Interchange Receiver ID
Required
String (AN)
Min 15Max 15
ISA-09
I08
Interchange Date
Required
Date (DT)
YYMMDD format
ISA-10
I09
Interchange Time
Required
Time (TM)
HHMM format
ISA-11
I65
Repetition Separator
Required
String (AN)
Min 1Max 1
^
Repetition Separator
ISA-12
I11
Interchange Control Version Number
Required
Identifier (ID)
00501
Standards Approved for Publication by ASC X12 Procedures Review Board through October 2003
ISA-13
I12
Interchange Control Number
Required
Numeric (N0)
Min 9Max 9
ISA-14
I13
Acknowledgment Requested
Required
Identifier (ID)
Min 1Max 1
0
No Interchange Acknowledgment Requested
1
Interchange Acknowledgment Requested (TA1)
ISA-15
I14
Interchange Usage Indicator
Required
Identifier (ID)
Min 1Max 1
I
Information
P
Production Data
T
Test Data
ISA-16
I15
Component Element Separator
Required
String (AN)
Min 1Max 1
>
Component Element Separator

Functional Group Header

RequiredMax use 1
Example
GS-01
479
Functional Identifier Code
Required
Identifier (ID)
SH
Ship Notice/Manifest (856)
GS-02
142
Application Sender's Code
Required
String (AN)
Min 2Max 15
GS-03
124
Application Receiver's Code
Required
String (AN)
Min 2Max 15
Required
Date (DT)
CCYYMMDD format
Required
Time (TM)
HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format
GS-06
28
Group Control Number
Required
Numeric (N0)
Min 1Max 9
GS-07
455
Responsible Agency Code
Required
Identifier (ID)
Min 1Max 2
T
Transportation Data Coordinating Committee (TDCC)
X
Accredited Standards Committee X12
GS-08
480
Version / Release / Industry Identifier Code
Required
String (AN)
005010
Standards Approved for Publication by ASC X12 Procedures Review Board through October 2003

Heading

ST
0100
Heading > ST

Transaction Set Header

RequiredMax use 1
Example
ST-01
143
Transaction Set Identifier Code
Required
Identifier (ID)
856
Ship Notice/Manifest
ST-02
329
Transaction Set Control Number
Required
Numeric (N)
Min 4Max 9
BSN
0200
Heading > BSN

Beginning Segment for Ship Notice

RequiredMax use 1
Example
BSN-01
353
Transaction Set Purpose Code
Required
Identifier (ID)
00
Original
06
Confirmation
BSN-02
396
Shipment Identification
Required
String (AN)
Min 2Max 30
Required
Date (DT)
CCYYMMDD format
Required
Time (TM)
HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format
Heading end

Detail

HL Loop
RequiredMax >1
HL
0100
Detail > HL Loop > HL

Hierarchical Level

RequiredMax use 1
Example
HL-01
628
Hierarchical ID Number
Required
String (AN)
Min 1Max 12
HL-03
735
Hierarchical Level Code
Required
Identifier (ID)
S
Shipment
HL-04
736
Hierarchical Child Code
Optional
Identifier (ID)
1
Additional Subordinate HL Data Segment in This Hierarchical Structure.
TD1
1100
Detail > HL Loop > TD1

Carrier Details (Quantity and Weight)

RequiredMax use 20
Usage notes
Example
TD1-01
103
Packaging Code
Required
String (AN)
Part 1/2
CTN
Carton
PLT
Pallet
Part 2/2
25
Corrugated or Solid
94
Wood
TD1-02
80
Lading Quantity
Required
Numeric (N0)
Min 1Max 7
TD1-06
187
Weight Qualifier
Required
Identifier (ID)
G
Gross Weight
TD1-07
81
Weight
Required
Decimal number (R)
Min 1Max 10
TD1-08
355
Unit or Basis for Measurement Code
Required
Identifier (ID)
LB
Pound
TD5
1200
Detail > HL Loop > TD5

Carrier Details (Routing Sequence/Transit Time)

RequiredMax use 12
Usage notes
Example
If Identification Code Qualifier (TD5-02) is present, then Identification Code (TD5-03) is required
TD5-02
66
Identification Code Qualifier
Optional
Identifier (ID)
2
Standard Carrier Alpha Code (SCAC)
TD5-03
67
Identification Code
Optional
String (AN)
Min 2Max 4
TD5-04
91
Transportation Method/Type Code
Optional
Identifier (ID)
A
Air
M
Motor (Common Carrier)
O
Containerized Ocean
T
Best Way (Shippers Option)
TD5-05
387
Routing
Optional
String (AN)
Min 1Max 35
Usage notes
TD5-12
284
Service Level Code
Optional
Identifier (ID)
3D
Three Day Service
CG
Ground
CX
Express Service
DC
Delivery Confirmation
ET
Proof of Delivery (POD) with Signature
FC
First Class
G2
Standard Service
IE
Expedited Service - Worldwide
IX
Express Service - Worldwide
ND
Next Day Air
ON
Overnight
PB
Priority Mail
PI
Priority Mail Insured
SA
Same Day
SC
Second Day Air
SE
Second Day
SG
Standard Ground
TD3 Loop
OptionalMax >1
TD3
1300
Detail > HL Loop > TD3 Loop > TD3

Carrier Details (Equipment)

RequiredMax use 1
Example
TD3-02
206
Equipment Initial
Optional
String (AN)
Min 1Max 4
TD3-03
207
Equipment Number
Required
String (AN)
Min 1Max 15
AT9
1350
Detail > HL Loop > TD3 Loop > AT9

Trailer or Container Dimension and Weight

OptionalMax use 1
Example
AT9-01
567
Equipment Length
Optional
Numeric (N0)
Min 4Max 5
Usage notes
TD3 Loop end
REF
1500
Detail > HL Loop > REF

Reference Information

RequiredMax use >1
Usage notes
Example
REF-01
128
Reference Identification Qualifier
Required
Identifier (ID)
2I
Tracking Number
BM
Bill of Lading Number
CN
Carrier's Reference Number (PRO/Invoice)
SN
Seal Number
REF-02
127
Reference Identification
Required
String (AN)
Min 1Max 50
PER
1510
Detail > HL Loop > PER

Administrative Communications Contact

OptionalMax use 3
Example
If either Communication Number Qualifier (PER-03) or Communication Number (PER-04) is present, then the other is required
If either Communication Number Qualifier (PER-05) or Communication Number (PER-06) is present, then the other is required
PER-01
366
Contact Function Code
Required
Identifier (ID)
IC
Information Contact
Optional
String (AN)
Min 1Max 60
PER-03
365
Communication Number Qualifier
Optional
Identifier (ID)
EM
Electronic Mail
TE
Telephone
PER-04
364
Communication Number
Optional
String (AN)
Min 1Max 256
PER-05
365
Communication Number Qualifier
Optional
Identifier (ID)
EM
Electronic Mail
TE
Telephone
PER-06
364
Communication Number
Optional
String (AN)
Min 1Max 256
DTM
2000
Detail > HL Loop > DTM

Estimated Delivery

RequiredMax use 1
Usage notes
Example
Variants (all may be used)
DTMShipped
DTM-01
374
Date/Time Qualifier
Required
Identifier (ID)
017
Estimated Delivery
Required
Date (DT)
CCYYMMDD format
DTM
2000
Detail > HL Loop > DTM

Shipped

RequiredMax use 1
Usage notes
Example
Variants (all may be used)
DTMEstimated Delivery
DTM-01
374
Date/Time Qualifier
Required
Identifier (ID)
011
Shipped
Required
Date (DT)
CCYYMMDD format
N1 Ship From
RequiredMax 1
Variants (all may be used)
Ship To
N1
2200
Detail > HL Loop > Ship From > N1

Party Identification

RequiredMax use 1
Example
At least one of Name (N1-02) or Identification Code Qualifier (N1-03) is required
If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required
N1-01
98
Entity Identifier Code
Required
Identifier (ID)
SF
Ship From
Optional
String (AN)
Min 1Max 60
N1-03
66
Identification Code Qualifier
Optional
Identifier (ID)
92
Assigned by Buyer or Buyer's Agent
N1-04
67
Identification Code
Optional
String (AN)
Min 2Max 80
N3
2400
Detail > HL Loop > Ship From > N3

Party Location

OptionalMax use 2
Usage notes
Example
N3-01
166
Address Information
Required
String (AN)
Min 1Max 55
N3-02
166
Address Information
Optional
String (AN)
Min 1Max 55
N4
2500
Detail > HL Loop > Ship From > N4

Geographic Location

OptionalMax use 1
Usage notes
Example
N4-01
19
City Name
Required
String (AN)
Min 2Max 30
N4-02
156
State or Province Code
Optional
Identifier (ID)
Min 2Max 2
N4-03
116
Postal Code
Required
Identifier (ID)
Min 3Max 15
N4-04
26
Country Code
Optional
Identifier (ID)
Min 2Max 3
N1 Ship From end
N1 Ship To
RequiredMax 1
Variants (all may be used)
Ship From
N1
2200
Detail > HL Loop > Ship To > N1

Party Identification

RequiredMax use 1
Example
At least one of Name (N1-02) or Identification Code Qualifier (N1-03) is required
If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required
N1-01
98
Entity Identifier Code
Required
Identifier (ID)
ST
Ship To
Optional
String (AN)
Min 1Max 60
N1-03
66
Identification Code Qualifier
Optional
Identifier (ID)
92
Assigned by Buyer or Buyer's Agent
N1-04
67
Identification Code
Optional
String (AN)
Min 2Max 80
N3
2400
Detail > HL Loop > Ship To > N3

Party Location

OptionalMax use 2
Usage notes
Example
N3-01
166
Address Information
Required
String (AN)
Min 1Max 55
N3-02
166
Address Information
Optional
String (AN)
Min 1Max 55
N4
2500
Detail > HL Loop > Ship To > N4

Geographic Location

OptionalMax use 1
Usage notes
Example
N4-01
19
City Name
Required
String (AN)
Min 2Max 30
N4-02
156
State or Province Code
Optional
Identifier (ID)
Min 2Max 2
N4-03
116
Postal Code
Required
Identifier (ID)
Min 3Max 15
N4-04
26
Country Code
Optional
Identifier (ID)
Min 2Max 3
N1 Ship To end
HL Loop
RequiredMax >1
HL
0100
Detail > HL Loop > HL Loop > HL

Hierarchical Level

RequiredMax use 1
Example
HL-01
628
Hierarchical ID Number
Required
String (AN)
Min 1Max 12
HL-02
734
Hierarchical Parent ID Number
Required
String (AN)
Min 1Max 12
HL-03
735
Hierarchical Level Code
Required
Identifier (ID)
O
Order
HL-04
736
Hierarchical Child Code
Optional
Identifier (ID)
1
Additional Subordinate HL Data Segment in This Hierarchical Structure.
PRF
0500
Detail > HL Loop > HL Loop > PRF

Purchase Order Reference

RequiredMax use 1
Example
PRF-01
324
Purchase Order Number
Required
String (AN)
Min 1Max 22
Optional
Date (DT)
CCYYMMDD format
REF
1500
Detail > HL Loop > HL Loop > REF

Customer Order Number

OptionalMax use 1
Example
Variants (all may be used)
REFInternal Vendor Number
REF-01
128
Reference Identification Qualifier
Required
Identifier (ID)
CO
Customer Order Number
REF-02
127
Reference Identification
Required
String (AN)
Min 1Max 50
REF
1500
Detail > HL Loop > HL Loop > REF

Internal Vendor Number

RequiredMax use 1
Example
Variants (all may be used)
REFCustomer Order Number
REF-01
128
Reference Identification Qualifier
Required
Identifier (ID)
IA
Internal Vendor Number
REF-02
127
Reference Identification
Required
String (AN)
Min 1Max 50
N1 Loop
OptionalMax >1
N1
2200
Detail > HL Loop > HL Loop > N1 Loop > N1

Party Identification

RequiredMax use 1
Usage notes
Example
N1-01
98
Entity Identifier Code
Required
Identifier (ID)
BY
Buying Party (Purchaser)
N1-03
66
Identification Code Qualifier
Required
Identifier (ID)
92
Assigned by Buyer or Buyer's Agent
N1-04
67
Identification Code
Required
String (AN)
Min 2Max 80
N1 Loop end
HL Loop
RequiredMax >1
HL
0100
Detail > HL Loop > HL Loop > HL Loop > HL

Hierarchical Level

RequiredMax use 1
Example
HL-01
628
Hierarchical ID Number
Required
String (AN)
Min 1Max 12
HL-02
734
Hierarchical Parent ID Number
Required
String (AN)
Min 1Max 12
HL-03
735
Hierarchical Level Code
Required
Identifier (ID)
P
Pack
HL-04
736
Hierarchical Child Code
Optional
Identifier (ID)
1
Additional Subordinate HL Data Segment in This Hierarchical Structure.
PO4
0600
Detail > HL Loop > HL Loop > HL Loop > PO4

Item Physical Details

RequiredMax use 1
Example
PO4-05
187
Weight Qualifier
Required
Identifier (ID)
G
Gross Weight
PO4-06
384
Gross Weight per Pack
Required
Decimal number (R)
Min 1Max 9
PO4-07
355
Unit or Basis for Measurement Code
Required
Identifier (ID)
LB
Pound
PO4-10
82
Length
Required
Decimal number (R)
Min 1Max 8
Required
Decimal number (R)
Min 1Max 8
PO4-12
65
Height
Required
Decimal number (R)
Min 1Max 8
PO4-13
355
Unit or Basis for Measurement Code
Required
Identifier (ID)
IN
Inch
MAN
1900
Detail > HL Loop > HL Loop > HL Loop > MAN

Marks and Numbers Information

RequiredMax use >1
Usage notes
Example
MAN-01
88
Marks and Numbers Qualifier
Required
Identifier (ID)
CP
Carrier-Assigned Package ID Number
GM
EAN.UCC Serial Shipping Container Code (SSCC) and Application Identifier
MAN-02
87
Marks and Numbers
Required
String (AN)
Min 1Max 48
Usage notes
HL Loop
RequiredMax >1
HL
0100
Detail > HL Loop > HL Loop > HL Loop > HL Loop > HL

Hierarchical Level

RequiredMax use 1
Example
HL-01
628
Hierarchical ID Number
Required
String (AN)
Min 1Max 12
HL-02
734
Hierarchical Parent ID Number
Required
String (AN)
Min 1Max 12
HL-03
735
Hierarchical Level Code
Required
Identifier (ID)
I
Item
HL-04
736
Hierarchical Child Code
Optional
Identifier (ID)
0
No Subordinate HL Segment in This Hierarchical Structure.
LIN
0200
Detail > HL Loop > HL Loop > HL Loop > HL Loop > LIN

Item Identification

RequiredMax use 1
Usage notes
Example
If either Product/Service ID Qualifier (LIN-04) or Product/Service ID (LIN-05) is present, then the other is required
If either Product/Service ID Qualifier (LIN-06) or Product/Service ID (LIN-07) is present, then the other is required
If either Product/Service ID Qualifier (LIN-08) or Product/Service ID (LIN-09) is present, then the other is required
LIN-01
350
Assigned Identification
Optional
String (AN)
Min 1Max 20
LIN-02
235
Product/Service ID Qualifier
Required
Identifier (ID)
EN
EAN/UCC - 13
UP
UCC - 12
VN
Vendor's (Seller's) Item Number
LIN-03
234
Product/Service ID
Required
String (AN)
Min 1Max 48
LIN-04
235
Product/Service ID Qualifier
Optional
Identifier (ID)
EN
EAN/UCC - 13
SK
Stock Keeping Unit (SKU)
UP
UCC - 12
VN
Vendor's (Seller's) Item Number
LIN-05
234
Product/Service ID
Optional
String (AN)
Min 1Max 48
LIN-06
235
Product/Service ID Qualifier
Optional
Identifier (ID)
EN
EAN/UCC - 13
SK
Stock Keeping Unit (SKU)
UP
UCC - 12
VN
Vendor's (Seller's) Item Number
LIN-07
234
Product/Service ID
Optional
String (AN)
Min 1Max 48
LIN-08
235
Product/Service ID Qualifier
Optional
Identifier (ID)
EN
EAN/UCC - 13
SK
Stock Keeping Unit (SKU)
UP
UCC - 12
VN
Vendor's (Seller's) Item Number
LIN-09
234
Product/Service ID
Optional
String (AN)
Min 1Max 48
SN1
0300
Detail > HL Loop > HL Loop > HL Loop > HL Loop > SN1

Item Detail (Shipment)

RequiredMax use 1
Example
SN1-02
382
Number of Units Shipped
Required
Decimal number (R)
Min 1Max 10
SN1-03
355
Unit or Basis for Measurement Code
Required
Identifier (ID)
EA
Each
PID
0700
Detail > HL Loop > HL Loop > HL Loop > HL Loop > PID

Product/Item Description

RequiredMax use 200
Example
PID-01
349
Item Description Type
Required
Identifier (ID)
F
Free-form
PID-02
750
Product/Process Characteristic Code
Required
Identifier (ID)
08
Product
73
Vendor color description
74
Vendor size description
PID-05
352
Description
Required
String (AN)
Min 1Max 80
HL Loop end
HL Loop end
HL Loop end
HL Loop end
Detail end

Summary

CTT
0100
Summary > CTT

Transaction Totals

OptionalMax use 1
Example
CTT-01
354
Number of Line Items
Required
Numeric (N0)
Min 1Max 6
SE
0200
Summary > SE

Transaction Set Trailer

RequiredMax use 1
Example
SE-01
96
Number of Included Segments
Required
Numeric (N0)
Min 1Max 10
SE-02
329
Transaction Set Control Number
Required
Numeric (N)
Min 4Max 9
Summary end

Functional Group Trailer

RequiredMax use 1
Example
GE-01
97
Number of Transaction Sets Included
Required
Numeric (N0)
Min 1Max 6
GE-02
28
Group Control Number
Required
Numeric (N0)
Min 1Max 9

Interchange Control Trailer

RequiredMax use 1
Example
IEA-01
I16
Number of Included Functional Groups
Required
Numeric (N0)
Min 1Max 5
IEA-02
I12
Interchange Control Number
Required
Numeric (N0)
Min 9Max 9

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