Forever 21
/
Invoice
  • Specification
  • EDI Inspector
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X12 810 Invoice

X12 Release 5010
Delimiters
  • ~ Segment
  • * Element
  • > Component
  • ^ Repetition
EDI samples
  • None included
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Overview
ISA
-
Interchange Control Header
Max use 1
Required
GS
-
Functional Group Header
Max use 1
Required
heading
ST
0100
Transaction Set Header
Max use 1
Required
BIG
0200
Beginning Segment for Invoice
Max use 1
Required
REF
0500
Reference Information
Max use 12
Required
PER
0600
Administrative Communications Contact
Max use 3
Optional
N1 Loop
ITD
1300
Terms of Sale/Deferred Terms of Sale
Max use 1
Required
DTM
1400
Estimated Departure Date
Max use 10
Optional
DTM
1400
Issue
Max use 10
Optional
DTM
1400
Shipped
Max use 10
Required
FOB
1500
F.O.B. Related Instructions
Max use 1
Optional
MEA
1700
Measurements
Max use 40
Optional
detail
IT1 Loop
GE
-
Functional Group Trailer
Max use 1
Required
IEA
-
Interchange Control Trailer
Max use 1
Required
ISA

Interchange Control Header

RequiredMax use 1
Example
ISA-01
I01
Authorization Information Qualifier
Required
Identifier (ID)
00
No Authorization Information Present (No Meaningful Information in I02)
ISA-02
I02
Authorization Information
Required
String (AN)
Min 10Max 10
ISA-03
I03
Security Information Qualifier
Required
Identifier (ID)
00
No Security Information Present (No Meaningful Information in I04)
ISA-04
I04
Security Information
Required
String (AN)
Min 10Max 10
ISA-05
I05
Interchange ID Qualifier
Required
Identifier (ID)
Min 2Max 2
Codes
ISA-06
I06
Interchange Sender ID
Required
String (AN)
Min 15Max 15
ISA-07
I05
Interchange ID Qualifier
Required
Identifier (ID)
Min 2Max 2
Codes
ISA-08
I07
Interchange Receiver ID
Required
String (AN)
Min 15Max 15
ISA-09
I08
Interchange Date
Required
Date (DT)
YYMMDD format
ISA-10
I09
Interchange Time
Required
Time (TM)
HHMM format
ISA-11
I65
Repetition Separator
Required
String (AN)
Min 1Max 1
^
Repetition Separator
ISA-12
I11
Interchange Control Version Number
Required
Identifier (ID)
00501
Standards Approved for Publication by ASC X12 Procedures Review Board through October 2003
ISA-13
I12
Interchange Control Number
Required
Numeric (N0)
Min 9Max 9
ISA-14
I13
Acknowledgment Requested
Required
Identifier (ID)
Min 1Max 1
0
No Interchange Acknowledgment Requested
1
Interchange Acknowledgment Requested (TA1)
ISA-15
I14
Interchange Usage Indicator
Required
Identifier (ID)
Min 1Max 1
I
Information
P
Production Data
T
Test Data
ISA-16
I15
Component Element Separator
Required
String (AN)
Min 1Max 1
>
Component Element Separator

Functional Group Header

RequiredMax use 1
Example
GS-01
479
Functional Identifier Code
Required
Identifier (ID)
IN
Invoice Information (810)
GS-02
142
Application Sender's Code
Required
String (AN)
Min 2Max 15
GS-03
124
Application Receiver's Code
Required
String (AN)
Min 2Max 15
Required
Date (DT)
CCYYMMDD format
Required
Time (TM)
HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format
GS-06
28
Group Control Number
Required
Numeric (N0)
Min 1Max 9
GS-07
455
Responsible Agency Code
Required
Identifier (ID)
Min 1Max 2
T
Transportation Data Coordinating Committee (TDCC)
X
Accredited Standards Committee X12
GS-08
480
Version / Release / Industry Identifier Code
Required
String (AN)
005010
Standards Approved for Publication by ASC X12 Procedures Review Board through October 2003

Heading

ST
0100
Heading > ST

Transaction Set Header

RequiredMax use 1
Example
ST-01
143
Transaction Set Identifier Code
Required
Identifier (ID)
810
Invoice
ST-02
329
Transaction Set Control Number
Required
Numeric (N)
Min 4Max 9
BIG
0200
Heading > BIG

Beginning Segment for Invoice

RequiredMax use 1
Example
Required
Date (DT)
CCYYMMDD format
BIG-02
76
Invoice Number
Required
String (AN)
Min 1Max 22
Required
Date (DT)
CCYYMMDD format
BIG-04
324
Purchase Order Number
Required
String (AN)
Min 1Max 22
BIG-07
640
Transaction Type Code
Optional
Identifier (ID)
CR
Credit Memo
DI
Debit Invoice
VJ
Commercial Invoice
REF
0500
Heading > REF

Reference Information

RequiredMax use 12
Usage notes
Example
REF-01
128
Reference Identification Qualifier
Required
Identifier (ID)
2I
Tracking Number
BM
Bill of Lading Number
CN
Carrier's Reference Number (PRO/Invoice)
CO
Customer Order Number
IA
Internal Vendor Number
NB
Letter of Credit Number
REF-02
127
Reference Identification
Required
String (AN)
Min 1Max 50
PER
0600
Heading > PER

Administrative Communications Contact

OptionalMax use 3
Example
If either Communication Number Qualifier (PER-03) or Communication Number (PER-04) is present, then the other is required
If either Communication Number Qualifier (PER-05) or Communication Number (PER-06) is present, then the other is required
PER-01
366
Contact Function Code
Required
Identifier (ID)
IC
Information Contact
Optional
String (AN)
Min 1Max 60
PER-03
365
Communication Number Qualifier
Optional
Identifier (ID)
EM
Electronic Mail
TE
Telephone
PER-04
364
Communication Number
Optional
String (AN)
Min 1Max 256
PER-05
365
Communication Number Qualifier
Optional
Identifier (ID)
EM
Electronic Mail
TE
Telephone
PER-06
364
Communication Number
Optional
String (AN)
Min 1Max 256
N1 Loop
OptionalMax >1
Usage notes
N1
0700
Heading > N1 Loop > N1

Party Identification

RequiredMax use 1
Example
At least one of Name (N1-02) or Identification Code Qualifier (N1-03) is required
If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required
N1-01
98
Entity Identifier Code
Required
Identifier (ID)
BE
Beneficiary
BK
Bank
CN
Consignee
CT
Country of Origin
N1
Notify Party no. 1
RI
Remit To
SH
Shipper
ST
Ship To
VN
Vendor
Optional
String (AN)
Min 1Max 60
N1-03
66
Identification Code Qualifier
Optional
Identifier (ID)
92
Assigned by Buyer or Buyer's Agent
N1-04
67
Identification Code
Optional
String (AN)
Min 2Max 80
N3
0900
Heading > N1 Loop > N3

Party Location

OptionalMax use 2
Example
N3-01
166
Address Information
Required
String (AN)
Min 1Max 55
N3-02
166
Address Information
Optional
String (AN)
Min 1Max 55
N4
1000
Heading > N1 Loop > N4

Geographic Location

OptionalMax use 1
Example
N4-01
19
City Name
Required
String (AN)
Min 2Max 30
N4-02
156
State or Province Code
Optional
Identifier (ID)
Min 2Max 2
N4-03
116
Postal Code
Required
Identifier (ID)
Min 3Max 15
N4-04
26
Country Code
Optional
Identifier (ID)
Min 2Max 3
N1 Loop end
ITD
1300
Heading > ITD

Terms of Sale/Deferred Terms of Sale

RequiredMax use >1
Example
ITD-12
352
Description
Required
String (AN)
Min 1Max 80
ITD-14
107
Payment Method Type Code
Optional
Identifier (ID)
Usage notes
AC
Credit Card
C
Pay By Check
E
Electronic Payment System
L
Letter of Credit
T
Wire Transfer
DTM
1400
Heading > DTM

Estimated Departure Date

OptionalMax use 10
Example
Variants (all may be used)
DTMIssueDTMShipped
DTM-01
374
Date/Time Qualifier
Required
Identifier (ID)
369
Estimated Departure Date
Required
Date (DT)
CCYYMMDD format
DTM
1400
Heading > DTM

Issue

OptionalMax use 10
Example
Variants (all may be used)
DTMEstimated Departure DateDTMShipped
DTM-01
374
Date/Time Qualifier
Required
Identifier (ID)
102
Issue
Required
Date (DT)
CCYYMMDD format
DTM
1400
Heading > DTM

Shipped

RequiredMax use 10
Example
Variants (all may be used)
DTMEstimated Departure DateDTMIssue
DTM-01
374
Date/Time Qualifier
Required
Identifier (ID)
011
Shipped
Required
Date (DT)
CCYYMMDD format
FOB
1500
Heading > FOB

F.O.B. Related Instructions

OptionalMax use 1
Usage notes
Example
If Description (FOB-03) is present, then Location Qualifier (FOB-02) is required
If Transportation Terms Qualifier Code (FOB-04) is present, then Transportation Terms Code (FOB-05) is required
If Description (FOB-07) is present, then Location Qualifier (FOB-06) is required
FOB-01
146
Shipment Method of Payment
Required
Identifier (ID)
CC
Collect
CF
Collect, Freight Credited Back to Customer
DF
Defined by Buyer and Seller
MX
Mixed
PC
Prepaid but Charged to Customer
PO
Prepaid Only
PP
Prepaid (by Seller)
PS
Paid by Seller
TP
Third Party Pay
FOB-02
309
Location Qualifier
Optional
Identifier (ID)
DE
Destination (Shipping)
KL
Port of Loading
OR
Origin (Shipping Point)
FOB-03
352
Description
Optional
String (AN)
Min 1Max 80
FOB-04
334
Transportation Terms Qualifier Code
Optional
Identifier (ID)
01
Incoterms
FOB-05
335
Transportation Terms Code
Optional
Identifier (ID)
CIF
Cost, Insurance, and Freight
DDP
Delivered Duty Paid
FOB
Free on Board
FOB-06
309
Location Qualifier
Optional
Identifier (ID)
PE
Port of Entry
FOB-07
352
Description
Optional
String (AN)
Min 1Max 80
MEA
1700
Heading > MEA

Measurements

OptionalMax use 40
Usage notes
Example
MEA-02
738
Measurement Qualifier
Optional
Identifier (ID)
G
Gross Weight
N
Actual Net Weight
VOL
Volume
MEA-03
739
Measurement Value
Optional
Decimal number (R)
Min 1Max 15
MEA-04
C001
Composite Unit of Measure
OptionalMax use 1
To identify a composite unit of measure (See Figures Appendix for examples of use)
C001-01
355
Unit or Basis for Measurement Code
Required
Identifier (ID)
CR
Cubic Meter
KG
Kilogram
LB
Pound
N9 Loop
OptionalMax >1
Usage notes
N9
2400
Heading > N9 Loop > N9

Extended Reference Information

RequiredMax use 1
Example
N9-01
128
Reference Identification Qualifier
Required
Identifier (ID)
L1
Letters or Notes
N9-02
127
Reference Identification
Required
String (AN)
Usage notes
GEN
General Note
SHP
Shipping Note
MSG
2500
Heading > N9 Loop > MSG

Message Text

RequiredMax use 10
Example
MSG-01
933
Free-form Message Text
Required
String (AN)
Min 1Max 264
Usage notes
N9 Loop end
Heading end

Detail

IT1 Loop
RequiredMax >1
IT1
0100
Detail > IT1 Loop > IT1

Baseline Item Data (Invoice)

RequiredMax use 1
Usage notes
Example
If either Product/Service ID Qualifier (IT1-08) or Product/Service ID (IT1-09) is present, then the other is required
If either Product/Service ID Qualifier (IT1-10) or Product/Service ID (IT1-11) is present, then the other is required
If either Product/Service ID Qualifier (IT1-12) or Product/Service ID (IT1-13) is present, then the other is required
If either Product/Service ID Qualifier (IT1-14) or Product/Service ID (IT1-15) is present, then the other is required
IT1-01
350
Assigned Identification
Optional
String (AN)
Min 1Max 20
IT1-02
358
Quantity Invoiced
Required
Decimal number (R)
Min 1Max 15
IT1-03
355
Unit or Basis for Measurement Code
Required
Identifier (ID)
EA
Each
IT1-04
212
Unit Price
Required
Decimal number (R)
Min 1Max 15
IT1-06
235
Product/Service ID Qualifier
Required
Identifier (ID)
EN
EAN/UCC - 13
UP
UCC - 12
VN
Vendor's (Seller's) Item Number
IT1-07
234
Product/Service ID
Required
String (AN)
Min 1Max 48
IT1-08
235
Product/Service ID Qualifier
Optional
Identifier (ID)
EN
EAN/UCC - 13
SK
Stock Keeping Unit (SKU)
UP
UCC - 12
VN
Vendor's (Seller's) Item Number
IT1-09
234
Product/Service ID
Optional
String (AN)
Min 1Max 48
IT1-10
235
Product/Service ID Qualifier
Optional
Identifier (ID)
EN
EAN/UCC - 13
SK
Stock Keeping Unit (SKU)
UP
UCC - 12
VN
Vendor's (Seller's) Item Number
IT1-11
234
Product/Service ID
Optional
String (AN)
Min 1Max 48
IT1-12
235
Product/Service ID Qualifier
Optional
Identifier (ID)
EN
EAN/UCC - 13
SK
Stock Keeping Unit (SKU)
UP
UCC - 12
VN
Vendor's (Seller's) Item Number
IT1-13
234
Product/Service ID
Optional
String (AN)
Min 1Max 48
IT1-14
235
Product/Service ID Qualifier
Optional
Identifier (ID)
PO
Purchase Order Number
IT1-15
234
Product/Service ID
Optional
String (AN)
Min 1Max 48
CTP
0500
Detail > IT1 Loop > CTP

Pricing Information

OptionalMax use 25
Example
CTP-08
782
Monetary Amount
Required
Decimal number (R)
Min 1Max 15
Usage notes
PID Loop
RequiredMax >1
Usage notes
PID
0600
Detail > IT1 Loop > PID Loop > PID

Product/Item Description

RequiredMax use 1
Example
PID-01
349
Item Description Type
Required
Identifier (ID)
F
Free-form
PID-02
750
Product/Process Characteristic Code
Required
Identifier (ID)
08
Product
73
Vendor color description
74
Vendor size description
PID-05
352
Description
Required
String (AN)
Min 1Max 80
PID Loop end
REF
1200
Detail > IT1 Loop > REF

Reference Information

OptionalMax use >1
Usage notes
Example
REF-01
128
Reference Identification Qualifier
Required
Identifier (ID)
TS
Tariff Number
REF-02
127
Reference Identification
Optional
String (AN)
Min 1Max 50
IT1 Loop end
Detail end

Summary

TDS
0100
Summary > TDS

Total Monetary Value Summary

RequiredMax use 1
Example
TDS-01
610
Amount
Required
Numeric (N2)
Min 1Max 15
Usage notes
TDS-02
610
Amount
Optional
Numeric (N2)
Min 1Max 15
Usage notes
CAD
0300
Summary > CAD

Carrier Details

OptionalMax use 1
Usage notes
Example
At least one of Standard Carrier Alpha Code (CAD-04) or Routing (CAD-05) is required
CAD-01
91
Transportation Method/Type Code
Required
Identifier (ID)
A
Air
M
Motor (Common Carrier)
O
Containerized Ocean
T
Best Way (Shippers Option)
CAD-04
140
Standard Carrier Alpha Code
Optional
Identifier (ID)
Min 2Max 4
CAD-05
387
Routing
Optional
String (AN)
Min 1Max 35
SAC Loop
OptionalMax >1
SAC
0400
Summary > SAC Loop > SAC

Service, Promotion, Allowance, or Charge Information

RequiredMax use 1
Example
SAC-01
248
Allowance or Charge Indicator
Required
Identifier (ID)
A
Allowance
C
Charge
SAC-02
1300
Service, Promotion, Allowance, or Charge Code
Required
Identifier (ID)
C310
Discount
D240
Freight
D500
Handling
SAC-05
610
Amount
Required
Numeric (N2)
Min 1Max 15
SAC-15
352
Description
Optional
String (AN)
Min 1Max 80
SAC Loop end
ISS Loop
RequiredMax >1
Usage notes
ISS
0600
Summary > ISS Loop > ISS

Invoice Shipment Summary

RequiredMax use 1
Example
If either Number of Units Shipped (ISS-01) or Unit or Basis for Measurement Code (ISS-02) is present, then the other is required
ISS-01
382
Number of Units Shipped
Optional
Decimal number (R)
Min 1Max 10
Usage notes
ISS-02
355
Unit or Basis for Measurement Code
Optional
Identifier (ID)
CT
Carton
ISS Loop end
CTT
0700
Summary > CTT

Transaction Totals

OptionalMax use 1
Example
CTT-01
354
Number of Line Items
Required
Numeric (N0)
Min 1Max 6
CTT-02
347
Hash Total
Optional
Decimal number (R)
Min 1Max 10
SE
0800
Summary > SE

Transaction Set Trailer

RequiredMax use 1
Example
SE-01
96
Number of Included Segments
Required
Numeric (N0)
Min 1Max 10
SE-02
329
Transaction Set Control Number
Required
Numeric (N)
Min 4Max 9
Summary end

Functional Group Trailer

RequiredMax use 1
Example
GE-01
97
Number of Transaction Sets Included
Required
Numeric (N0)
Min 1Max 6
GE-02
28
Group Control Number
Required
Numeric (N0)
Min 1Max 9

Interchange Control Trailer

RequiredMax use 1
Example
IEA-01
I16
Number of Included Functional Groups
Required
Numeric (N0)
Min 1Max 5
IEA-02
I12
Interchange Control Number
Required
Numeric (N0)
Min 9Max 9

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