Ford
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Ship Notice/Manifest
  • Specification
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X12 856 Ship Notice/Manifest

X12 Release 2002
—
Delimiters
  • ~ Segment
  • * Element
  • > Component
EDI samples
  • None included
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Overview
ISA
-
Max use 1
Required
GS
-
Functional Group Header
Max use 1
Required
heading
ST
2
Transaction Set Header
Max use 1
Required
BSN
3
Beginning Segment for Ship Notice
Max use 1
Required
DTM
5
Date/Time Reference Estimated Delivery
Max use 1
Required
DTM
5
Date/Time Reference Received
Max use 1
Required
DTM
5
Date/Time Reference Shipped
Max use 1
Required
detail
HL Loop Shipment
HL
7
Hierarchical Level
Max use 1
Required
MEA
15
Measurements
Max use 40
Optional
TD1
18
Carrier Details (Quantity and Weight)
Max use 20
Optional
TD5
19
Carrier Details (Routing Sequence/Transit Time)
Max use 12
Optional
TD3
20
Carrier Details (Equipment)
Max use 12
Optional
REF
22
Reference Numbers
Max use 200
Optional
DTM
27
Date/Time Reference
Max use 10
Optional
FOB
28
F.O.B. Related Instructions
Max use 1
Optional
N1 Loop
N1
29
Name
Max use 1
Required
CUR
38
Currency
Max use 1
Optional
ITA
39
Allowance, Charge or Service
Max use 10
Optional
HL Loop Item
HL
7
Hierarchical Level
Max use 1
Required
LIN
8
Item Identification Detail
Max use 1
Optional
SN1
10
Item Detail (Shipment)
Max use 1
Optional
SLN
11
Subline Item Detail
Max use 100
Optional
PRF
12
Purchase Order Reference
Max use 1
Optional
REF
22
Reference Numbers
Max use 200
Optional
CLD Loop
CLD
24
Load Detail
Max use 1
Required
REF
25
Reference Numbers
Max use 200
Optional
DTM
27
Date/Time Reference
Max use 10
Optional
summary
CTT
41
Transaction Totals
Max use 1
Required
SE
42
Transaction Set Trailer
Max use 1
Required
GE
-
Functional Group Trailer
Max use 1
Required
IEA
-
Max use 1
Required
GS

Functional Group Header

RequiredMax use 1
—
Example
GS-01
479
Functional Identifier Code
Required
Identifier (ID)
—
SH
Ship Notice/Manifest (856)
GS-02
142
Application Sender's Code
Required
Identifier (ID)
Min 2Max 12
—
GS-03
124
Application Receiver's Code
Required
Identifier (ID)
Min 2Max 12
—
GS-04
29
Data Interchange Date
Required
Date (DT)
YYMMDD format
—
GS-05
30
Data Interchange Time
Required
Time (TM)
HHMM format
—
GS-06
28
Data Interchange Control Number
Required
Numeric (N0)
Min 1Max 9
—
GS-07
455
Responsible Agency Code
Required
Identifier (ID)
Min 1Max 2
—
T
Transportation Data Coordinating Committee (TDCC)
X
Accredited Standards Committee X12
GS-08
480
Version/Release/ Industry ID Code
Required
Identifier (ID)
—
002002FORD

Heading

ST
2
Heading > ST

Transaction Set Header

RequiredMax use 1
—
Example
ST-01
143
Transaction Set Identifier Code
Required
Identifier (ID)
—
856
X12.10 Ship Notice/Manifest
ST-02
329
Transaction Set Control Number
Required
Numeric (N)
Min 4Max 9
—
BSN
3
Heading > BSN

Beginning Segment for Ship Notice

RequiredMax use 1
—
Example
BSN-01
353
Transaction Set Purpose Code
Required
Identifier (ID)
—
00
Original
01
Cancellation
05
Replace
08
Status
—
12
Not Processed
BSN-02
396
Shipment Identification
Required
String (AN)
Min 2Max 30
—
Usage notes
—
BSN-03
373
Date
Required
Date (DT)
YYMMDD format
—
Usage notes
—
BSN-04
337
Time
Required
Time (TM)
HHMM format
—
Usage notes
—
DTM
5
Heading > DTM

Date/Time Reference Estimated Delivery

RequiredMax use 1
—
Usage notes
—
Example
Variants (all may be used)
DTMDate/Time Reference ReceivedDTMDate/Time Reference Shipped
DTM-01
374
Date/Time Qualifier
Required
Identifier (ID)
—
Usage notes
—
017
Estimated Delivery
DTM-02
373
Date
Required
Date (DT)
YYMMDD format
—
DTM-03
337
Time
Required
Time (TM)
HHMM format
—
DTM
5
Heading > DTM

Date/Time Reference Received

RequiredMax use 1
—
Usage notes
—
Example
Variants (all may be used)
DTMDate/Time Reference Estimated DeliveryDTMDate/Time Reference Shipped
DTM-01
374
Date/Time Qualifier
Required
Identifier (ID)
—
Usage notes
—
050
Received
DTM-02
373
Date
Required
Date (DT)
YYMMDD format
—
DTM-03
337
Time
Required
Time (TM)
HHMM format
—
DTM
5
Heading > DTM

Date/Time Reference Shipped

RequiredMax use 1
—
Usage notes
—
Example
Variants (all may be used)
DTMDate/Time Reference Estimated DeliveryDTMDate/Time Reference Received
DTM-01
374
Date/Time Qualifier
Required
Identifier (ID)
—
Usage notes
—
011
Shipped
DTM-02
373
Date
Required
Date (DT)
YYMMDD format
—
DTM-03
337
Time
Required
Time (TM)
HHMM format
—
Heading end

Detail

HL Loop Shipment
RequiredMax >1
Usage notes
—
HL
7
Detail > HL Loop Shipment > HL

Hierarchical Level

RequiredMax use 1
—
Example
HL-01
628
Hierarchical ID Number
Required
String (AN)
Min 1Max 12
—
HL-03
735
Hierarchical Level Code
Required
Identifier (ID)
—
S
Shipment
MEA
15
Detail > HL Loop Shipment > MEA

Measurements

OptionalMax use 40
—
Usage notes
—
Example
MEA-01
737
Measurement Reference ID Code
Required
Identifier (ID)
—
PD
Physical Dimensions (Product Ordered)
MEA-02
738
Measurement Qualifier
Required
Identifier (ID)
—
G
Gross Weight
N
Actual Net Weight
MEA-03
739
Measurement Value
Required
Decimal number (R)
Min 1Max 10
—
Usage notes
—
MEA-04
355
Unit of Measurement Code
Required
Identifier (ID)
—
KG
Kilogram
LB
Pound
TD1
18
Detail > HL Loop Shipment > TD1

Carrier Details (Quantity and Weight)

OptionalMax use 20
—
Usage notes
—
Example
TD1-01
103
Packaging Code
Required
Identifier (ID)
Min 5Max 5
—
TD1-02
80
Lading Quantity
Required
Numeric (N0)
Min 1Max 7
—
Usage notes
—
TD5
19
Detail > HL Loop Shipment > TD5

Carrier Details (Routing Sequence/Transit Time)

OptionalMax use 12
—
Usage notes
—
Example
TD5-01
133
Routing Sequence Code
Required
Identifier (ID)
—
B
Origin/Delivery Carrier (Any Mode)
TD5-02
66
Identification Code Qualifier
Required
Identifier (ID)
—
Usage notes
—
02
Standard Carrier Alpha Code (SCAC)
TD5-03
67
Identification Code
Required
Identifier (ID)
Min 2Max 17
—
Usage notes
—
Example values
  • OVLD
  • RDWY
  • JONS
TD5-04
91
Transportation Method Code
Required
Identifier (ID)
—
Usage notes
—
A
Air
AE
Air Express
C
Consolidation
E
Expedited Truck
G
Piggyback
H
Customer Pickup
JT
Just in time
LT
Less Than Trailer Load (LTL)
M
Motor (Common Carrier)
O
Containerized Ocean
PA
Pooled Air
PC
Private Carrier
PG
Pooled Piggyback
PP
Pool to pool
PR
Pooled Rail
PT
Pooled Truck
R
Rail
RR
Roadrailer
S
Ocean
U
Private Parcel Service
W
Inland Waterway
ZZ
On hand at pool
TD5-07
309
Location Qualifier
Optional
Identifier (ID)
—
OR
Origin (Shipping Point)
PP
Pool Point
TD5-08
310
Location Identifier
Optional
String (AN)
Min 1Max 25
—
Usage notes
—
TD3
20
Detail > HL Loop Shipment > TD3

Carrier Details (Equipment)

OptionalMax use 12
—
Usage notes
—
Example
TD3-01
40
Equipment Description Code
Required
Identifier (ID)
Min 2Max 2
—
Example values
  • TL
  • RR
TD3-02
206
Equipment Initial
Optional
String (AN)
Min 1Max 4
—
Usage notes
—
TD3-03
207
Equipment Number
Required
String (AN)
Min 1Max 10
—
Usage notes
—
Example values
  • 143607
  • 1028A
REF
22
Detail > HL Loop Shipment > REF

Reference Numbers

OptionalMax use 200
—
Usage notes
—
Example
REF-01
128
Reference Number Qualifier
Required
Identifier (ID)
—
AW
Air Waybill Number
BM
Bill of Lading Number
CO
Customer Order Number
DO
Delivery Order No.
FR
Freight Bill Number
HC
Heat Code
LS
Bar Coded Label Serial Number
LT
Lot Number
PK
Packing List Number
SN
Seal Number
VM
Vessel Name
REF-02
127
Reference Number
Required
String (AN)
Min 1Max 30
—
Usage notes
—
Example values
  • 07374288
  • 850514
DTM
27
Detail > HL Loop Shipment > DTM

Date/Time Reference

OptionalMax use 10
—
Usage notes
—
Example
DTM-01
374
Date/Time Qualifier
Required
Identifier (ID)
—
011
Shipped
DTM-02
373
Date
Required
Date (DT)
YYMMDD format
—
DTM-03
337
Time
Required
Time (TM)
HHMM format
—
FOB
28
Detail > HL Loop Shipment > FOB

F.O.B. Related Instructions

OptionalMax use 1
—
Usage notes
—
Example
FOB-01
146
Shipment Method of Payment
Required
Identifier (ID)
—
CC
Collect
PP
Prepaid (by Seller)
FOB-05
335
Transportation Terms Code
Required
Identifier (ID)
Min 3Max 6
—
FOB-06
309
Location Qualifier
Required
Identifier (ID)
—
DE
Destination (Shipping)
OR
Origin (Shipping Point)
N1 Loop
OptionalMax >1
N1
29
Detail > HL Loop Shipment > N1 Loop > N1

Name

RequiredMax use 1
—
Usage notes
—
Example
N1-01
98
Entity Identifier Code
Required
Identifier (ID)
—
IC
Intermediate Consignee
SF
Ship From
ST
Ship To
SU
Supplier/Manufacturer
N1-03
66
Identification Code Qualifier
Required
Identifier (ID)
—
92
Assigned by Buyer
N1-04
67
Identification Code
Required
Identifier (ID)
Min 2Max 17
—
Usage notes
—
Example values
  • 1602A
  • P5008
N1 Loop end
CUR
38
Detail > HL Loop Shipment > CUR

Currency

OptionalMax use 1
—
Usage notes
—
Example
CUR-01
98
Entity Identifier Code
Required
Identifier (ID)
—
Usage notes
—
SE
Selling Party
CUR-02
100
Currency Code
Required
Identifier (ID)
Min 3Max 3
—
ITA
39
Detail > HL Loop Shipment > ITA

Allowance, Charge or Service

OptionalMax use 10
—
Usage notes
—
Example
ITA-01
248
Allowance or Charge Indicator
Required
Identifier (ID)
—
C
Charge
ITA-02
559
Agency Qualifier Code
Optional
Identifier (ID)
—
AX
ANSI X12
ITA-03
560
Special Services Code
Optional
Identifier (ID)
—
HC
Handling Service
ITA-04
331
Allowance or Charge Method of Handling Code
Required
Identifier (ID)
—
06
Charge to be Paid by Customer
ITA-07
360
Allowance or Charge Total Amount
Optional
Numeric (N2)
Min 1Max 9
—
Usage notes
—
HL Loop Item
RequiredMax >1
Usage notes
—
HL
7
Detail > HL Loop Shipment > HL Loop Item > HL

Hierarchical Level

RequiredMax use 1
—
Example
HL-01
628
Hierarchical ID Number
Required
String (AN)
Min 1Max 12
—
HL-02
734
Hierarchical Parent ID Number
Required
String (AN)
Min 1Max 12
—
HL-03
735
Hierarchical Level Code
Required
Identifier (ID)
—
I
Item
LIN
8
Detail > HL Loop Shipment > HL Loop Item > LIN

Item Identification Detail

OptionalMax use 1
—
Usage notes
—
Example
LIN-02
235
Product/Service ID Qualifier
Required
Identifier (ID)
Min 2Max 2
—
LIN-03
234
Product/Service ID
Required
String (AN)
Min 1Max 30
—
Usage notes
—
Example values
  • ZE21
  • E6SP 7E396
  • 7E396 AA 040
  • E6SP 7E39 AA 040
SN1
10
Detail > HL Loop Shipment > HL Loop Item > SN1

Item Detail (Shipment)

OptionalMax use 1
—
Usage notes
—
Example
SN1-02
382
Number of Units Shipped
Required
Decimal number (R)
Min 1Max 10
—
Usage notes
—
SN1-03
355
Unit of Measurement Code
Required
Identifier (ID)
Min 2Max 2
—
Usage notes
—
SN1-04
646
Quantity Shipped to Date
Optional
Decimal number (R)
Min 1Max 9
—
Usage notes
—
SLN
11
Detail > HL Loop Shipment > HL Loop Item > SLN

Subline Item Detail

OptionalMax use 100
—
Usage notes
—
Example
SLN-03
661
Configuration Code
Required
Identifier (ID)
—
I
Included
SLN-04
380
Quantity
Required
Decimal number (R)
Min 1Max 10
—
Usage notes
—
SLN-05
355
Unit of Measurement Code
Required
Identifier (ID)
Min 2Max 2
—
Usage notes
—
SLN-06
212
Unit Price
Optional
Decimal number (R)
Min 1Max 14
—
Usage notes
—
PRF
12
Detail > HL Loop Shipment > HL Loop Item > PRF

Purchase Order Reference

OptionalMax use 1
—
Example
PRF-01
324
Purchase Order Number
Required
String (AN)
Min 1Max 22
—
Example values
  • 05141985JMM
  • 4401985
REF
22
Detail > HL Loop Shipment > HL Loop Item > REF

Reference Numbers

OptionalMax use 200
—
Usage notes
—
Example
REF-01
128
Reference Number Qualifier
Required
Identifier (ID)
—
AW
Air Waybill Number
BM
Bill of Lading Number
CO
Customer Order Number
DO
Delivery Order No.
FR
Freight Bill Number
HC
Heat Code
LS
Bar Coded Label Serial Number
LT
Lot Number
PK
Packing List Number
SN
Seal Number
REF-02
127
Reference Number
Required
String (AN)
Min 1Max 30
—
Usage notes
—
Example values
  • 07374288
  • 850514
CLD Loop
OptionalMax 20
CLD
24
Detail > HL Loop Shipment > HL Loop Item > CLD Loop > CLD

Load Detail

RequiredMax use 1
—
Usage notes
—
Example
CLD-01
622
Number of Customer Loads
Required
Numeric (N0)
Min 1Max 5
—
Usage notes
—
CLD-02
382
Number of Units Shipped
Required
Decimal number (R)
Min 1Max 10
—
Usage notes
—
CLD-03
103
Packaging Code
Required
Identifier (ID)
Min 5Max 5
—
REF
25
Detail > HL Loop Shipment > HL Loop Item > CLD Loop > REF

Reference Numbers

OptionalMax use 200
—
Usage notes
—
Example
REF-01
128
Reference Number Qualifier
Required
Identifier (ID)
—
LS
Bar Coded Label Serial Number
REF-02
127
Reference Number
Required
String (AN)
Min 1Max 30
—
Usage notes
—
Example values
  • S23275
  • M874210
CLD Loop end
DTM
27
Detail > HL Loop Shipment > HL Loop Item > DTM

Date/Time Reference

OptionalMax use 10
—
Usage notes
—
Example
DTM-01
374
Date/Time Qualifier
Required
Identifier (ID)
—
011
Shipped
DTM-02
373
Date
Required
Date (DT)
YYMMDD format
—
DTM-03
337
Time
Required
Time (TM)
HHMM format
—
HL Loop Item end
HL Loop Shipment end
Detail end

Summary

CTT
41
Summary > CTT

Transaction Totals

RequiredMax use 1
—
Example
CTT-01
354
Number of Line Items
Required
Numeric (N0)
Min 1Max 6
—
CTT-02
347
Hash Total
Required
Decimal number (R)
Min 1Max 10
—
SE
42
Summary > SE

Transaction Set Trailer

RequiredMax use 1
—
Example
SE-01
96
Number of Included Segments
Required
Numeric (N0)
Min 1Max 6
—
SE-02
329
Transaction Set Control Number
Required
Numeric (N)
Min 4Max 9
—
Summary end
GE

Functional Group Trailer

RequiredMax use 1
—
Example
GE-01
97
Number of Transaction Sets Included
Required
Numeric (N0)
Min 1Max 6
—
GE-02
28
Data Interchange Control Number
Required
Numeric (N0)
Min 1Max 9
—

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