X12 856 Ship Notice/Manifest (Shipper)

Beginning Segment for Ship Notice

Functional Group Header

Transaction Set Header

Carrier Details (Quantity and Weight)

Carrier Details (Routing Sequence/Transit Time)

Carrier Details (Equipment)

Reference Identification

Vessel Identification

F.O.B. Related Instructions

Purchase Order Reference

Item Detail (Shipment)

Product/Item Description

Transaction Set Trailer

Functional Group Trailer

Interchange Control Trailer

IEA

ISA

Interchange Control Header

RequiredMax use 1

—

Example

ISA-01

I01

Authorization Information Qualifier

Required

Identifier (ID)

—

00: No Authorization Information Present (No Meaningful Information in I02)

ISA-02

I02

Authorization Information

Required

String (AN)

Min 10Max 10

—

ISA-03

I03

Security Information Qualifier

Required

Identifier (ID)

—

00: No Security Information Present (No Meaningful Information in I04)

ISA-04

I04

Security Information

Required

String (AN)

Min 10Max 10

—

ISA-05

I05

Interchange ID Qualifier

Required

Identifier (ID)

—

ZZ: Mutually Defined

ISA-06

I06

Interchange Sender ID

Required

String (AN)

Min 15Max 15

—

ISA-07

I05

Interchange ID Qualifier

Required

Identifier (ID)

Min 2Max 2

—

Codes

01: Duns (Dun & Bradstreet)
02: SCAC (Standard Carrier Alpha Code)
03: FMC (Federal Maritime Commission)
04: IATA (International Air Transport Association)
08: UCC EDI Communications ID (Comm ID)
09: X.121 (CCITT)
10: Department of Defense (DoD) Activity Address Code
11: DEA (Drug Enforcement Administration)
12: Phone (Telephone Companies)
13: UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code)
14: Duns Plus Suffix
15: Petroleum Accountants Society of Canada Company Code
16: Duns Number With 4-Character Suffix
17: American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit)
18: Association of American Railroads (AAR) Standard Distribution Code
19: EDI Council of Australia (EDICA) Communications ID Number (COMM ID)
20: Health Industry Number (HIN)
21: Integrated Postsecondary Education Data System, or (IPEDS)
22: Federal Interagency Commission on Education, or FICE
23: National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES
24: The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP
25: American College Testing Program 4-Digit Code of Postsecondary Institutions, or ACT
26: Statistics of Canada List of Postsecondary Institutions
27: Carrier Identification Number as assigned by Health Care Financing Administration (HCFA)
28: Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA)
29: Medicare Provider and Supplier Identification Number as assigned by Health Care Financing Administration (HCFA)
30: U.S. Federal Tax Identification Number
31: Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC)
32: U.S. Federal Employer Identification Number (FEIN)
33: National Association of Insurance Commissioners Company Code (NAIC)
34: Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA)
35: Statistics Canada Canadian College Student Information System Institution Codes
36: Statistics Canada University Student Information System Institution Codes
37: Society of Property Information Compilers and Analysts
AM: Association Mexicana del Codigo de Producto (AMECOP) Communication ID
NR: National Retail Merchants Association (NRMA) - Assigned
SN: Standard Address Number
ZZ: Mutually Defined

ISA-08

I07

Interchange Receiver ID

Required

String (AN)

Min 15Max 15

—

ISA-09

I08

Interchange Date

Required

Date (DT)

YYMMDD format

—

ISA-10

I09

Interchange Time

Required

Time (TM)

HHMM format

—

ISA-11

I10

Interchange Control Standards Identifier

Required

Identifier (ID)

—

U: U.S. EDI Community of ASC X12, TDCC, and UCS

ISA-12

I11

Interchange Control Version Number

Required

Identifier (ID)

—

00401: Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997

ISA-13

I12

Interchange Control Number

Required

Numeric (N0)

Min 9Max 9

—

ISA-14

I13

Acknowledgment Requested

Required

Identifier (ID)

Min 1Max 1

—

0: No Acknowledgment Requested
1: Interchange Acknowledgment Requested

ISA-15

I14

Usage Indicator

Required

Identifier (ID)

Min 1Max 1

—

I: Information
P: Production Data
T: Test Data

ISA-16

I15

Component Element Separator

Required

String (AN)

Min 1Max 1

—

>: Component Element Separator

Functional Group Header

RequiredMax use 1

—

Example

GS-01

479

Functional Identifier Code

Required

Identifier (ID)

—

SH: Ship Notice/Manifest (856)

GS-02

142

Application Sender's Code

Required

String (AN)

Min 2Max 15

—

GS-03

124

Application Receiver's Code

Required

String (AN)

Min 2Max 15

—

GS-04

373

Date

Required

Date (DT)

CCYYMMDD format

—

GS-05

337

Time

Required

Time (TM)

HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

—

GS-06

Group Control Number

Required

Numeric (N0)

Min 1Max 9

—

GS-07

455

Responsible Agency Code

Required

Identifier (ID)

Min 1Max 2

—

T: Transportation Data Coordinating Committee (TDCC)
X: Accredited Standards Committee X12

GS-08

480

Version / Release / Industry Identifier Code

Required

String (AN)

—

004010: Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997

Heading

010

Heading > ST

Transaction Set Header

RequiredMax use 1

—

Example

ST-01

143

Transaction Set Identifier Code

Required

Identifier (ID)

—

856: Ship Notice/Manifest

ST-02

329

Transaction Set Control Number

Required

Numeric (N)

Min 4Max 9

—

BSN

020

Heading > BSN

Beginning Segment for Ship Notice

RequiredMax use 1

—

Example

BSN-01

353

Transaction Set Purpose Code

Required

Identifier (ID)

—

00: Original
04: Change

BSN-02

396

Shipment Identification

Required

String (AN)

Min 2Max 30

—

BSN-03

373

Date

Required

Date (DT)

CCYYMMDD format

—

BSN-04

337

Time

Required

Time (TM)

HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

—

BSN-05

1005

Hierarchical Structure Code

Optional

Identifier (ID)

—

0004: Shipment, Order, Item

Heading end

Detail

HL Loop Shipment

RequiredMax >1

010

Detail > HL Loop Shipment > HL

Hierarchical Level

RequiredMax use 1

—

Example

HL-01

628

Hierarchical ID Number

Required

String (AN)

Min 1Max 12

—

HL-03

735

Hierarchical Level Code

Required

Identifier (ID)

—

S: Shipment

HL-04

736

Hierarchical Child Code

Optional

Identifier (ID)

—

1: Additional Subordinate HL Data Segment in This Hierarchical Structure.

TD1

110

Detail > HL Loop Shipment > TD1

Carrier Details (Quantity and Weight)

OptionalMax use 20

—

Example

If Weight Qualifier (TD1-06) is present, then Weight (TD1-07) is required

If either Weight (TD1-07) or Unit or Basis for Measurement Code (TD1-08) is present, then the other is required

If either Volume (TD1-09) or Unit or Basis for Measurement Code (TD1-10) is present, then the other is required

TD1-01

103

Packaging Code

Optional

String (AN)

—

Part 1/1

BAG: Bag
BAL: Bale
BBL: Barrel
BDL: Bundle
BLK: Bulk
BOX: Box
CRT: Crate
CTN: Carton
DRM: Drum
PKG: Package
PLT: Pallet
ROL: Roll
SKD: Skid

TD1-02

Lading Quantity

Optional

Numeric (N0)

Min 1Max 7

—

TD1-06

187

Weight Qualifier

Optional

Identifier (ID)

—

B: Billed Weight
G: Gross Weight

TD1-07

Weight

Optional

Decimal number (R)

Min 1Max 10

—

TD1-08

Unit or Basis for Measurement Code

Optional

Identifier (ID)

—

KG: Kilogram
LB: Pound

TD1-09

183

Volume

Optional

Decimal number (R)

Min 1Max 8

—

TD1-10

Unit or Basis for Measurement Code

Optional

Identifier (ID)

—

CF: Cubic Feet
CR: Cubic Meter

TD5

120

Detail > HL Loop Shipment > TD5

Carrier Details (Routing Sequence/Transit Time)

OptionalMax use 12

—

Example

If Identification Code Qualifier (TD5-02) is present, then Identification Code (TD5-03) is required

TD5-01

133

Routing Sequence Code

Optional

Identifier (ID)

—

O: Origin Carrier (Air, Motor, or Ocean)

TD5-02

Identification Code Qualifier

Optional

Identifier (ID)

—

2: Standard Carrier Alpha Code (SCAC)

TD5-03

Identification Code

Optional

String (AN)

Min 2Max 80

—

TD5-04

Transportation Method/Type Code

Optional

Identifier (ID)

—

A: Air
S: Ocean

TD5-06

368

Shipment/Order Status Code

Optional

Identifier (ID)

—

CC: Shipment Complete on (Date)

TD5-09

731

Transit Direction Code

Optional

Identifier (ID)

—

SB: Seller to Buyer

TD3

130

Detail > HL Loop Shipment > TD3

Carrier Details (Equipment)

OptionalMax use 12

—

Example

If Equipment Initial (TD3-02) is present, then Equipment Number (TD3-03) is required

TD3-01

Equipment Description Code

Optional

Identifier (ID)

—

AF: Air Freight (Break Bulk)
CN: Container

TD3-02

206

Equipment Initial

Optional

String (AN)

Min 1Max 4

—

TD3-03

207

Equipment Number

Optional

String (AN)

Min 1Max 11

—

TD3-09

225

Seal Number

Optional

String (AN)

Min 2Max 15

—

TD3-10

Equipment Type

Optional

Identifier (ID)

Min 4Max 4

—

REF

150

Detail > HL Loop Shipment > REF

Reference Identification

OptionalMax use >1

—

Example

REF-01

128

Reference Identification Qualifier

Required

Identifier (ID)

—

AW: Air Waybill Number
BM: Bill of Lading Number
BN: Booking Number
MA: Ship Notice/Manifest Number
MB: Master Bill of Lading
RE: Release Number
SN: Seal Number

REF-02

127

Reference Identification

Optional

String (AN)

Min 1Max 30

—

V1 Loop

OptionalMax >1

180

Detail > HL Loop Shipment > V1 Loop > V1

Vessel Identification

RequiredMax use 1

—

Example

V1-02

182

Vessel Name

Required

String (AN)

Min 2Max 28

—

V1-04

Flight/Voyage Number

Required

String (AN)

Min 2Max 10

—

V1-09

Transportation Method/Type Code

Optional

Identifier (ID)

—

10: LCL VES NON-CON
11: FULL CTNR LOAD

370

Detail > HL Loop Shipment > V1 Loop > R4

Port or Terminal

OptionalMax use >1

—

Example

If either Location Qualifier (R4-02) or Location Identifier (R4-03) is present, then the other is required

R4-01

115

Port or Terminal Function Code

Required

Identifier (ID)

—

D: Port of Discharge (Operational)
L: Port of Loading (Operational)

R4-02

309

Location Qualifier

Optional

Identifier (ID)

Min 1Max 2

—

R4-03

310

Location Identifier

Optional

String (AN)

Min 1Max 30

—

R4-04

114

Port Name

Optional

String (AN)

Min 2Max 24

—

R4-05

Country Code

Optional

Identifier (ID)

Min 2Max 3

—

V1 Loop end

DTM

200

Detail > HL Loop Shipment > DTM

Date/Time Reference

OptionalMax use 10

—

Example

If Time Code (DTM-04) is present, then Time (DTM-03) is required

DTM-01

374

Date/Time Qualifier

Required

Identifier (ID)

—

011: Shipped
017: Estimated Delivery
274: Requested Departure Date
AA1: Estimated Point of Arrival

DTM-02

373

Date

Optional

Date (DT)

CCYYMMDD format

—

DTM-03

337

Time

Optional

Time (TM)

HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

—

DTM-04

623

Time Code

Optional

Identifier (ID)

Min 2Max 2

—

FOB

210

Detail > HL Loop Shipment > FOB

F.O.B. Related Instructions

OptionalMax use 1

—

Example

FOB-01

146

Shipment Method of Payment

Required

Identifier (ID)

—

CC: Collect

N1 Loop

OptionalMax 200

220

Detail > HL Loop Shipment > N1 Loop > N1

Name

RequiredMax use 1

—

Example

At least one of Name (N1-02) or Identification Code Qualifier (N1-03) is required

If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required

N1-01

Entity Identifier Code

Required

Identifier (ID)

—

CN: Consignee
SF: Ship From
ST: Ship To
SU: Supplier/Manufacturer

N1-02

Name

Optional

String (AN)

Min 1Max 60

—

N1-03

Identification Code Qualifier

Optional

Identifier (ID)

—

9: D-U-N-S+4, D-U-N-S Number with Four Character Suffix
US: Unique Supplier Identification Number (USIN)
ZZ: Mutually Defined

N1-04

Identification Code

Optional

String (AN)

Min 2Max 80

—

240

Detail > HL Loop Shipment > N1 Loop > N3

Address Information

OptionalMax use 2

—

Example

N3-01

166

Address Information

Required

String (AN)

Min 1Max 55

—

N3-02

166

Address Information

Optional

String (AN)

Min 1Max 55

—

250

Detail > HL Loop Shipment > N1 Loop > N4

Geographic Location

OptionalMax use 1

—

Example

N4-01

City Name

Optional

String (AN)

Min 2Max 30

—

N4-02

156

State or Province Code

Optional

Identifier (ID)

Min 2Max 2

—

N4-03

116

Postal Code

Optional

Identifier (ID)

Min 3Max 15

—

N4-04

Country Code

Optional

Identifier (ID)

Min 2Max 3

—

N1 Loop end

HL Loop Order

RequiredMax >1

010

Detail > HL Loop Shipment > HL Loop Order > HL

Hierarchical Level

RequiredMax use 1

—

Example

HL-01

628

Hierarchical ID Number

Required

String (AN)

Min 1Max 12

—

HL-02

734

Hierarchical Parent ID Number

Required

String (AN)

Min 1Max 12

—

HL-03

735

Hierarchical Level Code

Required

Identifier (ID)

—

O: Order

HL-04

736

Hierarchical Child Code

Optional

Identifier (ID)

—

1: Additional Subordinate HL Data Segment in This Hierarchical Structure.

PRF

050

Detail > HL Loop Shipment > HL Loop Order > PRF

Purchase Order Reference

OptionalMax use 1

—

Example

PRF-01

324

Purchase Order Number

Required

String (AN)

Min 1Max 22

—

HL Loop Item

RequiredMax >1

010

Detail > HL Loop Shipment > HL Loop Order > HL Loop Item > HL

Hierarchical Level

RequiredMax use 1

—

Example

HL-01

628

Hierarchical ID Number

Required

String (AN)

Min 1Max 12

—

HL-02

734

Hierarchical Parent ID Number

Required

String (AN)

Min 1Max 12

—

HL-03

735

Hierarchical Level Code

Required

Identifier (ID)

—

I: Item

HL-04

736

Hierarchical Child Code

Optional

Identifier (ID)

—

0: No Subordinate HL Segment in This Hierarchical Structure.

LIN

020

Detail > HL Loop Shipment > HL Loop Order > HL Loop Item > LIN

Item Identification

OptionalMax use 1

—

Example

If either Product/Service ID Qualifier (LIN-04) or Product/Service ID (LIN-05) is present, then the other is required

LIN-01

350

Assigned Identification

Optional

String (AN)

Min 1Max 20

—

LIN-02

235

Product/Service ID Qualifier

Required

Identifier (ID)

—

VP: Vendor's (Seller's) Part Number

LIN-03

234

Product/Service ID

Required

String (AN)

Min 1Max 48

—

LIN-04

235

Product/Service ID Qualifier

Optional

Identifier (ID)

—

BP: Buyer's Part Number

LIN-05

234

Product/Service ID

Optional

String (AN)

Min 1Max 48

—

SN1

030

Detail > HL Loop Shipment > HL Loop Order > HL Loop Item > SN1

Item Detail (Shipment)

OptionalMax use 1

—

Example

If either Quantity Ordered (SN1-05) or Unit or Basis for Measurement Code (SN1-06) is present, then the other is required

SN1-01

350

Assigned Identification

Optional

String (AN)

Min 1Max 20

—

SN1-02

382

Number of Units Shipped

Required

Decimal number (R)

Min 1Max 10

—

SN1-03

Unit or Basis for Measurement Code

Required

Identifier (ID)

—

EA: Each

SN1-05

330

Quantity Ordered

Optional

Decimal number (R)

Min 1Max 15

—

SN1-06