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Invoice
  • Specification
  • EDI Inspector
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X12 810 Invoice

X12 Release 4010
—
Delimiters
  • ~ Segment
  • * Element
  • > Component
EDI samples
  • None included
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Overview
ISA
-
Interchange Control Header
Max use 1
Required
GS
-
Functional Group Header
Max use 1
Required
heading
ST
010
Transaction Set Header
Max use 1
Required
BIG
020
Beginning Segment for Invoice
Max use 1
Required
CUR
040
Currency
Max use 1
Required
REF
050
Reference Identification
Max use 12
Required
Bill-to-Party
N1
070
Name
Max use 1
Required
N3
090
Address Information
Max use 2
Required
N4
100
Geographic Location
Max use 1
Required
Ship From
N1
070
Name
Max use 1
Required
N3
090
Address Information
Max use 2
Required
N4
100
Geographic Location
Max use 1
Required
Ship To
N1
070
Name
Max use 1
Required
N3
090
Address Information
Max use 2
Required
N4
100
Geographic Location
Max use 1
Required
ITD
130
Terms of Sale/Deferred Terms of Sale
Max use 1
Required
DTM
140
Invoice
Max use 1
Required
DTM
140
Shipped
Max use 1
Required
detail
IT1 Loop
IT1
010
Baseline Item Data (Invoice)
Max use 1
Required
PID Loop
PID
060
Product/Item Description
Max use 1
Required
summary
TDS
010
Total Monetary Value Summary
Max use 1
Required
CAD
030
Carrier Detail
Max use 1
Required
CTT
070
Transaction Totals
Max use 1
Required
SE
080
Transaction Set Trailer
Max use 1
Required
GE
-
Functional Group Trailer
Max use 1
Required
IEA
-
Interchange Control Trailer
Max use 1
Required
ISA

Interchange Control Header

RequiredMax use 1
—
Example
ISA-01
I01
Authorization Information Qualifier
Required
Identifier (ID)
—
00
No Authorization Information Present (No Meaningful Information in I02)
ISA-02
I02
Authorization Information
Required
String (AN)
Min 10Max 10
—
ISA-03
I03
Security Information Qualifier
Required
Identifier (ID)
—
00
No Security Information Present (No Meaningful Information in I04)
ISA-04
I04
Security Information
Required
String (AN)
Min 10Max 10
—
ISA-05
I05
Interchange ID Qualifier
Required
Identifier (ID)
Min 2Max 2
—
Codes
ISA-06
I06
Interchange Sender ID
Required
String (AN)
Min 15Max 15
—
ISA-07
I05
Interchange ID Qualifier
Required
Identifier (ID)
Min 2Max 2
—
Codes
ISA-08
I07
Interchange Receiver ID
Required
String (AN)
Min 15Max 15
—
ISA-09
I08
Interchange Date
Required
Date (DT)
YYMMDD format
—
ISA-10
I09
Interchange Time
Required
Time (TM)
HHMM format
—
ISA-11
I10
Interchange Control Standards Identifier
Required
Identifier (ID)
—
U
U.S. EDI Community of ASC X12, TDCC, and UCS
ISA-12
I11
Interchange Control Version Number
Required
Identifier (ID)
—
00401
Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997
ISA-13
I12
Interchange Control Number
Required
Numeric (N0)
Min 9Max 9
—
ISA-14
I13
Acknowledgment Requested
Required
Identifier (ID)
Min 1Max 1
—
0
No Acknowledgment Requested
1
Interchange Acknowledgment Requested
ISA-15
I14
Usage Indicator
Required
Identifier (ID)
Min 1Max 1
—
I
Information
P
Production Data
T
Test Data
ISA-16
I15
Component Element Separator
Required
String (AN)
Min 1Max 1
—
>
Component Element Separator
GS

Functional Group Header

RequiredMax use 1
—
Example
GS-01
479
Functional Identifier Code
Required
Identifier (ID)
—
IN
Invoice Information (810,819)
GS-02
142
Application Sender's Code
Required
String (AN)
Min 2Max 15
—
GS-03
124
Application Receiver's Code
Required
String (AN)
Min 2Max 15
—
GS-04
373
Date
Required
Date (DT)
CCYYMMDD format
—
GS-05
337
Time
Required
Time (TM)
HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format
—
GS-06
28
Group Control Number
Required
Numeric (N0)
Min 1Max 9
—
GS-07
455
Responsible Agency Code
Required
Identifier (ID)
Min 1Max 2
—
T
Transportation Data Coordinating Committee (TDCC)
X
Accredited Standards Committee X12
GS-08
480
Version / Release / Industry Identifier Code
Required
String (AN)
—
004010
Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997

Heading

ST
010
Heading > ST

Transaction Set Header

RequiredMax use 1
—
Example
ST-01
143
Transaction Set Identifier Code
Required
Identifier (ID)
—
810
Invoice
ST-02
329
Transaction Set Control Number
Required
Numeric (N)
Min 4Max 9
—
BIG
020
Heading > BIG

Beginning Segment for Invoice

RequiredMax use 1
—
Example
BIG-01
373
Date
Required
Date (DT)
CCYYMMDD format
—
BIG-02
76
Invoice Number
Required
String (AN)
Min 1Max 22
—
BIG-03
373
Date
Required
Date (DT)
CCYYMMDD format
—
BIG-04
324
Purchase Order Number
Required
String (AN)
Min 1Max 22
—
BIG-07
640
Transaction Type Code
Required
Identifier (ID)
—
DI
Debit Invoice
CUR
040
Heading > CUR

Currency

RequiredMax use 1
—
Example
CUR-01
98
Entity Identifier Code
Required
Identifier (ID)
—
SE
Selling Party
CUR-02
100
Currency Code
Required
Identifier (ID)
Min 3Max 3
—
REF
050
Heading > REF

Reference Identification

RequiredMax use 12
—
Example
REF-01
128
Reference Identification Qualifier
Required
Identifier (ID)
—
L1
Letters or Notes
REF-02
127
Reference Identification
Required
String (AN)
Min 1Max 30
—
N1 Bill-to-Party
RequiredMax 1
Variants (all may be used)
Ship FromShip To
N1
070
Heading > Bill-to-Party > N1

Name

RequiredMax use 1
—
Example
If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required
N1-01
98
Entity Identifier Code
Required
Identifier (ID)
—
BT
Bill-to-Party
N1-02
93
Name
Required
String (AN)
Min 1Max 60
—
N1-03
66
Identification Code Qualifier
Optional
Identifier (ID)
—
92
Assigned by Buyer or Buyer's Agent
N1-04
67
Identification Code
Optional
String (AN)
Min 2Max 80
—
N3
090
Heading > Bill-to-Party > N3

Address Information

RequiredMax use 2
—
Example
N3-01
166
Address Information
Required
String (AN)
Min 1Max 55
—
N3-02
166
Address Information
Optional
String (AN)
Min 1Max 55
—
N4
100
Heading > Bill-to-Party > N4

Geographic Location

RequiredMax use 1
—
Example
N4-01
19
City Name
Required
String (AN)
Min 2Max 30
—
N4-02
156
State or Province Code
Required
Identifier (ID)
Min 2Max 2
—
N4-03
116
Postal Code
Required
Identifier (ID)
Min 3Max 15
—
N1 Bill-to-Party end
N1 Ship From
RequiredMax 1
Variants (all may be used)
Bill-to-PartyShip To
N1
070
Heading > Ship From > N1

Name

RequiredMax use 1
—
Example
If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required
N1-01
98
Entity Identifier Code
Required
Identifier (ID)
—
SF
Ship From
N1-02
93
Name
Required
String (AN)
Min 1Max 60
—
N1-03
66
Identification Code Qualifier
Optional
Identifier (ID)
—
92
Assigned by Buyer or Buyer's Agent
N1-04
67
Identification Code
Optional
String (AN)
Min 2Max 80
—
N3
090
Heading > Ship From > N3

Address Information

RequiredMax use 2
—
Example
N3-01
166
Address Information
Required
String (AN)
Min 1Max 55
—
N3-02
166
Address Information
Optional
String (AN)
Min 1Max 55
—
N4
100
Heading > Ship From > N4

Geographic Location

RequiredMax use 1
—
Example
N4-01
19
City Name
Required
String (AN)
Min 2Max 30
—
N4-02
156
State or Province Code
Required
Identifier (ID)
Min 2Max 2
—
N4-03
116
Postal Code
Required
Identifier (ID)
Min 3Max 15
—
N1 Ship From end
N1 Ship To
RequiredMax 1
Variants (all may be used)
Bill-to-PartyShip From
N1
070
Heading > Ship To > N1

Name

RequiredMax use 1
—
Example
If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required
N1-01
98
Entity Identifier Code
Required
Identifier (ID)
—
ST
Ship To
N1-02
93
Name
Required
String (AN)
Min 1Max 60
—
N1-03
66
Identification Code Qualifier
Optional
Identifier (ID)
—
92
Assigned by Buyer or Buyer's Agent
N1-04
67
Identification Code
Optional
String (AN)
Min 2Max 80
—
N3
090
Heading > Ship To > N3

Address Information

RequiredMax use 2
—
Example
N3-01
166
Address Information
Required
String (AN)
Min 1Max 55
—
N3-02
166
Address Information
Optional
String (AN)
Min 1Max 55
—
N4
100
Heading > Ship To > N4

Geographic Location

RequiredMax use 1
—
Example
N4-01
19
City Name
Required
String (AN)
Min 2Max 30
—
N4-02
156
State or Province Code
Required
Identifier (ID)
Min 2Max 2
—
N4-03
116
Postal Code
Required
Identifier (ID)
Min 3Max 15
—
N1 Ship To end
ITD
130
Heading > ITD

Terms of Sale/Deferred Terms of Sale

RequiredMax use >1
—
Example
ITD-02
333
Terms Basis Date Code
Required
Identifier (ID)
—
3
Invoice Date
ITD-03
338
Terms Discount Percent
Required
Decimal number (R)
Min 1Max 6
—
ITD-04
370
Terms Discount Due Date
Required
Date (DT)
CCYYMMDD format
—
ITD-06
446
Terms Net Due Date
Required
Date (DT)
CCYYMMDD format
—
ITD-08
362
Terms Discount Amount
Required
Numeric (N2)
Min 1Max 10
—
ITD-12
352
Description
Required
String (AN)
Min 1Max 80
—
DTM
140
Heading > DTM

Invoice

RequiredMax use 1
—
Example
Variants (all may be used)
DTM Shipped
DTM-01
374
Date/Time Qualifier
Required
Identifier (ID)
—
003
Invoice
DTM-02
373
Date
Required
Date (DT)
CCYYMMDD format
—
DTM
140
Heading > DTM

Shipped

RequiredMax use 1
—
Example
Variants (all may be used)
DTM Invoice
DTM-01
374
Date/Time Qualifier
Required
Identifier (ID)
—
011
Shipped
DTM-02
373
Date
Required
Date (DT)
CCYYMMDD format
—
Heading end

Detail

IT1 Loop
RequiredMax >1
IT1
010
Detail > IT1 Loop > IT1

Baseline Item Data (Invoice)

RequiredMax use 1
—
Example
IT1-01
350
Assigned Identification
Required
String (AN)
Min 1Max 20
—
IT1-02
358
Quantity Invoiced
Required
Decimal number (R)
Min 1Max 10
—
IT1-03
355
Unit or Basis for Measurement Code
Required
Identifier (ID)
—
EA
Each
IT1-04
212
Unit Price
Required
Decimal number (R)
Min 1Max 15
—
IT1-05
639
Basis of Unit Price Code
Required
Identifier (ID)
—
HP
Price per Hundred
TP
Price per Thousand
IT1-06
235
Product/Service ID Qualifier
Required
Identifier (ID)
—
UC
U.P.C. Suffix (Defines Packing Variations)
IT1-07
234
Product/Service ID
Required
String (AN)
Min 1Max 48
—
IT1-08
235
Product/Service ID Qualifier
Required
Identifier (ID)
—
VC
Vendor's (Seller's) Catalog Number
IT1-09
234
Product/Service ID
Required
String (AN)
Min 1Max 48
—
PID Loop
RequiredMax >1
PID
060
Detail > IT1 Loop > PID Loop > PID

Product/Item Description

RequiredMax use 1
—
Example
PID-01
349
Item Description Type
Required
Identifier (ID)
—
F
Free-form
PID-05
352
Description
Required
String (AN)
Min 1Max 80
—
PID Loop end
IT1 Loop end
Detail end

Summary

TDS
010
Summary > TDS

Total Monetary Value Summary

RequiredMax use 1
—
Example
TDS-01
610
Amount
Required
Numeric (N2)
Min 1Max 15
—
TDS-02
610
Amount
Required
Numeric (N2)
Min 1Max 15
—
TDS-03
610
Amount
Required
Numeric (N2)
Min 1Max 15
—
TDS-04
610
Amount
Required
Numeric (N2)
Min 1Max 15
—
CAD
030
Summary > CAD

Carrier Detail

RequiredMax use 1
—
Example
CAD-01
91
Transportation Method/Type Code
Required
Identifier (ID)
—
T
Best Way (Shippers Option)
CAD-05
387
Routing
Required
String (AN)
Min 1Max 35
—
CTT
070
Summary > CTT

Transaction Totals

RequiredMax use 1
—
Example
CTT-01
354
Number of Line Items
Required
Numeric (N0)
Min 1Max 6
—
CTT-02
347
Hash Total
Required
Decimal number (R)
Min 1Max 10
—
SE
080
Summary > SE

Transaction Set Trailer

RequiredMax use 1
—
Example
SE-01
96
Number of Included Segments
Required
Numeric (N0)
Min 1Max 10
—
SE-02
329
Transaction Set Control Number
Required
Numeric (N)
Min 4Max 9
—
Summary end
GE

Functional Group Trailer

RequiredMax use 1
—
Example
GE-01
97
Number of Transaction Sets Included
Required
Numeric (N0)
Min 1Max 6
—
GE-02
28
Group Control Number
Required
Numeric (N0)
Min 1Max 9
—
IEA

Interchange Control Trailer

RequiredMax use 1
—
Example
IEA-01
I16
Number of Included Functional Groups
Required
Numeric (N0)
Min 1Max 5
—
IEA-02
I12
Interchange Control Number
Required
Numeric (N0)
Min 9Max 9
—

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