DSW
/
Retail Purchase Order
  • Specification
  • EDI Inspector
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X12 850 Retail Purchase Order

X12 Release 4010
Delimiters
  • ~ Segment
  • * Element
  • > Component
EDI sample
  • DSW 850 Sample
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Overview
ISA
-
Interchange Control Header
Max use 1
Required
GS
-
Functional Group Header
Max use 1
Required
heading
ST
010
Transaction Set Header
Max use 1
Required
BEG
020
Beginning Segment for Purchase Order
Max use 1
Required
CUR
040
Currency
Max use 1
Optional
REF
050
Reference Identification
Max use 1
Optional
PER
060
Administrative Communications Contact
Max use 3
Optional
FOB
080
F.O.B. Related Instructions
Max use 1
Optional
CSH
110
Sales Requirements
Max use 5
Optional
ITD
130
Terms of Sale/Deferred Terms of Sale
Max use 1
Optional
DTM
150
Date/Time Reference
Max use 10
Optional
TD5
240
Carrier Details (Routing Sequence/Transit Time)
Max use 12
Optional
N9 Loop
detail
PO1 Loop
GE
-
Functional Group Trailer
Max use 1
Required
IEA
-
Interchange Control Trailer
Max use 1
Required
ISA

Interchange Control Header

RequiredMax use 1
Example
ISA-01
I01
Authorization Information Qualifier
Required
Identifier (ID)
00
No Authorization Information Present (No Meaningful Information in I02)
ISA-02
I02
Authorization Information
Required
String (AN)
Min 10Max 10
ISA-03
I03
Security Information Qualifier
Required
Identifier (ID)
00
No Security Information Present (No Meaningful Information in I04)
ISA-04
I04
Security Information
Required
String (AN)
Min 10Max 10
ISA-05
I05
Interchange ID Qualifier
Required
Identifier (ID)
Min 2Max 2
Codes
ISA-06
I06
Interchange Sender ID
Required
String (AN)
Min 15Max 15
ISA-07
I05
Interchange ID Qualifier
Required
Identifier (ID)
Min 2Max 2
Codes
ISA-08
I07
Interchange Receiver ID
Required
String (AN)
Min 15Max 15
ISA-09
I08
Interchange Date
Required
Date (DT)
YYMMDD format
ISA-10
I09
Interchange Time
Required
Time (TM)
HHMM format
ISA-11
I10
Interchange Control Standards Identifier
Required
Identifier (ID)
U
U.S. EDI Community of ASC X12, TDCC, and UCS
ISA-12
I11
Interchange Control Version Number
Required
Identifier (ID)
00401
Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997
ISA-13
I12
Interchange Control Number
Required
Numeric (N0)
Min 9Max 9
ISA-14
I13
Acknowledgment Requested
Required
Identifier (ID)
Min 1Max 1
0
No Acknowledgment Requested
1
Interchange Acknowledgment Requested
ISA-15
I14
Usage Indicator
Required
Identifier (ID)
Min 1Max 1
I
Information
P
Production Data
T
Test Data
ISA-16
I15
Component Element Separator
Required
String (AN)
Min 1Max 1
>
Component Element Separator

Functional Group Header

RequiredMax use 1
Example
GS-01
479
Functional Identifier Code
Required
Identifier (ID)
PO
Purchase Order (850)
GS-02
142
Application Sender's Code
Required
String (AN)
Min 2Max 15
GS-03
124
Application Receiver's Code
Required
String (AN)
Min 2Max 15
Required
Date (DT)
CCYYMMDD format
Required
Time (TM)
HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format
GS-06
28
Group Control Number
Required
Numeric (N0)
Min 1Max 9
GS-07
455
Responsible Agency Code
Required
Identifier (ID)
Min 1Max 2
T
Transportation Data Coordinating Committee (TDCC)
X
Accredited Standards Committee X12
GS-08
480
Version / Release / Industry Identifier Code
Required
String (AN)
004010
Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997

Heading

ST
010
Heading > ST

Transaction Set Header

RequiredMax use 1
Example
ST-01
143
Transaction Set Identifier Code
Required
Identifier (ID)
850
Purchase Order
ST-02
329
Transaction Set Control Number
Required
Numeric (N)
Min 4Max 9
BEG
020
Heading > BEG

Beginning Segment for Purchase Order

RequiredMax use 1
Example
BEG-01
353
Transaction Set Purpose Code
Required
Identifier (ID)
00
Original
BEG-02
92
Purchase Order Type Code
Required
Identifier (ID)
SA
Stand-alone Order
BEG-03
324
Purchase Order Number
Required
String (AN)
Min 1Max 22
Usage notes
Required
Date (DT)
CCYYMMDD format
Usage notes
CUR
040
Heading > CUR

Currency

OptionalMax use 1
Example
CUR-01
98
Entity Identifier Code
Required
Identifier (ID)
SE
Selling Party
CUR-02
100
Currency Code
Required
Identifier (ID)
Min 3Max 3
REF
050
Heading > REF

Reference Identification

OptionalMax use >1
Example
REF-01
128
Reference Identification Qualifier
Required
Identifier (ID)
IA
Internal Vendor Number
REF-02
127
Reference Identification
Optional
String (AN)
Min 1Max 30
PER
060
Heading > PER

Administrative Communications Contact

OptionalMax use 3
Example
If either Communication Number Qualifier (PER-03) or Communication Number (PER-04) is present, then the other is required
If either Communication Number Qualifier (PER-05) or Communication Number (PER-06) is present, then the other is required
If either Communication Number Qualifier (PER-07) or Communication Number (PER-08) is present, then the other is required
PER-01
366
Contact Function Code
Required
Identifier (ID)
OC
Order Contact
Optional
String (AN)
Min 1Max 60
PER-03
365
Communication Number Qualifier
Optional
Identifier (ID)
WP
Work Phone Number
PER-04
364
Communication Number
Optional
String (AN)
Min 1Max 80
PER-05
365
Communication Number Qualifier
Optional
Identifier (ID)
FX
Facsimile
PER-06
364
Communication Number
Optional
String (AN)
Min 1Max 80
PER-07
365
Communication Number Qualifier
Optional
Identifier (ID)
EM
Electronic Mail
PER-08
364
Communication Number
Optional
String (AN)
Min 1Max 80
FOB
080
Heading > FOB

F.O.B. Related Instructions

OptionalMax use >1
Example
If Description (FOB-03) is present, then Location Qualifier (FOB-02) is required
FOB-01
146
Shipment Method of Payment
Required
Identifier (ID)
CC
Collect
CF
Collect, Freight Credited Back to Customer
DF
Defined by Buyer and Seller
PC
Prepaid but Charged to Customer
PP
Prepaid (by Seller)
FOB-02
309
Location Qualifier
Optional
Identifier (ID)
CA
Country of Origin
OR
Origin (Shipping Point)
FOB-03
352
Description
Optional
String (AN)
Min 1Max 80
Usage notes
CSH
110
Heading > CSH

Sales Requirements

OptionalMax use 5
Example
CSH-01
563
Sales Requirement Code
Optional
Identifier (ID)
N
No Back Order
P2
Ship As Soon As Possible
P3
May Preship
P4
Do Not Preship
Y
Back Order if Out of Stock
ITD
130
Heading > ITD

Terms of Sale/Deferred Terms of Sale

OptionalMax use >1
Example
ITD-01
336
Terms Type Code
Optional
Identifier (ID)
01
Basic
02
End of Month (EOM)
ITD-02
333
Terms Basis Date Code
Optional
Identifier (ID)
2
Delivery Date
3
Invoice Date
ITD-03
338
Terms Discount Percent
Optional
Decimal number (R)
Min 1Max 6
Usage notes
ITD-05
351
Terms Discount Days Due
Optional
Numeric (N0)
Min 1Max 3
Usage notes
ITD-07
386
Terms Net Days
Optional
Numeric (N0)
Min 1Max 3
Usage notes
DTM
150
Heading > DTM

Date/Time Reference

OptionalMax use 10
Example
DTM-01
374
Date/Time Qualifier
Required
Identifier (ID)
002
Delivery Requested
037
Ship Not Before
063
Do Not Deliver After
Required
Date (DT)
CCYYMMDD format
Optional
Time (TM)
HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format
TD5
240
Heading > TD5

Carrier Details (Routing Sequence/Transit Time)

OptionalMax use 12
Example
If Identification Code Qualifier (TD5-02) is present, then Identification Code (TD5-03) is required
TD5-02
66
Identification Code Qualifier
Optional
Identifier (ID)
2
Standard Carrier Alpha Code (SCAC)
92
Assigned by Buyer or Buyer's Agent
TD5-03
67
Identification Code
Optional
String (AN)
Min 2Max 80
N9 Loop
OptionalMax >1
N9
295
Heading > N9 Loop > N9

Reference Identification

RequiredMax use 1
Example
N9-01
128
Reference Identification Qualifier
Required
Identifier (ID)
TC
Vendor Terms
N9-03
369
Free-form Description
Optional
String (AN)
Min 1Max 45
Usage notes
MSG
300
Heading > N9 Loop > MSG

Message Text

OptionalMax use 1
Example
MSG-01
933
Free-Form Message Text
Required
String (AN)
Min 1Max 264
Usage notes
N9 Loop end
N1 Loop
OptionalMax >1
Variants (all may be used)
N1 Loop Ship To
N1
310
Heading > N1 Loop > N1

Name

RequiredMax use 1
Example
At least one of Name (N1-02) or Identification Code Qualifier (N1-03) is required
If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required
N1-01
98
Entity Identifier Code
Required
Identifier (ID)
SE
Selling Party
SU
Supplier/Manufacturer
Optional
String (AN)
Min 1Max 60
N1-03
66
Identification Code Qualifier
Optional
Identifier (ID)
92
Assigned by Buyer or Buyer's Agent
N1-04
67
Identification Code
Optional
String (AN)
Min 2Max 80
Usage notes
N1 Loop end
N1 Loop Ship To
OptionalMax 1
Variants (all may be used)
N1 Loop
N1
310
Heading > N1 Loop Ship To > N1

Name

RequiredMax use 1
Example
At least one of Name (N1-02) or Identification Code Qualifier (N1-03) is required
If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required
N1-01
98
Entity Identifier Code
Required
Identifier (ID)
ST
Ship To
Optional
String (AN)
Min 1Max 60
N1-03
66
Identification Code Qualifier
Optional
Identifier (ID)
92
Assigned by Buyer or Buyer's Agent
N1-04
67
Identification Code
Optional
String (AN)
Min 2Max 80
Usage notes
N3
330
Heading > N1 Loop Ship To > N3

Address Information

OptionalMax use 2
Example
N3-01
166
Address Information
Required
String (AN)
Min 1Max 55
N3-02
166
Address Information
Optional
String (AN)
Min 1Max 55
N4
340
Heading > N1 Loop Ship To > N4

Geographic Location

OptionalMax use >1
Example
N4-01
19
City Name
Optional
String (AN)
Min 2Max 30
N4-02
156
State or Province Code
Optional
Identifier (ID)
Min 2Max 2
N4-03
116
Postal Code
Optional
Identifier (ID)
Min 3Max 15
N4-04
26
Country Code
Optional
Identifier (ID)
Min 2Max 3
PER
360
Heading > N1 Loop Ship To > PER

Administrative Communications Contact

OptionalMax use 3
Example
If either Communication Number Qualifier (PER-03) or Communication Number (PER-04) is present, then the other is required
PER-01
366
Contact Function Code
Required
Identifier (ID)
DC
Delivery Contact
PER-03
365
Communication Number Qualifier
Optional
Identifier (ID)
WP
Work Phone Number
PER-04
364
Communication Number
Optional
String (AN)
Min 1Max 80
N1 Loop Ship To end
Heading end

Detail

PO1 Loop
RequiredMax >1
PO1
010
Detail > PO1 Loop > PO1

Baseline Item Data

RequiredMax use 1
Example
If Basis of Unit Price Code (PO1-05) is present, then Unit Price (PO1-04) is required
If either Product/Service ID Qualifier (PO1-06) or Product/Service ID (PO1-07) is present, then the other is required
If either Product/Service ID Qualifier (PO1-08) or Product/Service ID (PO1-09) is present, then the other is required
If either Product/Service ID Qualifier (PO1-10) or Product/Service ID (PO1-11) is present, then the other is required
If either Product/Service ID Qualifier (PO1-12) or Product/Service ID (PO1-13) is present, then the other is required
If either Product/Service ID Qualifier (PO1-14) or Product/Service ID (PO1-15) is present, then the other is required
If either Product/Service ID Qualifier (PO1-16) or Product/Service ID (PO1-17) is present, then the other is required
If either Product/Service ID Qualifier (PO1-18) or Product/Service ID (PO1-19) is present, then the other is required
PO1-01
350
Assigned Identification
Optional
String (AN)
Min 1Max 20
Usage notes
PO1-02
330
Quantity Ordered
Required
Decimal number (R)
Min 1Max 15
PO1-03
355
Unit or Basis for Measurement Code
Required
Identifier (ID)
CA
Case
EA
Each
PO1-04
212
Unit Price
Optional
Decimal number (R)
Min 1Max 15
Usage notes
PO1-05
639
Basis of Unit Price Code
Optional
Identifier (ID)
Usage notes
WE
Wholesale Price per Each
PO1-06
235
Product/Service ID Qualifier
Optional
Identifier (ID)
EN
European Article Number (EAN) (2-5-5-1)
UP
U.P.C. Consumer Package Code (1-5-5-1)
PO1-07
234
Product/Service ID
Optional
String (AN)
Min 1Max 48
PO1-08
235
Product/Service ID Qualifier
Optional
Identifier (ID)
EN
European Article Number (EAN) (2-5-5-1)
VA
Vendor's Style Number
PO1-09
234
Product/Service ID
Optional
String (AN)
Min 1Max 48
PO1-10
235
Product/Service ID Qualifier
Optional
Identifier (ID)
BO
Buyers Color
CM
National Retail Merchants Association Color Code
PO1-11
234
Product/Service ID
Optional
String (AN)
Min 1Max 48
Usage notes
PO1-12
235
Product/Service ID Qualifier
Optional
Identifier (ID)
IZ
Buyer's Size Code
SM
National Retail Merchants Association Size Code
PO1-13
234
Product/Service ID
Optional
String (AN)
Min 1Max 48
Usage notes
PO1-14
235
Product/Service ID Qualifier
Optional
Identifier (ID)
SK
Stock Keeping Unit (SKU)
PO1-15
234
Product/Service ID
Optional
String (AN)
Min 1Max 48
Usage notes
PO1-16
235
Product/Service ID Qualifier
Optional
Identifier (ID)
JP
Package Type Code
PO1-17
234
Product/Service ID
Optional
String (AN)
Min 1Max 48
Usage notes
PO1-18
235
Product/Service ID Qualifier
Optional
Identifier (ID)
TV
Line of Business
PO1-19
234
Product/Service ID
Optional
String (AN)
Min 1Max 48
Usage notes
PID Loop
OptionalMax >1
PID
050
Detail > PO1 Loop > PID Loop > PID

Product/Item Description

RequiredMax use 1
Example
PID-01
349
Item Description Type
Required
Identifier (ID)
F
Free-form
PID-02
750
Product/Process Characteristic Code
Optional
Identifier (ID)
08
Product
75
Buyer's Color Description
PID-05
352
Description
Optional
String (AN)
Min 1Max 80
PID Loop end
SDQ
190
Detail > PO1 Loop > SDQ

Destination Quantity

OptionalMax use 500
Example
If either Identification Code (SDQ-05) or Quantity (SDQ-06) is present, then the other is required
If either Identification Code (SDQ-07) or Quantity (SDQ-08) is present, then the other is required
If either Identification Code (SDQ-09) or Quantity (SDQ-10) is present, then the other is required
If either Identification Code (SDQ-11) or Quantity (SDQ-12) is present, then the other is required
If either Identification Code (SDQ-13) or Quantity (SDQ-14) is present, then the other is required
If either Identification Code (SDQ-15) or Quantity (SDQ-16) is present, then the other is required
If either Identification Code (SDQ-17) or Quantity (SDQ-18) is present, then the other is required
If either Identification Code (SDQ-19) or Quantity (SDQ-20) is present, then the other is required
If either Identification Code (SDQ-21) or Quantity (SDQ-22) is present, then the other is required
SDQ-01
355
Unit or Basis for Measurement Code
Required
Identifier (ID)
CA
Case
EA
Each
SDQ-02
66
Identification Code Qualifier
Required
Identifier (ID)
92
Assigned by Buyer or Buyer's Agent
SDQ-03
67
Identification Code
Required
String (AN)
Min 2Max 80
SDQ-04
380
Quantity
Required
Decimal number (R)
Min 1Max 15
SDQ-05
67
Identification Code
Optional
String (AN)
Min 2Max 80
SDQ-06
380
Quantity
Optional
Decimal number (R)
Min 1Max 15
SDQ-07
67
Identification Code
Optional
String (AN)
Min 2Max 80
SDQ-08
380
Quantity
Optional
Decimal number (R)
Min 1Max 15
SDQ-09
67
Identification Code
Optional
String (AN)
Min 2Max 80
SDQ-10
380
Quantity
Optional
Decimal number (R)
Min 1Max 15
SDQ-11
67
Identification Code
Optional
String (AN)
Min 2Max 80
SDQ-12
380
Quantity
Optional
Decimal number (R)
Min 1Max 15
SDQ-13
67
Identification Code
Optional
String (AN)
Min 2Max 80
SDQ-14
380
Quantity
Optional
Decimal number (R)
Min 1Max 15
SDQ-15
67
Identification Code
Optional
String (AN)
Min 2Max 80
SDQ-16
380
Quantity
Optional
Decimal number (R)
Min 1Max 15
SDQ-17
67
Identification Code
Optional
String (AN)
Min 2Max 80
SDQ-18
380
Quantity
Optional
Decimal number (R)
Min 1Max 15
SDQ-19
67
Identification Code
Optional
String (AN)
Min 2Max 80
SDQ-20
380
Quantity
Optional
Decimal number (R)
Min 1Max 15
SDQ-21
67
Identification Code
Optional
String (AN)
Min 2Max 80
SDQ-22
380
Quantity
Optional
Decimal number (R)
Min 1Max 15
DTM
210
Detail > PO1 Loop > DTM

Date/Time Reference

OptionalMax use 10
Example
DTM-01
374
Date/Time Qualifier
Required
Identifier (ID)
002
Delivery Requested
037
Ship Not Before
Optional
Date (DT)
CCYYMMDD format
SLN Loop
OptionalMax >1
SLN
470
Detail > PO1 Loop > SLN Loop > SLN

Subline Item Detail

RequiredMax use 1
Example
If either Quantity (SLN-04) or Composite Unit of Measure (SLN-05) is present, then the other is required
If Basis of Unit Price Code (SLN-07) is present, then Unit Price (SLN-06) is required
If either Product/Service ID Qualifier (SLN-09) or Product/Service ID (SLN-10) is present, then the other is required
If either Product/Service ID Qualifier (SLN-11) or Product/Service ID (SLN-12) is present, then the other is required
If either Product/Service ID Qualifier (SLN-13) or Product/Service ID (SLN-14) is present, then the other is required
If either Product/Service ID Qualifier (SLN-15) or Product/Service ID (SLN-16) is present, then the other is required
SLN-01
350
Assigned Identification
Required
String (AN)
Min 1Max 20
SLN-03
662
Relationship Code
Required
Identifier (ID)
I
Included
SLN-04
380
Quantity
Optional
Decimal number (R)
Min 1Max 15
SLN-05
C001
Composite Unit of Measure
RequiredMax use 1
To identify a composite unit of measure (See Figures Appendix for examples of use)
C001-01
355
Unit or Basis for Measurement Code
Required
Identifier (ID)
EA
Each
SLN-06
212
Unit Price
Optional
Decimal number (R)
Min 1Max 15
Usage notes
SLN-07
639
Basis of Unit Price Code
Optional
Identifier (ID)
WE
Wholesale Price per Each
SLN-09
235
Product/Service ID Qualifier
Optional
Identifier (ID)
UP
U.P.C. Consumer Package Code (1-5-5-1)
SLN-10
234
Product/Service ID
Optional
String (AN)
Min 1Max 48
SLN-11
235
Product/Service ID Qualifier
Optional
Identifier (ID)
IT
Buyer's Style Number
VA
Vendor's Style Number
SLN-12
234
Product/Service ID
Optional
String (AN)
Min 1Max 48
SLN-13
235
Product/Service ID Qualifier
Optional
Identifier (ID)
BO
Buyers Color
CM
National Retail Merchants Association Color Code
SLN-14
234
Product/Service ID
Optional
String (AN)
Min 1Max 48
Usage notes
SLN-15
235
Product/Service ID Qualifier
Optional
Identifier (ID)
IZ
Buyer's Size Code
SM
National Retail Merchants Association Size Code
SLN-16
234
Product/Service ID
Optional
String (AN)
Min 1Max 48
Usage notes
SLN Loop end
PO1 Loop end
Detail end

Summary

CTT Loop
OptionalMax >1
CTT
010
Summary > CTT Loop > CTT

Transaction Totals

RequiredMax use 1
Example
CTT-01
354
Number of Line Items
Required
Numeric (N0)
Min 1Max 6
CTT Loop end
SE
030
Summary > SE

Transaction Set Trailer

RequiredMax use 1
Example
SE-01
96
Number of Included Segments
Required
Numeric (N0)
Min 1Max 10
SE-02
329
Transaction Set Control Number
Required
Numeric (N)
Min 4Max 9
Summary end

Functional Group Trailer

RequiredMax use 1
Example
GE-01
97
Number of Transaction Sets Included
Required
Numeric (N0)
Min 1Max 6
GE-02
28
Group Control Number
Required
Numeric (N0)
Min 1Max 9

Interchange Control Trailer

RequiredMax use 1
Example
IEA-01
I16
Number of Included Functional Groups
Required
Numeric (N0)
Min 1Max 5
IEA-02
I12
Interchange Control Number
Required
Numeric (N0)
Min 9Max 9
EDI Samples

DSW 850 Sample

ISA*00* *00* *08*6142384060 *01*RECEIVER *230831*1532*U*00401*007513464*0*P*>~
GS*PO*6142384060*147844419*20230831*1532*007513463*X*004010~
ST*850*0001~
BEG*00*SA*200725446**20230829~
CUR*SE*USD~
REF*IA*00000000478~
PER*OC*DSW Buyer Buyer*WP*6148721200*FX*6142384207*EM*DSW_POM_VendorCompliance@dswinc.com~
FOB*DF*OR*NEW JERSEY~
CSH*P3~
CSH*Y~
ITD*01*3*****60~
DTM*037*20231006~
DTM*063*20231010~
TD5**92*ROUTE~
N9*TC**DSW General Terms and Conditions of Purchase~
MSG*By acknowledging receipt of this purchase order transaction, you are agreeing to be bound by the DSW General Terms and Conditions of Purchase, found at https:////////www.designerbrands.com////media////1238////po-terms-and-conditions.pdf~
N1*ST*DSW Warehouse*92*99999~
N3*4150 East Fifth Avenue~
N4*Columbus*OH*43219*USA~
PO1*1*5*EA*31*WE*UP*825076492173*VA*4241124*CM*001*SM*50357*SK*3836426*JP*9998*TV*29~
PID*F*75***2341234~
PID*F*08***24314~
DTM*037*20231006~
PO1*2*5*EA*31*WE*UP*2432341*VA*234243*CM*001*SM*50377*SK*3836426*JP*9998*TV*29~
PID*F*75***2434~
PID*F*08***43234234~
DTM*037*20231006~
PO1*3*8*EA*31*WE*UP*825076492197*VA*BINOCULAR*CM*001*SM*50397*SK*3836426*JP*9998*TV*29~
PID*F*75***BLACK~
PID*F*08***BINOCULAR~
DTM*037*20231006~
CTT*3~
SE*31*0001~
GE*1*007513463~
IEA*1*007513464~

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