X12 850 Drop Ship Guides Purchase Order v4010

X12 Release 4010

This Draft Standard for Trial Use contains the format and establishes the data contents of the Purchase Order Transaction Set (850) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to provide for customary and established business and industry practice relative to the placement of purchase orders for goods and services. This transaction set should not be used to convey purchase order changes or purchase order acknowledgment information.

Delimiters

• ~ Segment
• * Element
• > Component

ISA Interchange Control Header

Required · Max use 1

To start and identify an interchange of zero or more functional groups and interchange-related control segments

ISA-01 · I01 · Authorization Information Qualifier · Required · Identifier (ID)

Code to identify the type of information in the Authorization Information

• 00: No Authorization Information Present (No Meaningful Information in I02)

ISA-02 · I02 · Authorization Information · Required · String (AN) · Min 10 Max 10

Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)

ISA-03 · I03 · Security Information Qualifier · Required · Identifier (ID)

Code to identify the type of information in the Security Information

• 00: No Security Information Present (No Meaningful Information in I04)

ISA-04 · I04 · Security Information · Required · String (AN) · Min 10 Max 10

This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)

ISA-05 · I05 · Interchange ID Qualifier · Required · Identifier (ID) · Min 2 Max 2

Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified

Codes

• 01: Duns (Dun & Bradstreet)
• 02: SCAC (Standard Carrier Alpha Code)
• 03: FMC (Federal Maritime Commission)
• 04: IATA (International Air Transport Association)
• 08: UCC EDI Communications ID (Comm ID)
• 09: X.121 (CCITT)
• 10: Department of Defense (DoD) Activity Address Code
• 11: DEA (Drug Enforcement Administration)
• 12: Phone (Telephone Companies)
• 13: UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code)
• 14: Duns Plus Suffix
• 15: Petroleum Accountants Society of Canada Company Code
• 16: Duns Number With 4-Character Suffix
• 17: American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit)
• 18: Association of American Railroads (AAR) Standard Distribution Code
• 19: EDI Council of Australia (EDICA) Communications ID Number (COMM ID)
• 20: Health Industry Number (HIN)
• 21: Integrated Postsecondary Education Data System, or (IPEDS)
• 22: Federal Interagency Commission on Education, or FICE
• 23: National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES
• 24: The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP
• 25: American College Testing Program 4-Digit Code of Postsecondary Institutions, or ACT
• 26: Statistics of Canada List of Postsecondary Institutions
• 27: Carrier Identification Number as assigned by Health Care Financing Administration (HCFA)
• 28: Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA)
• 29: Medicare Provider and Supplier Identification Number as assigned by Health Care Financing Administration (HCFA)
• 30: U.S. Federal Tax Identification Number
• 31: Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC)
• 32: U.S. Federal Employer Identification Number (FEIN)
• 33: National Association of Insurance Commissioners Company Code (NAIC)
• 34: Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA)
• 35: Statistics Canada Canadian College Student Information System Institution Codes
• 36: Statistics Canada University Student Information System Institution Codes
• 37: Society of Property Information Compilers and Analysts
• AM: Association Mexicana del Codigo de Producto (AMECOP) Communication ID
• NR: National Retail Merchants Association (NRMA) - Assigned
• SN: Standard Address Number
• ZZ: Mutually Defined

ISA-06 · I06 · Interchange Sender ID · Required · String (AN) · Min 15 Max 15

Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element

ISA-07 · I05 · Interchange ID Qualifier · Required · Identifier (ID) · Min 2 Max 2

Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified

Codes

• 01: Duns (Dun & Bradstreet)
• 02: SCAC (Standard Carrier Alpha Code)
• 03: FMC (Federal Maritime Commission)
• 04: IATA (International Air Transport Association)
• 08: UCC EDI Communications ID (Comm ID)
• 09: X.121 (CCITT)
• 10: Department of Defense (DoD) Activity Address Code
• 11: DEA (Drug Enforcement Administration)
• 12: Phone (Telephone Companies)
• 13: UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code)
• 14: Duns Plus Suffix
• 15: Petroleum Accountants Society of Canada Company Code
• 16: Duns Number With 4-Character Suffix
• 17: American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit)
• 18: Association of American Railroads (AAR) Standard Distribution Code
• 19: EDI Council of Australia (EDICA) Communications ID Number (COMM ID)
• 20: Health Industry Number (HIN)
• 21: Integrated Postsecondary Education Data System, or (IPEDS)
• 22: Federal Interagency Commission on Education, or FICE
• 23: National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES
• 24: The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP
• 25: American College Testing Program 4-Digit Code of Postsecondary Institutions, or ACT
• 26: Statistics of Canada List of Postsecondary Institutions
• 27: Carrier Identification Number as assigned by Health Care Financing Administration (HCFA)
• 28: Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA)
• 29: Medicare Provider and Supplier Identification Number as assigned by Health Care Financing Administration (HCFA)
• 30: U.S. Federal Tax Identification Number
• 31: Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC)
• 32: U.S. Federal Employer Identification Number (FEIN)
• 33: National Association of Insurance Commissioners Company Code (NAIC)
• 34: Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA)
• 35: Statistics Canada Canadian College Student Information System Institution Codes
• 36: Statistics Canada University Student Information System Institution Codes
• 37: Society of Property Information Compilers and Analysts
• AM: Association Mexicana del Codigo de Producto (AMECOP) Communication ID
• NR: National Retail Merchants Association (NRMA) - Assigned
• SN: Standard Address Number
• ZZ: Mutually Defined

ISA-08 · I07 · Interchange Receiver ID · Required · String (AN) · Min 15 Max 15

Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them

ISA-09 · I08 · Interchange Date · Required · Date (DT) · YYMMDD format

Date of the interchange

ISA-10 · I09 · Interchange Time · Required · Time (TM) · HHMM format

Time of the interchange

ISA-11 · I10 · Interchange Control Standards Identifier · Required · Identifier (ID)

Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer

• U: U.S. EDI Community of ASC X12, TDCC, and UCS

ISA-12 · I11 · Interchange Control Version Number · Required · Identifier (ID)

This version number covers the interchange control segments

• 00401: Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997

ISA-13 · I12 · Interchange Control Number · Required · Numeric (N0) · Min 9 Max 9

A control number assigned by the interchange sender

ISA-14 · I13 · Acknowledgment Requested · Required · Identifier (ID) · Min 1 Max 1

Code sent by the sender to request an interchange acknowledgment (TA1)

• 0: No Acknowledgment Requested
• 1: Interchange Acknowledgment Requested

ISA-15 · I14 · Usage Indicator · Required · Identifier (ID) · Min 1 Max 1

Code to indicate whether data enclosed by this interchange envelope is test, production or information

• I: Information
• P: Production Data
• T: Test Data

ISA-16 · I15 · Component Element Separator · Required · String (AN) · Min 1 Max 1

Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator

• >: Component Element Separator

GS Functional Group Header

Required · Max use 1

To indicate the beginning of a functional group and to provide control information

GS-01 · 479 · Functional Identifier Code · Required · Identifier (ID)

Code identifying a group of application related transaction sets

• PO: Purchase Order (850)

GS-02 · 142 · Application Sender's Code · Required · String (AN) · Min 2 Max 15

Code identifying party sending transmission; codes agreed to by trading partners

GS-03 · 124 · Application Receiver's Code · Required · String (AN) · Min 2 Max 15

Code identifying party receiving transmission. Codes agreed to by trading partners

GS-04 · 373 · Date · Required · Date (DT) · CCYYMMDD format

Date expressed as CCYYMMDD

GS-05 · 337 · Time · Required · Time (TM) · HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

GS-06 · 28 · Group Control Number · Required · Numeric (N0) · Min 1 Max 9

Assigned number originated and maintained by the sender

GS-07 · 455 · Responsible Agency Code · Required · Identifier (ID) · Min 1 Max 2

Code used in conjunction with Data Element 480 to identify the issuer of the standard

• T: Transportation Data Coordinating Committee (TDCC)
• X: Accredited Standards Committee X12

GS-08 · 480 · Version / Release / Industry Identifier Code · Required · String (AN)

Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed

004010VICS

Heading

010 Heading > ST

ST Transaction Set Header

Required · Max use 1

To indicate the start of a transaction set and to assign a control number

ST-01 · 143 · Transaction Set Identifier Code · Required · Identifier (ID)

Code uniquely identifying a Transaction Set

• The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).

• 850: Purchase Order

ST-02 · 329 · Transaction Set Control Number · Required · Numeric (N) · Min 4 Max 9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

020 Heading > BEG

BEG Beginning Segment for Purchase Order

Required · Max use 1

To indicate the beginning of the Purchase Order Transaction Set and transmit identifying numbers and dates

BEG-01 · 353 · Transaction Set Purpose Code · Required · Identifier (ID)

Code identifying purpose of transaction set

• 00: Original

BEG-02 · 92 · Purchase Order Type Code · Required · Identifier (ID)

Code specifying the type of Purchase Order

• SA: Stand-alone Order

BEG-03 · 324 · Purchase Order Number · Required · String (AN) · Min 1 Max 22

Identifying number for Purchase Order assigned by the orderer/purchaser

BEG-05 · 373 · Date · Required · Date (DT) · CCYYMMDD format

Date expressed as CCYYMMDD

• BEG05 is the date assigned by the purchaser to purchase order.

040 Heading > CUR

CUR Currency

Optional · Max use 1

To specify the currency (dollars, pounds, francs, etc.) used in a transaction

CUR-01 · 98 · Entity Identifier Code · Required · Identifier (ID)

Code identifying an organizational entity, a physical location, property or an individual

• BY: Buying Party (Purchaser)

CUR-02 · 100 · Currency Code · Required · Identifier (ID)

Code (Standard ISO) for country in whose currency the charges are specified

• USD: US Dollar

050 Heading > REF

REF Dsco Order Lifecycle

Optional · Max use >1

To specify identifying information

Variants (all may be used)

REFInternal Supplier Number

REF-01 · 128 · Reference Identification Qualifier · Required · Identifier (ID)

Code qualifying the Reference Identification

• ZZ: Mutually Defined

REF-02 · 127 · Reference Identification · Optional · String (AN)

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

Usage notes

Optional

The status of the order within the Dsco lifecycle. Options include:
received – Order received by Dsco
created – Order ready for Supplier to process
acknowledged – The supplier has received the order
completed – The supplier has taken all necessary actions on the order

• acknowledged: The supplier has received the order
• completed: The supplier has taken all necessary actions on the order
• created: Order ready for Supplier to process
• received: Order received by Dsco

REF-03 · 352 · Description · Required · String (AN)

A free-form description to clarify the related data elements and their content

• dsco_lifecycle: Dsco Order Lifecycle

050 Heading > REF

REF Internal Supplier Number

Optional · Max use >1

To specify identifying information

Variants (all may be used)

REFDsco Order Lifecycle

REF-01 · 128 · Reference Identification Qualifier · Required · Identifier (ID)

Code qualifying the Reference Identification

• IA: Internal Vendor Number

REF-02 · 127 · Reference Identification · Optional · String (AN) · Min 1 Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

Usage notes

Trading Partner ID is used as the first priority, otherwise the Dsco Supplier ID will be utilized.

150 Heading > DTM

DTM Acknowledge-By Date-Time Reference

Optional · Max use 10

To specify pertinent dates and times

Usage notes

Acknowledge-By Date-Time Reference

Variants (all may be used)

DTMCancel-If-Not-Shipped-By Date-Time Reference (Optional)DTMInvoice-By Date-Time ReferenceDTMRetailer Create Date-Time ReferenceDTMShip-By Date-Time Reference

DTM-01 · 374 · Date/Time Qualifier · Required · Identifier (ID)

Code specifying type of date or time, or both date and time

• ACK: Acknowledgment

DTM-02 · 373 · Date · Optional · Date (DT) · CCYYMMDD format

Date expressed as CCYYMMDD

Usage notes

When the supplier is expected to acknowledge the order by.

DTM-03 · 337 · Time · Optional · Time (TM) · HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

Usage notes

Time in format HHMM

150 Heading > DTM

DTM Cancel-If-Not-Shipped-By Date-Time Reference (Optional)

Optional · Max use 10

To specify pertinent dates and times

Variants (all may be used)

DTMAcknowledge-By Date-Time ReferenceDTMInvoice-By Date-Time ReferenceDTMRetailer Create Date-Time ReferenceDTMShip-By Date-Time Reference

DTM-01 · 374 · Date/Time Qualifier · Required · Identifier (ID)

Code specifying type of date or time, or both date and time

• 175: Cancel if not shipped by

DTM-02 · 373 · Date · Optional · Date (DT) · CCYYMMDD format

Date expressed as CCYYMMDD

Usage notes

When the supplier is expected to cancel the order if not shipped by this date.

DTM-03 · 337 · Time · Optional · Time (TM) · HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

Usage notes

Time in format HHMM

150 Heading > DTM

DTM Invoice-By Date-Time Reference

Optional · Max use 10

To specify pertinent dates and times

Usage notes

Invoice-By Date-Time Reference

Variants (all may be used)

DTMAcknowledge-By Date-Time ReferenceDTMCancel-If-Not-Shipped-By Date-Time Reference (Optional)DTMRetailer Create Date-Time ReferenceDTMShip-By Date-Time Reference

DTM-01 · 374 · Date/Time Qualifier · Required · Identifier (ID)

Code specifying type of date or time, or both date and time

• 003: Invoice

DTM-02 · 373 · Date · Optional · Date (DT) · CCYYMMDD format

Date expressed as CCYYMMDD

Usage notes

When the supplier is expected to invoice the order by.

DTM-03 · 337 · Time · Optional · Time (TM) · HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

Usage notes

Time in format HHMM

150 Heading > DTM

DTM Retailer Create Date-Time Reference

Optional · Max use 10

To specify pertinent dates and times

Usage notes

Retailer Create Date-Time Reference

Variants (all may be used)

DTMAcknowledge-By Date-Time ReferenceDTMCancel-If-Not-Shipped-By Date-Time Reference (Optional)DTMInvoice-By Date-Time ReferenceDTMShip-By Date-Time Reference

DTM-01 · 374 · Date/Time Qualifier · Required · Identifier (ID)

Code specifying type of date or time, or both date and time

• 004: Purchase Order

DTM-02 · 373 · Date · Optional · Date (DT) · CCYYMMDD format

Date expressed as CCYYMMDD

Usage notes

When the order was created within the retailer’s system.

DTM-03 · 337 · Time · Optional · Time (TM) · HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

Usage notes

Time in format HHMM

150 Heading > DTM

DTM Ship-By Date-Time Reference

Optional · Max use 10

To specify pertinent dates and times

Usage notes

Ship-By Date-Time Reference

Variants (all may be used)

DTMAcknowledge-By Date-Time ReferenceDTMCancel-If-Not-Shipped-By Date-Time Reference (Optional)DTMInvoice-By Date-Time ReferenceDTMRetailer Create Date-Time Reference

DTM-01 · 374 · Date/Time Qualifier · Required · Identifier (ID)

Code specifying type of date or time, or both date and time

• 038: Ship No Later

DTM-02 · 373 · Date · Optional · Date (DT) · CCYYMMDD format

Date expressed as CCYYMMDD

Usage notes

When the supplier is expected to ship the order by.

DTM-03 · 337 · Time · Optional · Time (TM) · HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

Usage notes

Time in format HHMM

240 Heading > TD5

TD5 Carrier Details (Routing Sequence/Transit Time)

Required · Max use 12

To specify the carrier and sequence of routing and provide transit time information

TD5-01 · 133 · Routing Sequence Code · Required · Identifier (ID)

Code describing the relationship of a carrier to a specific shipment movement

• Z: Mutually Defined

TD5-02 · 66 · Identification Code Qualifier · Required · Identifier (ID)

Code designating the system/method of code structure used for Identification Code (67)

• When specifying a routing sequence to be used for the shipment movement in lieu of specifying each carrier within the movement, use TD502 to identify the party responsible for defining the routing sequence, and use TD503 to identify the actual routing sequence, specified by the party identified in TD502.

• ZZ: Mutually Defined

TD5-03 · 67 · Identification Code · Required · String (AN) · Min 2 Max 80

Code identifying a party or other code

Usage notes

Ship Carrier – Examples: FedEx, UPS, USPS

TD5-04 · 91 · Transportation Method/Type Code · Required · Identifier (ID)

Code specifying the method or type of transportation for the shipment

• ZZ: Mutually defined

TD5-05 · 387 · Routing · Required · String (AN) · Min 1 Max 35

Free-form description of the routing or requested routing for shipment, or the originating carrier's identity

Usage notes

Ship Method – Examples: Ground, SmartPost, Overnight

TD5-07 · 309 · Location Qualifier · Required · Identifier (ID)

Code identifying type of location

• ZZ: Mutually Defined

TD5-08 · 310 · Location Identifier · Required · String (AN)

Code which identifies a specific location

Usage notes

Shipping Service Level Code

• AECO: Allied Express Courier
• APEP: Aus. Post eParcel
• APEX: Aus. Post Express Post eParcel
• CEVC: CEVA Curbside Service
• CEVR: CEVA Room of Choice Service
• CEVT: CEVA Threshold Service
• CEVW: CEVA White Glove Service
• CPDO: Couriers Please Domestic
• CPIN: Couriers Please International
• F2DA: FedEx 2Day A.M.
• FAST: Fastway Australia Standard
• FE2D: FedEx 2Day
• FECG: FedEx Ground
• FEDT: FedEx Territory
• FEES: FedEx Express Saver
• FEFO: FedEx First Overnight
• FEHD: FedEx Home Delivery
• FEIE: FedEx International Economy
• FEIP: FedEx International Priority
• FEPO: FedEx Priority Overnight
• FESD: FedEx SameDay
• FESO: FedEx Standard Overnight
• FESP: FedEx SmartPost
• FSDC: FedEx SameDay City
• G3D: Generic Three Day
• GCG: Generic Ground
• GCX: Generic Express Saver
• GIX: Generic International
• GND: Generic Next Day
• GNM: Generic Priority
• GON: Generic 1st Overnight
• GSA: Generic Same Day
• GSD: Generic Saturday
• GSE: Generic Second Day
• HEAE: Hunter Express Air Express
• HEER: Hunter Express Economy Road
• HERE: Hunter Express Road Express
• HESD: Hunter Express Same Day Courier
• LTLC: LTL Curbside Service
• LTLD: LTL Vendor Delivered
• LTLF: LTL Freight
• LTLR: LTL Room of Choice Service
• LTLS: LTL Vendor Specialty
• LTLT: LTL Threshold Service
• LTLW: LTL White Glove Service
• MXDC: MXD Group Curbside Service
• MXDR: MXD Group Room of Choice Service
• MXDT: MXD Group Threshold Service
• MXDW: MXD Group White Glove Service
• PIL1: Pilot Threshold 1 Man
• PIL2: Pilot Threshold 2 Man
• PILR: Pilot Room of Choice
• PILW: Pilot White Glove 1 Man
• PIW2: Pilot White Glove 2 Man
• STIC: STI Curbside Service
• STIR: STI Room of Choice Service
• STIT: STI Threshold Service
• STIW: STI White Glove Service
• STND: Star Track Next-Day
• STRE: Star Track Regular
• STSD: Star Track Same-Day Metro
• SUN2: Sun Delivery Threshold 2 Man
• SUNW: Sun Delivery White Glove 2 Man
• TEC2: Tech Trans Threshold 2 Man
• TECT: Tech Trans Threshold 1 Man
• TECW: Tech Trans White Glove 1 Man
• TEW2: Tech Trans White Glove 2 Man
• TNOE: TNT Overnight Express
• TNRE: TNT Road Express
• TOIP: Toll IPEC
• TOPR: Toll Priority
• U2AA: UPS 2nd Day Air A.M.
• U2DA: UPS 2nd Day Air
• U3DS: UPS 3 Day Select
• UMID: UPS Mail Innovations Domestic
• UNAE: UPS Next Day Air Early
• UNAS: UPS Next Day Air Saver
• UNDA: UPS Next Day Air
• UPCG: UPS Ground
• UPSF: UPS Freight
• UPSP: UPS Surepost
• UPSS: UPS Standard
• USCG: USPS Ground
• USFC: USPS First-Class Mail
• USPE: USPS Priority Mail Express
• USPL: UPS Surepost Lightweight
• USPM: USPS Priority Mail

N9 Loop Optional Max >1

295 Heading > N9 Loop > N9

N9 Reference Identification

Required · Max use 1

To transmit identifying information as specified by the Reference Identification Qualifier

N9-01 · 128 · Reference Identification Qualifier · Required · Identifier (ID)

Code qualifying the Reference Identification

• CO: Customer Order Number

N9-02 · 127 · Reference Identification · Optional · String (AN) · Min 1 Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

Usage notes

Customer order number – consumer_order_number within Dsco’s schema. May be required by the retailer that this be printed on the packing slip.

N1 Loop Required Max >1

310 Heading > N1 Loop > N1

N1 Name

Required · Max use 1

To identify a party by type of organization, name, and code

N1-01 · 98 · Entity Identifier Code · Required · Identifier (ID)

Code identifying an organizational entity, a physical location, property or an individual

• ST: Ship To

N1-02 · 93 · Name · Required · String (AN) · Min 1 Max 60

Free-form name

Usage notes

Customer name that should be displayed on the package address label and packing slip.

330 Heading > N1 Loop > N3

N3 Address Information

Required · Max use 2

To specify the location of the named party

N3-01 · 166 · Address Information · Required · String (AN) · Min 1 Max 55

Address information

Usage notes

First address line of Ship-To that should be displayed on the package address label and packing slip.

N3-02 · 166 · Address Information · Optional · String (AN) · Min 1 Max 55

Address information

Usage notes

Second address line of Ship-To that should be displayed on the package address label and packing slip.

340 Heading > N1 Loop > N4

N4 Geographic Location

Required · Max use >1

To specify the geographic place of the named party

N4-01 · 19 · City Name · Required · String (AN) · Min 2 Max 30

Free-form text for city name

• A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.

Usage notes

Ship-To City that should be displayed on the package address label and packing slip.

N4-02 · 156 · State or Province Code · Required · Identifier (ID) · Min 2 Max 2

Code (Standard State/Province) as defined by appropriate government agency

• N402 is required only if city name (N401) is in the U.S. or Canada.

Usage notes

Ship-To State that should be displayed on the package address label and packing slip.

N4-03 · 116 · Postal Code · Required · Identifier (ID) · Min 3 Max 15

Code defining international postal zone code excluding punctuation and blanks (zip code for United States)

Usage notes

Ship-To Zip code excluding punctuation (hyphens) and blanks. Should be displayed on the package address label and packing slip.

N4-04 · 26 · Country Code · Required · Identifier (ID) · Min 2 Max 3

Code identifying the country

Usage notes

Ship-To Country code. Should be displayed on the package address label and packing slip.

360 Heading > N1 Loop > PER

PER Administrative Communications Contact

Optional · Max use >1

To identify a person or office to whom administrative communications should be directed

Usage notes

Recommended

If either Communication Number Qualifier (PER-03) or Communication Number (PER-04) is present, then the other is required

If either Communication Number Qualifier (PER-05) or Communication Number (PER-06) is present, then the other is required

PER-01 · 366 · Contact Function Code · Required · Identifier (ID)

Code identifying the major duty or responsibility of the person or group named

• IC: Information Contact

PER-03 · 365 · Communication Number Qualifier · Optional · Identifier (ID)

Code identifying the type of communication number

• TE: Telephone

PER-04 · 364 · Communication Number · Optional · String (AN) · Min 1 Max 80

Complete communications number including country or area code when applicable

Usage notes

10-digit phone number + up to 6-digit extension formatted as (XXX)XXX-XXXX XXXXXX

PER-05 · 365 · Communication Number Qualifier · Optional · Identifier (ID)

Code identifying the type of communication number

• EM: Electronic Mail

PER-06 · 364 · Communication Number · Optional · String (AN) · Min 1 Max 80

Complete communications number including country or area code when applicable

Usage notes

Ship-to Email Address

Detail

PO1 Loop Required Max >1

010 Detail > PO1 Loop > PO1

PO1 Baseline Item Data

Required · Max use 1

To specify basic and most frequently used line item data

• PO102 is required.

If either Product/Service ID Qualifier (PO1-08) or Product/Service ID (PO1-09) is present, then the other is required

If either Product/Service ID Qualifier (PO1-10) or Product/Service ID (PO1-11) is present, then the other is required

If either Product/Service ID Qualifier (PO1-14) or Product/Service ID (PO1-15) is present, then the other is required

If either Product/Service ID Qualifier (PO1-16) or Product/Service ID (PO1-17) is present, then the other is required

If either Product/Service ID Qualifier (PO1-18) or Product/Service ID (PO1-19) is present, then the other is required

If either Product/Service ID Qualifier (PO1-20) or Product/Service ID (PO1-21) is present, then the other is required

If either Product/Service ID Qualifier (PO1-22) or Product/Service ID (PO1-23) is present, then the other is required

PO1-01 · 350 · Assigned Identification · Required · String (AN) · Min 1 Max 20

Alphanumeric characters assigned for differentiation within a transaction set

• PO101 is the line item identification.

Usage notes

Line item number on the PO. Starts with 1 for the first line-item and then increments for each subsequent line-item.

PO1-02 · 330 · Quantity Ordered · Required · Decimal number (R) · Min 1 Max 15

Quantity ordered

Usage notes

1 or more

PO1-03 · 355 · Unit or Basis for Measurement Code · Required · Identifier (ID)

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

• EA: Each

PO1-04 · 212 · Unit Price · Required · Decimal number (R) · Min 1 Max 15

Price per unit of product, service, commodity, etc.

Usage notes

The expected cost of the item being ordered.
Max with format: 9999.99
Attention: The decimal place must be included.

PO1-06 · 235 · Product/Service ID Qualifier · Required · Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

• PO106 through PO125 provide for ten different product/service IDs per each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.

• SK: Stock Keeping Unit (SKU)

PO1-07 · 234 · Product/Service ID · Required · String (AN) · Min 1 Max 70

Identifying number for a product or service

Usage notes

The SKU of the item. A limit of 70 characters is enforced. A SKU is required. If a SKU is not available you may duplicate the UPC or EAN to this field.

PO1-08 · 235 · Product/Service ID Qualifier · Optional · Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

• UP: U.P.C. Consumer Package Code (1-5-5-1)

PO1-09 · 234 · Product/Service ID · Optional · String (AN) · Min 1 Max 48

Identifying number for a product or service

Usage notes

Universal Product Code (UPC)

PO1-10 · 235 · Product/Service ID Qualifier · Optional · Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

• EN: European Article Number (EAN) (2-5-5-1)

PO1-11 · 234 · Product/Service ID · Optional · String (AN) · Min 1 Max 48

Identifying number for a product or service

Usage notes

European Article Number (EAN)

PO1-12 · 235 · Product/Service ID Qualifier · Optional · Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

• MG: Manufacturer's Part Number

PO1-13 · 234 · Product/Service ID · Optional · String (AN) · Min 1 Max 48

Identifying number for a product or service

Usage notes

Manufacturer’s Part Number (MPN)

PO1-14 · 235 · Product/Service ID Qualifier · Optional · Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

• ZZ: Mutually Defined

PO1-15 · 234 · Product/Service ID · Optional · String (AN) · Min 1 Max 48

Identifying number for a product or service

Usage notes

Dsco Item Id

PO1-16 · 235 · Product/Service ID Qualifier · Optional · Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

• ZZ: Mutually Defined

PO1-17 · 234 · Product/Service ID · Optional · String (AN) · Min 1 Max 48

Identifying number for a product or service

Usage notes

Line Item Title

PO1-18 · 235 · Product/Service ID Qualifier · Optional · Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

• ZZ: Mutually Defined

PO1-19 · 234 · Product/Service ID · Optional · String (AN) · Min 1 Max 48

Identifying number for a product or service

Usage notes

The price that the retailer charged their customer for the given SKU. Format: 9999.99

Empty if no price is available.

PO1-20 · 235 · Product/Service ID Qualifier · Optional · Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

• ZZ: Mutually Defined

PO1-21 · 234 · Product/Service ID · Optional · String (AN) · Min 1 Max 48

Identifying number for a product or service

Usage notes

Instructions for personalization

PO1-22 · 235 · Product/Service ID Qualifier · Optional · Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

Usage notes

See trading partner specific guides

• ZZ: Mutually Defined

PO1-23 · 234 · Product/Service ID · Optional · String (AN) · Min 1 Max 48

Identifying number for a product or service

Usage notes

See trading partner specific guides

Used in conjunction with the new Dsco Catalog Object which allows for quantities to be specified for multiple warehouses. If the Retailer wishes for the Supplier to ship from a specific warehouse, that specific warehouse’s warehouse code should be specified using this field. Since this is a line_item level field, each line_item_sku being ordered can specify a warehouse_code.

015 Detail > PO1 Loop > LIN

LIN Item Identification

Optional · Max use >1

To specify basic item identification data

If either Product/Service ID Qualifier (LIN-14) or Product/Service ID (LIN-15) is present, then the other is required

If either Product/Service ID Qualifier (LIN-12) or Product/Service ID (LIN-13) is present, then the other is required

If either Product/Service ID Qualifier (LIN-10) or Product/Service ID (LIN-11) is present, then the other is required

If either Product/Service ID Qualifier (LIN-08) or Product/Service ID (LIN-09) is present, then the other is required

If either Product/Service ID Qualifier (LIN-06) or Product/Service ID (LIN-07) is present, then the other is required

If either Product/Service ID Qualifier (LIN-04) or Product/Service ID (LIN-05) is present, then the other is required

LIN-01 · 350 · Assigned Identification · Optional · String (AN) · Min 1 Max 20

Alphanumeric characters assigned for differentiation within a transaction set

• LIN01 is the line item identification

Usage notes

The internal Dsco identifier for this item. Will only be populated for exports from Dsco.

LIN-02 · 235 · Product/Service ID Qualifier · Required · Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

• LIN02 through LIN31 provide for fifteen different product/service IDs for each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.

• SK: Stock Keeping Unit (SKU)

LIN-03 · 234 · Product/Service ID · Required · String (AN) · Min 1 Max 70

Identifying number for a product or service

Usage notes

The SKU of the item. A limit of 70 characters is enforced. A SKU is required. If a SKU is not available you may duplicate the UPC or EAN to this field.

LIN-04 · 235 · Product/Service ID Qualifier · Optional · Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

• UP: U.P.C. Consumer Package Code (1-5-5-1)

LIN-05 · 234 · Product/Service ID · Optional · String (AN) · Min 1 Max 48

Identifying number for a product or service

Usage notes

The Universal Product Code (UPC).

LIN-06 · 235 · Product/Service ID Qualifier · Optional · Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

• EN: European Article Number (EAN) (2-5-5-1)

LIN-07 · 234 · Product/Service ID · Optional · String (AN) · Min 1 Max 48

Identifying number for a product or service

Usage notes

The European Article Number (EAN).

LIN-08 · 235 · Product/Service ID Qualifier · Optional · Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

• MG: Manufacturer's Part Number

LIN-09 · 234 · Product/Service ID · Optional · String (AN) · Min 1 Max 48

Identifying number for a product or service

Usage notes

The Manufacturer’s Part Number (MPN).

LIN-10 · 235 · Product/Service ID Qualifier · Optional · Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

• IB: International Standard Book Number (ISBN)

LIN-11 · 234 · Product/Service ID · Optional · String (AN) · Min 1 Max 48

Identifying number for a product or service

Usage notes

The International Standard Book Number (ISBN).

LIN-12 · 235 · Product/Service ID Qualifier · Optional · Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

• UK: U.P.C./EAN Shipping Container Code (1-2-5-5-1)

LIN-13 · 234 · Product/Service ID · Optional · String (AN) · Min 1 Max 48

Identifying number for a product or service

Usage notes

The Global Trade Item Number (GTIN)

LIN-14 · 235 · Product/Service ID Qualifier · Optional · Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

• ZZ: Mutually Defined

LIN-15 · 234 · Product/Service ID · Optional · String (AN) · Min 1 Max 48

Identifying number for a product or service

Usage notes

Retailer Item Identifier

• Suppliers can ignore this as this is utilized only by the retailer to map their internal identifier to the given item.

Summary

030 Summary > SE

SE Transaction Set Trailer

Required · Max use 1

To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

SE-01 · 96 · Number of Included Segments · Required · Numeric (N0) · Min 1 Max 10

Total number of segments included in a transaction set including ST and SE segments

SE-02 · 329 · Transaction Set Control Number · Required · Numeric (N) · Min 4 Max 9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

GE Functional Group Trailer

Required · Max use 1

To indicate the end of a functional group and to provide control information

GE-01 · 97 · Number of Transaction Sets Included · Required · Numeric (N0) · Min 1 Max 6

Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element

GE-02 · 28 · Group Control Number · Required · Numeric (N0) · Min 1 Max 9

Assigned number originated and maintained by the sender

IEA Interchange Control Trailer

Required · Max use 1

To define the end of an interchange of zero or more functional groups and interchange-related control segments

IEA-01 · I16 · Number of Included Functional Groups · Required · Numeric (N0) · Min 1 Max 5

A count of the number of functional groups included in an interchange

IEA-02 · I12 · Interchange Control Number · Required · Numeric (N0) · Min 9 Max 9

A control number assigned by the interchange sender

EDI Samples

Sample 1

ISA*00*          *00*          *ZZ*SENDER         *ZZ*RECEIVER       *231120*0411*U*00401*000000001*0*T*>~
GS*PO*SENDERGS*RECEIVERGS*20231120*041118*000000001*X*004010VICS~
ST*850*0004~
BEG*00*SA*55093543**20191002~
CUR*BY*USD~
REF*IA*6010714~
DTM*ACK*20191003*1535~
DTM*175*20191004*1535~
DTM*038*20191003*1535~
DTM*003*20191007*1535~
DTM*004*20191002~
TD5*Z*ZZ*FedEx*ZZ*2Day**ZZ*FE2D~
N9*CO*5525682~
N1*ST*SHIP TO FIRST NAME SHIP TO LAST NAME~
N3*906 Twjkockvoo Hzeheka St.*Apt. 213~
N4*Mfedjw Evtroiociu*AR*24776*US~
PER*IC**TE*888-555-6666*EM*test@dsco.io~
PO1*0001*3*EA*5.5**SK*999999*******ZZ*1044330358*ZZ*LINE ITEM TITLE*ZZ*6.05*ZZ*LINE ITEM
PERSONALIZATION~
LIN*1044330358*SK*999999~
PO1*0002*1*EA*5.5**SK*98989898*******ZZ*1044330373*ZZ*LINE ITEM TITLE*ZZ*6.05*ZZ*LINE ITEM
PERSONALIZATION~
LIN*1044330373*SK*98989898~
SE*20*0004~
GE*1*000000001~
IEA*1*000000001~

Sample 2

ISA*00*          *00*          *ZZ*SENDER         *ZZ*RECEIVER       *231120*0411*U*00401*000000001*0*T*>~
GS*PO*SENDERGS*RECEIVERGS*20231120*041133*000000001*X*004010VICS~
ST*850*0005~
BEG*00*SA*11150439**20200310~
CUR*BY*USD~
REF*IA*7841869~
DTM*ACK*20200311*2104~
DTM*175*20200312*2104~
DTM*038*20200314*2104~
DTM*003*20200315*2104~
DTM*004*20200310~
TD5*Z*ZZ*UPS*ZZ*Ground**ZZ*UPCG~
N9*CO*5340845~
N1*ST*SHIP TO FIRST NAME SHIP TO LAST NAME~
N3*712 Eoiraigzs Etdcff St.*Apt. 767~
N4*Aljngce*HI*92027*US~
PER*IC**TE*888-555-6666*EM*test@dsco.io~
PO1*0001*1*EA*5.5**SK*999999*******ZZ*1044330358*ZZ*LINE ITEM TITLE*ZZ*6.05*ZZ*LINE ITEM
PERSONALIZATION~
LIN*1044330358*SK*999999~
SE*18*0005~
GE*1*000000001~
IEA*1*000000001~

Sample 3

ISA*00*          *00*          *ZZ*SENDER         *ZZ*RECEIVER       *231120*0411*U*00401*000000001*0*T*>~
GS*PO*SENDERGS*RECEIVERGS*20231120*041143*000000001*X*004010VICS~
ST*850*0006~
BEG*00*SA*33150441**20200310~
CUR*BY*USD~
REF*IA*6389785~
DTM*ACK*20200311*2104~
DTM*175*20200312*2104~
DTM*038*20200314*2104~
DTM*003*20200315*2104~
DTM*004*20200310~
TD5*Z*ZZ*UPS*ZZ*Ground**ZZ*UPCG~
N9*CO*8708321~
N1*ST*SHIP TO FIRST NAME SHIP TO LAST NAME~
N3*892 Zosdv St.*Apt. 673~
N4*Okehyajwc Oiaoous*WI*57102*US~
PER*IC**TE*888-555-6666*EM*test@dsco.io~
PO1*0001*2*EA*5.5**SK*999999*******ZZ*1044330358*ZZ*LINE ITEM TITLE*ZZ*6.05*ZZ*LINE ITEM
PERSONALIZATION~
LIN*1044330358*SK*999999~
PO1*0002*3*EA*5.5**SK*98989898*******ZZ*1044330373*ZZ*LINE ITEM TITLE*ZZ*6.05*ZZ*LINE ITEM
PERSONALIZATION~
LIN*1044330373*SK*98989898~
SE*20*0006~
GE*1*000000001~
IEA*1*000000001~

Sample 4

ISA*00*          *00*          *ZZ*SENDER         *ZZ*RECEIVER       *231120*0411*U*00401*000000001*0*T*>~
GS*PO*SENDERGS*RECEIVERGS*20231120*041154*000000001*X*004010VICS~
ST*850*0007~
BEG*00*SA*55150441**20200310~
CUR*BY*USD~
REF*IA*5392422~
DTM*ACK*20200311*2104~
DTM*175*20200312*2104~
DTM*038*20200311*2104~
DTM*003*20200315*2104~
DTM*004*20200310~
TD5*Z*ZZ*UPS*ZZ*2nd Day Air**ZZ*U2DA~
N9*CO*9617398~
N1*ST*SHIP TO FIRST NAME SHIP TO LAST NAME~
N3*119 Dgcrdol St.~
N4*Xivcrccut*ND*01759*US~
PER*IC**TE*888-555-6666*EM*test@dsco.io~
PO1*0001*3*EA*5.5**SK*999999*******ZZ*1044330358*ZZ*LINE ITEM TITLE*ZZ*6.05*ZZ*LINE ITEM PERSONALIZATION~
LIN*1044330358*SK*999999~
PO1*0002*1*EA*5.5**SK*98989898*******ZZ*1044330373*ZZ*LINE ITEM TITLE*ZZ*6.05*ZZ*LINE ITEM PERSONALIZATION~
LIN*1044330373*SK*98989898~
SE*20*0007~
GE*1*000000001~
IEA*1*000000001~