X12 846 Drop Ship Inventory Inquiry/Advice

X12 Release 4010

This Draft Standard for Trial Use contains the format and establishes the data contents of the Inventory Inquiry/Advice Transaction Set (846) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used in the following ways: (1) for a seller of goods and services to provide inventory information to a prospective purchaser, with no obligation to the purchaser to acquire these goods or services; (2) for a representative of a seller of goods and services to supply inventory information to that seller; (3) for one location to supply another location with inventory information; and (4) for an inquiry as to the availability of inventory with no obligation on the seller of goods and services to reserve that inventory.

Delimiters

• ~ Segment
• * Element
• > Component

ISA Interchange Control Header

Required · Max use 1

To start and identify an interchange of zero or more functional groups and interchange-related control segments

ISA-01 · I01 · Authorization Information Qualifier · Required · Identifier (ID)

Code to identify the type of information in the Authorization Information

• 00: No Authorization Information Present (No Meaningful Information in I02)

ISA-02 · I02 · Authorization Information · Required · String (AN) · Min 10 Max 10

Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)

ISA-03 · I03 · Security Information Qualifier · Required · Identifier (ID)

Code to identify the type of information in the Security Information

• 00: No Security Information Present (No Meaningful Information in I04)

ISA-04 · I04 · Security Information · Required · String (AN) · Min 10 Max 10

This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)

ISA-05 · I05 · Interchange ID Qualifier · Required · Identifier (ID) · Min 2 Max 2

Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified

Codes

• 01: Duns (Dun & Bradstreet)
• 02: SCAC (Standard Carrier Alpha Code)
• 03: FMC (Federal Maritime Commission)
• 04: IATA (International Air Transport Association)
• 08: UCC EDI Communications ID (Comm ID)
• 09: X.121 (CCITT)
• 10: Department of Defense (DoD) Activity Address Code
• 11: DEA (Drug Enforcement Administration)
• 12: Phone (Telephone Companies)
• 13: UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code)
• 14: Duns Plus Suffix
• 15: Petroleum Accountants Society of Canada Company Code
• 16: Duns Number With 4-Character Suffix
• 17: American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit)
• 18: Association of American Railroads (AAR) Standard Distribution Code
• 19: EDI Council of Australia (EDICA) Communications ID Number (COMM ID)
• 20: Health Industry Number (HIN)
• 21: Integrated Postsecondary Education Data System, or (IPEDS)
• 22: Federal Interagency Commission on Education, or FICE
• 23: National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES
• 24: The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP
• 25: American College Testing Program 4-Digit Code of Postsecondary Institutions, or ACT
• 26: Statistics of Canada List of Postsecondary Institutions
• 27: Carrier Identification Number as assigned by Health Care Financing Administration (HCFA)
• 28: Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA)
• 29: Medicare Provider and Supplier Identification Number as assigned by Health Care Financing Administration (HCFA)
• 30: U.S. Federal Tax Identification Number
• 31: Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC)
• 32: U.S. Federal Employer Identification Number (FEIN)
• 33: National Association of Insurance Commissioners Company Code (NAIC)
• 34: Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA)
• 35: Statistics Canada Canadian College Student Information System Institution Codes
• 36: Statistics Canada University Student Information System Institution Codes
• 37: Society of Property Information Compilers and Analysts
• AM: Association Mexicana del Codigo de Producto (AMECOP) Communication ID
• NR: National Retail Merchants Association (NRMA) - Assigned
• SN: Standard Address Number
• ZZ: Mutually Defined

ISA-06 · I06 · Interchange Sender ID · Required · String (AN) · Min 15 Max 15

Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element

ISA-07 · I05 · Interchange ID Qualifier · Required · Identifier (ID) · Min 2 Max 2

Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified

Codes

• 01: Duns (Dun & Bradstreet)
• 02: SCAC (Standard Carrier Alpha Code)
• 03: FMC (Federal Maritime Commission)
• 04: IATA (International Air Transport Association)
• 08: UCC EDI Communications ID (Comm ID)
• 09: X.121 (CCITT)
• 10: Department of Defense (DoD) Activity Address Code
• 11: DEA (Drug Enforcement Administration)
• 12: Phone (Telephone Companies)
• 13: UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code)
• 14: Duns Plus Suffix
• 15: Petroleum Accountants Society of Canada Company Code
• 16: Duns Number With 4-Character Suffix
• 17: American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit)
• 18: Association of American Railroads (AAR) Standard Distribution Code
• 19: EDI Council of Australia (EDICA) Communications ID Number (COMM ID)
• 20: Health Industry Number (HIN)
• 21: Integrated Postsecondary Education Data System, or (IPEDS)
• 22: Federal Interagency Commission on Education, or FICE
• 23: National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES
• 24: The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP
• 25: American College Testing Program 4-Digit Code of Postsecondary Institutions, or ACT
• 26: Statistics of Canada List of Postsecondary Institutions
• 27: Carrier Identification Number as assigned by Health Care Financing Administration (HCFA)
• 28: Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA)
• 29: Medicare Provider and Supplier Identification Number as assigned by Health Care Financing Administration (HCFA)
• 30: U.S. Federal Tax Identification Number
• 31: Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC)
• 32: U.S. Federal Employer Identification Number (FEIN)
• 33: National Association of Insurance Commissioners Company Code (NAIC)
• 34: Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA)
• 35: Statistics Canada Canadian College Student Information System Institution Codes
• 36: Statistics Canada University Student Information System Institution Codes
• 37: Society of Property Information Compilers and Analysts
• AM: Association Mexicana del Codigo de Producto (AMECOP) Communication ID
• NR: National Retail Merchants Association (NRMA) - Assigned
• SN: Standard Address Number
• ZZ: Mutually Defined

ISA-08 · I07 · Interchange Receiver ID · Required · String (AN) · Min 15 Max 15

Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them

ISA-09 · I08 · Interchange Date · Required · Date (DT) · YYMMDD format

Date of the interchange

ISA-10 · I09 · Interchange Time · Required · Time (TM) · HHMM format

Time of the interchange

ISA-11 · I10 · Interchange Control Standards Identifier · Required · Identifier (ID)

Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer

• U: U.S. EDI Community of ASC X12, TDCC, and UCS

ISA-12 · I11 · Interchange Control Version Number · Required · Identifier (ID)

This version number covers the interchange control segments

• 00401: Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997

ISA-13 · I12 · Interchange Control Number · Required · Numeric (N0) · Min 9 Max 9

A control number assigned by the interchange sender

ISA-14 · I13 · Acknowledgment Requested · Required · Identifier (ID) · Min 1 Max 1

Code sent by the sender to request an interchange acknowledgment (TA1)

• 0: No Acknowledgment Requested
• 1: Interchange Acknowledgment Requested

ISA-15 · I14 · Usage Indicator · Required · Identifier (ID) · Min 1 Max 1

Code to indicate whether data enclosed by this interchange envelope is test, production or information

• I: Information
• P: Production Data
• T: Test Data

ISA-16 · I15 · Component Element Separator · Required · String (AN) · Min 1 Max 1

Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator

• >: Component Element Separator

GS Functional Group Header

Required · Max use 1

To indicate the beginning of a functional group and to provide control information

GS-01 · 479 · Functional Identifier Code · Required · Identifier (ID)

Code identifying a group of application related transaction sets

• IB: Inventory Inquiry/Advice (846)

GS-02 · 142 · Application Sender's Code · Required · String (AN) · Min 2 Max 15

Code identifying party sending transmission; codes agreed to by trading partners

GS-03 · 124 · Application Receiver's Code · Required · String (AN) · Min 2 Max 15

Code identifying party receiving transmission. Codes agreed to by trading partners

GS-04 · 373 · Date · Required · Date (DT) · CCYYMMDD format

Date expressed as CCYYMMDD

GS-05 · 337 · Time · Required · Time (TM) · HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

GS-06 · 28 · Group Control Number · Required · Numeric (N0) · Min 1 Max 9

Assigned number originated and maintained by the sender

GS-07 · 455 · Responsible Agency Code · Required · Identifier (ID) · Min 1 Max 2

Code used in conjunction with Data Element 480 to identify the issuer of the standard

• T: Transportation Data Coordinating Committee (TDCC)
• X: Accredited Standards Committee X12

GS-08 · 480 · Version / Release / Industry Identifier Code · Required · String (AN)

Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed

004010VICS

Heading

010 Heading > ST

ST Transaction Set Header

Required · Max use 1

To indicate the start of a transaction set and to assign a control number

ST-01 · 143 · Transaction Set Identifier Code · Required · Identifier (ID)

Code uniquely identifying a Transaction Set

• The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).

• 846: Inventory Inquiry/Advice

ST-02 · 329 · Transaction Set Control Number · Required · Numeric (N) · Min 4 Max 9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

020 Heading > BIA

BIA Beginning Segment for Inventory Inquiry/Advice

Required · Max use 1

To indicate the beginning of an Inventory Inquiry/Advice Transaction Set

BIA-01 · 353 · Transaction Set Purpose Code · Required · Identifier (ID)

Code identifying purpose of transaction set

• 00: Original

BIA-02 · 755 · Report Type Code · Required · Identifier (ID)

Code indicating the title or contents of a document, report or supporting item

• MM: Manufacturer Inventory Report

BIA-03 · 127 · Reference Identification · Required · String (AN) · Min 1 Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

• BIA03 identifies the number of the inquiry/advice that is transferred.

Usage notes

Sequential Reference Number

BIA-04 · 373 · Date · Required · Date (DT) · CCYYMMDD format

Date expressed as CCYYMMDD

• BIA04 identifies the date of the inquiry/advice that is transferred.

BIA-05 · 337 · Time · Optional · Time (TM) · HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

• BIA05 identifies the time of the inquiry/advice that is transferred.

040 Heading > CUR

CUR Currency

Optional · Max use 1

To specify the currency (dollars, pounds, francs, etc.) used in a transaction

CUR-01 · 98 · Entity Identifier Code · Required · Identifier (ID)

Code identifying an organizational entity, a physical location, property or an individual

• SE: Selling Party

CUR-02 · 100 · Currency Code · Required · Identifier (ID)

Code (Standard ISO) for country in whose currency the charges are specified

• USD: US Dollar

060 Heading > REF

REF Reference Identification

Optional · Max use 12

To specify identifying information

REF-01 · 128 · Reference Identification Qualifier · Required · Identifier (ID)

Code qualifying the Reference Identification

• IA: Internal Vendor Number

REF-02 · 127 · Reference Identification · Optional · String (AN) · Min 1 Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

Usage notes

Trading Partner ID is used as the first priority, otherwise the Dsco Supplier ID will be utilized.

Detail

LIN Loop Required Max >1

010 Detail > LIN Loop > LIN

LIN Item Identification

Required · Max use 1

To specify basic item identification data

If either Product/Service ID Qualifier (LIN-22) or Product/Service ID (LIN-23) is present, then the other is required

If either Product/Service ID Qualifier (LIN-20) or Product/Service ID (LIN-21) is present, then the other is required

If either Product/Service ID Qualifier (LIN-18) or Product/Service ID (LIN-19) is present, then the other is required

If either Product/Service ID Qualifier (LIN-16) or Product/Service ID (LIN-17) is present, then the other is required

If either Product/Service ID Qualifier (LIN-14) or Product/Service ID (LIN-15) is present, then the other is required

If either Product/Service ID Qualifier (LIN-12) or Product/Service ID (LIN-13) is present, then the other is required

If either Product/Service ID Qualifier (LIN-10) or Product/Service ID (LIN-11) is present, then the other is required

If either Product/Service ID Qualifier (LIN-08) or Product/Service ID (LIN-09) is present, then the other is required

If either Product/Service ID Qualifier (LIN-06) or Product/Service ID (LIN-07) is present, then the other is required

If either Product/Service ID Qualifier (LIN-04) or Product/Service ID (LIN-05) is present, then the other is required

LIN-01 · 350 · Assigned Identification · Optional · String (AN) · Min 1 Max 20

Alphanumeric characters assigned for differentiation within a transaction set

• LIN01 is the line item identification

Usage notes

dsco_item_id – The internal Dsco identifier for this item. Will only be populated for exports from Dsco.

LIN-02 · 235 · Product/Service ID Qualifier · Required · Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

• LIN02 through LIN31 provide for fifteen different product/service IDs for each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.

• SK: Stock Keeping Unit (SKU)
• UP: U.P.C. Consumer Package Code (1-5-5-1)

LIN-03 · 234 · Product/Service ID · Required · String (AN) · Min 1 Max 48

Identifying number for a product or service

Usage notes

The SKU of the item. A limit of 70 characters is enforced. A SKU is required. If a SKU is not available you may duplicate the UPC or EAN to this field.

LIN-04 · 235 · Product/Service ID Qualifier · Optional · Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

Usage notes

Product ID requirements differ by trading partner. Confirm with your trading partner to know which are required.

• BL: Brand/Label
• BP: Buyer's Part Number
• C3: Classification
• CB: Buyer's Catalog Number
• EN: European Article Number (EAN) (2-5-5-1)
• IB: International Standard Book Number (ISBN)
• MG: Manufacturer's Part Number
• UK: U.P.C./EAN Shipping Container Code (1-2-5-5-1)
• UP: U.P.C. Consumer Package Code (1-5-5-1)

LIN-05 · 234 · Product/Service ID · Optional · String (AN) · Min 1 Max 48

Identifying number for a product or service

Usage notes

When the qualifier is 'UP': Universal Product Code (UPC)
When the qualifier is 'EN': European Article Number (EAN)
When the qualifier is 'MG': Manufacturer's Part Number (MPN)
When the qualifier is 'IB': International Standard Book Number (ISBN)
When the qualifier is 'UK': Global Trade Item Number (GTIN)
When the qualifier is 'BL': Brand/Manufacturer
When the qualifier is 'BP': Your partner's SKU. This field can be used when you only work with one trading partner.
When the qualifier is 'CB': Retailer Item Identifier – Was previously 'ZZ' (changed on 2018-06)
When the qualifier is 'C3': Department ID

LIN-06 · 235 · Product/Service ID Qualifier · Optional · Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

Usage notes

See trading partner specific guides

• BL: Brand/Label
• BP: Buyer's Part Number
• C3: Classification
• CB: Buyer's Catalog Number
• EN: European Article Number (EAN) (2-5-5-1)
• IB: International Standard Book Number (ISBN)
• MG: Manufacturer's Part Number
• UK: U.P.C./EAN Shipping Container Code (1-2-5-5-1)
• UP: U.P.C. Consumer Package Code (1-5-5-1)

LIN-07 · 234 · Product/Service ID · Optional · String (AN) · Min 1 Max 48

Identifying number for a product or service

Usage notes

When the qualifier is 'UP': Universal Product Code (UPC)
When the qualifier is 'EN': European Article Number (EAN)
When the qualifier is 'MG': Manufacturer's Part Number (MPN)
When the qualifier is 'IB': International Standard Book Number (ISBN)
When the qualifier is 'UK': Global Trade Item Number (GTIN)
When the qualifier is 'BL': Brand/Manufacturer
When the qualifier is 'BP': Your partner's SKU. This field can be used when you only work with one trading partner.
When the qualifier is 'CB': Retailer Item Identifier – Was previously 'ZZ' (changed on 2018-06)
When the qualifier is 'C3': Department ID

LIN-08 · 235 · Product/Service ID Qualifier · Optional · Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

Usage notes

See trading partner specific guides

• BL: Brand/Label
• BP: Buyer's Part Number
• C3: Classification
• CB: Buyer's Catalog Number
• EN: European Article Number (EAN) (2-5-5-1)
• IB: International Standard Book Number (ISBN)
• MG: Manufacturer's Part Number
• UK: U.P.C./EAN Shipping Container Code (1-2-5-5-1)
• UP: U.P.C. Consumer Package Code (1-5-5-1)

LIN-09 · 234 · Product/Service ID · Optional · String (AN) · Min 1 Max 48

Identifying number for a product or service

Usage notes

When the qualifier is 'UP': Universal Product Code (UPC)
When the qualifier is 'EN': European Article Number (EAN)
When the qualifier is 'MG': Manufacturer's Part Number (MPN)
When the qualifier is 'IB': International Standard Book Number (ISBN)
When the qualifier is 'UK': Global Trade Item Number (GTIN)
When the qualifier is 'BL': Brand/Manufacturer
When the qualifier is 'BP': Your partner's SKU. This field can be used when you only work with one trading partner.
When the qualifier is 'CB': Retailer Item Identifier – Was previously 'ZZ' (changed on 2018-06)
When the qualifier is 'C3': Department ID

LIN-10 · 235 · Product/Service ID Qualifier · Optional · Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

Usage notes

See trading partner specific guides

• BL: Brand/Label
• BP: Buyer's Part Number
• C3: Classification
• CB: Buyer's Catalog Number
• EN: European Article Number (EAN) (2-5-5-1)
• IB: International Standard Book Number (ISBN)
• MG: Manufacturer's Part Number
• UK: U.P.C./EAN Shipping Container Code (1-2-5-5-1)
• UP: U.P.C. Consumer Package Code (1-5-5-1)

LIN-11 · 234 · Product/Service ID · Optional · String (AN) · Min 1 Max 48

Identifying number for a product or service

Usage notes

When the qualifier is 'UP': Universal Product Code (UPC)
When the qualifier is 'EN': European Article Number (EAN)
When the qualifier is 'MG': Manufacturer's Part Number (MPN)
When the qualifier is 'IB': International Standard Book Number (ISBN)
When the qualifier is 'UK': Global Trade Item Number (GTIN)
When the qualifier is 'BL': Brand/Manufacturer
When the qualifier is 'BP': Your partner's SKU. This field can be used when you only work with one trading partner.
When the qualifier is 'CB': Retailer Item Identifier – Was previously 'ZZ' (changed on 2018-06)
When the qualifier is 'C3': Department ID

LIN-12 · 235 · Product/Service ID Qualifier · Optional · Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

Usage notes

See trading partner specific guides

• BL: Brand/Label
• BP: Buyer's Part Number
• C3: Classification
• CB: Buyer's Catalog Number
• EN: European Article Number (EAN) (2-5-5-1)
• IB: International Standard Book Number (ISBN)
• MG: Manufacturer's Part Number
• UK: U.P.C./EAN Shipping Container Code (1-2-5-5-1)
• UP: U.P.C. Consumer Package Code (1-5-5-1)

LIN-13 · 234 · Product/Service ID · Optional · String (AN) · Min 1 Max 48

Identifying number for a product or service

Usage notes

When the qualifier is 'UP': Universal Product Code (UPC)
When the qualifier is 'EN': European Article Number (EAN)
When the qualifier is 'MG': Manufacturer's Part Number (MPN)
When the qualifier is 'IB': International Standard Book Number (ISBN)
When the qualifier is 'UK': Global Trade Item Number (GTIN)
When the qualifier is 'BL': Brand/Manufacturer
When the qualifier is 'BP': Your partner's SKU. This field can be used when you only work with one trading partner.
When the qualifier is 'CB': Retailer Item Identifier – Was previously 'ZZ' (changed on 2018-06)
When the qualifier is 'C3': Department ID

LIN-14 · 235 · Product/Service ID Qualifier · Optional · Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

Usage notes

See trading partner specific guides

• BL: Brand/Label
• BP: Buyer's Part Number
• C3: Classification
• CB: Buyer's Catalog Number
• EN: European Article Number (EAN) (2-5-5-1)
• IB: International Standard Book Number (ISBN)
• MG: Manufacturer's Part Number
• UK: U.P.C./EAN Shipping Container Code (1-2-5-5-1)
• UP: U.P.C. Consumer Package Code (1-5-5-1)

LIN-15 · 234 · Product/Service ID · Optional · String (AN) · Min 1 Max 48

Identifying number for a product or service

Usage notes

When the qualifier is 'UP': Universal Product Code (UPC)
When the qualifier is 'EN': European Article Number (EAN)
When the qualifier is 'MG': Manufacturer's Part Number (MPN)
When the qualifier is 'IB': International Standard Book Number (ISBN)
When the qualifier is 'UK': Global Trade Item Number (GTIN)
When the qualifier is 'BL': Brand/Manufacturer
When the qualifier is 'BP': Your partner's SKU. This field can be used when you only work with one trading partner.
When the qualifier is 'CB': Retailer Item Identifier – Was previously 'ZZ' (changed on 2018-06)
When the qualifier is 'C3': Department ID

LIN-16 · 235 · Product/Service ID Qualifier · Optional · Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

Usage notes

See trading partner specific guides

• BL: Brand/Label
• BP: Buyer's Part Number
• C3: Classification
• CB: Buyer's Catalog Number
• EN: European Article Number (EAN) (2-5-5-1)
• IB: International Standard Book Number (ISBN)
• MG: Manufacturer's Part Number
• UK: U.P.C./EAN Shipping Container Code (1-2-5-5-1)
• UP: U.P.C. Consumer Package Code (1-5-5-1)

LIN-17 · 234 · Product/Service ID · Optional · String (AN) · Min 1 Max 48

Identifying number for a product or service

Usage notes

When the qualifier is 'UP': Universal Product Code (UPC)
When the qualifier is 'EN': European Article Number (EAN)
When the qualifier is 'MG': Manufacturer's Part Number (MPN)
When the qualifier is 'IB': International Standard Book Number (ISBN)
When the qualifier is 'UK': Global Trade Item Number (GTIN)
When the qualifier is 'BL': Brand/Manufacturer
When the qualifier is 'BP': Your partner's SKU. This field can be used when you only work with one trading partner.
When the qualifier is 'CB': Retailer Item Identifier – Was previously 'ZZ' (changed on 2018-06)
When the qualifier is 'C3': Department ID

LIN-18 · 235 · Product/Service ID Qualifier · Optional · Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

Usage notes

See trading partner specific guides

• BL: Brand/Label
• BP: Buyer's Part Number
• C3: Classification
• CB: Buyer's Catalog Number
• EN: European Article Number (EAN) (2-5-5-1)
• IB: International Standard Book Number (ISBN)
• MG: Manufacturer's Part Number
• UK: U.P.C./EAN Shipping Container Code (1-2-5-5-1)
• UP: U.P.C. Consumer Package Code (1-5-5-1)

LIN-19 · 234 · Product/Service ID · Optional · String (AN) · Min 1 Max 48

Identifying number for a product or service

Usage notes

When the qualifier is 'UP': Universal Product Code (UPC)
When the qualifier is 'EN': European Article Number (EAN)
When the qualifier is 'MG': Manufacturer's Part Number (MPN)
When the qualifier is 'IB': International Standard Book Number (ISBN)
When the qualifier is 'UK': Global Trade Item Number (GTIN)
When the qualifier is 'BL': Brand/Manufacturer
When the qualifier is 'BP': Your partner's SKU. This field can be used when you only work with one trading partner.
When the qualifier is 'CB': Retailer Item Identifier – Was previously 'ZZ' (changed on 2018-06)
When the qualifier is 'C3': Department ID

LIN-20 · 235 · Product/Service ID Qualifier · Optional · Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

Usage notes

See trading partner specific guides

• BL: Brand/Label
• BP: Buyer's Part Number
• C3: Classification
• CB: Buyer's Catalog Number
• EN: European Article Number (EAN) (2-5-5-1)
• IB: International Standard Book Number (ISBN)
• MG: Manufacturer's Part Number
• UK: U.P.C./EAN Shipping Container Code (1-2-5-5-1)
• UP: U.P.C. Consumer Package Code (1-5-5-1)

LIN-21 · 234 · Product/Service ID · Optional · String (AN) · Min 1 Max 48

Identifying number for a product or service

Usage notes

When the qualifier is 'UP': Universal Product Code (UPC)
When the qualifier is 'EN': European Article Number (EAN)
When the qualifier is 'MG': Manufacturer's Part Number (MPN)
When the qualifier is 'IB': International Standard Book Number (ISBN)
When the qualifier is 'UK': Global Trade Item Number (GTIN)
When the qualifier is 'BL': Brand/Manufacturer
When the qualifier is 'BP': Your partner's SKU. This field can be used when you only work with one trading partner.
When the qualifier is 'CB': Retailer Item Identifier – Was previously 'ZZ' (changed on 2018-06)
When the qualifier is 'C3': Department ID

LIN-22 · 235 · Product/Service ID Qualifier · Optional · Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

Usage notes

See trading partner specific guides

• BL: Brand/Label
• BP: Buyer's Part Number
• C3: Classification
• CB: Buyer's Catalog Number
• EN: European Article Number (EAN) (2-5-5-1)
• IB: International Standard Book Number (ISBN)
• MG: Manufacturer's Part Number
• UK: U.P.C./EAN Shipping Container Code (1-2-5-5-1)
• UP: U.P.C. Consumer Package Code (1-5-5-1)

LIN-23 · 234 · Product/Service ID · Optional · String (AN) · Min 1 Max 48

Identifying number for a product or service

Usage notes

When the qualifier is 'UP': Universal Product Code (UPC)
When the qualifier is 'EN': European Article Number (EAN)
When the qualifier is 'MG': Manufacturer's Part Number (MPN)
When the qualifier is 'IB': International Standard Book Number (ISBN)
When the qualifier is 'UK': Global Trade Item Number (GTIN)
When the qualifier is 'BL': Brand/Manufacturer
When the qualifier is 'BP': Your partner's SKU. This field can be used when you only work with one trading partner.
When the qualifier is 'CB': Retailer Item Identifier – Was previously 'ZZ' (changed on 2018-06)
When the qualifier is 'C3': Department ID

030 Detail > LIN Loop > PID

PID Product/Item Description

Optional · Max use 200

To describe a product or process in coded or free-form format

PID-01 · 349 · Item Description Type · Required · Identifier (ID)

Code indicating the format of a description

• If PID01 equals "F", then PID05 is used. If PID01 equals "S", then PID04 is used. If PID01 equals "X", then both PID04 and PID05 are used.

• F: Free-form

PID-02 · 750 · Product/Process Characteristic Code · Optional · Identifier (ID)

Code identifying the general class of a product or process characteristic

• 08: Product

PID-05 · 352 · Description · Optional · String (AN) · Min 1 Max 80

A free-form description to clarify the related data elements and their content

Usage notes

The title of the SKU. A common practice is to concatenate this data with other fields (such as manufacturer and brand) to end up with a more complete title (e.g. ‘Lenovo Thinkpad T410 Notebook’)

100 Detail > LIN Loop > DTM

DTM Sales End Date

Optional · Max use 10

To specify pertinent dates and times

Usage notes

See trading partner specific guides

Variants (all may be used)

DTMSales Start Date

DTM-01 · 374 · Date/Time Qualifier · Required · Identifier (ID)

Code specifying type of date or time, or both date and time

• 194: Period End

DTM-02 · 373 · Date · Optional · Date (DT) · CCYYMMDD format

Date expressed as CCYYMMDD

100 Detail > LIN Loop > DTM

DTM Sales Start Date

Optional · Max use 10

To specify pertinent dates and times

Usage notes

See trading partner specific guides

Variants (all may be used)

DTMSales End Date

DTM-01 · 374 · Date/Time Qualifier · Required · Identifier (ID)

Code specifying type of date or time, or both date and time

• 193: Period Start

DTM-02 · 373 · Date · Optional · Date (DT) · CCYYMMDD format

Date expressed as CCYYMMDD

110 Detail > LIN Loop > CTP

CTP Item Cost

Optional · Max use 25

To specify pricing information

Usage notes

See trading partner specific guides

Variants (all may be used)

CTPSales CostCTPSales Price

CTP-01 · 687 · Class of Trade Code · Optional · Identifier (ID)

Code indicating class of trade

• AS: Seller

CTP-02 · 236 · Price Identifier Code · Required · Identifier (ID)

Code identifying pricing specification

• WHL: Wholesale

CTP-03 · 212 · Unit Price · Optional · Decimal number (R) · Min 1 Max 15

Price per unit of product, service, commodity, etc.

• See Figures Appendix for an example detailing the use of CTP03 and CTP04.
• See Figures Appendix for an example detailing the use of CTP03, CTP04 and CTP07.

Usage notes

The price of the SKU you are charging your retailers. When pricing tiers are used, this would be considered the default price. No thousand separators or currency signs are allowed.

Format: 999.99
Attention: The decimal place must be included.

110 Detail > LIN Loop > CTP

CTP Sales Cost

Optional · Max use 25

To specify pricing information

Usage notes

See trading partner specific guides

Variants (all may be used)

CTPItem CostCTPSales Price

CTP-01 · 687 · Class of Trade Code · Optional · Identifier (ID)

Code indicating class of trade

• AS: Seller

CTP-02 · 236 · Price Identifier Code · Required · Identifier (ID)

Code identifying pricing specification

• UCP: Unit cost price

CTP-03 · 212 · Unit Price · Optional · Decimal number (R) · Min 1 Max 15

Price per unit of product, service, commodity, etc.

• See Figures Appendix for an example detailing the use of CTP03 and CTP04.
• See Figures Appendix for an example detailing the use of CTP03, CTP04 and CTP07.

Usage notes

The sales cost of the SKU. No thousand separators or currency signs are allowed.

Format: 999.99
Attention: The decimal place must be included.

110 Detail > LIN Loop > CTP

CTP Sales Price

Optional · Max use 25

To specify pricing information

Usage notes

See trading partner specific guides

Variants (all may be used)

CTPItem CostCTPSales Cost

CTP-01 · 687 · Class of Trade Code · Optional · Identifier (ID)

Code indicating class of trade

• AS: Seller

CTP-02 · 236 · Price Identifier Code · Required · Identifier (ID)

Code identifying pricing specification

• DPR: Discount Price

CTP-03 · 212 · Unit Price · Optional · Decimal number (R) · Min 1 Max 15

Price per unit of product, service, commodity, etc.

• See Figures Appendix for an example detailing the use of CTP03 and CTP04.
• See Figures Appendix for an example detailing the use of CTP03, CTP04 and CTP07.

Usage notes

The sales price of the SKU. No thousand separators or currency signs are allowed.

Format: 999.99
Attention: The decimal place must be included.

140 Detail > LIN Loop > REF

REF Item Status

Optional · Max use >1

To specify identifying information

Variants (all may be used)

REFMade-To-Order-Flag

REF-01 · 128 · Reference Identification Qualifier · Required · Identifier (ID)

Code qualifying the Reference Identification

• ZZ: Mutually Defined

REF-02 · 127 · Reference Identification · Optional · String (AN)

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

Usage notes

The status of the given SKU. Options allowed are ‘in-stock’, ‘out-ofstock’, ‘discontinued’, ‘hidden’. If ‘in-stock’ is provided the quantity available (QTY 02) must be greater than 0. If no status is available then the status will be inferred from the quantity available (QTY 02)

• discontinued: Discontinued
• hidden: Hidden
• in-stock: In stock
• out-ofstock: Out of stock

REF-03 · 352 · Description · Required · String (AN)

A free-form description to clarify the related data elements and their content

• status: Item Status

140 Detail > LIN Loop > REF

REF Made-To-Order-Flag

Optional · Max use >1

To specify identifying information

Variants (all may be used)

REFItem Status

REF-01 · 128 · Reference Identification Qualifier · Required · Identifier (ID)

Code qualifying the Reference Identification

• ZZ: Mutually Defined

REF-02 · 127 · Reference Identification · Optional · String (AN)

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

• 0: item IS NOT a made-to-order item
• 1: item IS a made-to-order item

REF-03 · 352 · Description · Required · String (AN)

A free-form description to clarify the related data elements and their content

• made_to_order_flag: Made-To-Order-Flag

QTY Loop Required Max >1

320 Detail > LIN Loop > QTY Loop > QTY

QTY Quantity

Required · Max use 1

To specify quantity information

QTY-01 · 673 · Quantity Qualifier · Required · Identifier (ID)

Code specifying the type of quantity

• 33: Quantity Available for Sale (stock quantity)

QTY-02 · 380 · Quantity · Required · Decimal number (R) · Min 1 Max 15

Numeric value of quantity

Usage notes

Numeric value of Quantity that is available for sale. If quantity is 0 or less than 0 then the status should be out-of-stock.

QTY-03 · C001 · Composite Unit of Measure · Required Max use 1 · To identify a composite unit of measure (See Figures Appendix for examples of use)

C001-01 · 355 · Unit or Basis for Measurement Code · Required · Identifier (ID)

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

• EA: Each

340 Detail > LIN Loop > QTY Loop > MEA

MEA Measurements

Optional · Max use 25

To specify physical measurements or counts, including dimensions, tolerances, variances, and weights

(See Figures Appendix for example of use of C001)

MEA-05 · 740 · Range Minimum · Optional · Decimal number (R) · Min 1 Max 15

The value specifying the minimum of the measurement range

• When citing dimensional tolerances, any measurement requiring a sign (+ or -), or any measurement where a positive (+) value cannot be assumed, use MEA05 as the negative (-) value and MEA06 as the positive (+) value.

Usage notes

Minimum business days to ship

MEA-06 · 741 · Range Maximum · Optional · Decimal number (R) · Min 1 Max 15

The value specifying the maximum of the measurement range

Usage notes

Maximum business days to ship

SCH Loop Optional Max >1

360 Detail > LIN Loop > QTY Loop > SCH Loop > SCH

SCH Line Item Schedule

Required · Max use 1

To specify the data for scheduling a specific line-item

SCH-01 · 380 · Quantity · Required · Decimal number (R) · Min 1 Max 15

Numeric value of quantity

Usage notes

Quantity Being Manufactured
‘0’ to indicate a SKU is no longer being manufactured
(‘1’ OK if zero is not allowed by your translator)

SCH-02 · 355 · Unit or Basis for Measurement Code · Required · Identifier (ID)

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

• EA: Each

SCH-05 · 374 · Date/Time Qualifier · Required · Identifier (ID)

Code specifying type of date or time, or both date and time

• SCH05 specifies the interpretation to be used for SCH06 and SCH07.

Usage notes

If sending the SCH05 segment then the SCH06 segment is also required

• 018: Available
  Anticipated Availability Date

SCH-06 · 373 · Date · Required · Date (DT) · CCYYMMDD format

Date expressed as CCYYMMDD

Usage notes

Anticipated Availability Date (CCYYMMDD format)
20391231 to indicate a SKU is discontinued

385 Detail > LIN Loop > QTY Loop > LS

LS Loop Header

Required · Max use 1

To indicate that the next segment begins a loop

LS-01 · 447 · Loop Identifier Code · Required · String (AN) · Min 2 Max 3

The loop ID number given on the transaction set diagram is the value for this data element in segments LS and LE

REF Loop Optional Max >1

Usage notes

See trading partner specific guides

390 Detail > LIN Loop > QTY Loop > REF Loop > REF

REF Reference Identification

Required · Max use 1

To specify identifying information

• The REF loop conveys serial number, lot number, and inventory data.

Usage notes

Each REF loop represents a Warehouse

At least one of Reference Identification (REF-02) or Description (REF-03) is required

REF-01 · 128 · Reference Identification Qualifier · Required · Identifier (ID)

Code qualifying the Reference Identification

• WS: Warehouse storage location number

REF-02 · 127 · Reference Identification · Optional · String (AN) · Min 1 Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

Usage notes

Warehouse Code

REF-03 · 352 · Description · Optional · String (AN) · Min 1 Max 80

A free-form description to clarify the related data elements and their content

Usage notes

Quantity on-hand within the specified warehouse. Integers only.

• Values for all REF segments must total up to the QTY02 value.*

400 Detail > LIN Loop > QTY Loop > REF Loop > DTM

DTM Date/Time Reference

Optional · Max use >1

To specify pertinent dates and times

Usage notes

Warehouse Specific Availability Date (Optional) Only one DTM segment can be provided for each warehouse

If either Date Time Period Format Qualifier (DTM-05) or Date Time Period (DTM-06) is present, then the other is required

DTM-01 · 374 · Date/Time Qualifier · Required · Identifier (ID)

Code specifying type of date or time, or both date and time

• 018: Available

DTM-02 · 373 · Date · Optional · Date (DT) · CCYYMMDD format

Date expressed as CCYYMMDD

Usage notes

Anticipated Availability Date

DTM-05 · 1250 · Date Time Period Format Qualifier · Optional · Identifier (ID)

Code indicating the date format, time format, or date and time format

• UN: Unstructured

DTM-06 · 1251 · Date Time Period · Optional · String (AN) · Min 1 Max 35

Expression of a date, a time, or range of dates, times or dates and times

Usage notes

Quantity being manufactured/to be available by date specified above
in DTM02

395 Detail > LIN Loop > QTY Loop > LE

LE Loop Trailer

Required · Max use 1

To indicate that the loop immediately preceding this segment is complete

LE-01 · 447 · Loop Identifier Code · Required · String (AN) · Min 3 Max 3

The loop ID number given on the transaction set diagram is the value for this data element in segments LS and LE

Summary

020 Summary > SE

SE Transaction Set Trailer

Required · Max use 1

To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

SE-01 · 96 · Number of Included Segments · Required · Numeric (N0) · Min 1 Max 10

Total number of segments included in a transaction set including ST and SE segments

SE-02 · 329 · Transaction Set Control Number · Required · Numeric (N) · Min 4 Max 9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

GE Functional Group Trailer

Required · Max use 1

To indicate the end of a functional group and to provide control information

GE-01 · 97 · Number of Transaction Sets Included · Required · Numeric (N0) · Min 1 Max 6

Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element

GE-02 · 28 · Group Control Number · Required · Numeric (N0) · Min 1 Max 9

Assigned number originated and maintained by the sender

IEA Interchange Control Trailer

Required · Max use 1

To define the end of an interchange of zero or more functional groups and interchange-related control segments

IEA-01 · I16 · Number of Included Functional Groups · Required · Numeric (N0) · Min 1 Max 5

A count of the number of functional groups included in an interchange

IEA-02 · I12 · Interchange Control Number · Required · Numeric (N0) · Min 9 Max 9

A control number assigned by the interchange sender

EDI Samples

Multiple Warehouse Suppliers: IN STOCK/NEW ITEMS

ISA*00*          *00*          *ZZ*SENDER         *ZZ*RECEIVER       *231120*0409*U*00401*000000001*0*T*>~
GS*IB*SENDERGS*RECEIVERGS*20231120*040919*000000001*X*004010VICS~
ST*846*0001~
BIA*00*MM*1*20170124*064000~
CUR*SE*USD~
REF*IA*123456~
LIN**SK*1111*UP*111111111111*EN*1111111111111~
PID*F*08***Fake title of SKU 1111~
CTP*AS*WHL*47.23~
REF*ZZ*in-stock*status~
QTY*33*145*EA~
LS*REF~
REF*WS*WH01*100~
REF*WS*WH02*45~
DTM*018*20300106***UN*100~
LE*REF~
LIN**SK*2222*UP*222222222222*EN*2222222222222~
PID*F*08***Fake title of SKU 2222~
CTP*AS*WHL*62.23~
REF*ZZ*in-stock*status~
QTY*33*100*EA~
SCH*100*EA***018*20300106~
LS*REF~
REF*WS*WH01*100~
LE*REF~
LIN**SK*3333*UP*333333333333*EN*3333333333333~
PID*F*08***Fake title of SKU 3333~
CTP*AS*WHL*25.23~
REF*ZZ*in-stock*status~
QTY*33*100*EA~
SCH*100*EA***018*20300106~
LS*REF~
REF*WS*WH01*100~
REF*WS*WH02*45~
DTM*018*20300106***UN*100~
LE*REF~
SE*35*0001~
GE*1*000000001~
IEA*1*000000001~

Single Warehouse Suppliers: IN STOCK/NEW ITEMS

ISA*00*          *00*          *ZZ*SENDER         *ZZ*RECEIVER       *231120*0409*U*00401*000000001*0*T*>~
GS*IB*SENDERGS*RECEIVERGS*20231120*040926*000000001*X*004010VICS~
ST*846*0001~
BIA*00*MM*1*20170124*064000~
CUR*SE*USD~
REF*IA*123456~
LIN**SK*1111*UP*111111111111*EN*1111111111111~
PID*F*08***Fake title of SKU 1111~
CTP*AS*WHL*47.23~
REF*ZZ*in-stock*status~
QTY*33*145*EA~
LS*REF~
LE*REF~
LIN**SK*2222*UP*222222222222*EN*2222222222222~
PID*F*08***Fake title of SKU 2222~
CTP*AS*WHL*62.23~
REF*ZZ*in-stock*status~
QTY*33*100*EA~
LS*REF~
LE*REF~
LIN**SK*3333*UP*333333333333*EN*3333333333333~
PID*F*08***Fake title of SKU 3333~
CTP*AS*WHL*25.23~
REF*ZZ*in-stock*status~
REF*ZZ*1*made_to_order_flag~
QTY*33*55*EA~
SCH*99*EA***018*20300106~
LS*REF~
LE*REF~
SE*28*0001~
GE*1*000000001~
IEA*1*000000001~