Stedi maintains this guide based on public documentation from Dot Foods. Contact Dot Foods for official EDI specifications. To report any errors in this guide, please contact us.

X12 875 Grocery Products Purchase Order

X12 Release 4010

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Delimiters

~ Segment
* Element
> Component

EDI samples

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ISA

Interchange Control Header

RequiredMax use 1

—

Example

ISA-01

I01

Authorization Information Qualifier

Required

Identifier (ID)

—

00: No Authorization Information Present (No Meaningful Information in I02)

ISA-02

I02

Authorization Information

Required

String (AN)

Min 10Max 10

—

ISA-03

I03

Security Information Qualifier

Required

Identifier (ID)

—

00: No Security Information Present (No Meaningful Information in I04)

ISA-04

I04

Security Information

Required

String (AN)

Min 10Max 10

—

ISA-05

I05

Interchange ID Qualifier

Required

Identifier (ID)

Min 2Max 2

—

Codes

01: Duns (Dun & Bradstreet)
02: SCAC (Standard Carrier Alpha Code)
03: FMC (Federal Maritime Commission)
04: IATA (International Air Transport Association)
08: UCC EDI Communications ID (Comm ID)
09: X.121 (CCITT)
10: Department of Defense (DoD) Activity Address Code
11: DEA (Drug Enforcement Administration)
12: Phone (Telephone Companies)
13: UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code)
14: Duns Plus Suffix
15: Petroleum Accountants Society of Canada Company Code
16: Duns Number With 4-Character Suffix
17: American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit)
18: Association of American Railroads (AAR) Standard Distribution Code
19: EDI Council of Australia (EDICA) Communications ID Number (COMM ID)
20: Health Industry Number (HIN)
21: Integrated Postsecondary Education Data System, or (IPEDS)
22: Federal Interagency Commission on Education, or FICE
23: National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES
24: The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP
25: American College Testing Program 4-Digit Code of Postsecondary Institutions, or ACT
26: Statistics of Canada List of Postsecondary Institutions
27: Carrier Identification Number as assigned by Health Care Financing Administration (HCFA)
28: Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA)
29: Medicare Provider and Supplier Identification Number as assigned by Health Care Financing Administration (HCFA)
30: U.S. Federal Tax Identification Number
31: Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC)
32: U.S. Federal Employer Identification Number (FEIN)
33: National Association of Insurance Commissioners Company Code (NAIC)
34: Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA)
35: Statistics Canada Canadian College Student Information System Institution Codes
36: Statistics Canada University Student Information System Institution Codes
37: Society of Property Information Compilers and Analysts
AM: Association Mexicana del Codigo de Producto (AMECOP) Communication ID
NR: National Retail Merchants Association (NRMA) - Assigned
SN: Standard Address Number
ZZ: Mutually Defined

ISA-06

I06

Interchange Sender ID

Required

String (AN)

Min 15Max 15

—

ISA-07

I05

Interchange ID Qualifier

Required

Identifier (ID)

Min 2Max 2

—

Codes

01: Duns (Dun & Bradstreet)
02: SCAC (Standard Carrier Alpha Code)
03: FMC (Federal Maritime Commission)
04: IATA (International Air Transport Association)
08: UCC EDI Communications ID (Comm ID)
09: X.121 (CCITT)
10: Department of Defense (DoD) Activity Address Code
11: DEA (Drug Enforcement Administration)
12: Phone (Telephone Companies)
13: UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code)
14: Duns Plus Suffix
15: Petroleum Accountants Society of Canada Company Code
16: Duns Number With 4-Character Suffix
17: American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit)
18: Association of American Railroads (AAR) Standard Distribution Code
19: EDI Council of Australia (EDICA) Communications ID Number (COMM ID)
20: Health Industry Number (HIN)
21: Integrated Postsecondary Education Data System, or (IPEDS)
22: Federal Interagency Commission on Education, or FICE
23: National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES
24: The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP
25: American College Testing Program 4-Digit Code of Postsecondary Institutions, or ACT
26: Statistics of Canada List of Postsecondary Institutions
27: Carrier Identification Number as assigned by Health Care Financing Administration (HCFA)
28: Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA)
29: Medicare Provider and Supplier Identification Number as assigned by Health Care Financing Administration (HCFA)
30: U.S. Federal Tax Identification Number
31: Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC)
32: U.S. Federal Employer Identification Number (FEIN)
33: National Association of Insurance Commissioners Company Code (NAIC)
34: Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA)
35: Statistics Canada Canadian College Student Information System Institution Codes
36: Statistics Canada University Student Information System Institution Codes
37: Society of Property Information Compilers and Analysts
AM: Association Mexicana del Codigo de Producto (AMECOP) Communication ID
NR: National Retail Merchants Association (NRMA) - Assigned
SN: Standard Address Number
ZZ: Mutually Defined

ISA-08

I07

Interchange Receiver ID

Required

String (AN)

Min 15Max 15

—

ISA-09

I08

Interchange Date

Required

Date (DT)

YYMMDD format

—

ISA-10

I09

Interchange Time

Required

Time (TM)

HHMM format

—

ISA-11

I10

Interchange Control Standards Identifier

Required

Identifier (ID)

—

U: U.S. EDI Community of ASC X12, TDCC, and UCS

ISA-12

I11

Interchange Control Version Number

Required

Identifier (ID)

—

00401: Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997

ISA-13

I12

Interchange Control Number

Required

Numeric (N0)

Min 9Max 9

—

ISA-14

I13

Acknowledgment Requested

Required

Identifier (ID)

Min 1Max 1

—

0: No Acknowledgment Requested
1: Interchange Acknowledgment Requested

ISA-15

I14

Usage Indicator

Required

Identifier (ID)

Min 1Max 1

—

I: Information
P: Production Data
T: Test Data

ISA-16

I15

Component Element Separator

Required

String (AN)

Min 1Max 1

—

>: Component Element Separator

Functional Group Header

RequiredMax use 1

—

Example

GS-01

479

Functional Identifier Code

Required

Identifier (ID)

—

OG: Order Group - Grocery (875, 876)

GS-02

142

Application Sender's Code

Required

String (AN)

Min 2Max 15

—

GS-03

124

Application Receiver's Code

Required

String (AN)

Min 2Max 15

—

GS-04

373

Date

Required

Date (DT)

CCYYMMDD format

—

GS-05

337

Time

Required

Time (TM)

HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

—

GS-06

Group Control Number

Required

Numeric (N0)

Min 1Max 9

—

GS-07

455

Responsible Agency Code

Required

Identifier (ID)

Min 1Max 2

—

T: Transportation Data Coordinating Committee (TDCC)
X: Accredited Standards Committee X12

GS-08

480

Version / Release / Industry Identifier Code

Required

String (AN)

—

004010: Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997

Heading

010

Heading > ST

Transaction Set Header

RequiredMax use 1

—

Example

ST-01

143

Transaction Set Identifier Code

Required

Identifier (ID)

—

875: Grocery Products Purchase Order

ST-02

329

Transaction Set Control Number

Required

Numeric (N)

Min 4Max 9

—

G50

020

Heading > G50

Purchase Order Identification

RequiredMax use 1

—

Example

G50-01

473

Order Status Code

Required

Identifier (ID)

—

N: Original

G50-02

373

Date

Required

Date (DT)

CCYYMMDD format

—

G50-03

324

Purchase Order Number

Required

String (AN)

Min 1Max 22

—

G50-07

Purchase Order Type Code

Required

Identifier (ID)

—

DS: Dropship
NE: New Order

030

Heading > N9

Reference Identification

OptionalMax use 50

—

Usage notes

—

Example

N9-01

128

Reference Identification Qualifier

Required

Identifier (ID)

—

CO: Customer Order Number

N9-02

127

Reference Identification

Required

String (AN)

Min 1Max 30

—

Usage notes

—

G61

040

Heading > G61

Contact

OptionalMax use 3

—

Usage notes

—

Example

If either Communication Number Qualifier (G61-03) or Communication Number (G61-04) is present, then the other is required

G61-01

366

Contact Function Code

Required

Identifier (ID)

—

BD: Buyer Name or Department

G61-02

Name

Required

String (AN)

Min 1Max 60

—

Usage notes

—

G61-03

365

Communication Number Qualifier

Optional

Identifier (ID)

—

TE: Telephone

G61-04

364

Communication Number

Optional

String (AN)

Min 1Max 80

—

Usage notes

—

G62

050

Heading > G62

Date/Time

OptionalMax use 10

—

Example

If either Date Qualifier (G62-01) or Date (G62-02) is present, then the other is required

G62-01

432

Date Qualifier

Optional

Identifier (ID)

—

02: Delivery Requested on This Date
10: Requested Ship Date/Pick-up Date

G62-02

373

Date

Optional

Date (DT)

CCYYMMDD format

—

NTE

060

Heading > NTE

Note/Special Instruction

OptionalMax use 20

—

Example

NTE-01

363

Note Reference Code

Optional

Identifier (ID)

Min 3Max 3

—

NTE-02

352

Description

Required

String (AN)

Min 1Max 80

—

G66

070

Heading > G66

Transportation Instructions

OptionalMax use 1

—

Example

G66-01

146

Shipment Method of Payment

Optional

Identifier (ID)

—

Usage notes

—

BP: Paid by Buyer
PC: Prepaid but Charged to Customer
PS: Paid by Seller

G66-02

Transportation Method/Type Code

Optional

Identifier (ID)

—

Usage notes

—

AE: Air Express
H: Customer Pickup
M: Motor (Common Carrier)
T: Best Way (Shippers Option)
U: Private Parcel Service

G66-05

387

Routing

Optional

String (AN)

Min 1Max 35

—

Usage notes

—

0100 Loop

RequiredMax 10

090

Heading > 0100 Loop > N1

Name

RequiredMax use 1

—

Usage notes

—

Example

At least one of Name (N1-02) or Identification Code Qualifier (N1-03) is required

If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required

N1-01

Entity Identifier Code

Required

Identifier (ID)

—

BT: Bill-to-Party
SF: Ship From
ST: Ship To

N1-02

Name

Optional

String (AN)

Min 1Max 60

—

Usage notes

—

N1-03

Identification Code Qualifier

Optional

Identifier (ID)

—

9: D-U-N-S+4, D-U-N-S Number with Four Character Suffix

N1-04

Identification Code

Optional

String (AN)

Min 2Max 80

—

Usage notes

—

110

Heading > 0100 Loop > N3

Address Information

OptionalMax use 2

—

Example

N3-01

166

Address Information

Required

String (AN)

Min 1Max 55

—

N3-02

166

Address Information

Optional

String (AN)

Min 1Max 55

—

120

Heading > 0100 Loop > N4

Geographic Location

OptionalMax use 1

—

Example

N4-01

City Name

Optional

String (AN)

Min 2Max 30

—

N4-02

156

State or Province Code

Optional

Identifier (ID)

Min 2Max 2

—

N4-03

116

Postal Code

Optional

Identifier (ID)

Min 3Max 15

—

N4-04

Country Code

Optional

Identifier (ID)

—

Usage notes

—

CA: Canada
US: United States of America (the)

0100 Loop end

Heading end

Detail

0300 Loop

RequiredMax 9999

G68

010

Detail > 0300 Loop > G68

Line Item Detail - Product

RequiredMax use 1

—

Example

At least one of U.P.C. Case Code (G68-04) or Product/Service ID Qualifier (G68-05) is required

If either Product/Service ID Qualifier (G68-05) or Product/Service ID (G68-06) is present, then the other is required

If either Product/Service ID Qualifier (G68-07) or Product/Service ID (G68-08) is present, then the other is required

G68-01

330

Quantity Ordered

Required

Decimal number (R)

Min 1Max 15

—

G68-02

355

Unit or Basis for Measurement Code

Required

Identifier (ID)

—

CA: Case
EA: Each

G68-03

237

Item List Cost

Optional

Decimal number (R)

Min 1Max 9

—

G68-04

438

U.P.C. Case Code

Optional

String (AN)

Min 12Max 12

—

G68-05

235

Product/Service ID Qualifier

Optional

Identifier (ID)

—

UK: U.P.C./EAN Shipping Container Code (1-2-5-5-1)

G68-06

234

Product/Service ID

Optional

String (AN)

Min 1Max 48

—

G68-07

235

Product/Service ID Qualifier

Optional

Identifier (ID)

—

VN: Vendor's (Seller's) Item Number

G68-08

234

Product/Service ID

Optional

String (AN)

Min 1Max 48

—

G69

020

Detail > 0300 Loop > G69

Line Item Detail - Description

OptionalMax use 5

—

Example

G69-01

369

Free-form Description

Required

String (AN)

Min 1Max 45

—

0300 Loop end

Detail end

Summary

G76

010

Summary > G76

Total Purchase Order

RequiredMax use 1

—

Example

If either Weight (G76-03) or Unit or Basis for Measurement Code (G76-04) is present, then the other is required

G76-01

330

Quantity Ordered

Required

Decimal number (R)

Min 1Max 15

—

G76-02

355

Unit or Basis for Measurement Code

Required

Identifier (ID)

—

CA: Case

G76-03

Weight

Optional

Decimal number (R)

Min 1Max 10

—

G76-04

355

Unit or Basis for Measurement Code

Optional

Identifier (ID)

—

LB: Pound

020

Summary > SE

Transaction Set Trailer

RequiredMax use 1

—

Example

SE-01

Number of Included Segments

Required

Numeric (N0)

Min 1Max 10

—

SE-02

329

Transaction Set Control Number

Required

Numeric (N)

Min 4Max 9

—

Summary end

Functional Group Trailer

RequiredMax use 1

—

Example

GE-01

Number of Transaction Sets Included

Required

Numeric (N0)

Min 1Max 6

—

GE-02

Group Control Number

Required

Numeric (N0)

Min 1Max 9

—

IEA

Interchange Control Trailer

RequiredMax use 1

—

Example

IEA-01

I16

Number of Included Functional Groups

Required

Numeric (N0)

Min 1Max 5

—

IEA-02

I12

Interchange Control Number

Required

Numeric (N0)

Min 9Max 9

—

EDI Samples

Sample from DOT Food 1

ST*875*22680003~
G50*N*20180302*459621-001****NE~
G62*10*20180308~
G66**H~
N1*SF*ABC COMPANY*9*0547328390002~
N3*15019 HWY 19 (GATE 5) ~
N4*CALDWELL*ID*836070000*US~
N1*BT*DOT FOODS, INC.*9*0256712560000~
N3*P.O. BOX 192*1 DOT WAY~
N4*MT. STERLING*IL*623530192*US~
N1*ST*DOT FOODS, INC.*9*0802338354101~
N3*251 CENTRAL AVENUE~
N4*UNIVERSITY PARK*IL*604843183*US~
G68*40*CA*28.5200*007117919941*UK*10071179199410*VN*10071179199410~
G69*SV SPL FRUIT-RASP IQF 1-10 LB~
G68*30*CA*30.2300*007117979099*UK*10071179790990*VN*10071179790990~
G69*SV RTW CORN-FLMRS 1-20 LB~
G68*40*CA*30.1200*007117966266*UK*10071179662662*VN*10071179662662~
G69*SV CST VEGE-CTLN BLEND 8-3 LB~
G68*36*CA*28.9300*007117903218*UK*10071179032182*VN*10071179032182~
G69*SV SDJ F. SDWDR 6-4 LB~
G76*146*CA*3081.00*LB~
SE*23*22680003~

Sample from DOT Food 2

ST*875*22570001~
G50*N*20180301*458958-001****NE~
G62*10*20180305~
G66**H~
N1*SF*ABC COMPANY*9*0547328390001~
N3*HWY 1 WEST & SIMPLOT RD~
N4*PORTAGE LAPRAIRIE,*MB*R1N3J9*CA~
N1*BT*DOT FOODS CANADA, INC.*9*2035370220000~
N3*P.O. BOX 192*1 DOT WAY~
N4*MT. STERLING*IL*623530192*US~
N1*ST*DOT FOODS CANADA, INC.*9*2035991394301~
N3*201 42ND AVENUE SE~
N4*CALGARY*AB*T2G1Y3*CA~
G68*1296*CA*15.0000*007117923108*UK*10071179231080*VN*10071179231080~
G69*SV STR FRY-W/PL RG 3/8" 6-5 LB~
G76*1296*CA*41472.00*LB~
SE*17*22570001~

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