Dot Foods
/
Ship Notice/Manifest
  • Specification
  • EDI Inspector
Stedi maintains this guide based on public documentation from Dot Foods. Contact Dot Foods for official EDI specifications. To report any errors in this guide, please contact us.
Go to Stedi Network
Dot Foods logo

X12 856 Ship Notice/Manifest

X12 Release 5010
Delimiters
  • ~ Segment
  • * Element
  • > Component
  • ^ Repetition
EDI sample
  • Sample from DOT Foods
View the latest version of this implementation guide as an interactive webpage
https://www.stedi.com/app/guides/view/dot-foods/ship-noticemanifest/01H0QAP13XK8VZGXRXQGX64RJE
Powered by
Build EDI implementation guides at stedi.com
Overview
ISA
-
Interchange Control Header
Max use 1
Required
GS
-
Functional Group Header
Max use 1
Required
heading
detail
HL Loop
GE
-
Functional Group Trailer
Max use 1
Required
IEA
-
Interchange Control Trailer
Max use 1
Required
ISA

Interchange Control Header

RequiredMax use 1
Example
ISA-01
I01
Authorization Information Qualifier
Required
Identifier (ID)
00
No Authorization Information Present (No Meaningful Information in I02)
ISA-02
I02
Authorization Information
Required
String (AN)
Min 10Max 10
ISA-03
I03
Security Information Qualifier
Required
Identifier (ID)
00
No Security Information Present (No Meaningful Information in I04)
ISA-04
I04
Security Information
Required
String (AN)
Min 10Max 10
ISA-05
I05
Interchange ID Qualifier
Required
Identifier (ID)
Min 2Max 2
Codes
ISA-06
I06
Interchange Sender ID
Required
String (AN)
Min 15Max 15
ISA-07
I05
Interchange ID Qualifier
Required
Identifier (ID)
Min 2Max 2
Codes
ISA-08
I07
Interchange Receiver ID
Required
String (AN)
Min 15Max 15
ISA-09
I08
Interchange Date
Required
Date (DT)
YYMMDD format
ISA-10
I09
Interchange Time
Required
Time (TM)
HHMM format
ISA-11
I65
Repetition Separator
Required
String (AN)
Min 1Max 1
^
Repetition Separator
ISA-12
I11
Interchange Control Version Number
Required
Identifier (ID)
00501
Standards Approved for Publication by ASC X12 Procedures Review Board through October 2003
ISA-13
I12
Interchange Control Number
Required
Numeric (N0)
Min 9Max 9
ISA-14
I13
Acknowledgment Requested
Required
Identifier (ID)
Min 1Max 1
0
No Interchange Acknowledgment Requested
1
Interchange Acknowledgment Requested (TA1)
ISA-15
I14
Interchange Usage Indicator
Required
Identifier (ID)
Min 1Max 1
I
Information
P
Production Data
T
Test Data
ISA-16
I15
Component Element Separator
Required
String (AN)
Min 1Max 1
>
Component Element Separator

Functional Group Header

RequiredMax use 1
Example
GS-01
479
Functional Identifier Code
Required
Identifier (ID)
SH
Ship Notice/Manifest (856)
GS-02
142
Application Sender's Code
Required
String (AN)
Min 2Max 15
GS-03
124
Application Receiver's Code
Required
String (AN)
Min 2Max 15
Required
Date (DT)
CCYYMMDD format
Required
Time (TM)
HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format
GS-06
28
Group Control Number
Required
Numeric (N0)
Min 1Max 9
GS-07
455
Responsible Agency Code
Required
Identifier (ID)
Min 1Max 2
T
Transportation Data Coordinating Committee (TDCC)
X
Accredited Standards Committee X12
GS-08
480
Version / Release / Industry Identifier Code
Required
String (AN)
005010
Standards Approved for Publication by ASC X12 Procedures Review Board through October 2003

Heading

ST
0100
Heading > ST

Transaction Set Header

RequiredMax use 1
Example
ST-01
143
Transaction Set Identifier Code
Required
Identifier (ID)
856
Ship Notice/Manifest
ST-02
329
Transaction Set Control Number
Required
Numeric (N)
Min 4Max 9
BSN
0200
Heading > BSN

Beginning Segment for Ship Notice

RequiredMax use 1
Example
BSN-01
353
Transaction Set Purpose Code
Required
Identifier (ID)
00
Original
BSN-02
396
Shipment Identification
Required
String (AN)
Min 2Max 30
Required
Date (DT)
CCYYMMDD format
Usage notes
Required
Time (TM)
HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format
BSN-05
1005
Hierarchical Structure Code
Optional
Identifier (ID)
Usage notes
0001
Shipment, Order, Packaging, Item
ZZZZ
Mutually Defined
Heading end

Detail

HL Loop
RequiredMax 200000
HL
0100
Detail > HL Loop > HL

Hierarchical Level

RequiredMax use 1
Example
HL-01
628
Hierarchical ID Number
Required
String (AN)
Min 1Max 12
HL-03
735
Hierarchical Level Code
Required
Identifier (ID)
S
Shipment
TD1
1100
Detail > HL Loop > TD1

Carrier Details (Quantity and Weight)

OptionalMax use 20
Example
If Packaging Code (TD1-01) is present, then Lading Quantity (TD1-02) is required
If Weight Qualifier (TD1-06) is present, then Weight (TD1-07) is required
If either Weight (TD1-07) or Unit or Basis for Measurement Code (TD1-08) is present, then the other is required
TD1-01
103
Packaging Code
Optional
String (AN)
Part 1/1
CTN
Carton
PLT
Pallet
TD1-02
80
Lading Quantity
Optional
Numeric (N0)
Min 1Max 7
TD1-06
187
Weight Qualifier
Optional
Identifier (ID)
G
Gross Weight
TD1-07
81
Weight
Optional
Decimal number (R)
Min 1Max 10
TD1-08
355
Unit or Basis for Measurement Code
Optional
Identifier (ID)
LB
Pound
TD5
1200
Detail > HL Loop > TD5

Carrier Details (Routing Sequence/Transit Time)

RequiredMax use 12
Example
If Identification Code Qualifier (TD5-02) is present, then Identification Code (TD5-03) is required
TD5-01
133
Routing Sequence Code
Optional
Identifier (ID)
B
Origin/Delivery Carrier (Any Mode)
TD5-02
66
Identification Code Qualifier
Optional
Identifier (ID)
2
Standard Carrier Alpha Code (SCAC)
TD5-03
67
Identification Code
Optional
String (AN)
Min 2Max 80
Usage notes
TD5-04
91
Transportation Method/Type Code
Required
Identifier (ID)
H
Customer Pickup
M
Motor (Common Carrier)
TD5-05
387
Routing
Optional
String (AN)
Min 1Max 35
REF
1500
Detail > HL Loop > REF

Reference Information

RequiredMax use >1
Example
REF-01
128
Reference Identification Qualifier
Required
Identifier (ID)
BM
Bill of Lading Number
REF-02
127
Reference Identification
Required
String (AN)
Min 1Max 50
Usage notes
DTM
2000
Detail > HL Loop > DTM

Date/Time Reference

RequiredMax use 10
Example
DTM-01
374
Date/Time Qualifier
Required
Identifier (ID)
011
Shipped
067
Current Schedule Delivery
Required
Date (DT)
CCYYMMDD format
Optional
Time (TM)
HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format
N1 Loop
RequiredMax 200
N1
2200
Detail > HL Loop > N1 Loop > N1

Party Identification

RequiredMax use 1
Example
N1-01
98
Entity Identifier Code
Required
Identifier (ID)
SF
Ship From
ST
Ship To
Required
String (AN)
Min 1Max 60
N1-03
66
Identification Code Qualifier
Required
Identifier (ID)
9
D-U-N-S+4, D-U-N-S Number with Four Character Suffix
N1-04
67
Identification Code
Required
String (AN)
Min 2Max 80
Usage notes
N3
2400
Detail > HL Loop > N1 Loop > N3

Party Location

OptionalMax use 2
Example
N3-01
166
Address Information
Optional
String (AN)
Min 1Max 55
N4
2500
Detail > HL Loop > N1 Loop > N4

Geographic Location

RequiredMax use 1
Example
N4-01
19
City Name
Required
String (AN)
Min 2Max 30
N4-02
156
State or Province Code
Required
Identifier (ID)
Min 2Max 2
N4-03
116
Postal Code
Required
Identifier (ID)
Min 3Max 15
N1 Loop end
HL Loop
RequiredMax 200000
HL
0100
Detail > HL Loop > HL Loop > HL

Hierarchical Level

RequiredMax use 1
Example
HL-01
628
Hierarchical ID Number
Required
String (AN)
Min 1Max 12
HL-02
734
Hierarchical Parent ID Number
Required
String (AN)
Min 1Max 12
HL-03
735
Hierarchical Level Code
Required
Identifier (ID)
O
Order
PRF
0500
Detail > HL Loop > HL Loop > PRF

Purchase Order Reference

RequiredMax use 1
Example
PRF-01
324
Purchase Order Number
Required
String (AN)
Min 1Max 22
Optional
Date (DT)
CCYYMMDD format
TD1
1100
Detail > HL Loop > HL Loop > TD1

Carrier Details (Quantity and Weight)

OptionalMax use 20
Example
If Packaging Code (TD1-01) is present, then Lading Quantity (TD1-02) is required
If Weight Qualifier (TD1-06) is present, then Weight (TD1-07) is required
If either Weight (TD1-07) or Unit or Basis for Measurement Code (TD1-08) is present, then the other is required
TD1-01
103
Packaging Code
Optional
String (AN)
Part 1/1
CTN
Carton
PLT
Pallet
TD1-02
80
Lading Quantity
Optional
Numeric (N0)
Min 1Max 7
TD1-06
187
Weight Qualifier
Optional
Identifier (ID)
G
Gross Weight
TD1-07
81
Weight
Optional
Decimal number (R)
Min 1Max 10
TD1-08
355
Unit or Basis for Measurement Code
Optional
Identifier (ID)
LB
Pound
HL Loop
RequiredMax 200000
Usage notes
HL
0100
Detail > HL Loop > HL Loop > HL Loop > HL

Hierarchical Level

RequiredMax use 1
Example
HL-01
628
Hierarchical ID Number
Required
String (AN)
Min 1Max 12
HL-02
734
Hierarchical Parent ID Number
Required
String (AN)
Min 1Max 12
HL-03
735
Hierarchical Level Code
Required
Identifier (ID)
T
Shipping Tare
TD1
1100
Detail > HL Loop > HL Loop > HL Loop > TD1

Carrier Details (Quantity and Weight)

OptionalMax use 20
Example
If Packaging Code (TD1-01) is present, then Lading Quantity (TD1-02) is required
If Weight Qualifier (TD1-06) is present, then Weight (TD1-07) is required
If either Weight (TD1-07) or Unit or Basis for Measurement Code (TD1-08) is present, then the other is required
TD1-01
103
Packaging Code
Optional
String (AN)
Part 1/1
CTN
Carton
TD1-02
80
Lading Quantity
Optional
Numeric (N0)
Min 1Max 7
Usage notes
TD1-06
187
Weight Qualifier
Optional
Identifier (ID)
G
Gross Weight
N
Actual Net Weight
TD1-07
81
Weight
Optional
Decimal number (R)
Min 1Max 10
Usage notes
TD1-08
355
Unit or Basis for Measurement Code
Optional
Identifier (ID)
LB
Pound
MAN
1900
Detail > HL Loop > HL Loop > HL Loop > MAN

Marks and Numbers Information

RequiredMax use >1
Example
MAN-01
88
Marks and Numbers Qualifier
Required
Identifier (ID)
GM
EAN.UCC Serial Shipping Container Code (SSCC) and Application Identifier
MAN-02
87
Marks and Numbers
Required
String (AN)
Min 1Max 48
Usage notes
HL Loop
RequiredMax 200000
HL
0100
Detail > HL Loop > HL Loop > HL Loop > HL Loop > HL

Hierarchical Level

RequiredMax use 1
Example
HL-01
628
Hierarchical ID Number
Required
String (AN)
Min 1Max 12
HL-02
734
Hierarchical Parent ID Number
Required
String (AN)
Min 1Max 12
HL-03
735
Hierarchical Level Code
Required
Identifier (ID)
P
Pack
LIN
0200
Detail > HL Loop > HL Loop > HL Loop > HL Loop > LIN

Item Identification

RequiredMax use 1
Usage notes
Example
If either Product/Service ID Qualifier (LIN-04) or Product/Service ID (LIN-05) is present, then the other is required
If either Product/Service ID Qualifier (LIN-06) or Product/Service ID (LIN-07) is present, then the other is required
LIN-01
350
Assigned Identification
Optional
String (AN)
Min 1Max 20
LIN-02
235
Product/Service ID Qualifier
Required
Identifier (ID)
UK
GTIN 14-digit Data Structure
LIN-03
234
Product/Service ID
Required
String (AN)
Min 1Max 48
Usage notes
LIN-04
235
Product/Service ID Qualifier
Optional
Identifier (ID)
LT
Lot Number
LIN-05
234
Product/Service ID
Optional
String (AN)
Min 1Max 48
Usage notes
LIN-06
235
Product/Service ID Qualifier
Optional
Identifier (ID)
CH
Country of Origin Code
LIN-07
234
Product/Service ID
Optional
String (AN)
Min 1Max 48
Usage notes
SN1
0300
Detail > HL Loop > HL Loop > HL Loop > HL Loop > SN1

Item Detail (Shipment)

RequiredMax use 1
Example
SN1-02
382
Number of Units Shipped
Required
Decimal number (R)
Min 1Max 10
SN1-03
355
Unit or Basis for Measurement Code
Required
Identifier (ID)
CA
Case
PID
0700
Detail > HL Loop > HL Loop > HL Loop > HL Loop > PID

Product/Item Description

RequiredMax use 200
Example
PID-01
349
Item Description Type
Required
Identifier (ID)
F
Free-form
PID-05
352
Description
Required
String (AN)
Min 1Max 80
MEA
0800
Detail > HL Loop > HL Loop > HL Loop > HL Loop > MEA

Measurements

OptionalMax use 40
Usage notes
Example
MEA-01
737
Measurement Reference ID Code
Optional
Identifier (ID)
WT
Weights
MEA-02
738
Measurement Qualifier
Optional
Identifier (ID)
N
Actual Net Weight
MEA-03
739
Measurement Value
Optional
Decimal number (R)
Min 1Max 15
MEA-04
C001
Composite Unit of Measure
OptionalMax use 1
To identify a composite unit of measure (See Figures Appendix for examples of use)
C001-01
355
Unit or Basis for Measurement Code
Required
Identifier (ID)
LB
Pound
DTM
2000
Detail > HL Loop > HL Loop > HL Loop > HL Loop > DTM

Date/Time Reference

OptionalMax use 10
Usage notes
Example
DTM-01
374
Date/Time Qualifier
Optional
Identifier (ID)
036
Expiration
405
Production
Optional
Date (DT)
CCYYMMDD format
HL Loop
RequiredMax 200000
Usage notes
HL
0100
Detail > HL Loop > HL Loop > HL Loop > HL Loop > HL Loop > HL

Hierarchical Level

RequiredMax use 1
Example
HL-01
628
Hierarchical ID Number
Required
String (AN)
Min 1Max 12
HL-02
734
Hierarchical Parent ID Number
Required
String (AN)
Min 1Max 12
HL-03
735
Hierarchical Level Code
Required
Identifier (ID)
ZZ
Mutually Defined
LIN
0200
Detail > HL Loop > HL Loop > HL Loop > HL Loop > HL Loop > LIN

Item Identification

RequiredMax use 1
Usage notes
Example
If either Product/Service ID Qualifier (LIN-04) or Product/Service ID (LIN-05) is present, then the other is required
LIN-02
235
Product/Service ID Qualifier
Required
Identifier (ID)
LT
Lot Number
LIN-03
234
Product/Service ID
Required
String (AN)
Min 1Max 48
Usage notes
LIN-04
235
Product/Service ID Qualifier
Optional
Identifier (ID)
CH
Country of Origin Code
LIN-05
234
Product/Service ID
Optional
String (AN)
Min 1Max 48
Usage notes
SN1
0300
Detail > HL Loop > HL Loop > HL Loop > HL Loop > HL Loop > SN1

Item Detail (Shipment)

RequiredMax use 1
Usage notes
Example
SN1-02
382
Number of Units Shipped
Required
Decimal number (R)
Min 1Max 10
SN1-03
355
Unit or Basis for Measurement Code
Required
Identifier (ID)
CA
Case
MEA
0800
Detail > HL Loop > HL Loop > HL Loop > HL Loop > HL Loop > MEA

Measurements

OptionalMax use 40
Usage notes
Example
MEA-01
737
Measurement Reference ID Code
Optional
Identifier (ID)
WT
Weights
MEA-02
738
Measurement Qualifier
Optional
Identifier (ID)
N
Actual Net Weight
MEA-03
739
Measurement Value
Optional
Decimal number (R)
Min 1Max 15
MEA-04
C001
Composite Unit of Measure
OptionalMax use 1
To identify a composite unit of measure (See Figures Appendix for examples of use)
C001-01
355
Unit or Basis for Measurement Code
Required
Identifier (ID)
Min 2Max 2
DTM
2000
Detail > HL Loop > HL Loop > HL Loop > HL Loop > HL Loop > DTM

Date/Time Reference

RequiredMax use 10
Usage notes
Example
DTM-01
374
Date/Time Qualifier
Required
Identifier (ID)
036
Expiration
405
Production
Required
Date (DT)
CCYYMMDD format
HL Loop end
HL Loop end
HL Loop end
HL Loop end
HL Loop end
Detail end

Summary

CTT
0100
Summary > CTT

Transaction Totals

OptionalMax use 1
Example
If either Weight (CTT-03) or Unit or Basis for Measurement Code (CTT-04) is present, then the other is required
CTT-01
354
Number of Line Items
Required
Numeric (N0)
Min 1Max 6
Usage notes
CTT-02
347
Hash Total
Optional
Decimal number (R)
Min 1Max 10
CTT-03
81
Weight
Optional
Decimal number (R)
Min 1Max 10
CTT-04
355
Unit or Basis for Measurement Code
Optional
Identifier (ID)
Min 2Max 2
SE
0200
Summary > SE

Transaction Set Trailer

RequiredMax use 1
Example
SE-01
96
Number of Included Segments
Required
Numeric (N0)
Min 1Max 10
SE-02
329
Transaction Set Control Number
Required
Numeric (N)
Min 4Max 9
Summary end

Functional Group Trailer

RequiredMax use 1
Example
GE-01
97
Number of Transaction Sets Included
Required
Numeric (N0)
Min 1Max 6
GE-02
28
Group Control Number
Required
Numeric (N0)
Min 1Max 9

Interchange Control Trailer

RequiredMax use 1
Example
IEA-01
I16
Number of Included Functional Groups
Required
Numeric (N0)
Min 1Max 5
IEA-02
I12
Interchange Control Number
Required
Numeric (N0)
Min 9Max 9
EDI Samples

Sample from DOT Foods

ISA*00* *00* *ZZ*SENDER *ZZ*RECEIVER *231120*0253*^*00501*000000001*0*T*>~
GS*SH*SENDERGS*RECEIVERGS*20231120*025330*000000001*X*005010~
ST*856*0001~
BSN*00*0084183634*20110311*1345*ZZZZ~
HL*1**S~
TD1*PLT*22****G*38136.05*LB~
TD5*B*2*ABCD*M*ABCD TRUCKING~
REF*BM*81355~
DTM*011*20110304*082746~
DTM*067*20110307~
N1*ST*DOT FOODS*9*0256712560103~
N3*ROUTE 99 S~
N4*MOUNT STERLING*IL*62353~
N1*SF*ABC COMPANY*9*1234567890123~
N3*123 ANYWHERE ST~
N4*ANYWHERE*IL*61234~
HL*2*1*O~
PRF*190453-001***20110302~
HL*3*2*T~
MAN*GM*12345678901234567890~
HL*4*3*P~
LIN**UK*10037500810010~
SN1**63*CA~
PID*F****CR OF BROC CHEE4/8LB~
MEA*WT*N*2110.5*LB~
HL*5*4*ZZ~
LIN**LT*MF0381~
SN1**63*CA~
MEA*WT*N*2110.5*LB~
DTM*405*20110207~
DTM*036*20120207~
HL*6*2*T~
MAN*GM*00100083461100106991~
HL*7*6*P~
LIN**UK*10037500811017~
SN1**63*CA~
PID*F****FRNCH ONION SOUP 4/8LB~
MEA*WT*N*2110.5*LB~
HL*8*7*ZZ~
LIN**LT*MF0131~
SN1**63*CA~
MEA*WT*N*2110.5*LB~
DTM*405*20110113~
DTM*036*20120113~
HL*9*2*T~
MAN*GM*00100083461100107011~
HL*10*9*P~
LIN**UK*10037500815015~
SN1**63*CA~
PID*F****CHICKEN NOODLE-PKG 4/8LB~
MEA*WT*N*2110.5*LB~
HL*11*10*ZZ~
LIN**LT*MF0101~
SN1**63*CA~
MEA*WT*N*2110.5*LB~
DTM*405*20110110~
DTM*036*20120110~
CTT*3*189*38.136*LB~
SE*57*0001~
GE*1*000000001~
IEA*1*000000001~

Stedi is a registered trademark of Stedi, Inc. All names, logos, and brands of third parties listed on this page are trademarks of their respective owners (including “X12”, which is a trademark of X12 Incorporated). Stedi, Inc. and its products and services are not endorsed by, sponsored by, or affiliated with these third parties. Use of these names, logos, and brands is for identification purposes only, and does not imply any such endorsement, sponsorship, or affiliation.