Del Monte
/
Warehouse Shipping Order
  • Specification
  • EDI Inspector
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X12 940 Warehouse Shipping Order

X12 Release 4010
Delimiters
  • ~ Segment
  • * Element
  • > Component
EDI samples
  • None included
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Overview
ISA
-
Interchange Control Header
Max use 1
Required
GS
-
Functional Group Header
Max use 1
Required
heading
ST
010
Transaction Set Header
Max use 1
Required
W05
020
Shipping Order Identification
Max use 1
Required
Carrier
N9
090
Reference Identification
Max use 10
Required
G61
100
Contact
Max use 3
Optional
G62
110
Date/Time
Max use 10
Required
NTE
120
Note/Special Instruction
Max use 1
Optional
W66
140
Warehouse Carrier Information
Max use 1
Required
GE
-
Functional Group Trailer
Max use 1
Required
IEA
-
Interchange Control Trailer
Max use 1
Required
ISA

Interchange Control Header

RequiredMax use 1
Example
ISA-01
I01
Authorization Information Qualifier
Required
Identifier (ID)
00
No Authorization Information Present (No Meaningful Information in I02)
ISA-02
I02
Authorization Information
Required
String (AN)
Min 10Max 10
ISA-03
I03
Security Information Qualifier
Required
Identifier (ID)
00
No Security Information Present (No Meaningful Information in I04)
ISA-04
I04
Security Information
Required
String (AN)
Min 10Max 10
ISA-05
I05
Interchange ID Qualifier
Required
Identifier (ID)
Min 2Max 2
Codes
ISA-06
I06
Interchange Sender ID
Required
String (AN)
Min 15Max 15
ISA-07
I05
Interchange ID Qualifier
Required
Identifier (ID)
Min 2Max 2
Codes
ISA-08
I07
Interchange Receiver ID
Required
String (AN)
Min 15Max 15
ISA-09
I08
Interchange Date
Required
Date (DT)
YYMMDD format
ISA-10
I09
Interchange Time
Required
Time (TM)
HHMM format
ISA-11
I10
Interchange Control Standards Identifier
Required
Identifier (ID)
U
U.S. EDI Community of ASC X12, TDCC, and UCS
ISA-12
I11
Interchange Control Version Number
Required
Identifier (ID)
00401
Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997
ISA-13
I12
Interchange Control Number
Required
Numeric (N0)
Min 9Max 9
ISA-14
I13
Acknowledgment Requested
Required
Identifier (ID)
Min 1Max 1
0
No Acknowledgment Requested
1
Interchange Acknowledgment Requested
ISA-15
I14
Usage Indicator
Required
Identifier (ID)
Min 1Max 1
I
Information
P
Production Data
T
Test Data
ISA-16
I15
Component Element Separator
Required
String (AN)
Min 1Max 1
>
Component Element Separator

Functional Group Header

RequiredMax use 1
Example
GS-01
479
Functional Identifier Code
Required
Identifier (ID)
OW
Warehouse Shipping Order (940)
GS-02
142
Application Sender's Code
Required
String (AN)
Min 2Max 15
GS-03
124
Application Receiver's Code
Required
String (AN)
Min 2Max 15
Required
Date (DT)
CCYYMMDD format
Required
Time (TM)
HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format
GS-06
28
Group Control Number
Required
Numeric (N0)
Min 1Max 9
GS-07
455
Responsible Agency Code
Required
Identifier (ID)
Min 1Max 2
T
Transportation Data Coordinating Committee (TDCC)
X
Accredited Standards Committee X12
GS-08
480
Version / Release / Industry Identifier Code
Required
String (AN)
004010
Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997

Heading

ST
010
Heading > ST

Transaction Set Header

RequiredMax use 1
Example
ST-01
143
Transaction Set Identifier Code
Required
Identifier (ID)
940
Warehouse Shipping Order
ST-02
329
Transaction Set Control Number
Required
Numeric (N)
Min 4Max 9
W05
020
Heading > W05

Shipping Order Identification

RequiredMax use 1
Example
If either Link Sequence Number (W05-04) or Master Reference (Link) Number (W05-05) is present, then the other is required
W05-01
473
Order Status Code
Required
Identifier (ID)
F
Cancel
N
Original
R
Change
W05-02
285
Depositor Order Number
Required
String (AN)
Min 1Max 22
Usage notes
W05-03
324
Purchase Order Number
Optional
String (AN)
Min 1Max 22
W05-04
472
Link Sequence Number
Optional
Numeric (N0)
Min 6Max 6
W05-05
474
Master Reference (Link) Number
Optional
String (AN)
Min 1Max 22
0100 Carrier
RequiredMax >1
Variants (all may be used)
Ship FromShip To
N1
040
Heading > Carrier > N1

Name

RequiredMax use 1
Example
N1-01
98
Entity Identifier Code
Required
Identifier (ID)
CA
Carrier
Required
String (AN)
Min 1Max 60
N1-03
66
Identification Code Qualifier
Required
Identifier (ID)
92
Assigned by Buyer or Buyer's Agent
N1-04
67
Identification Code
Required
String (AN)
Min 2Max 80
N2
050
Heading > Carrier > N2

Additional Name Information

OptionalMax use 2
Example
Required
String (AN)
Min 1Max 60
Optional
String (AN)
Min 1Max 60
N3
060
Heading > Carrier > N3

Address Information

RequiredMax use 2
Example
N3-01
166
Address Information
Required
String (AN)
Min 1Max 55
N3-02
166
Address Information
Optional
String (AN)
Min 1Max 55
N4
070
Heading > Carrier > N4

Geographic Location

RequiredMax use 1
Example
N4-01
19
City Name
Required
String (AN)
Min 2Max 30
N4-02
156
State or Province Code
Required
Identifier (ID)
Min 2Max 2
N4-03
116
Postal Code
Required
Identifier (ID)
Min 3Max 15
N4-04
26
Country Code
Optional
Identifier (ID)
Min 2Max 3
0100 Carrier end
0100 Ship From
RequiredMax >1
Variants (all may be used)
CarrierShip To
N1
040
Heading > Ship From > N1

Name

RequiredMax use 1
Example
N1-01
98
Entity Identifier Code
Required
Identifier (ID)
SF
Ship From
Required
String (AN)
Min 1Max 60
N1-03
66
Identification Code Qualifier
Required
Identifier (ID)
92
Assigned by Buyer or Buyer's Agent
N1-04
67
Identification Code
Required
String (AN)
Min 2Max 80
Usage notes
N2
050
Heading > Ship From > N2

Additional Name Information

OptionalMax use 2
Example
Required
String (AN)
Min 1Max 60
Optional
String (AN)
Min 1Max 60
N3
060
Heading > Ship From > N3

Address Information

RequiredMax use 2
Example
N3-01
166
Address Information
Required
String (AN)
Min 1Max 55
N3-02
166
Address Information
Optional
String (AN)
Min 1Max 55
N4
070
Heading > Ship From > N4

Geographic Location

RequiredMax use 1
Example
N4-01
19
City Name
Required
String (AN)
Min 2Max 30
N4-02
156
State or Province Code
Required
Identifier (ID)
Min 2Max 2
N4-03
116
Postal Code
Required
Identifier (ID)
Min 3Max 15
N4-04
26
Country Code
Optional
Identifier (ID)
Min 2Max 3
0100 Ship From end
0100 Ship To
RequiredMax >1
Variants (all may be used)
CarrierShip From
N1
040
Heading > Ship To > N1

Name

RequiredMax use 1
Example
N1-01
98
Entity Identifier Code
Required
Identifier (ID)
ST
Ship To
Required
String (AN)
Min 1Max 60
N1-03
66
Identification Code Qualifier
Required
Identifier (ID)
92
Assigned by Buyer or Buyer's Agent
N1-04
67
Identification Code
Required
String (AN)
Min 2Max 80
Usage notes
N2
050
Heading > Ship To > N2

Additional Name Information

OptionalMax use 2
Example
Required
String (AN)
Min 1Max 60
Optional
String (AN)
Min 1Max 60
N3
060
Heading > Ship To > N3

Address Information

RequiredMax use 2
Example
N3-01
166
Address Information
Required
String (AN)
Min 1Max 55
N3-02
166
Address Information
Optional
String (AN)
Min 1Max 55
N4
070
Heading > Ship To > N4

Geographic Location

RequiredMax use 1
Example
N4-01
19
City Name
Required
String (AN)
Min 2Max 30
N4-02
156
State or Province Code
Required
Identifier (ID)
Min 2Max 2
N4-03
116
Postal Code
Required
Identifier (ID)
Min 3Max 15
N4-04
26
Country Code
Optional
Identifier (ID)
Min 2Max 3
0100 Ship To end
N9
090
Heading > N9

Reference Identification

RequiredMax use 10
Example
N9-01
128
Reference Identification Qualifier
Required
Identifier (ID)
IA
Internal Vendor Number
N9-02
127
Reference Identification
Required
String (AN)
Min 1Max 30
G61
100
Heading > G61

Contact

OptionalMax use 3
Example
If either Communication Number Qualifier (G61-03) or Communication Number (G61-04) is present, then the other is required
G61-01
366
Contact Function Code
Required
Identifier (ID)
IC
Information Contact
Required
String (AN)
Min 1Max 60
G61-03
365
Communication Number Qualifier
Optional
Identifier (ID)
EM
Electronic Mail
TE
Telephone
G61-04
364
Communication Number
Optional
String (AN)
Min 1Max 80
G62
110
Heading > G62

Date/Time

RequiredMax use 10
Example
G62-01
432
Date Qualifier
Required
Identifier (ID)
02
Delivery Requested on This Date
Required
Date (DT)
CCYYMMDD format
NTE
120
Heading > NTE

Note/Special Instruction

OptionalMax use >1
Example
NTE-01
363
Note Reference Code
Required
Identifier (ID)
GEN
Entire Transaction Set
NTE-02
352
Description
Required
String (AN)
Min 1Max 80
W66
140
Heading > W66

Warehouse Carrier Information

RequiredMax use 1
Example
W66-01
146
Shipment Method of Payment
Required
Identifier (ID)
CC
Collect
PC
Prepaid but Charged to Customer
PP
Prepaid (by Seller)
PU
Pickup
W66-02
91
Transportation Method/Type Code
Required
Identifier (ID)
LT
Less Than Trailer Load (LTL)
M
Motor (Common Carrier)
O
Containerized Ocean
R
Rail
TT
Tank Truck
X
Intermodal (Piggyback)
Heading end

Detail

0300 Loop
RequiredMax >1
LX
005
Detail > 0300 Loop > LX

Assigned Number

RequiredMax use 1
Example
LX-01
554
Assigned Number
Required
Numeric (N0)
Min 1Max 6
Usage notes
0310 Loop
RequiredMax >1
W01
020
Detail > 0300 Loop > 0310 Loop > W01

Line Item Detail - Warehouse

RequiredMax use 1
Example
W01-01
330
Quantity Ordered
Required
Decimal number (R)
Min 1Max 15
W01-02
355
Unit or Basis for Measurement Code
Required
Identifier (ID)
1N
Count
2W
Bin
5B
Batch
31
Catchweight
AB
Bulk Pack
AS
Assortment
BA
Bale
BB
Base Box
BC
Bucket
BD
Bundle
BF
Board Feet
BG
Bag
BK
Book
BL
Block
BN
Bulk
BO
Bottle
BR
Barrel
BU
Bushel
BX
Box
C3
Centiliter
CA
Case
CC
Cubic Centimeter
CF
Cubic Feet
CG
Card
CH
Container
CI
Cubic Inches
CL
Cylinder
CM
Centimeter
CN
Can
CP
Crate
CR
Cubic Meter
CT
Carton
CX
Coil
DA
Days
DB
Dry Pounds
DH
Miles
DK
Kilometers
DO
Dollars, U.S.
DR
Drum
DS
Display
DZ
Dozen
EA
Each
EZ
Feet and Decimal
FO
Fluid Ounce
FT
Foot
GA
Gallon
GH
Half Gallon
GR
Gram
GS
Gross
HC
Hundred Count
HD
Half Dozen
HH
Hundred Cubic Feet
HR
Hours
HU
Hundred
HV
Hundred Weight (Short)
IN
Inch
JR
Jar
KG
Kilogram
KH
Kilowatt Hour
KT
Kit
LB
Pound
LF
Linear Foot
LO
Lot
LT
Liter
MJ
Minutes
ML
Milliliter
MO
Months
MR
Meter
OZ
Ounce - Av
PA
Pail
PC
Piece
PD
Pad
PH
Pack (PAK)
PK
Package
PL
Pallet/Unit Load
PR
Pair
PT
Pint
Q4
Fifty
QT
Quart
RL
Roll
RM
Ream
RO
Round
SF
Square Foot
SH
Sheet
SI
Square Inch
SJ
Sack
SO
Spool
ST
Set
TB
Tube
TC
Truckload
TE
Tote
TH
Thousand
TI
Thousand Square Inches
TN
Net Ton (2,000 LB).
TO
Troy Ounce
TY
Tray
UN
Unit
V2
Pouch
VI
Vial
WB
Wet Pound
WK
Week
Y4
Tub
W01-04
235
Product/Service ID Qualifier
Required
Identifier (ID)
Usage notes
EN
European Article Number (EAN) (2-5-5-1)
UK
U.P.C./EAN Shipping Container Code (1-2-5-5-1)
UP
U.P.C. Consumer Package Code (1-5-5-1)
W01-05
234
Product/Service ID
Required
String (AN)
Min 1Max 48
Usage notes
W01-06
235
Product/Service ID Qualifier
Required
Identifier (ID)
VN
Vendor's (Seller's) Item Number
W01-07
234
Product/Service ID
Required
String (AN)
Min 1Max 48
G69
030
Detail > 0300 Loop > 0310 Loop > G69

Line Item Detail - Description

RequiredMax use 5
Example
G69-01
369
Free-form Description
Required
String (AN)
Min 1Max 45
Usage notes
W20
050
Detail > 0300 Loop > 0310 Loop > W20

Line-Item Detail - Miscellaneous

RequiredMax use 3
Example
W20-04
81
Weight
Required
Decimal number (R)
Min 1Max 10
W20-05
187
Weight Qualifier
Required
Identifier (ID)
N
Actual Net Weight
W20-06
188
Weight Unit Code
Required
Identifier (ID)
E
Metric Ton
K
Kilograms
L
Pounds
W20-08
183
Volume
Required
Decimal number (R)
Min 1Max 8
W20-09
355
Unit or Basis for Measurement Code
Required
Identifier (ID)
CF
Cubic Feet
0310 Loop end
0300 Loop end
Detail end

Summary

W76
010
Summary > W76

Total Shipping Order

RequiredMax use 1
Example
W76-01
330
Quantity Ordered
Required
Decimal number (R)
Min 1Max 15
W76-02
81
Weight
Required
Decimal number (R)
Min 1Max 10
W76-03
355
Unit or Basis for Measurement Code
Required
Identifier (ID)
KG
Kilogram
LB
Pound
TN
Net Ton (2,000 LB).
W76-04
183
Volume
Required
Decimal number (R)
Min 1Max 8
W76-05
355
Unit or Basis for Measurement Code
Required
Identifier (ID)
CF
Cubic Feet
SE
020
Summary > SE

Transaction Set Trailer

RequiredMax use 1
Example
SE-01
96
Number of Included Segments
Required
Numeric (N0)
Min 1Max 10
SE-02
329
Transaction Set Control Number
Required
Numeric (N)
Min 4Max 9
Summary end

Functional Group Trailer

RequiredMax use 1
Example
GE-01
97
Number of Transaction Sets Included
Required
Numeric (N0)
Min 1Max 6
GE-02
28
Group Control Number
Required
Numeric (N0)
Min 1Max 9

Interchange Control Trailer

RequiredMax use 1
Example
IEA-01
I16
Number of Included Functional Groups
Required
Numeric (N0)
Min 1Max 5
IEA-02
I12
Interchange Control Number
Required
Numeric (N0)
Min 9Max 9

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