Coupa
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Purchase Order Acknowledgment
  • Specification
  • EDI Inspector
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X12 855 Purchase Order Acknowledgment

X12 Release 4010
—
Delimiters
  • ~ Segment
  • * Element
  • > Component
EDI samples
  • None included
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Overview
ISA
-
Interchange Control Header
Max use 1
Required
GS
-
Functional Group Header
Max use 1
Required
heading
ST
010
Transaction Set Header
Max use 1
Required
BAK
020
Beginning Segment for Purchase Order Acknowledgment
Max use 1
Required
DTM
150
Confirmed
Max use 10
Optional
DTM
150
Scheduled for delivery (after and including)
Max use 10
Optional
N9 Loop
N9
280
Reference Identification
Max use 1
Required
Ship To
N1
300
Name
Max use 1
Required
detail
PO1 Loop
PO1
010
Baseline Item Data
Max use 1
Required
CTP
040
Pricing Information
Max use 1
Optional
PID Loop
PID
050
Product/Item Description
Max use 1
Required
ACK Loop
ACK
270
Line Item Acknowledgment
Max use 1
Required
N9 Loop
N9
350
Reference Identification
Max use 1
Required
MSG
360
Message Text
Max use 1000
Optional
summary
CTT Loop
CTT
010
Transaction Totals
Max use 1
Required
SE
030
Transaction Set Trailer
Max use 1
Required
GE
-
Functional Group Trailer
Max use 1
Required
IEA
-
Interchange Control Trailer
Max use 1
Required
ISA

Interchange Control Header

RequiredMax use 1
—
Example
ISA-01
I01
Authorization Information Qualifier
Required
Identifier (ID)
—
00
No Authorization Information Present (No Meaningful Information in I02)
ISA-02
I02
Authorization Information
Required
String (AN)
Min 10Max 10
—
ISA-03
I03
Security Information Qualifier
Required
Identifier (ID)
—
00
No Security Information Present (No Meaningful Information in I04)
ISA-04
I04
Security Information
Required
String (AN)
Min 10Max 10
—
ISA-05
I05
Interchange ID Qualifier
Required
Identifier (ID)
Min 2Max 2
—
Codes
ISA-06
I06
Interchange Sender ID
Required
String (AN)
Min 15Max 15
—
ISA-07
I05
Interchange ID Qualifier
Required
Identifier (ID)
Min 2Max 2
—
Codes
ISA-08
I07
Interchange Receiver ID
Required
String (AN)
Min 15Max 15
—
ISA-09
I08
Interchange Date
Required
Date (DT)
YYMMDD format
—
ISA-10
I09
Interchange Time
Required
Time (TM)
HHMM format
—
ISA-11
I10
Interchange Control Standards Identifier
Required
Identifier (ID)
—
U
U.S. EDI Community of ASC X12, TDCC, and UCS
ISA-12
I11
Interchange Control Version Number
Required
Identifier (ID)
—
00401
Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997
ISA-13
I12
Interchange Control Number
Required
Numeric (N0)
Min 9Max 9
—
ISA-14
I13
Acknowledgment Requested
Required
Identifier (ID)
Min 1Max 1
—
0
No Acknowledgment Requested
1
Interchange Acknowledgment Requested
ISA-15
I14
Usage Indicator
Required
Identifier (ID)
Min 1Max 1
—
I
Information
P
Production Data
T
Test Data
ISA-16
I15
Component Element Separator
Required
String (AN)
Min 1Max 1
—
>
Component Element Separator
GS

Functional Group Header

RequiredMax use 1
—
Example
GS-01
479
Functional Identifier Code
Required
Identifier (ID)
—
PR
Purchase Order Acknowledgement (855)
GS-02
142
Application Sender's Code
Required
String (AN)
Min 2Max 15
—
GS-03
124
Application Receiver's Code
Required
String (AN)
Min 2Max 15
—
GS-04
373
Date
Required
Date (DT)
CCYYMMDD format
—
GS-05
337
Time
Required
Time (TM)
HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format
—
GS-06
28
Group Control Number
Required
Numeric (N0)
Min 1Max 9
—
GS-07
455
Responsible Agency Code
Required
Identifier (ID)
Min 1Max 2
—
T
Transportation Data Coordinating Committee (TDCC)
X
Accredited Standards Committee X12
GS-08
480
Version / Release / Industry Identifier Code
Required
String (AN)
—
004010
Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997

Heading

ST
010
Heading > ST

Transaction Set Header

RequiredMax use 1
—
Example
ST-01
143
Transaction Set Identifier Code
Required
Identifier (ID)
—
855
Purchase Order Acknowledgment
ST-02
329
Transaction Set Control Number
Required
Numeric (N)
Min 4Max 9
—
BAK
020
Heading > BAK

Beginning Segment for Purchase Order Acknowledgment

RequiredMax use 1
—
Example
BAK-01
353
Transaction Set Purpose Code
Required
Identifier (ID)
—
00
Original
BAK-02
587
Acknowledgment Type
Required
Identifier (ID)
—
AC
Acknowledge - With Detail and Change
AD
Acknowledge - With Detail, No Change
AH
Acknowledge - Hold Status
RD
Reject with Detail
RF
Reject with Exception Detail Only
BAK-03
324
Purchase Order Number
Required
String (AN)
Min 1Max 22
—
BAK-04
373
Date
Required
Date (DT)
CCYYMMDD format
—
BAK-08
127
Reference Identification
Required
String (AN)
Min 1Max 30
—
BAK-09
373
Date
Required
Date (DT)
CCYYMMDD format
—
DTM
150
Heading > DTM

Confirmed

OptionalMax use 10
—
Example
Variants (all may be used)
DTMScheduled for delivery (after and including)
DTM-01
374
Date/Time Qualifier
Required
Identifier (ID)
—
055
Confirmed
DTM-02
373
Date
Required
Date (DT)
CCYYMMDD format
—
DTM
150
Heading > DTM

Scheduled for delivery (after and including)

OptionalMax use 10
—
Example
Variants (all may be used)
DTMConfirmed
DTM-01
374
Date/Time Qualifier
Required
Identifier (ID)
—
070
Scheduled for Delivery (After and Including)
DTM-02
373
Date
Required
Date (DT)
CCYYMMDD format
—
N9 Loop
OptionalMax >1
N9
280
Heading > N9 Loop > N9

Reference Identification

RequiredMax use 1
—
Example
N9-01
128
Reference Identification Qualifier
Required
Identifier (ID)
—
7G
Data Quality Reject Reason
N9-02
127
Reference Identification
Optional
String (AN)
Min 1Max 30
—
N9 Loop end
N1 Ship To
OptionalMax >1
N1
300
Heading > Ship To > N1

Name

RequiredMax use 1
—
Example
N1-01
98
Entity Identifier Code
Required
Identifier (ID)
—
ST
Ship To
N1-02
93
Name
Optional
String (AN)
Min 1Max 60
—
N1-03
66
Identification Code Qualifier
Required
Identifier (ID)
—
9
D-U-N-S+4, D-U-N-S Number with Four Character Suffix
91
Assigned by Seller or Seller's Agent
N1-04
67
Identification Code
Required
String (AN)
Min 2Max 80
—
N1 Ship To end
Heading end

Detail

PO1 Loop
RequiredMax >1
PO1
010
Detail > PO1 Loop > PO1

Baseline Item Data

RequiredMax use 1
—
Example
PO1-01
350
Assigned Identification
Required
String (AN)
Min 1Max 20
—
PO1-02
330
Quantity Ordered
Required
Decimal number (R)
Min 1Max 15
—
PO1-03
355
Unit or Basis for Measurement Code
Required
Identifier (ID)
—
CA
Case
CS
Cassette
EA
Each
PO1-04
212
Unit Price
Required
Decimal number (R)
Min 1Max 15
—
PO1-05
639
Basis of Unit Price Code
Required
Identifier (ID)
—
CA
Catalog
CS
EA
PO1-06
235
Product/Service ID Qualifier
Required
Identifier (ID)
—
VN
Vendor's (Seller's) Item Number
PO1-07
234
Product/Service ID
Required
String (AN)
Min 1Max 48
—
CTP
040
Detail > PO1 Loop > CTP

Pricing Information

OptionalMax use >1
—
Example
CTP-02
236
Price Identifier Code
Required
Identifier (ID)
—
CON
Contract Price
CTP-03
212
Unit Price
Required
Decimal number (R)
Min 1Max 15
—
CTP-05
C001
Composite Unit of Measure
RequiredMax use 1
To identify a composite unit of measure (See Figures Appendix for examples of use)
C001-01
355
Unit or Basis for Measurement Code
Required
Identifier (ID)
—
CA
Case
EA
Each
PID Loop
OptionalMax >1
PID
050
Detail > PO1 Loop > PID Loop > PID

Product/Item Description

RequiredMax use 1
—
Example
PID-01
349
Item Description Type
Required
Identifier (ID)
—
F
Free-form
PID-05
352
Description
Required
String (AN)
Min 1Max 80
—
PID Loop end
ACK Loop
RequiredMax >1
ACK
270
Detail > PO1 Loop > ACK Loop > ACK

Line Item Acknowledgment

RequiredMax use 1
—
Example
ACK-01
668
Line Item Status Code
Required
Identifier (ID)
—
IA
Item Accepted
IC
Item Accepted - Changes Made
IR
Item Rejected
ACK-02
380
Quantity
Required
Decimal number (R)
Min 1Max 15
—
ACK-03
355
Unit or Basis for Measurement Code
Required
Identifier (ID)
—
CA
Case
CS
Cassette
EA
Each
ACK-07
235
Product/Service ID Qualifier
Required
Identifier (ID)
—
VN
Vendor's (Seller's) Item Number
ACK-08
234
Product/Service ID
Required
String (AN)
Min 1Max 48
—
ACK Loop end
N9 Loop
OptionalMax >1
N9
350
Detail > PO1 Loop > N9 Loop > N9

Reference Identification

RequiredMax use 1
—
Example
N9-01
128
Reference Identification Qualifier
Required
Identifier (ID)
—
82
Data Item Description (DID) Reference
N9-02
127
Reference Identification
Required
String (AN)
Min 1Max 30
—
MSG
360
Detail > PO1 Loop > N9 Loop > MSG

Message Text

OptionalMax use 1000
—
Example
MSG-01
933
Free-Form Message Text
Required
String (AN)
Min 1Max 264
—
N9 Loop end
PO1 Loop end
Detail end

Summary

CTT Loop
RequiredMax >1
CTT
010
Summary > CTT Loop > CTT

Transaction Totals

RequiredMax use 1
—
Example
CTT-01
354
Number of Line Items
Required
Numeric (N0)
Min 1Max 6
—
CTT Loop end
SE
030
Summary > SE

Transaction Set Trailer

RequiredMax use 1
—
Example
SE-01
96
Number of Included Segments
Required
Numeric (N0)
Min 1Max 10
—
SE-02
329
Transaction Set Control Number
Required
Numeric (N)
Min 4Max 9
—
Summary end
GE

Functional Group Trailer

RequiredMax use 1
—
Example
GE-01
97
Number of Transaction Sets Included
Required
Numeric (N0)
Min 1Max 6
—
GE-02
28
Group Control Number
Required
Numeric (N0)
Min 1Max 9
—
IEA

Interchange Control Trailer

RequiredMax use 1
—
Example
IEA-01
I16
Number of Included Functional Groups
Required
Numeric (N0)
Min 1Max 5
—
IEA-02
I12
Interchange Control Number
Required
Numeric (N0)
Min 9Max 9
—

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