X12 856 Ship Notice/Manifest (Merchandise)
This Draft Standard for Trial Use contains the format and establishes the data contents of the Ship Notice/Manifest Transaction Set (856) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to list the contents of a shipment of goods as well as additional information relating to the shipment, such as order information, product description, physical characteristics, type of packaging, marking, carrier information, and configuration of goods within the transportation equipment. The transaction set enables the sender to describe the contents and configuration of a shipment in various levels of detail and provides an ordered flexibility to convey information.
The sender of this transaction is the organization responsible for detailing and communicating the contents of a shipment, or shipments, to one or more receivers of the transaction set. The receiver of this transaction set can be any organization having an interest in the contents of a shipment or information about the contents of a shipment.
- ~ Segment
- * Element
- > Component
- None included
Interchange Control Header
To start and identify an interchange of zero or more functional groups and interchange-related control segments
Code to identify the type of information in the Authorization Information
- 00
- No Authorization Information Present (No Meaningful Information in I02)
Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)
Code to identify the type of information in the Security Information
- 00
- No Security Information Present (No Meaningful Information in I04)
This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)
Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element
Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them
Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer
- U
- U.S. EDI Community of ASC X12, TDCC, and UCS
This version number covers the interchange control segments
- 00401
- Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997
A control number assigned by the interchange sender
Code sent by the sender to request an interchange acknowledgment (TA1)
- 0
- No Acknowledgment Requested
- 1
- Interchange Acknowledgment Requested
Code to indicate whether data enclosed by this interchange envelope is test, production or information
- I
- Information
- P
- Production Data
- T
- Test Data
Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator
- >
- Component Element Separator
Functional Group Header
To indicate the beginning of a functional group and to provide control information
Code identifying a group of application related transaction sets
- SH
- Ship Notice/Manifest (856)
Code identifying party sending transmission; codes agreed to by trading partners
Code identifying party receiving transmission. Codes agreed to by trading partners
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Assigned number originated and maintained by the sender
Code used in conjunction with Data Element 480 to identify the issuer of the standard
- T
- Transportation Data Coordinating Committee (TDCC)
- X
- Accredited Standards Committee X12
Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed
- 004010
- Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997
Heading
Transaction Set Header
To indicate the start of a transaction set and to assign a control number
Code uniquely identifying a Transaction Set
- The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
- 856
- Ship Notice/Manifest
Beginning Segment for Ship Notice
To transmit identifying numbers, dates, and other basic data relating to the transaction set
Example: BSN00123456789123456789201512041429000133
Code identifying purpose of transaction set
- 00
- Original
- 01
- Cancellation
- 05
- Replace
- 17
- Cancel, to be Reissued
A unique control number assigned by the original shipper to identify a specific shipment
Date expressed as CCYYMMDD
- BSN03 is the date the shipment transaction set is created.
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
- BSN04 is the time the shipment transaction set is created.
Code indicating the hierarchical application structure of a transaction set that utilizes the HL segment to define the structure of the transaction set
- 0001
- Shipment, Order, Packaging, Item
SOPI
SOIP
SOTI
SOTPI
Code specifying the type of transaction
- BSN06 is limited to shipment related codes.
- BSN06 and BSN07 differentiate the functionality of use for the transaction set.
- 33
- Normal
- AD
- Notice of Availability
- AS
- Shipment Advice
- DT
- Detail
- ZW
- Sort and Segregate Detail
Detail
Example: HL*1**S
Hierarchical Level
To identify dependencies among and the content of hierarchically related groups of data segments
- The HL segment is the only mandatory segment within the HL loop, and by itself, the HL segment has no meaning.
A unique number assigned by the sender to identify a particular data segment in a hierarchical structure
- HL01 shall contain a unique alphanumeric number for each occurrence of the HL segment in the transaction set. For example, HL01 could be used to indicate the number of occurrences of the HL segment, in which case the value of HL01 would be "1" for the initial HL segment and would be incremented by one in each subsequent HL segment within the transaction.
Code defining the characteristic of a level in a hierarchical structure
- HL03 indicates the context of the series of segments following the current HL segment up to the next occurrence of an HL segment in the transaction. For example, HL03 is used to indicate that subsequent segments in the HL loop form a logical grouping of data referring to shipment, order, or item-level information.
- S
- Shipment
Code indicating if there are hierarchical child data segments subordinate to the level being described
- HL04 indicates whether or not there are subordinate (or child) HL segments related to the current HL segment.
- 1
- Additional Subordinate HL Data Segment in This Hierarchical Structure.
Carrier Details (Quantity and Weight)
To specify the transportation details relative to commodity, weight, and quantity
Example: TD1CTN5500*G25166*LB14CF
Code identifying the type of packaging; Part 1: Packaging Form, Part 2: Packaging Material; if the Data Element is used, then Part 1 is always required
- CTN
- Carton
- PLT
- Pallet
Number of units (pieces) of the lading commodity
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- KG
- Kilogram
- LB
- Pound
Carrier Details (Routing Sequence/Transit Time)
To specify the carrier and sequence of routing and provide transit time information
Example: TD5B2FEXFMFEDEX FREIGHTCC***CD4*01
Code describing the relationship of a carrier to a specific shipment movement
Code designating the system/method of code structure used for Identification Code (67)
- When specifying a routing sequence to be used for the shipment movement in lieu of specifying each carrier within the movement, use TD502 to identify the party responsible for defining the routing sequence, and use TD503 to identify the actual routing sequence, specified by the party identified in TD502.
- 2
- Standard Carrier Alpha Code (SCAC)
Code specifying the method or type of transportation for the shipment
- A
- Air
- D
- Parcel Post
- LT
- Less Than Trailer Load (LTL)
- M
- Motor (Common Carrier)
- S
- Ocean
- X
- Intermodal (Piggyback)
Free-form description of the routing or requested routing for shipment, or the originating carrier's identity
Code indicating the status of an order or shipment or the disposition of any difference between the quantity ordered and the quantity shipped for a line item or transaction
- CC
- Shipment Complete on (Date)
- CM
- Shipment Complete with Additional Quantity
- CP
- Partial Shipment on (Date), Considered No Backorder
Code specifying the value of time used to measure the transit time
Mandatory for Import Shipments
- CD
- Calendar Days (Includes weekends and Holidays)
- HO
- Hours
The numeric amount of transit time
Mandatory for Import Shipments
Carrier Details (Equipment)
To specify transportation details relating to the equipment used by the carrier
Example: TD320FEXF1212121212*****11111
Code identifying type of equipment used for shipment
- 2B
- 20 ft. IL Container (Closed Top)
- 4B
- 40 ft. IL Container (Closed Top)
- 20
- 20 ft. IL Container (Open Top)
- 40
- 40 ft. IL Container (Open Top)
- CN
- Container
- CZ
- Refrigerated Container
- HC
- Hopper Car (Covered)
- TF
- Trailer, Dry Freight
- TL
- Trailer (not otherwise specified)
- TW
- Trailer, Refrigerated
Prefix or alphabetic part of an equipment unit's identifying number
Sequencing or serial part of an equipment unit's identifying number (pure numeric form for equipment number is preferred)
Carrier Details (Special Handling, or Hazardous Materials, or Both)
To specify transportation special handling requirements, or hazardous materials information, or both
Example: TD4HMD3248LIQUID INFLAMMABLE
Code specifying special transportation handling instructions
- CCH
- Certification
- HM
- Endorsed as Hazardous Material
Code which qualifies the Hazardous Material Class Code (209)
- D
- Hazardous Materials ID, DOT
- X
- Hazard Class or Division
Code specifying the kind of hazard for a material
Reference Identification Appointment Number
To specify identifying information
Example: REFAO444555666
Code qualifying the Reference Identification
- AO
- Appointment Number
Reference Identification Bill of Lading Number or Master Bill of Lading
To specify identifying information
Example: REFBM123123123123123
Code qualifying the Reference Identification
- BM
- Bill of Lading Number
- MB
- Master Bill of Lading
Reference Identification Booking Number
To specify identifying information
Mandatory segment for Import Shipments.
Example: REFBN111222333
Code qualifying the Reference Identification
- BN
- Booking Number
Reference Identification Carrier's Reference Number (PRO/Invoice)
To specify identifying information
Mandatory segment for LTL Shipments.
Example: REFCN3546565431654313
Code qualifying the Reference Identification
- CN
- Carrier's Reference Number (PRO/Invoice)
Reference Identification Routing Instruction Number
To specify identifying information
Example: REFS51234
Code qualifying the Reference Identification
TMS Load Number (Mandatory for shipments which are tendered to and handled by Costco Fleet).
- S5
- Routing Instruction Number
Reference Identification Seller's Invoice Number
To specify identifying information
Mandatory segment for shipments that contain meat and other items regulated by Country of Origin Labeling(COOL) requirements.
Example: REFIV155882
Code qualifying the Reference Identification
- IV
- Seller's Invoice Number
Reference Identification Serial Number
To specify identifying information
Optional segment that may be included for refrigerated loads.
Example: REFSE123456
Code qualifying the Reference Identification
- SE
- Serial Number
Reference Identification Tracking Number
To specify identifying information
Mandatory segment for Parcel Shipments.
Example: REF2I1Z54563135431
Code qualifying the Reference Identification
- 2I
- Tracking Number
Date/Time Reference Current Schedule Delivery
To specify pertinent dates and times
Code specifying type of date or time, or both date and time
Please Use UTC Time
Example: DTM06720151204*1429370
- 067
- Current Schedule Delivery
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Date/Time Reference Current Schedule Ship
To specify pertinent dates and times
Please Use UTC Time
Example: DTM06820151204*1429370
Code specifying type of date or time, or both date and time
- 068
- Current Schedule Ship
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Date/Time Reference Delivery Appointment Date and Time
To specify pertinent dates and times
Please Use UTC Time
Mandatory segment for shipments that require an appointment number (REF01 = AO).
Example: DTM70420151204*142901
Code specifying type of date or time, or both date and time
- 704
- Delivery Appointment Date and Time
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Date/Time Reference Estimated Delivery
To specify pertinent dates and times
Please Use UTC Time
Example: DTM01720151204*142937
Code specifying type of date or time, or both date and time
- 017
- Estimated Delivery
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Date/Time Reference Estimated Departure Date or Estimated Arrival Date
To specify pertinent dates and times
Please Use UTC Time
Mandatory segment for Import Shipments.
Example: DTM36920151202*142937
Code specifying type of date or time, or both date and time
- 369
- Estimated Departure Date
- 371
- Estimated Arrival Date
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Date/Time Reference Estimated Point of Discharge
To specify pertinent dates and times
Please Use UTC Time
Mandatory segment for Import Shipments.
Example: DTMAA220151202*1429370
Code specifying type of date or time, or both date and time
- AA2
- Estimated Point of Discharge
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Date/Time Reference Invoice
To specify pertinent dates and times
Please Use UTC Time
Mandatory segment for shipments that contain meat and other items regulated by Country of Origin Labeling(COOL) requirements (REF01 = IV).
Example: DTM00320151201*14293700
Code specifying type of date or time, or both date and time
- 003
- Invoice
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Date/Time Reference Shipped
To specify pertinent dates and times
Please Use UTC Time
Example: DTM01120151201*14293700
Code specifying type of date or time, or both date and time
- 011
- Shipped
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
F.O.B. Related Instructions
To specify transportation instructions relating to shipment
Example: FOBCCDL*01EXS
Code identifying payment terms for transportation charges
- FOB01 indicates which party will pay the carrier.
- CC
- Collect
- PP
- Prepaid (by Seller)
Code identifying type of location
- FOB02 is the code specifying transportation responsibility location.
Mandatory for Import Shipments
- DL
- Delivery Location
Code identifying the source of the transportation terms
Mandatory for Import Shipments
- 01
- Incoterms
Code identifying the trade terms which apply to the shipment transportation responsibility
Mandatory for Import Shipments
- EXS
- Ex Ship
- EXW
- Ex Works
- FAS
- Free Alongside Ship
- FCA
- Free Carrier
- FCI
- Freight Carriage and Insurance Paid To
- FCP
- Freight Carriage Paid To
- FOB
- Free on Board
Mandatory for Import Shipments
Name
To identify a party by type of organization, name, and code
Example: N1STCOSTCO9200960
Code identifying an organizational entity, a physical location, property or an individual
- CN
- Consignee
- ST
- Ship To
Code designating the system/method of code structure used for Identification Code (67)
- 9
- D-U-N-S+4, D-U-N-S Number with Four Character Suffix
- 92
- Assigned by Buyer or Buyer's Agent
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
Costco Facility ID (Depot ID #, CWI #, etc.) or Customs Importer of Record #.
Address Information
To specify the location of the named party
Example: N3456 EASIER STREETDOOR 2
Geographic Location
To specify the geographic place of the named party
Example: N4MIRA LOMACA917520000USA
Free-form text for city name
- A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
Code (Standard State/Province) as defined by appropriate government agency
- N402 is required only if city name (N401) is in the U.S. or Canada.
Code defining international postal zone code excluding punctuation and blanks (zip code for United States)
Name
To identify a party by type of organization, name, and code
Mandatory segment for Import Shipments.
Example: N1IMIMPORTER NAME
Name
To identify a party by type of organization, name, and code
Mandatory segment for Import Shipments.
Example: N1MFMANUFACTURER NAME91987654
Code identifying an organizational entity, a physical location, property or an individual
- MF
- Manufacturer of Goods
Code designating the system/method of code structure used for Identification Code (67)
- 91
- Assigned by Seller or Seller's Agent
- UL
- UCC/EAN Location Code
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
Address Information
To specify the location of the named party
Example: N3456 EASIER STREETDOOR 2
Geographic Location
To specify the geographic place of the named party
Example: N4MIRA LOMACA917520000USA
Free-form text for city name
- A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
Code (Standard State/Province) as defined by appropriate government agency
- N402 is required only if city name (N401) is in the U.S. or Canada.
Code defining international postal zone code excluding punctuation and blanks (zip code for United States)
Name
To identify a party by type of organization, name, and code
Example: N1SFVENDOR NAME95555555554444
Code identifying an organizational entity, a physical location, property or an individual
- SF
- Ship From
Code designating the system/method of code structure used for Identification Code (67)
- 9
- D-U-N-S+4, D-U-N-S Number with Four Character Suffix
- 92
- Assigned by Buyer or Buyer's Agent
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
Address Information
To specify the location of the named party
Example: N31234 EASY STREETDOOR 6
Geographic Location
To specify the geographic place of the named party
Example: N4MILWAUKEEWI53201USA
Free-form text for city name
- A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
Code (Standard State/Province) as defined by appropriate government agency
- N402 is required only if city name (N401) is in the U.S. or Canada.
Code defining international postal zone code excluding punctuation and blanks (zip code for United States)
Service, Promotion, Allowance, or Charge Information
To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge
Example: SACCD240***300
Code which indicates an allowance or charge for the service specified
- If SAC01 is "A" or "C", then at least one of SAC05, SAC07, or SAC08 is required.
- C
- Charge
Code identifying the service, promotion, allowance, or charge
- D240
- Freight
- H850
- Tax
Vessel Identification
To provide vessel details and voyage number
Mandatory segment for Import Shipments.
Example: V188888888VESSEL NAMEUSA2222222222
Name of ship as documented in "Lloyd's Register of Ships"
Code identifying the country
- V103 is the code identifying the country in which the ship (vessel) is registered.
Port or Terminal Origin (Operational)
Contractual or operational port or point relevant to the movement of the cargo
Mandatory segment for Import Shipments.
Example: R4OUN*CCPPP
Code defining function performed at the port or terminal with respect to a shipment
- O
- Origin (Operational)
Code identifying type of location
- IA
- International Air Transport Association (IATA) Location Qualifier
- UN
- United Nations Location Code (UNLOCODE)
Port or Terminal Port of Discharge (Operational)
Contractual or operational port or point relevant to the movement of the cargo
Mandatory segment for Import Shipments.
Example: R4DUN*CCPPP
Code defining function performed at the port or terminal with respect to a shipment
- D
- Port of Discharge (Operational)
Code identifying type of location
- IA
- International Air Transport Association (IATA) Location Qualifier
- UN
- United Nations Location Code (UNLOCODE)
Port or Terminal Port of Entry (Operational)
Contractual or operational port or point relevant to the movement of the cargo
Mandatory segment for Import Shipments.
Example: R4GUN*CCPPP
Code defining function performed at the port or terminal with respect to a shipment
- G
- Port of Entry (Operational)
Code identifying type of location
- IA
- International Air Transport Association (IATA) Location Qualifier
- UN
- United Nations Location Code (UNLOCODE)
Port or Terminal Port of Loading (Operational)
Contractual or operational port or point relevant to the movement of the cargo
Mandatory segment for Import Shipments.
Example: R4LUN*CCPPP
Code defining function performed at the port or terminal with respect to a shipment
- L
- Port of Loading (Operational)
Code identifying type of location
- IA
- International Air Transport Association (IATA) Location Qualifier
- UN
- United Nations Location Code (UNLOCODE)
Example: HL21*O
Hierarchical Level
To identify dependencies among and the content of hierarchically related groups of data segments
- The HL segment is the only mandatory segment within the HL loop, and by itself, the HL segment has no meaning.
A unique number assigned by the sender to identify a particular data segment in a hierarchical structure
- HL01 shall contain a unique alphanumeric number for each occurrence of the HL segment in the transaction set. For example, HL01 could be used to indicate the number of occurrences of the HL segment, in which case the value of HL01 would be "1" for the initial HL segment and would be incremented by one in each subsequent HL segment within the transaction.
Identification number of the next higher hierarchical data segment that the data segment being described is subordinate to
- HL02 identifies the hierarchical ID number of the HL segment to which the current HL segment is subordinate.
Code defining the characteristic of a level in a hierarchical structure
- HL03 indicates the context of the series of segments following the current HL segment up to the next occurrence of an HL segment in the transaction. For example, HL03 is used to indicate that subsequent segments in the HL loop form a logical grouping of data referring to shipment, order, or item-level information.
- O
- Order
Code indicating if there are hierarchical child data segments subordinate to the level being described
- HL04 indicates whether or not there are subordinate (or child) HL segments related to the current HL segment.
- 0
- No Subordinate HL Segment in This Hierarchical Structure.
- 1
- Additional Subordinate HL Data Segment in This Hierarchical Structure.
Purchase Order Reference
To provide reference to a specific purchase order
Example: PRF333555999**20151130
Reference Identification Promotion/Deal Number
To specify identifying information
Example: REFPD777777777
Code qualifying the Reference Identification
- PD
- Promotion/Deal Number
Reference Identification Vendor ID Number
To specify identifying information
Example: REFVR0010013321
Code qualifying the Reference Identification
- VR
- Vendor ID Number
Name
To identify a party by type of organization, name, and code
Mandatory segment for shipments that contain meat or other items regulated by Country of Origin Labeling(COOL) requirements.
Example: N1ELESTABLISHED LOCATION NAME97777777774444
Code identifying an organizational entity, a physical location, property or an individual
- EL
- Established Location
Code designating the system/method of code structure used for Identification Code (67)
- 9
- D-U-N-S+4, D-U-N-S Number with Four Character Suffix
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
Name
To identify a party by type of organization, name, and code
Mandatory segment for shipments that contain meat or other items regulated by Country of Origin Labeling(COOL) requirements.
Example: N1MPMANUFACTURING PLANT NAME96666666664444
Code identifying an organizational entity, a physical location, property or an individual
- MP
- Manufacturing Plant
Code designating the system/method of code structure used for Identification Code (67)
- 9
- D-U-N-S+4, D-U-N-S Number with Four Character Suffix
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
Address Information
To specify the location of the named party
Mandatory segment for shipments that contain meat or other items regulated by Country of Origin Labeling(COOL) requirements.
Example: N3987 EASIEST STREETBLDG 2
Geographic Location
To specify the geographic place of the named party
Mandatory segment for shipments that contain meat or other items regulated by Country of Origin Labeling(COOL) requirements.
Example: N4WAUKESHAWI531860002USA
Free-form text for city name
- A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
Code (Standard State/Province) as defined by appropriate government agency
- N402 is required only if city name (N401) is in the U.S. or Canada.
Code defining international postal zone code excluding punctuation and blanks (zip code for United States)
Name
To identify a party by type of organization, name, and code
Example: N1ZZFARMER JOE FIELD A91987654
Code identifying an organizational entity, a physical location, property or an individual
- ZZ
- Mutually Defined
Growing Area GPS - FDA requirement
Code designating the system/method of code structure used for Identification Code (67)
- 9
- D-U-N-S+4, D-U-N-S Number with Four Character Suffix
- 91
- Assigned by Seller or Seller's Agent
- UL
- UCC/EAN Location Code
- UR
- Uniform Resource Locator (URL)
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
Address Information
To specify the location of the named party
Example: N3234 EASY STREETLEFT SIDE
Geographic Location
To specify the geographic place of the named party
Example: N4SmithfieldVA23430USA2836.9824N76.6311W
Free-form text for city name
- A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
Code (Standard State/Province) as defined by appropriate government agency
- N402 is required only if city name (N401) is in the U.S. or Canada.
Code defining international postal zone code excluding punctuation and blanks (zip code for United States)
Code identifying type of location
- 28
- Latitude-Longitude Source
Administrative Communications Contact
To identify a person or office to whom administrative communications should be directed
Example: PERICFRED FARMERTE5065561234
Code identifying the major duty or responsibility of the person or group named
- IC
- Information Contact
Code identifying the type of communication number
- EM
- Electronic Mail
- TE
- Telephone
Example: HL54*I
Hierarchical Level
To identify dependencies among and the content of hierarchically related groups of data segments
- The HL segment is the only mandatory segment within the HL loop, and by itself, the HL segment has no meaning.
A unique number assigned by the sender to identify a particular data segment in a hierarchical structure
- HL01 shall contain a unique alphanumeric number for each occurrence of the HL segment in the transaction set. For example, HL01 could be used to indicate the number of occurrences of the HL segment, in which case the value of HL01 would be "1" for the initial HL segment and would be incremented by one in each subsequent HL segment within the transaction.
Identification number of the next higher hierarchical data segment that the data segment being described is subordinate to
- HL02 identifies the hierarchical ID number of the HL segment to which the current HL segment is subordinate.
Code defining the characteristic of a level in a hierarchical structure
- HL03 indicates the context of the series of segments following the current HL segment up to the next occurrence of an HL segment in the transaction. For example, HL03 is used to indicate that subsequent segments in the HL loop form a logical grouping of data referring to shipment, order, or item-level information.
- I
- Item
Code indicating if there are hierarchical child data segments subordinate to the level being described
- HL04 indicates whether or not there are subordinate (or child) HL segments related to the current HL segment.
- 1
- Additional Subordinate HL Data Segment in This Hierarchical Structure.
Item Identification
To specify basic item identification data
Example: LIN0001IN123456VNBG112233CHCNUK12233333444445LT314GEBANGLECLGOLDSZL1UQ*1606
Alphanumeric characters assigned for differentiation within a transaction set
- LIN01 is the line item identification
Costco purchase order line number.
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- LIN02 through LIN31 provide for fifteen different product/service IDs for each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.
- IN
- Buyer's Item Number
Identifying number for a product or service
Costco item number.
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- VN
- Vendor's (Seller's) Item Number
Identifying number for a product or service
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
Mandatory for Imports, Jewelry, Optical and Furniture.
- CH
- Country of Origin Code
Identifying number for a product or service
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- UK
- U.P.C./EAN Shipping Container Code (1-2-5-5-1)
- UP
- U.P.C. Consumer Package Code (1-5-5-1)
Identifying number for a product or service
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
Should be included for items like tobacco, candy, food, liquor, bakery and produce.
- LT
- Lot Number
Identifying number for a product or service
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
Mandatory for items that are regulated by Country of Origin Labeling (COOL) requirements.
- GE
- Generic Name Description
Identifying number for a product or service
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- CL
- Color
Identifying number for a product or service
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- SZ
- Vendor Alphanumeric Size Code (NRMA)
Identifying number for a product or service
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
Mandatory for HazMat Shipments.
- UQ
- United Nations (UN) Number (Dangerous Goods)
Item Detail (Shipment)
To specify line-item detail relative to shipment
Example: SN1000130472*EA*****AC
Alphanumeric characters assigned for differentiation within a transaction set
- SN101 is the ship notice line-item identification.
Mandatory for ASNs sent in SOTI structure.
Numeric value of units shipped in manufacturer's shipping units for a line item or transaction set
SOTPI and SOTI structure: Number of units per pallet of the item shipped.
SOPI structure: Number of units per case of the item shipped.
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- SN103 defines the unit of measurement for both SN102 and SN104.
Must match the UOM on the Purchase Order.
Code specifying the action taken by the seller on a line item requested by the buyer
Mandatory for drop shipments and small packages.
- AC
- Item Accepted and Shipped
- ID
- Item Deleted
- IF
- Item on Hold, Incomplete Description
- IR
- Item Rejected
- R1
- Item Rejected, Not a Contract Item
- R2
- Item Rejected, Invalid Item Product Number
- R4
- Item Rejected, Contract Item not Available
Item Physical Details
To specify the physical qualities, packaging, weights, and dimensions relating to the item
Example: PO42764*G8238*KG21314*01*****28971
The number of inner containers, or number of eaches if there are no inner containers, per outer container
The number of inner containers/eaches per outer container. This can be defaulted to '1' if there are no inner containers per outer container.
Code defining the type of weight
Mandatory for items that are measured in catch weight such as meat, fresh foods, frozen food, produce, and bakery items.
- G
- Gross Weight
- N
- Actual Net Weight
Numeric value of gross weight per pack
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- KG
- Kilogram
- LB
- Pound
Numeric value of gross volume per pack
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- CF
- Cubic Feet
Product/Item Description
To describe a product or process in coded or free-form format
Example: PIDFMSG***ITEM DESCRIPTION GOES HERE
Code indicating the format of a description
- If PID01 equals "F", then PID05 is used. If PID01 equals "S", then PID04 is used. If PID01 equals "X", then both PID04 and PID05 are used.
- F
- Free-form
Code identifying the general class of a product or process characteristic
- GEN
- General Description
- MSG
- Market Segment
Reference Identification Destination of Shipment Harmonized-Based Code
To specify identifying information
Mandatory segment for Import Shipments.
Example: REFLY885522774411
Code qualifying the Reference Identification
- LY
- Destination of Shipment Harmonized-Based Code
Reference Identification Internal Vendor Number
To specify identifying information
Example: REFIABUYER VENDOR NUMBER
Code qualifying the Reference Identification
This must match the PO.
Please pull this from the PO in the REF*ZZ segment (Buyer Vendor Number).
- IA
- Internal Vendor Number
Reference Identification Serial Number
To specify identifying information
Example: REFSE123456789
Code qualifying the Reference Identification
- SE
- Serial Number
Reference Identification Suffix
To specify identifying information
Example: REFW8BUYERSUFFIX
Code qualifying the Reference Identification
This must match the PO.
Please pull this from the PO in the REF*ZZ segment (BUYER VENDOR SUFFIX).
- W8
- Suffix
Date/Time Reference Collection
To specify pertinent dates and times
Please Use UTC Time
Mandatory segment for qualifying product categories such as meat, frozen food, fresh food, and produce.
Example: DTM90620151204
Date/Time Reference Date Packed
To specify pertinent dates and times
Please Use UTC Time
Mandatory segment for qualifying product categories such as meat, frozen food, fresh food, and produce.
Example: DTM51020151205
Date/Time Reference Expiration
To specify pertinent dates and times
Please Use UTC Time
Mandatory segment for qualifying product categories such as meat, frozen food, fresh food, and produce.
Example: DTM03620161203
Date/Time Reference Production
To specify pertinent dates and times
Please Use UTC Time
Mandatory segment for qualifying product categories such as meat, frozen food, fresh food, and produce.
Example: DTM40520151204
Date/Time Reference Shelf Life Expiration
To specify pertinent dates and times
Please Use UTC Time
Mandatory segment for qualifying product categories such as meat, frozen food, fresh food, and produce.
Example: DTM51120161202
Example: HL43*P
Hierarchical Level
To identify dependencies among and the content of hierarchically related groups of data segments
- The HL segment is the only mandatory segment within the HL loop, and by itself, the HL segment has no meaning.
A unique number assigned by the sender to identify a particular data segment in a hierarchical structure
- HL01 shall contain a unique alphanumeric number for each occurrence of the HL segment in the transaction set. For example, HL01 could be used to indicate the number of occurrences of the HL segment, in which case the value of HL01 would be "1" for the initial HL segment and would be incremented by one in each subsequent HL segment within the transaction.
Identification number of the next higher hierarchical data segment that the data segment being described is subordinate to
- HL02 identifies the hierarchical ID number of the HL segment to which the current HL segment is subordinate.
Code defining the characteristic of a level in a hierarchical structure
- HL03 indicates the context of the series of segments following the current HL segment up to the next occurrence of an HL segment in the transaction. For example, HL03 is used to indicate that subsequent segments in the HL loop form a logical grouping of data referring to shipment, order, or item-level information.
- P
- Pack
Code indicating if there are hierarchical child data segments subordinate to the level being described
- HL04 indicates whether or not there are subordinate (or child) HL segments related to the current HL segment.
- 0
- No Subordinate HL Segment in This Hierarchical Structure.
Item Identification
To specify basic item identification data
Example: LIN*IN12351
Alphanumeric characters assigned for differentiation within a transaction set
- LIN01 is the line item identification
COSTCO PURCHASE ORDER LINE NUMBER - PO1 Line item #
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- LIN02 through LIN31 provide for fifteen different product/service IDs for each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.
- IN
- Buyer's Item Number
Identifying number for a product or service
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
Mandatory for items like tobacco, candy, food, liquor, bakery and produce.
- VN
- Vendor's (Seller's) Item Number
Identifying number for a product or service
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
Mandatory for Imports, Jewelry, Optical and Furniture.
- CH
- Country of Origin Code
Identifying number for a product or service
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- UK
- U.P.C./EAN Shipping Container Code (1-2-5-5-1)
- UP
- U.P.C. Consumer Package Code (1-5-5-1)
Identifying number for a product or service
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- LT
- Lot Number
Item Detail (Shipment)
To specify line-item detail relative to shipment
Example: SN1000111253*CA
Alphanumeric characters assigned for differentiation within a transaction set
- SN101 is the ship notice line-item identification.
Numeric value of units shipped in manufacturer's shipping units for a line item or transaction set
Item Physical Details
To specify the physical qualities, packaging, weights, and dimensions relating to the item
Example: PO424*G5.25*LB******6
The number of inner containers, or number of eaches if there are no inner containers, per outer container
Number of inner packs per case.
Code defining the type of weight
- G
- Gross Weight
- N
- Actual Net Weight
Numeric value of gross weight per pack
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- KG
- Kilogram
- LB
- Pound
Numeric value of gross volume per pack
Mandatory for ASNs sent in SOPI structure.
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- CF
- Cubic Feet
Marks and Numbers
To indicate identifying marks and numbers for shipping containers
Mandatory segment when sending Pack Level data.
Example: MANAI456456456456
Code specifying the application or source of Marks and Numbers (87)
- MAN01/MAN02 and MAN04/MAN05 may be used to identify two different marks and numbers assigned to the same physical container.
- When MAN01 contains code "UC" (U.P.C. Shipping Container Code) and MAN05/MAN06 contain a range of ID numbers, MAN03 is not used. The reason for this is that the U.P.C. Shipping Container code is the same on every carton that is represented in the range in MAN05/MAN06.
- AA
- SSCC-18
- AI
- UCC/EAN-128 Application Identifier (AI) and Data
Date/Time Reference Date Packed
To specify pertinent dates and times
Please Use UTC Time
Mandatory segment for qualifying product categories such as meat, frozen food, fresh food, and produce.
Example: DTM51020151205
Date/Time Reference Expiration
To specify pertinent dates and times
Please Use UTC Time
Mandatory segment for qualifying product categories such as meat, frozen food, fresh food, and produce.
Example: DTM03620161203
Date/Time Reference Production
To specify pertinent dates and times
Please Use UTC Time
Mandatory segment for qualifying product categories such as meat, frozen food, fresh food, and produce.
Example: DTM40520151204
Date/Time Reference Shelf Life Expiration
To specify pertinent dates and times
Please Use UTC Time
Mandatory segment for qualifying product categories such as meat, frozen food, fresh food, and produce.
Example: DTM51120161202
Example: HL43*P
Hierarchical Level
To identify dependencies among and the content of hierarchically related groups of data segments
- The HL segment is the only mandatory segment within the HL loop, and by itself, the HL segment has no meaning.
A unique number assigned by the sender to identify a particular data segment in a hierarchical structure
- HL01 shall contain a unique alphanumeric number for each occurrence of the HL segment in the transaction set. For example, HL01 could be used to indicate the number of occurrences of the HL segment, in which case the value of HL01 would be "1" for the initial HL segment and would be incremented by one in each subsequent HL segment within the transaction.
Identification number of the next higher hierarchical data segment that the data segment being described is subordinate to
- HL02 identifies the hierarchical ID number of the HL segment to which the current HL segment is subordinate.
Code defining the characteristic of a level in a hierarchical structure
- HL03 indicates the context of the series of segments following the current HL segment up to the next occurrence of an HL segment in the transaction. For example, HL03 is used to indicate that subsequent segments in the HL loop form a logical grouping of data referring to shipment, order, or item-level information.
- P
- Pack
Code indicating if there are hierarchical child data segments subordinate to the level being described
- HL04 indicates whether or not there are subordinate (or child) HL segments related to the current HL segment.
- 1
- Additional Subordinate HL Data Segment in This Hierarchical Structure.
Item Identification
To specify basic item identification data
Example: LIN*IN12351
Alphanumeric characters assigned for differentiation within a transaction set
- LIN01 is the line item identification
COSTCO PURCHASE ORDER LINE NUMBER - PO1 Line item #
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- LIN02 through LIN31 provide for fifteen different product/service IDs for each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.
- IN
- Buyer's Item Number
Identifying number for a product or service
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
Mandatory for items like tobacco, candy, food, liquor, bakery and produce.
- VN
- Vendor's (Seller's) Item Number
Identifying number for a product or service
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
Mandatory for Imports, Jewelry, Optical and Furniture.
- CH
- Country of Origin Code
Identifying number for a product or service
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- UK
- U.P.C./EAN Shipping Container Code (1-2-5-5-1)
- UP
- U.P.C. Consumer Package Code (1-5-5-1)
Identifying number for a product or service
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- LT
- Lot Number
Item Detail (Shipment)
To specify line-item detail relative to shipment
Example: SN1000111253*CA
Alphanumeric characters assigned for differentiation within a transaction set
- SN101 is the ship notice line-item identification.
Numeric value of units shipped in manufacturer's shipping units for a line item or transaction set
Item Physical Details
To specify the physical qualities, packaging, weights, and dimensions relating to the item
Example: PO424*G5.25*LB******6
The number of inner containers, or number of eaches if there are no inner containers, per outer container
Number of inner packs per case.
Code defining the type of weight
- G
- Gross Weight
- N
- Actual Net Weight
Numeric value of gross weight per pack
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- KG
- Kilogram
- LB
- Pound
Numeric value of gross volume per pack
Mandatory for ASNs sent in SOPI structure.
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- CF
- Cubic Feet
Marks and Numbers
To indicate identifying marks and numbers for shipping containers
Mandatory segment when sending Pack Level data.
Example: MANAI456456456456
Code specifying the application or source of Marks and Numbers (87)
- MAN01/MAN02 and MAN04/MAN05 may be used to identify two different marks and numbers assigned to the same physical container.
- When MAN01 contains code "UC" (U.P.C. Shipping Container Code) and MAN05/MAN06 contain a range of ID numbers, MAN03 is not used. The reason for this is that the U.P.C. Shipping Container code is the same on every carton that is represented in the range in MAN05/MAN06.
- AA
- SSCC-18
- AI
- UCC/EAN-128 Application Identifier (AI) and Data
Date/Time Reference Date Packed
To specify pertinent dates and times
Please Use UTC Time
Mandatory segment for qualifying product categories such as meat, frozen food, fresh food, and produce.
Example: DTM51020151205
Date/Time Reference Expiration
To specify pertinent dates and times
Please Use UTC Time
Mandatory segment for qualifying product categories such as meat, frozen food, fresh food, and produce.
Example: DTM03620161203
Date/Time Reference Production
To specify pertinent dates and times
Please Use UTC Time
Mandatory segment for qualifying product categories such as meat, frozen food, fresh food, and produce.
Example: DTM40520151204
Date/Time Reference Shelf Life Expiration
To specify pertinent dates and times
Please Use UTC Time
Mandatory segment for qualifying product categories such as meat, frozen food, fresh food, and produce.
Example: DTM51120161202
Example: HL54*I
Hierarchical Level
To identify dependencies among and the content of hierarchically related groups of data segments
- The HL segment is the only mandatory segment within the HL loop, and by itself, the HL segment has no meaning.
A unique number assigned by the sender to identify a particular data segment in a hierarchical structure
- HL01 shall contain a unique alphanumeric number for each occurrence of the HL segment in the transaction set. For example, HL01 could be used to indicate the number of occurrences of the HL segment, in which case the value of HL01 would be "1" for the initial HL segment and would be incremented by one in each subsequent HL segment within the transaction.
Identification number of the next higher hierarchical data segment that the data segment being described is subordinate to
- HL02 identifies the hierarchical ID number of the HL segment to which the current HL segment is subordinate.
Code defining the characteristic of a level in a hierarchical structure
- HL03 indicates the context of the series of segments following the current HL segment up to the next occurrence of an HL segment in the transaction. For example, HL03 is used to indicate that subsequent segments in the HL loop form a logical grouping of data referring to shipment, order, or item-level information.
- I
- Item
Code indicating if there are hierarchical child data segments subordinate to the level being described
- HL04 indicates whether or not there are subordinate (or child) HL segments related to the current HL segment.
- 0
- No Subordinate HL Segment in This Hierarchical Structure.
Item Identification
To specify basic item identification data
Example: LIN0001IN123456VNBG112233CHCNUK12233333444445LT314GEBANGLECLGOLDSZL1UQ*1606
Alphanumeric characters assigned for differentiation within a transaction set
- LIN01 is the line item identification
Costco purchase order line number.
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- LIN02 through LIN31 provide for fifteen different product/service IDs for each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.
- IN
- Buyer's Item Number
Identifying number for a product or service
Costco item number.
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- VN
- Vendor's (Seller's) Item Number
Identifying number for a product or service
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
Mandatory for Imports, Jewelry, Optical and Furniture.
- CH
- Country of Origin Code
Identifying number for a product or service
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- UK
- U.P.C./EAN Shipping Container Code (1-2-5-5-1)
- UP
- U.P.C. Consumer Package Code (1-5-5-1)
Identifying number for a product or service
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
Should be included for items like tobacco, candy, food, liquor, bakery and produce.
- LT
- Lot Number
Identifying number for a product or service
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
Mandatory for items that are regulated by Country of Origin Labeling (COOL) requirements.
- GE
- Generic Name Description
Identifying number for a product or service
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- CL
- Color
Identifying number for a product or service
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- SZ
- Vendor Alphanumeric Size Code (NRMA)
Identifying number for a product or service
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
Mandatory for HazMat Shipments.
- UQ
- United Nations (UN) Number (Dangerous Goods)
Item Detail (Shipment)
To specify line-item detail relative to shipment
Example: SN1000130472*EA*****AC
Alphanumeric characters assigned for differentiation within a transaction set
- SN101 is the ship notice line-item identification.
Mandatory for ASNs sent in SOTI structure.
Numeric value of units shipped in manufacturer's shipping units for a line item or transaction set
SOTPI and SOTI structure: Number of units per pallet of the item shipped.
SOPI structure: Number of units per case of the item shipped.
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- SN103 defines the unit of measurement for both SN102 and SN104.
Must match the UOM on the Purchase Order.
Code specifying the action taken by the seller on a line item requested by the buyer
Mandatory for drop shipments and small packages.
- AC
- Item Accepted and Shipped
- ID
- Item Deleted
- IF
- Item on Hold, Incomplete Description
- IR
- Item Rejected
- R1
- Item Rejected, Not a Contract Item
- R2
- Item Rejected, Invalid Item Product Number
- R4
- Item Rejected, Contract Item not Available
Item Physical Details
To specify the physical qualities, packaging, weights, and dimensions relating to the item
Example: PO42764*G8238*KG21314*01*****28971
The number of inner containers, or number of eaches if there are no inner containers, per outer container
The number of inner containers/eaches per outer container. This can be defaulted to '1' if there are no inner containers per outer container.
Code defining the type of weight
Mandatory for items that are measured in catch weight such as meat, fresh foods, frozen food, produce, and bakery items.
- G
- Gross Weight
- N
- Actual Net Weight
Numeric value of gross weight per pack
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- KG
- Kilogram
- LB
- Pound
Numeric value of gross volume per pack
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- CF
- Cubic Feet
Product/Item Description
To describe a product or process in coded or free-form format
Example: PIDFMSG***ITEM DESCRIPTION GOES HERE
Code indicating the format of a description
- If PID01 equals "F", then PID05 is used. If PID01 equals "S", then PID04 is used. If PID01 equals "X", then both PID04 and PID05 are used.
- F
- Free-form
Code identifying the general class of a product or process characteristic
- GEN
- General Description
- MSG
- Market Segment
Reference Identification Destination of Shipment Harmonized-Based Code
To specify identifying information
Mandatory segment for Import Shipments.
Example: REFLY885522774411
Code qualifying the Reference Identification
- LY
- Destination of Shipment Harmonized-Based Code
Reference Identification Internal Vendor Number
To specify identifying information
Example: REFIABUYER VENDOR NUMBER
Code qualifying the Reference Identification
This must match the PO.
Please pull this from the PO in the REF*ZZ segment (Buyer Vendor Number).
- IA
- Internal Vendor Number
Reference Identification Serial Number
To specify identifying information
Example: REFSE123456789
Code qualifying the Reference Identification
- SE
- Serial Number
Reference Identification Suffix
To specify identifying information
Example: REFW8BUYERSUFFIX
Code qualifying the Reference Identification
This must match the PO.
Please pull this from the PO in the REF*ZZ segment (BUYER VENDOR SUFFIX).
- W8
- Suffix
Date/Time Reference Collection
To specify pertinent dates and times
Please Use UTC Time
Mandatory segment for qualifying product categories such as meat, frozen food, fresh food, and produce.
Example: DTM90620151204
Date/Time Reference Date Packed
To specify pertinent dates and times
Please Use UTC Time
Mandatory segment for qualifying product categories such as meat, frozen food, fresh food, and produce.
Example: DTM51020151205
Date/Time Reference Expiration
To specify pertinent dates and times
Please Use UTC Time
Mandatory segment for qualifying product categories such as meat, frozen food, fresh food, and produce.
Example: DTM03620161203
Date/Time Reference Production
To specify pertinent dates and times
Please Use UTC Time
Mandatory segment for qualifying product categories such as meat, frozen food, fresh food, and produce.
Example: DTM40520151204
Date/Time Reference Shelf Life Expiration
To specify pertinent dates and times
Please Use UTC Time
Mandatory segment for qualifying product categories such as meat, frozen food, fresh food, and produce.
Example: DTM51120161202
Example: HL31*T
Hierarchical Level
To identify dependencies among and the content of hierarchically related groups of data segments
- The HL segment is the only mandatory segment within the HL loop, and by itself, the HL segment has no meaning.
A unique number assigned by the sender to identify a particular data segment in a hierarchical structure
- HL01 shall contain a unique alphanumeric number for each occurrence of the HL segment in the transaction set. For example, HL01 could be used to indicate the number of occurrences of the HL segment, in which case the value of HL01 would be "1" for the initial HL segment and would be incremented by one in each subsequent HL segment within the transaction.
Identification number of the next higher hierarchical data segment that the data segment being described is subordinate to
- HL02 identifies the hierarchical ID number of the HL segment to which the current HL segment is subordinate.
Code defining the characteristic of a level in a hierarchical structure
- HL03 indicates the context of the series of segments following the current HL segment up to the next occurrence of an HL segment in the transaction. For example, HL03 is used to indicate that subsequent segments in the HL loop form a logical grouping of data referring to shipment, order, or item-level information.
- T
- Shipping Tare
Code indicating if there are hierarchical child data segments subordinate to the level being described
- HL04 indicates whether or not there are subordinate (or child) HL segments related to the current HL segment.
- 0
- No Subordinate HL Segment in This Hierarchical Structure.
- 1
- Additional Subordinate HL Data Segment in This Hierarchical Structure.
Marks and Numbers
To indicate identifying marks and numbers for shipping containers
Mandatory segment when sending Tare Level data.
Example: MANAI112233445566778899*W1
Code specifying the application or source of Marks and Numbers (87)
- MAN01/MAN02 and MAN04/MAN05 may be used to identify two different marks and numbers assigned to the same physical container.
- When MAN01 contains code "UC" (U.P.C. Shipping Container Code) and MAN05/MAN06 contain a range of ID numbers, MAN03 is not used. The reason for this is that the U.P.C. Shipping Container code is the same on every carton that is represented in the range in MAN05/MAN06.
- AA
- SSCC-18
- AI
- UCC/EAN-128 Application Identifier (AI) and Data
- GM
- SSCC-18 and Application Identifier
Marks and numbers used to identify a shipment or parts of a shipment
- When both MAN02 and MAN03 are used, MAN02 is the starting number of a sequential range and MAN03 is the ending number of that range.
Code specifying the application or source of Marks and Numbers (87)
- SI
- Self-Identifying Container via Radio Frequency ID Device
- W
- Pallet Number
Date/Time Reference Date Packed
To specify pertinent dates and times
Please Use UTC Time
Mandatory segment for qualifying product categories such as meat, frozen food, fresh food, and produce.
Example: DTM51020151204
Date/Time Reference Expiration
To specify pertinent dates and times
Please Use UTC Time
Mandatory segment for qualifying product categories such as meat, frozen food, fresh food, and produce.
Example: DTM03620161201
Date/Time Reference Production
To specify pertinent dates and times
Please Use UTC Time
Mandatory segment for qualifying product categories such as meat, frozen food, fresh food, and produce.
Example: DTM40520151204
Date/Time Reference Shelf Life Expiration
To specify pertinent dates and times
Please Use UTC Time
Mandatory segment for qualifying product categories such as meat, frozen food, fresh food, and produce.
Example: DTM51120161201
Pallet Information
To identify the type and physical attributes of the pallet, and, gross weight, gross volume, and height of the load and the pallet
Mandatory segment when sending Tare Level data.
Example: PAL122412315LB51587460IN
The number of pieces (cartons) per layer on the pallet
The number of inner containers, or number of eaches if there are no inner containers, per outer container
- PAL04 (Pack) is the number of pieces on the pallet.
Number of sell units by pallet.
Numeric value of weight per unit
- PAL05 (Unit Weight) is the weight of the pallet alone, before loading.
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- KG
- Kilogram
- LB
- Pound
Largest horizontal dimension of an object measured when the object is in the upright position
- PAL07 and PAL08 (Length and Width) are the dimensions of the pallet before loading.
Shorter measurement of the two horizontal dimensions measured with the object in the upright position
Vertical dimension of an object measured when the object is in the upright position
- PAL09 (Height) is the height of the pallet and load.
Name
To identify a party by type of organization, name, and code
Mandatory segment for pre-sorted pallets.
Example: N1MAULTIMATE PARTY9200960
Code identifying an organizational entity, a physical location, property or an individual
- MA
- Party for whom Item is Ultimately Intended
Code designating the system/method of code structure used for Identification Code (67)
- 92
- Assigned by Buyer or Buyer's Agent
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
"Mark For" ID, i.e., the final node of consumption (warehouse number).
Hierarchical Level
To identify dependencies among and the content of hierarchically related groups of data segments
- The HL segment is the only mandatory segment within the HL loop, and by itself, the HL segment has no meaning.
A unique number assigned by the sender to identify a particular data segment in a hierarchical structure
- HL01 shall contain a unique alphanumeric number for each occurrence of the HL segment in the transaction set. For example, HL01 could be used to indicate the number of occurrences of the HL segment, in which case the value of HL01 would be "1" for the initial HL segment and would be incremented by one in each subsequent HL segment within the transaction.
Identification number of the next higher hierarchical data segment that the data segment being described is subordinate to
- HL02 identifies the hierarchical ID number of the HL segment to which the current HL segment is subordinate.
Code defining the characteristic of a level in a hierarchical structure
- HL03 indicates the context of the series of segments following the current HL segment up to the next occurrence of an HL segment in the transaction. For example, HL03 is used to indicate that subsequent segments in the HL loop form a logical grouping of data referring to shipment, order, or item-level information.
- I
- Item
Code indicating if there are hierarchical child data segments subordinate to the level being described
- HL04 indicates whether or not there are subordinate (or child) HL segments related to the current HL segment.
- 0
- No Subordinate HL Segment in This Hierarchical Structure.
Item Identification
To specify basic item identification data
Example: LIN0001IN123456VNBG112233CHCNUK12233333444445LT314GEBANGLECLGOLDSZL1UQ*1606
Alphanumeric characters assigned for differentiation within a transaction set
- LIN01 is the line item identification
Costco purchase order line number.
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- LIN02 through LIN31 provide for fifteen different product/service IDs for each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.
- IN
- Buyer's Item Number
Identifying number for a product or service
Costco item number.
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- VN
- Vendor's (Seller's) Item Number
Identifying number for a product or service
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
Mandatory for Imports, Jewelry, Optical and Furniture.
- CH
- Country of Origin Code
Identifying number for a product or service
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- UK
- U.P.C./EAN Shipping Container Code (1-2-5-5-1)
- UP
- U.P.C. Consumer Package Code (1-5-5-1)
Identifying number for a product or service
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
Should be included for items like tobacco, candy, food, liquor, bakery and produce.
- LT
- Lot Number
Identifying number for a product or service
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
Mandatory for items that are regulated by Country of Origin Labeling (COOL) requirements.
- GE
- Generic Name Description
Identifying number for a product or service
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- CL
- Color
Identifying number for a product or service
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- SZ
- Vendor Alphanumeric Size Code (NRMA)
Identifying number for a product or service
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
Mandatory for HazMat Shipments.
- UQ
- United Nations (UN) Number (Dangerous Goods)
Item Detail (Shipment)
To specify line-item detail relative to shipment
Example: SN1000130472*EA*****AC
Alphanumeric characters assigned for differentiation within a transaction set
- SN101 is the ship notice line-item identification.
Mandatory for ASNs sent in SOTI structure.
Numeric value of units shipped in manufacturer's shipping units for a line item or transaction set
SOTPI and SOTI structure: Number of units per pallet of the item shipped.
SOPI structure: Number of units per case of the item shipped.
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- SN103 defines the unit of measurement for both SN102 and SN104.
Must match the UOM on the Purchase Order.
Code specifying the action taken by the seller on a line item requested by the buyer
Mandatory for drop shipments and small packages.
- AC
- Item Accepted and Shipped
- ID
- Item Deleted
- IF
- Item on Hold, Incomplete Description
- IR
- Item Rejected
- R1
- Item Rejected, Not a Contract Item
- R2
- Item Rejected, Invalid Item Product Number
- R4
- Item Rejected, Contract Item not Available
Item Physical Details
To specify the physical qualities, packaging, weights, and dimensions relating to the item
Example: PO42764*G8238*KG21314*01*****28971
The number of inner containers, or number of eaches if there are no inner containers, per outer container
The number of inner containers/eaches per outer container. This can be defaulted to '1' if there are no inner containers per outer container.
Code defining the type of weight
Mandatory for items that are measured in catch weight such as meat, fresh foods, frozen food, produce, and bakery items.
- G
- Gross Weight
- N
- Actual Net Weight
Numeric value of gross weight per pack
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- KG
- Kilogram
- LB
- Pound
Numeric value of gross volume per pack
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- CF
- Cubic Feet
Product/Item Description
To describe a product or process in coded or free-form format
Example: PIDFMSG***ITEM DESCRIPTION GOES HERE
Code indicating the format of a description
- If PID01 equals "F", then PID05 is used. If PID01 equals "S", then PID04 is used. If PID01 equals "X", then both PID04 and PID05 are used.
- F
- Free-form
Code identifying the general class of a product or process characteristic
- GEN
- General Description
- MSG
- Market Segment
Reference Identification Destination of Shipment Harmonized-Based Code
To specify identifying information
Mandatory segment for Import Shipments.
Example: REFLY885522774411
Code qualifying the Reference Identification
- LY
- Destination of Shipment Harmonized-Based Code
Reference Identification Internal Vendor Number
To specify identifying information
Example: REFIABUYER VENDOR NUMBER
Code qualifying the Reference Identification
This must match the PO.
Please pull this from the PO in the REF*ZZ segment (Buyer Vendor Number).
- IA
- Internal Vendor Number
Reference Identification Serial Number
To specify identifying information
Example: REFSE123456789
Code qualifying the Reference Identification
- SE
- Serial Number
Reference Identification Suffix
To specify identifying information
Example: REFW8BUYERSUFFIX
Code qualifying the Reference Identification
This must match the PO.
Please pull this from the PO in the REF*ZZ segment (BUYER VENDOR SUFFIX).
- W8
- Suffix
Date/Time Reference Collection
To specify pertinent dates and times
Please Use UTC Time
Mandatory segment for qualifying product categories such as meat, frozen food, fresh food, and produce.
Example: DTM90620151204
Date/Time Reference Date Packed
To specify pertinent dates and times
Please Use UTC Time
Mandatory segment for qualifying product categories such as meat, frozen food, fresh food, and produce.
Example: DTM51020151205
Date/Time Reference Expiration
To specify pertinent dates and times
Please Use UTC Time
Mandatory segment for qualifying product categories such as meat, frozen food, fresh food, and produce.
Example: DTM03620161203
Date/Time Reference Production
To specify pertinent dates and times
Please Use UTC Time
Mandatory segment for qualifying product categories such as meat, frozen food, fresh food, and produce.
Example: DTM40520151204
Date/Time Reference Shelf Life Expiration
To specify pertinent dates and times
Please Use UTC Time
Mandatory segment for qualifying product categories such as meat, frozen food, fresh food, and produce.
Example: DTM51120161202
Hierarchical Level
To identify dependencies among and the content of hierarchically related groups of data segments
- The HL segment is the only mandatory segment within the HL loop, and by itself, the HL segment has no meaning.
A unique number assigned by the sender to identify a particular data segment in a hierarchical structure
- HL01 shall contain a unique alphanumeric number for each occurrence of the HL segment in the transaction set. For example, HL01 could be used to indicate the number of occurrences of the HL segment, in which case the value of HL01 would be "1" for the initial HL segment and would be incremented by one in each subsequent HL segment within the transaction.
Identification number of the next higher hierarchical data segment that the data segment being described is subordinate to
- HL02 identifies the hierarchical ID number of the HL segment to which the current HL segment is subordinate.
Code defining the characteristic of a level in a hierarchical structure
- HL03 indicates the context of the series of segments following the current HL segment up to the next occurrence of an HL segment in the transaction. For example, HL03 is used to indicate that subsequent segments in the HL loop form a logical grouping of data referring to shipment, order, or item-level information.
- P
- Pack
Code indicating if there are hierarchical child data segments subordinate to the level being described
- HL04 indicates whether or not there are subordinate (or child) HL segments related to the current HL segment.
- 1
- Additional Subordinate HL Data Segment in This Hierarchical Structure.
Item Identification
To specify basic item identification data
Example: LIN*IN12351
Alphanumeric characters assigned for differentiation within a transaction set
- LIN01 is the line item identification
COSTCO PURCHASE ORDER LINE NUMBER - PO1 Line item #
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- LIN02 through LIN31 provide for fifteen different product/service IDs for each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.
- IN
- Buyer's Item Number
Identifying number for a product or service
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
Mandatory for items like tobacco, candy, food, liquor, bakery and produce.
- VN
- Vendor's (Seller's) Item Number
Identifying number for a product or service
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
Mandatory for Imports, Jewelry, Optical and Furniture.
- CH
- Country of Origin Code
Identifying number for a product or service
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- UK
- U.P.C./EAN Shipping Container Code (1-2-5-5-1)
- UP
- U.P.C. Consumer Package Code (1-5-5-1)
Identifying number for a product or service
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- LT
- Lot Number
Item Detail (Shipment)
To specify line-item detail relative to shipment
Example: SN1000111253*CA
Alphanumeric characters assigned for differentiation within a transaction set
- SN101 is the ship notice line-item identification.
Numeric value of units shipped in manufacturer's shipping units for a line item or transaction set
Item Physical Details
To specify the physical qualities, packaging, weights, and dimensions relating to the item
Example: PO424*G5.25*LB******6
The number of inner containers, or number of eaches if there are no inner containers, per outer container
Number of inner packs per case.
Code defining the type of weight
- G
- Gross Weight
- N
- Actual Net Weight
Numeric value of gross weight per pack
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- KG
- Kilogram
- LB
- Pound
Numeric value of gross volume per pack
Mandatory for ASNs sent in SOPI structure.
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- CF
- Cubic Feet
Marks and Numbers
To indicate identifying marks and numbers for shipping containers
Mandatory segment when sending Pack Level data.
Example: MANAI456456456456
Code specifying the application or source of Marks and Numbers (87)
- MAN01/MAN02 and MAN04/MAN05 may be used to identify two different marks and numbers assigned to the same physical container.
- When MAN01 contains code "UC" (U.P.C. Shipping Container Code) and MAN05/MAN06 contain a range of ID numbers, MAN03 is not used. The reason for this is that the U.P.C. Shipping Container code is the same on every carton that is represented in the range in MAN05/MAN06.
- AA
- SSCC-18
- AI
- UCC/EAN-128 Application Identifier (AI) and Data
Date/Time Reference Date Packed
To specify pertinent dates and times
Please Use UTC Time
Mandatory segment for qualifying product categories such as meat, frozen food, fresh food, and produce.
Example: DTM51020151205
Date/Time Reference Expiration
To specify pertinent dates and times
Please Use UTC Time
Mandatory segment for qualifying product categories such as meat, frozen food, fresh food, and produce.
Example: DTM03620161203
Date/Time Reference Production
To specify pertinent dates and times
Please Use UTC Time
Mandatory segment for qualifying product categories such as meat, frozen food, fresh food, and produce.
Example: DTM40520151204
Date/Time Reference Shelf Life Expiration
To specify pertinent dates and times
Please Use UTC Time
Mandatory segment for qualifying product categories such as meat, frozen food, fresh food, and produce.
Example: DTM51120161202
Example: HL54*I
Hierarchical Level
To identify dependencies among and the content of hierarchically related groups of data segments
- The HL segment is the only mandatory segment within the HL loop, and by itself, the HL segment has no meaning.
A unique number assigned by the sender to identify a particular data segment in a hierarchical structure
- HL01 shall contain a unique alphanumeric number for each occurrence of the HL segment in the transaction set. For example, HL01 could be used to indicate the number of occurrences of the HL segment, in which case the value of HL01 would be "1" for the initial HL segment and would be incremented by one in each subsequent HL segment within the transaction.
Identification number of the next higher hierarchical data segment that the data segment being described is subordinate to
- HL02 identifies the hierarchical ID number of the HL segment to which the current HL segment is subordinate.
Code defining the characteristic of a level in a hierarchical structure
- HL03 indicates the context of the series of segments following the current HL segment up to the next occurrence of an HL segment in the transaction. For example, HL03 is used to indicate that subsequent segments in the HL loop form a logical grouping of data referring to shipment, order, or item-level information.
- I
- Item
Code indicating if there are hierarchical child data segments subordinate to the level being described
- HL04 indicates whether or not there are subordinate (or child) HL segments related to the current HL segment.
- 0
- No Subordinate HL Segment in This Hierarchical Structure.
Item Identification
To specify basic item identification data
Example: LIN0001IN123456VNBG112233CHCNUK12233333444445LT314GEBANGLECLGOLDSZL1UQ*1606
Alphanumeric characters assigned for differentiation within a transaction set
- LIN01 is the line item identification
Costco purchase order line number.
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- LIN02 through LIN31 provide for fifteen different product/service IDs for each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.
- IN
- Buyer's Item Number
Identifying number for a product or service
Costco item number.
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- VN
- Vendor's (Seller's) Item Number
Identifying number for a product or service
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
Mandatory for Imports, Jewelry, Optical and Furniture.
- CH
- Country of Origin Code
Identifying number for a product or service
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- UK
- U.P.C./EAN Shipping Container Code (1-2-5-5-1)
- UP
- U.P.C. Consumer Package Code (1-5-5-1)
Identifying number for a product or service
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
Should be included for items like tobacco, candy, food, liquor, bakery and produce.
- LT
- Lot Number
Identifying number for a product or service
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
Mandatory for items that are regulated by Country of Origin Labeling (COOL) requirements.
- GE
- Generic Name Description
Identifying number for a product or service
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- CL
- Color
Identifying number for a product or service
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- SZ
- Vendor Alphanumeric Size Code (NRMA)
Identifying number for a product or service
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
Mandatory for HazMat Shipments.
- UQ
- United Nations (UN) Number (Dangerous Goods)
Item Detail (Shipment)
To specify line-item detail relative to shipment
Example: SN1000130472*EA*****AC
Alphanumeric characters assigned for differentiation within a transaction set
- SN101 is the ship notice line-item identification.
Mandatory for ASNs sent in SOTI structure.
Numeric value of units shipped in manufacturer's shipping units for a line item or transaction set
SOTPI and SOTI structure: Number of units per pallet of the item shipped.
SOPI structure: Number of units per case of the item shipped.
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- SN103 defines the unit of measurement for both SN102 and SN104.
Must match the UOM on the Purchase Order.
Code specifying the action taken by the seller on a line item requested by the buyer
Mandatory for drop shipments and small packages.
- AC
- Item Accepted and Shipped
- ID
- Item Deleted
- IF
- Item on Hold, Incomplete Description
- IR
- Item Rejected
- R1
- Item Rejected, Not a Contract Item
- R2
- Item Rejected, Invalid Item Product Number
- R4
- Item Rejected, Contract Item not Available
Item Physical Details
To specify the physical qualities, packaging, weights, and dimensions relating to the item
Example: PO42764*G8238*KG21314*01*****28971
The number of inner containers, or number of eaches if there are no inner containers, per outer container
The number of inner containers/eaches per outer container. This can be defaulted to '1' if there are no inner containers per outer container.
Code defining the type of weight
Mandatory for items that are measured in catch weight such as meat, fresh foods, frozen food, produce, and bakery items.
- G
- Gross Weight
- N
- Actual Net Weight
Numeric value of gross weight per pack
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- KG
- Kilogram
- LB
- Pound
Numeric value of gross volume per pack
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- CF
- Cubic Feet
Product/Item Description
To describe a product or process in coded or free-form format
Example: PIDFMSG***ITEM DESCRIPTION GOES HERE
Code indicating the format of a description
- If PID01 equals "F", then PID05 is used. If PID01 equals "S", then PID04 is used. If PID01 equals "X", then both PID04 and PID05 are used.
- F
- Free-form
Code identifying the general class of a product or process characteristic
- GEN
- General Description
- MSG
- Market Segment
Reference Identification Destination of Shipment Harmonized-Based Code
To specify identifying information
Mandatory segment for Import Shipments.
Example: REFLY885522774411
Code qualifying the Reference Identification
- LY
- Destination of Shipment Harmonized-Based Code
Reference Identification Internal Vendor Number
To specify identifying information
Example: REFIABUYER VENDOR NUMBER
Code qualifying the Reference Identification
This must match the PO.
Please pull this from the PO in the REF*ZZ segment (Buyer Vendor Number.
- IA
- Internal Vendor Number
Reference Identification Serial Number
To specify identifying information
Example: REFSE123456789
Code qualifying the Reference Identification
- SE
- Serial Number
Reference Identification Suffix
To specify identifying information
Example: REFW8BUYERSUFFIX
Code qualifying the Reference Identification
This must match the PO.
Please pull this from the PO in the REF*ZZ segment (BUYER VENDOR SUFFIX).
- W8
- Suffix
Date/Time Reference Collection
To specify pertinent dates and times
Please Use UTC Time
Mandatory segment for qualifying product categories such as meat, frozen food, fresh food, and produce.
Example: DTM90620151204
Date/Time Reference Date Packed
To specify pertinent dates and times
Please Use UTC Time
Mandatory segment for qualifying product categories such as meat, frozen food, fresh food, and produce.
Example: DTM51020151205
Date/Time Reference Expiration
To specify pertinent dates and times
Please Use UTC Time
Mandatory segment for qualifying product categories such as meat, frozen food, fresh food, and produce.
Example: DTM03620161203
Date/Time Reference Production
To specify pertinent dates and times
Please Use UTC Time
Mandatory segment for qualifying product categories such as meat, frozen food, fresh food, and produce.
Example: DTM40520151204
Date/Time Reference Shelf Life Expiration
To specify pertinent dates and times
Please Use UTC Time
Mandatory segment for qualifying product categories such as meat, frozen food, fresh food, and produce.
Example: DTM51120161202
Summary
Transaction Totals
To transmit a hash total for a specific element in the transaction set
- Number of line items (CTT01) is the accumulation of the number of HL segments.
If used, hash total (CTT02) is the sum of the value of units shipped (SN102) for each SN1 segment.
Example: CTT1612224
Total number of line items in the transaction set
Sum of values of the specified data element. All values in the data element will be summed without regard to decimal points (explicit or implicit) or signs. Truncation will occur on the left most digits if the sum is greater than the maximum size of the hash total of the data element.
-.0018 First occurrence of value being hashed.
.18 Second occurrence of value being hashed.
1.8 Third occurrence of value being hashed.
18.01 Fourth occurrence of value being hashed.
1855 Hash total prior to truncation.
855 Hash total after truncation to three-digit field.
Transaction Set Trailer
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)
Total number of segments included in a transaction set including ST and SE segments
Functional Group Trailer
To indicate the end of a functional group and to provide control information
Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element
Interchange Control Trailer
To define the end of an interchange of zero or more functional groups and interchange-related control segments
Stedi is a registered trademark of Stedi, Inc. All names, logos, and brands of third parties listed on this page are trademarks of their respective owners (including “X12”, which is a trademark of X12 Incorporated). Stedi, Inc. and its products and services are not endorsed by, sponsored by, or affiliated with these third parties. Use of these names, logos, and brands is for identification purposes only, and does not imply any such endorsement, sponsorship, or affiliation.