CDW
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Ship Notice/Manifest
  • Specification
  • EDI Inspector
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X12 856 Ship Notice/Manifest

X12 Release 4010
Delimiters
  • ~ Segment
  • * Element
  • > Component
EDI sample
  • CDW Ship Notice
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Overview
ISA
-
Interchange Control Header
Max use 1
Required
GS
-
Functional Group Header
Max use 1
Required
heading
detail
HL Loop
GE
-
Functional Group Trailer
Max use 1
Required
IEA
-
Interchange Control Trailer
Max use 1
Required
ISA

Interchange Control Header

RequiredMax use 1
Example
ISA-01
I01
Authorization Information Qualifier
Required
Identifier (ID)
00
No Authorization Information Present (No Meaningful Information in I02)
ISA-02
I02
Authorization Information
Required
String (AN)
Min 10Max 10
ISA-03
I03
Security Information Qualifier
Required
Identifier (ID)
00
No Security Information Present (No Meaningful Information in I04)
ISA-04
I04
Security Information
Required
String (AN)
Min 10Max 10
ISA-05
I05
Interchange ID Qualifier
Required
Identifier (ID)
Min 2Max 2
Codes
ISA-06
I06
Interchange Sender ID
Required
String (AN)
Min 15Max 15
ISA-07
I05
Interchange ID Qualifier
Required
Identifier (ID)
Min 2Max 2
Codes
ISA-08
I07
Interchange Receiver ID
Required
String (AN)
Min 15Max 15
ISA-09
I08
Interchange Date
Required
Date (DT)
YYMMDD format
ISA-10
I09
Interchange Time
Required
Time (TM)
HHMM format
ISA-11
I10
Interchange Control Standards Identifier
Required
Identifier (ID)
U
U.S. EDI Community of ASC X12, TDCC, and UCS
ISA-12
I11
Interchange Control Version Number
Required
Identifier (ID)
00401
Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997
ISA-13
I12
Interchange Control Number
Required
Numeric (N0)
Min 9Max 9
ISA-14
I13
Acknowledgment Requested
Required
Identifier (ID)
Min 1Max 1
0
No Acknowledgment Requested
1
Interchange Acknowledgment Requested
ISA-15
I14
Usage Indicator
Required
Identifier (ID)
Min 1Max 1
I
Information
P
Production Data
T
Test Data
ISA-16
I15
Component Element Separator
Required
String (AN)
Min 1Max 1
>
Component Element Separator

Functional Group Header

RequiredMax use 1
Example
GS-01
479
Functional Identifier Code
Required
Identifier (ID)
SH
Ship Notice/Manifest (856)
GS-02
142
Application Sender's Code
Required
String (AN)
Min 2Max 15
GS-03
124
Application Receiver's Code
Required
String (AN)
Min 2Max 15
Required
Date (DT)
CCYYMMDD format
Required
Time (TM)
HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format
GS-06
28
Group Control Number
Required
Numeric (N0)
Min 1Max 9
GS-07
455
Responsible Agency Code
Required
Identifier (ID)
Min 1Max 2
T
Transportation Data Coordinating Committee (TDCC)
X
Accredited Standards Committee X12
GS-08
480
Version / Release / Industry Identifier Code
Required
String (AN)
004010
Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997

Heading

ST
010
Heading > ST

Transaction Set Header

RequiredMax use 1
Example
ST-01
143
Transaction Set Identifier Code
Required
Identifier (ID)
856
Ship Notice/Manifest
ST-02
329
Transaction Set Control Number
Required
Numeric (N)
Min 4Max 9
BSN
020
Heading > BSN

Beginning Segment for Ship Notice

RequiredMax use 1
Example
BSN-01
353
Transaction Set Purpose Code
Required
Identifier (ID)
00
Original
01
Cancellation
05
Replace
BSN-02
396
Shipment Identification
Required
String (AN)
Min 2Max 30
Usage notes
Required
Date (DT)
CCYYMMDD format
Required
Time (TM)
HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format
DTM
040
Heading > DTM

Date/Time Reference

OptionalMax use 10
Example
If Time Code (DTM-04) is present, then Time (DTM-03) is required
DTM-01
374
Date/Time Qualifier
Required
Identifier (ID)
011
Shipped
017
Estimated Delivery
Required
Date (DT)
CCYYMMDD format
Optional
Time (TM)
HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format
DTM-04
623
Time Code
Optional
Identifier (ID)
Min 2Max 2
Heading end

Detail

HL Loop
RequiredMax 200000
HL
010
Detail > HL Loop > HL

Hierarchical Level

RequiredMax use 1
Example
HL-01
628
Hierarchical ID Number
Required
String (AN)
Min 1Max 12
HL-03
735
Hierarchical Level Code
Required
Identifier (ID)
S
Shipment
TD1
110
Detail > HL Loop > TD1

Carrier Details (Quantity and Weight)

RequiredMax use 20
Usage notes
Example
If Weight Qualifier (TD1-06) is present, then Weight (TD1-07) is required
If either Weight (TD1-07) or Unit or Basis for Measurement Code (TD1-08) is present, then the other is required
TD1-01
103
Packaging Code
Required
String (AN)
Part 1/1
BOX
Box (Supplier Outer Box)
CAS
Case (Manufacturer Master Pack)
PLT
Pallet
TD1-02
80
Lading Quantity
Required
Numeric (N0)
Min 1Max 7
TD1-06
187
Weight Qualifier
Optional
Identifier (ID)
G
Gross Weight
TD1-07
81
Weight
Optional
Decimal number (R)
Min 1Max 10
TD1-08
355
Unit or Basis for Measurement Code
Optional
Identifier (ID)
LB
Pound
TD5
120
Detail > HL Loop > TD5

Carrier Details (Routing Sequence/Transit Time)

RequiredMax use 12
Example
TD5-01
133
Routing Sequence Code
Required
Identifier (ID)
B
Original Carrier
TD5-02
66
Identification Code Qualifier
Required
Identifier (ID)
2
Standard Carrier Alpha Code (SCAC)
TD5-03
67
Identification Code
Required
String (AN)
Min 2Max 80
Usage notes
TD5-04
91
Transportation Method/Type Code
Optional
Identifier (ID)
AE
Air Express (e.g., UPS FedEx)
DT
Electronic (Delivery Notification Only)
E
Expedited Truck
LT
Less Than Trailer Load (LTL)
M
Motor (Common Carrier)
O
Containerized Ocean
PB
Priority Mail (e.g., Federal APO Locations)
R
Rail
SR
Dedicated Truck
U
Private Parcel Service (e.g., UPS, FedEx, Std / Ground)
TD5-05
387
Routing
Optional
String (AN)
Min 1Max 35
TD5-12
284
Service Level Code
Optional
Identifier (ID)
Usage notes
3D
Three Day Service
AE
All Other “Air” (International)
CG
Ground
DT
Electronic (Del. Notification Only)
ES
Expedited Service
ND
Next Day Air
PB
Priority Mail (e.g., Federal APO Locations)
PN
Next Day Air by Noon
SE
Second Day
REF
150
Detail > HL Loop > REF

Reference Identification

RequiredMax use >1
Example
REF-01
128
Reference Identification Qualifier
Required
Identifier (ID)
Usage notes
2I
Tracking Number
BM
Bill of Lading Number
CN
Carrier's Reference Number (PRO/Invoice)
FR
Freight Bill Number
IV
Seller's Invoice Number
SO
Manufacturer Order Number (Direct-Ship)
VN
Vendor PO Number (Direct / Drop Ship)
REF-02
127
Reference Identification
Required
String (AN)
Min 1Max 30
FOB
210
Detail > HL Loop > FOB

F.O.B. Related Instructions

OptionalMax use 1
Example
If Description (FOB-03) is present, then Location Qualifier (FOB-02) is required
If Description (FOB-07) is present, then Location Qualifier (FOB-06) is required
FOB-01
146
Shipment Method of Payment
Optional
Identifier (ID)
BP
Paid by Buyer
CA
Advance Collect
CC
Collect
MX
Mixed
PA
Advance Prepaid
PC
Prepaid but Charged to Customer
PP
Prepaid (by Seller)
PS
Paid by Seller
TP
Third Party Pay
FOB-02
309
Location Qualifier
Optional
Identifier (ID)
DE
Destination (Shipping)
FOB-03
352
Description
Optional
String (AN)
Min 1Max 80
FOB-06
309
Location Qualifier
Optional
Identifier (ID)
OR
Origin (Shipping Point)
FOB-07
352
Description
Optional
String (AN)
Min 1Max 80
N1 Loop Ship From
RequiredMax 1
Variants (all may be used)
N1 Loop Ship To
N1
220
Detail > HL Loop > N1 Loop Ship From > N1

Name

RequiredMax use 1
Example
If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required
N1-01
98
Entity Identifier Code
Required
Identifier (ID)
SF
Ship From
Required
String (AN)
Min 1Max 60
N1-03
66
Identification Code Qualifier
Optional
Identifier (ID)
1
D-U-N-S Number, Dun & Bradstreet
91
Assigned by Seller or Seller's Agent
N1-04
67
Identification Code
Optional
String (AN)
Min 2Max 80
N3
240
Detail > HL Loop > N1 Loop Ship From > N3

Address Information

RequiredMax use 2
Example
N3-01
166
Address Information
Optional
String (AN)
Min 1Max 55
N3-02
166
Address Information
Optional
String (AN)
Min 1Max 55
N4
250
Detail > HL Loop > N1 Loop Ship From > N4

Geographic Location

RequiredMax use 1
Example
N4-01
19
City Name
Required
String (AN)
Min 2Max 30
N4-02
156
State or Province Code
Required
Identifier (ID)
Min 2Max 2
N4-03
116
Postal Code
Required
Identifier (ID)
Min 3Max 15
N4-04
26
Country Code
Optional
Identifier (ID)
Min 2Max 3
N4-05
309
Location Qualifier
Required
Identifier (ID)
OR
Origin (Shipping Point)
N4-06
310
Location Identifier
Required
String (AN)
Min 1Max 30
Usage notes
N1 Loop Ship From end
N1 Loop Ship To
RequiredMax 1
Variants (all may be used)
N1 Loop Ship From
N1
220
Detail > HL Loop > N1 Loop Ship To > N1

Name

RequiredMax use 1
Example
If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required
N1-01
98
Entity Identifier Code
Required
Identifier (ID)
ST
Ship To
Required
String (AN)
Min 1Max 60
N1-03
66
Identification Code Qualifier
Optional
Identifier (ID)
1
D-U-N-S Number, Dun & Bradstreet
91
Assigned by Seller or Seller's Agent
N1-04
67
Identification Code
Optional
String (AN)
Min 2Max 80
N3
240
Detail > HL Loop > N1 Loop Ship To > N3

Address Information

RequiredMax use 2
Example
N3-01
166
Address Information
Optional
String (AN)
Min 1Max 55
N3-02
166
Address Information
Optional
String (AN)
Min 1Max 55
N4
250
Detail > HL Loop > N1 Loop Ship To > N4

Geographic Location

RequiredMax use 1
Example
N4-01
19
City Name
Required
String (AN)
Min 2Max 30
N4-02
156
State or Province Code
Required
Identifier (ID)
Min 2Max 2
N4-03
116
Postal Code
Required
Identifier (ID)
Min 3Max 15
N4-04
26
Country Code
Optional
Identifier (ID)
Min 2Max 3
N4-05
309
Location Qualifier
Required
Identifier (ID)
DE
Destination (Shipping)
ZZ
Mutually Defined
N4-06
310
Location Identifier
Required
String (AN)
Min 1Max 30
Usage notes
N1 Loop Ship To end
HL Loop
RequiredMax >1
HL
010
Detail > HL Loop > HL Loop > HL

Hierarchical Level

RequiredMax use 1
Example
HL-01
628
Hierarchical ID Number
Required
String (AN)
Min 1Max 12
HL-02
734
Hierarchical Parent ID Number
Required
String (AN)
Min 1Max 12
HL-03
735
Hierarchical Level Code
Required
Identifier (ID)
O
Order
PRF
050
Detail > HL Loop > HL Loop > PRF

Purchase Order Reference

RequiredMax use 1
Example
PRF-01
324
Purchase Order Number
Required
String (AN)
Min 1Max 22
Optional
Date (DT)
CCYYMMDD format
HL Loop
RequiredMax >1
HL
010
Detail > HL Loop > HL Loop > HL Loop > HL

Hierarchical Level

RequiredMax use 1
Example
HL-01
628
Hierarchical ID Number
Required
String (AN)
Min 1Max 12
HL-02
734
Hierarchical Parent ID Number
Required
String (AN)
Min 1Max 12
HL-03
735
Hierarchical Level Code
Required
Identifier (ID)
I
Item
LIN
020
Detail > HL Loop > HL Loop > HL Loop > LIN

Item Identification

RequiredMax use 1
Usage notes
Example
If either Product/Service ID Qualifier (LIN-04) or Product/Service ID (LIN-05) is present, then the other is required
If either Product/Service ID Qualifier (LIN-06) or Product/Service ID (LIN-07) is present, then the other is required
LIN-01
350
Assigned Identification
Required
String (AN)
Min 1Max 20
LIN-02
235
Product/Service ID Qualifier
Required
Identifier (ID)
BP
CDW’s Part Number
LIN-03
234
Product/Service ID
Required
String (AN)
Min 1Max 48
LIN-04
235
Product/Service ID Qualifier
Optional
Identifier (ID)
MG
Manufacturer's Part Number
LIN-05
234
Product/Service ID
Optional
String (AN)
Min 1Max 48
LIN-06
235
Product/Service ID Qualifier
Optional
Identifier (ID)
VP
Vendor's (Seller's) Part Number
LIN-07
234
Product/Service ID
Optional
String (AN)
Min 1Max 48
LIN-08
235
Product/Service ID Qualifier
Required
Identifier (ID)
OE
OEM Part Number
LIN-09
234
Product/Service ID
Required
String (AN)
Min 1Max 48
LIN-10
235
Product/Service ID Qualifier
Required
Identifier (ID)
UP
U.P.C. Consumer Package Code (1-5-5-1)
LIN-11
234
Product/Service ID
Required
String (AN)
Min 1Max 48
LIN-12
235
Product/Service ID Qualifier
Required
Identifier (ID)
UR
UCC/EAN-128 Coupon Extended Code
LIN-13
234
Product/Service ID
Required
String (AN)
Min 1Max 48
LIN-14
235
Product/Service ID Qualifier
Required
Identifier (ID)
AC
Aggregation Code (Used to Consolidate Part Families)
LIN-15
234
Product/Service ID
Required
String (AN)
Min 1Max 48
SN1
030
Detail > HL Loop > HL Loop > HL Loop > SN1

Item Detail (Shipment)

RequiredMax use 1
Example
SN1-02
382
Number of Units Shipped
Required
Decimal number (R)
Min 1Max 10
SN1-03
355
Unit or Basis for Measurement Code
Required
Identifier (ID)
Usage notes
EA
Each
MEA
080
Detail > HL Loop > HL Loop > HL Loop > MEA

Measurements

OptionalMax use 40
Example
MEA-01
737
Measurement Reference ID Code
Optional
Identifier (ID)
PD
Physical Dimensions
WT
Weights
MEA-02
738
Measurement Qualifier
Optional
Identifier (ID)
G
Gross Weight
HT
Height
LN
Length
N
Actual Net Weight
WD
Width
MEA-03
739
Measurement Value
Optional
Decimal number (R)
Min 1Max 15
MEA-04
C001
Composite Unit of Measure
OptionalMax use 1
To identify a composite unit of measure (See Figures Appendix for examples of use)
C001-01
355
Unit or Basis for Measurement Code
Required
Identifier (ID)
IN
Inch
LB
Pound
REF
150
Detail > HL Loop > HL Loop > HL Loop > REF

Reference Identification

OptionalMax use >1
Example
REF-01
128
Reference Identification Qualifier
Required
Identifier (ID)
2I
Tracking Number
SE
Serial Number
ZZ1
Pallet Count per Item
ZZ2
Box Count per Item (Supplier Over-box)
ZZ3
Case Count per Item (Manufacturer Master Pack)
REF-02
127
Reference Identification
Required
String (AN)
Min 1Max 30
Usage notes
MAN
190
Detail > HL Loop > HL Loop > HL Loop > MAN

Marks and Numbers

OptionalMax use >1
Example
MAN-01
88
Marks and Numbers Qualifier
Optional
Identifier (ID)
W
Pallet Number
MAN-02
87
Marks and Numbers
Optional
String (AN)
Min 1Max 48
YNQ
335
Detail > HL Loop > HL Loop > HL Loop > YNQ

Yes/No Question

OptionalMax use 10
Example
YNQ-01
1321
Condition Indicator
Optional
Identifier (ID)
EF
Has Extended Coverage Insurance
YNQ-02
1073
Yes/No Condition or Response Code
Optional
Identifier (ID)
N
No
Y
Yes
YNQ-05
933
Free-Form Message Text
Optional
String (AN)
Min 1Max 264
HL Loop end
HL Loop end
HL Loop end
Detail end

Summary

CTT
010
Summary > CTT

Transaction Totals

RequiredMax use 1
Example
CTT-01
354
Number of Line Items
Required
Numeric (N0)
Min 1Max 6
Usage notes
SE
020
Summary > SE

Transaction Set Trailer

RequiredMax use 1
Example
SE-01
96
Number of Included Segments
Required
Numeric (N0)
Min 1Max 10
SE-02
329
Transaction Set Control Number
Required
Numeric (N)
Min 4Max 9
Summary end

Functional Group Trailer

RequiredMax use 1
Example
GE-01
97
Number of Transaction Sets Included
Required
Numeric (N0)
Min 1Max 6
GE-02
28
Group Control Number
Required
Numeric (N0)
Min 1Max 9

Interchange Control Trailer

RequiredMax use 1
Example
IEA-01
I16
Number of Included Functional Groups
Required
Numeric (N0)
Min 1Max 5
IEA-02
I12
Interchange Control Number
Required
Numeric (N0)
Min 9Max 9
EDI Samples

CDW Ship Notice

ST*856*0001~
BSN*00*1234567890*20050901*0833~
DTM*011*20080901*0835*CS~
HL*1**S~
TD1*BOX*5****G*610.15*LB~
TD1*PLT*1****G*625*LB~
TD5*B*2*SCAC*M*Carrier Name*******CG~
REF*BM*01234567891011121~
REF*CN*01234567891~
REF*2I* TRACKING NUMBER001~
FOB*PP~
N1*ST*CDW Computer Center, Inc.*1*107627952~
N3*200 N. Milwaukee Avenue*One CDW Way~
N4*Vernon Hills*IL*60061*US*DE*01~
N1*SF*XYZ Corp*91*126456789~
N3*Any Place 1~
N4*Schaumburg*IL*60173*US*OR*01~
HL*2*1*O~
PRF*1234567***20000924~
HL*3*2*I~
LIN*1*BP*217220*MG*1234567*VP*C7834A#ABA*OE*OEM1234*UP*88698919064*UR*8869891906412*AC*XYZ123~
SN1**10*EA~
MEA*WT*G*1.05*LB~
MEA*WT*N*0.99*LB~
MEA*PD*LN*24*IN~
MEA*PD*HT*4*IN~
MEA*PD*WD*12*IN~
REF*SE*SERIAL NUMBER0001~
REF*SE*SERIAL NUMBER0002~
REF*SE*SERIAL NUMBER0003~
REF*SE*SERIAL NUMBER0004~
REF*SE*SERIAL NUMBER0005~
REF*SE*SERIAL NUMBER0006~
REF*SE*SERIAL NUMBER0007~
REF*SE*SERIAL NUMBER0008~
REF*SE*SERIAL NUMBER0009~
REF*SE*SERIAL NUMBER0010~
REF*2I*TRACKING NUMBER001~
REF*ZZ1*1~
REF*ZZ2*5~
MAN*W*PLT1234~
YNQ*EF*Y***HAS EXTENDED COVERAGE~
CTT*3~
SE*44*0001~

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