X12 855 Purchase Order Acknowledgment

Beginning Segment for Purchase Order Acknowledgment

Functional Group Header

Transaction Set Header

Reference Identification

F.O.B. Related Instructions

Terms of Sale/Deferred Terms of Sale

Carrier Details (Routing Sequence/Transit Time)

Additional Name Information

Additional Name Information

Additional Name Information

Reference Identification

Line Item Acknowledgment

Transaction Set Trailer

Functional Group Trailer

Interchange Control Trailer

IEA

ISA

Interchange Control Header

RequiredMax use 1

—

Example

ISA-01

I01

Authorization Information Qualifier

Required

Identifier (ID)

—

00: No Authorization Information Present (No Meaningful Information in I02)

ISA-02

I02

Authorization Information

Required

String (AN)

Min 10Max 10

—

ISA-03

I03

Security Information Qualifier

Required

Identifier (ID)

—

00: No Security Information Present (No Meaningful Information in I04)

ISA-04

I04

Security Information

Required

String (AN)

Min 10Max 10

—

ISA-05

I05

Interchange ID Qualifier

Required

Identifier (ID)

Min 2Max 2

—

Codes

01: Duns (Dun & Bradstreet)
02: SCAC (Standard Carrier Alpha Code)
03: FMC (Federal Maritime Commission)
04: IATA (International Air Transport Association)
08: UCC EDI Communications ID (Comm ID)
09: X.121 (CCITT)
10: Department of Defense (DoD) Activity Address Code
11: DEA (Drug Enforcement Administration)
12: Phone (Telephone Companies)
13: UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code)
14: Duns Plus Suffix
15: Petroleum Accountants Society of Canada Company Code
16: Duns Number With 4-Character Suffix
17: American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit)
18: Association of American Railroads (AAR) Standard Distribution Code
19: EDI Council of Australia (EDICA) Communications ID Number (COMM ID)
20: Health Industry Number (HIN)
21: Integrated Postsecondary Education Data System, or (IPEDS)
22: Federal Interagency Commission on Education, or FICE
23: National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES
24: The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP
25: American College Testing Program 4-Digit Code of Postsecondary Institutions, or ACT
26: Statistics of Canada List of Postsecondary Institutions
27: Carrier Identification Number as assigned by Health Care Financing Administration (HCFA)
28: Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA)
29: Medicare Provider and Supplier Identification Number as assigned by Health Care Financing Administration (HCFA)
30: U.S. Federal Tax Identification Number
31: Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC)
32: U.S. Federal Employer Identification Number (FEIN)
33: National Association of Insurance Commissioners Company Code (NAIC)
34: Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA)
35: Statistics Canada Canadian College Student Information System Institution Codes
36: Statistics Canada University Student Information System Institution Codes
37: Society of Property Information Compilers and Analysts
AM: Association Mexicana del Codigo de Producto (AMECOP) Communication ID
NR: National Retail Merchants Association (NRMA) - Assigned
SN: Standard Address Number
ZZ: Mutually Defined

ISA-06

I06

Interchange Sender ID

Required

String (AN)

Min 15Max 15

—

ISA-07

I05

Interchange ID Qualifier

Required

Identifier (ID)

Min 2Max 2

—

Codes

01: Duns (Dun & Bradstreet)
02: SCAC (Standard Carrier Alpha Code)
03: FMC (Federal Maritime Commission)
04: IATA (International Air Transport Association)
08: UCC EDI Communications ID (Comm ID)
09: X.121 (CCITT)
10: Department of Defense (DoD) Activity Address Code
11: DEA (Drug Enforcement Administration)
12: Phone (Telephone Companies)
13: UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code)
14: Duns Plus Suffix
15: Petroleum Accountants Society of Canada Company Code
16: Duns Number With 4-Character Suffix
17: American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit)
18: Association of American Railroads (AAR) Standard Distribution Code
19: EDI Council of Australia (EDICA) Communications ID Number (COMM ID)
20: Health Industry Number (HIN)
21: Integrated Postsecondary Education Data System, or (IPEDS)
22: Federal Interagency Commission on Education, or FICE
23: National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES
24: The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP
25: American College Testing Program 4-Digit Code of Postsecondary Institutions, or ACT
26: Statistics of Canada List of Postsecondary Institutions
27: Carrier Identification Number as assigned by Health Care Financing Administration (HCFA)
28: Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA)
29: Medicare Provider and Supplier Identification Number as assigned by Health Care Financing Administration (HCFA)
30: U.S. Federal Tax Identification Number
31: Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC)
32: U.S. Federal Employer Identification Number (FEIN)
33: National Association of Insurance Commissioners Company Code (NAIC)
34: Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA)
35: Statistics Canada Canadian College Student Information System Institution Codes
36: Statistics Canada University Student Information System Institution Codes
37: Society of Property Information Compilers and Analysts
AM: Association Mexicana del Codigo de Producto (AMECOP) Communication ID
NR: National Retail Merchants Association (NRMA) - Assigned
SN: Standard Address Number
ZZ: Mutually Defined

ISA-08

I07

Interchange Receiver ID

Required

String (AN)

Min 15Max 15

—

ISA-09

I08

Interchange Date

Required

Date (DT)

YYMMDD format

—

ISA-10

I09

Interchange Time

Required

Time (TM)

HHMM format

—

ISA-11

I10

Interchange Control Standards Identifier

Required

Identifier (ID)

—

U: U.S. EDI Community of ASC X12, TDCC, and UCS

ISA-12

I11

Interchange Control Version Number

Required

Identifier (ID)

—

00401: Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997

ISA-13

I12

Interchange Control Number

Required

Numeric (N0)

Min 9Max 9

—

ISA-14

I13

Acknowledgment Requested

Required

Identifier (ID)

Min 1Max 1

—

0: No Acknowledgment Requested
1: Interchange Acknowledgment Requested

ISA-15

I14

Usage Indicator

Required

Identifier (ID)

Min 1Max 1

—

I: Information
P: Production Data
T: Test Data

ISA-16

I15

Component Element Separator

Required

String (AN)

Min 1Max 1

—

>: Component Element Separator

Functional Group Header

RequiredMax use 1

—

Example

GS-01

479

Functional Identifier Code

Required

Identifier (ID)

—

PR: Purchase Order Acknowledgement (855)

GS-02

142

Application Sender's Code

Required

String (AN)

Min 2Max 15

—

GS-03

124

Application Receiver's Code

Required

String (AN)

Min 2Max 15

—

GS-04

Date

Required

Date (DT)

CCYYMMDD format

—

GS-05

337

Time

Required

Time (TM)

HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

—

GS-06

Group Control Number

Required

Numeric (N0)

Min 1Max 9

—

GS-07

455

Responsible Agency Code

Required

Identifier (ID)

Min 1Max 2

—

T: Transportation Data Coordinating Committee (TDCC)
X: Accredited Standards Committee X12

GS-08

480

Version / Release / Industry Identifier Code

Required

String (AN)

—

004010: Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997

Heading

010

Heading > ST

Transaction Set Header

RequiredMax use 1

—

Example

ST-01

143

Transaction Set Identifier Code

Required

Identifier (ID)

—

855: Purchase Order Acknowledgment

ST-02

329

Transaction Set Control Number

Required

Numeric (N)

Min 4Max 9

—

BAK

020

Heading > BAK

Beginning Segment for Purchase Order Acknowledgment

RequiredMax use 1

—

Example

BAK-01

353

Transaction Set Purpose Code

Required

Identifier (ID)

—

00: Original

BAK-02

587

Acknowledgment Type

Required

Identifier (ID)

—

Usage notes

—

AC: Acknowledge - With Detail and Change
—
AT: Accepted
—
RD: Reject with Detail
—

BAK-03

324

Purchase Order Number

Required

String (AN)

Min 1Max 22

—

BAK-04

Date

Required

Date (DT)

CCYYMMDD format

—

REF

050

Heading > REF

Reference Identification

OptionalMax use >1

—

Example

At least one of Reference Identification (REF-02) or Description (REF-03) is required

REF-01

128

Reference Identification Qualifier

Required

Identifier (ID)

—

VN: Vendor Order Number

REF-02

127

Reference Identification

Optional

String (AN)

Min 1Max 30

—

REF-03

352

Description

Optional

String (AN)

Min 1Max 80

—

Usage notes

—

FOB

080

Heading > FOB

F.O.B. Related Instructions

OptionalMax use >1

—

Example

If Description (FOB-03) is present, then Location Qualifier (FOB-02) is required

FOB-01

146

Shipment Method of Payment

Required

Identifier (ID)

—

BP: Paid by Buyer
CA: Advance Collect
CC: Collect
MX: Mixed
PA: Advance Prepaid
PC: Prepaid but Charged to Customer
PP: Prepaid
PS: Paid by Supplier/Vendor
TP: Third Party Pay

FOB-02

309

Location Qualifier

Optional

Identifier (ID)

—

DE: Destination (Shipping)
OR: Origin (Shipping Point)

FOB-03

352

Description

Optional

String (AN)

Min 1Max 80

—

ITD

130

Heading > ITD

Terms of Sale/Deferred Terms of Sale

OptionalMax use 1

—

Example

ITD-01

336

Terms Type Code

Required

Identifier (ID)

Min 2Max 2

—

ITD-02

333

Terms Basis Date Code

Required

Identifier (ID)

—

2: Delivery Date
3: Invoice Date
5: Invoice Receipt Date

ITD-03

338

Terms Discount Percent

Optional

Decimal number (R)

Min 1Max 6

—

ITD-05

351

Terms Discount Days Due

Optional

Numeric (N0)

Min 1Max 3

—

ITD-07

386

Terms Net Days

Required

Numeric (N0)

Min 1Max 3

—

TD5

240

Heading > TD5

Carrier Details (Routing Sequence/Transit Time)

OptionalMax use 1

—

Example

If Identification Code Qualifier (TD5-02) is present, then Identification Code (TD5-03) is required

TD5-01

133

Routing Sequence Code

Optional

Identifier (ID)

—

B: Origin/Delivery Carrier (Any Mode)
O: Origin Carrier (Air, Motor, or Ocean)

TD5-02

Identification Code Qualifier

Optional

Identifier (ID)

—

91: Assigned by Seller or Seller's Agent
ZZ: Mutually Defined

TD5-03

Identification Code

Optional

String (AN)

Min 2Max 80

—

TD5-04

Transportation Method/Type Code

Optional

Identifier (ID)

—

A: Air
AE: Air Express
D: Parcel Post
E: Expedited Truck
H: Customer Pickup
M: Motor (Common Carrier)
R: Rail
S: Ocean
SR: Supplier Truck
T: Best Way (Shippers Option)

TD5-05

387

Routing

Optional

String (AN)

Min 1Max 35

—

N1 Loop Rest All

OptionalMax 200

Variants (all may be used)

N1 Loop ST N1 Loop VN

300

Heading > N1 Loop Rest All > N1

Name

RequiredMax use 1

—

Example

At least one of Name (N1-02) or Identification Code Qualifier (N1-03) is required

If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required

N1-01

Entity Identifier Code

Required

Identifier (ID)

—

BT: Bill-to-Party
EN: End User

N1-02

Name

Optional

String (AN)

Min 1Max 60

—

N1-03

Identification Code Qualifier

Optional

Identifier (ID)

—

91: Assigned by Seller or Seller's Agent
93: Code assigned by the organization originating the transaction set
94: Code assigned by the organization that is the ultimate destination of the transaction set
ZZ: Mutually Defined

N1-04

Identification Code

Optional

String (AN)

Min 2Max 80

—

310

Heading > N1 Loop Rest All > N2

Additional Name Information

OptionalMax use 2

—

Example

N2-01

Name

Required

String (AN)

Min 1Max 60

—

N2-02

Name

Optional

String (AN)

Min 1Max 60

—

320

Heading > N1 Loop Rest All > N3

Address Information

OptionalMax use 2

—

Example

N3-01

Address Information

Required

String (AN)

Min 1Max 55

—

N3-02

N1 Loop Rest All N1 Loop VN

Address Information

Optional

String (AN)

Min 1Max 55

—

330

Heading > N1 Loop Rest All > N4

Geographic Location

OptionalMax use 1

—

Example

N4-01

City Name

Optional

String (AN)

Min 2Max 30

—

N4-02

156

State or Province Code

Optional

Identifier (ID)

Min 2Max 2

—

N4-03

116

Postal Code

Optional

Identifier (ID)

Min 3Max 15

—

N4-04

Country Code

Optional

Identifier (ID)

Min 2Max 3

—

N1 Loop Rest All end

N1 Loop ST

OptionalMax 1

Variants (all may be used)

300

Heading > N1 Loop ST > N1

Name

RequiredMax use 1

—

Example

At least one of Name (N1-02) or Identification Code Qualifier (N1-03) is required

If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required

N1-01

Entity Identifier Code

Required

Identifier (ID)

—

ST: Ship To

N1-02

Name

Optional

String (AN)

Min 1Max 60

—

N1-03

Identification Code Qualifier

Optional

Identifier (ID)

—

91: Assigned by Seller or Seller's Agent
93: Code assigned by the organization originating the transaction set
94: Code assigned by the organization that is the ultimate destination of the transaction set
ZZ: Mutually Defined

N1-04

Identification Code

Optional

String (AN)

Min 2Max 80

—

310

Heading > N1 Loop ST > N2

Additional Name Information

OptionalMax use 2

—

Example

N2-01

Name

Required

String (AN)

Min 1Max 60

—

N2-02

Name

Optional

String (AN)

Min 1Max 60

—

320

Heading > N1 Loop ST > N3

Address Information

OptionalMax use 2

—

Example

N3-01

Address Information

Required

String (AN)

Min 1Max 55

—

N3-02

N1 Loop Rest All N1 Loop ST

Address Information

Optional

String (AN)

Min 1Max 55

—

330

Heading > N1 Loop ST > N4

Geographic Location

OptionalMax use 1

—

Example

N4-01

City Name

Optional

String (AN)

Min 2Max 30

—

N4-02

156

State or Province Code

Optional

Identifier (ID)

Min 2Max 2

—

N4-03

116

Postal Code

Optional

Identifier (ID)

Min 3Max 15

—

N4-04

Country Code

Optional

Identifier (ID)

Min 2Max 3

—

N4-05

309

Location Qualifier

Required

Identifier (ID)

—

DE: Destination (Shipping)

N4-06

310

Location Identifier

Optional

String (AN)

Min 1Max 30

—

N1 Loop ST end

N1 Loop VN

OptionalMax 1

Variants (all may be used)

300

Heading > N1 Loop VN > N1

Name

RequiredMax use 1

—

Example

At least one of Name (N1-02) or Identification Code Qualifier (N1-03) is required

If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required

N1-01

Entity Identifier Code

Required

Identifier (ID)

—

VN: Vendor

N1-02

Name

Optional

String (AN)

Min 1Max 60

—

N1-03

Identification Code Qualifier

Optional

Identifier (ID)

—

91: Assigned by Seller or Seller's Agent
93: Code assigned by the organization originating the transaction set
94: Code assigned by the organization that is the ultimate destination of the transaction set
ZZ: Mutually Defined

N1-04

Identification Code

Optional

String (AN)

Min 2Max 80

—

310

Heading > N1 Loop VN > N2

Additional Name Information

OptionalMax use 2

—

Example

N2-01

Name

Required

String (AN)

Min 1Max 60

—

N2-02

Name

Optional

String (AN)

Min 1Max 60

—

320

Heading > N1 Loop VN > N3

Address Information

OptionalMax use 2

—

Example

N3-01

Address Information

Required

String (AN)

Min 1Max 55

—

N3-02

Address Information

Optional

String (AN)

Min 1Max 55

—

330

Heading > N1 Loop VN > N4

Geographic Location

OptionalMax use 1

—

Example

N4-01

City Name

Optional

String (AN)

Min 2Max 30

—

N4-02

156

State or Province Code

Optional

Identifier (ID)

Min 2Max 2

—

N4-03

116

Postal Code

Optional

Identifier (ID)

Min 3Max 15

—

N4-04

Country Code

Optional

Identifier (ID)

Min 2Max 3

—

N4-05

309

Location Qualifier

Required

Identifier (ID)

—

OR: Origin (Shipping Point)

N4-06

310

Location Identifier

Optional

String (AN)

Min 1Max 30

—

N1 Loop VN end

Heading end

Detail

PO1 Loop

OptionalMax 100000

PO1

010

Detail > PO1 Loop > PO1

Baseline Item Data

RequiredMax use 1

—

Example

If either Product/Service ID Qualifier (PO1-08) or Product/Service ID (PO1-09) is present, then the other is required

If either Product/Service ID Qualifier (PO1-10) or Product/Service ID (PO1-11) is present, then the other is required

If either Product/Service ID Qualifier (PO1-12) or Product/Service ID (PO1-13) is present, then the other is required

If either Product/Service ID Qualifier (PO1-14) or Product/Service ID (PO1-15) is present, then the other is required

If either Product/Service ID Qualifier (PO1-16) or Product/Service ID (PO1-17) is present, then the other is required

If either Product/Service ID Qualifier (PO1-18) or Product/Service ID (PO1-19) is present, then the other is required

PO1-01

350

Assigned Identification

Optional

String (AN)

Min 1Max 20

—

Usage notes

—

PO1-02

330

Quantity Ordered

Required

Decimal number (R)

Min 1Max 15

—

PO1-03

355

Unit or Basis for Measurement Code

Optional

Identifier (ID)

—

EA: Each

PO1-04

212

Unit Price

Required

Decimal number (R)

Min 1Max 15

—

PO1-05

639

Basis of Unit Price Code

Optional

Identifier (ID)

Min 2Max 2

—

PO1-06

Product/Service ID Qualifier

Required

Identifier (ID)

—

BP: CDW’s part number

PO1-07

Product/Service ID

Required

String (AN)

Min 1Max 48

—

PO1-08

Product/Service ID Qualifier

Optional

Identifier (ID)

—

MG: Manufacturer's Part Number

PO1-09

Product/Service ID

Optional

String (AN)

Min 1Max 48

—

PO1-10

Product/Service ID Qualifier

Optional

Identifier (ID)

—

VP: Vendor's Part Number

PO1-11

Product/Service ID

Optional

String (AN)

Min 1Max 48

—

PO1-12

Product/Service ID Qualifier

Optional

Identifier (ID)

—

OE: OEM Part Number

PO1-13

Product/Service ID

Optional

String (AN)

Min 1Max 48

—

PO1-14

Product/Service ID Qualifier

Optional

Identifier (ID)

—

UP: U.P.C. Consumer Package Code (1-5-5-1)

PO1-15

Product/Service ID

Optional

String (AN)

Min 1Max 48

—

PO1-16

Product/Service ID Qualifier

Optional

Identifier (ID)

—

UR: UCC/EAN-128 Coupon Extended Code

PO1-17

Product/Service ID

Optional

String (AN)

Min 1Max 48

—

PO1-18

Product/Service ID Qualifier

Optional

Identifier (ID)

—

AC: Aggregation Code (Used to Consolidate Part Families)

PO1-19

Product/Service ID

Optional

String (AN)

Min 1Max 48

—

REF

100

Detail > PO1 Loop > REF

Reference Identification

OptionalMax use >1

—

Example

REF-01

128

Reference Identification Qualifier

Required

Identifier (ID)

—

AH: License Authorization Number
BB: Manufacturer Authorization Number
BD: Bid Request Number
CT: Contract Number
EU: CDW customer’s purchase order number
GC: Bid Contract Number
IA: Internal Vendor Number
PO: CDW purchase order number
VN: Vendor Order Number

REF-02

127

Reference Identification

Required

String (AN)

Min 1Max 30

—

REF-03

352

Description

Optional

String (AN)

Min 1Max 80

—

DTM

200

Detail > PO1 Loop > DTM

Date/Time Reference

OptionalMax use 10

—

Example

DTM-01

374

Date/Time Qualifier

Required

Identifier (ID)

—

017: Estimated Delivery
067: Current Schedule Delivery

DTM-02

Date

Optional

Date (DT)

CCYYMMDD format

—

ACK Loop

OptionalMax >1

ACK

270

Detail > PO1 Loop > ACK Loop > ACK

Line Item Acknowledgment

RequiredMax use 1

—

Example

If either Quantity (ACK-02) or Unit or Basis for Measurement Code (ACK-03) is present, then the other is required

If Date/Time Qualifier (ACK-04) is present, then Date (ACK-05) is required

If either Product/Service ID Qualifier (ACK-07) or Product/Service ID (ACK-08) is present, then the other is required

ACK-01

668

Line Item Status Code

Required

Identifier (ID)

—

Usage notes

—

BP: Partial Backordered
DR: Item Accepted - Date Rescheduled
IA: Item Accepted
IB: Item Backordered
IE: Price Pending
IF: Item on Hold, Incomplete Description
IH: Item on Hold
IP: Item Accepted - Price Changed
IQ: Item Accepted - Quantity Changed
IR: Item Rejected
R2: Item not carried
SP: Item Accepted - Schedule Date Pending

ACK-02

380

Quantity

Optional

Decimal number (R)

Min 1Max 15

—

ACK-03

355

Unit or Basis for Measurement Code

Optional

Identifier (ID)

Min 2Max 2

—

ACK-04

374

Date/Time Qualifier

Optional

Identifier (ID)

—

017: Estimated Delivery
067: Current Schedule Delivery

ACK-05

Date

Optional

Date (DT)

CCYYMMDD format

—

ACK-06

326

Request Reference Number

Optional

String (AN)

Min 1Max 45

—

ACK-07

Product/Service ID Qualifier

Optional

Identifier (ID)

Min 2Max 2

—

Usage notes

—

ACK-08

Product/Service ID

Optional

String (AN)

Min 1Max 48

—

Usage notes

—

DTM

280

Detail > PO1 Loop > ACK Loop > DTM

Date/Time Reference

OptionalMax use 2

—

Example

DTM-01

374

Date/Time Qualifier

Required

Identifier (ID)

—

Usage notes

—

017: Estimated Delivery
067: Current Schedule Delivery

DTM-02