X12 850 Purchase Order

Beginning Segment for Purchase Order

Functional Group Header

Transaction Set Header

Reference Identification Process Handling Code

Reference Identification Vendor ID Number

Administrative Communications Contact

F.O.B. Related Instructions

Terms of Sale/Deferred Terms of Sale

Carrier Details (Routing Sequence/Transit Time)

Carrier Details (Special Handling, or Hazardous Materials, or Both)

CTP Loop Alternate Price

CTP Loop Unit cost price

Item Physical Details

Service, Promotion, Allowance, or Charge Information

Transaction Set Trailer

Functional Group Trailer

Interchange Control Trailer

IEA

REFReference Identification Vendor ID Number

ISA

Interchange Control Header

RequiredMax use 1

—

Example

ISA-01

I01

Authorization Information Qualifier

Required

Identifier (ID)

—

00: No Authorization Information Present (No Meaningful Information in I02)

ISA-02

I02

Authorization Information

Required

String (AN)

Min 10Max 10

—

ISA-03

I03

Security Information Qualifier

Required

Identifier (ID)

—

00: No Security Information Present (No Meaningful Information in I04)

ISA-04

I04

Security Information

Required

String (AN)

Min 10Max 10

—

ISA-05

I05

Interchange ID Qualifier

Required

Identifier (ID)

Min 2Max 2

—

Codes

01: Duns (Dun & Bradstreet)
02: SCAC (Standard Carrier Alpha Code)
03: FMC (Federal Maritime Commission)
04: IATA (International Air Transport Association)
08: UCC EDI Communications ID (Comm ID)
09: X.121 (CCITT)
10: Department of Defense (DoD) Activity Address Code
11: DEA (Drug Enforcement Administration)
12: Phone (Telephone Companies)
13: UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code)
14: Duns Plus Suffix
15: Petroleum Accountants Society of Canada Company Code
16: Duns Number With 4-Character Suffix
17: American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit)
18: Association of American Railroads (AAR) Standard Distribution Code
19: EDI Council of Australia (EDICA) Communications ID Number (COMM ID)
20: Health Industry Number (HIN)
21: Integrated Postsecondary Education Data System, or (IPEDS)
22: Federal Interagency Commission on Education, or FICE
23: National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES
24: The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP
25: American College Testing Program 4-Digit Code of Postsecondary Institutions, or ACT
26: Statistics of Canada List of Postsecondary Institutions
27: Carrier Identification Number as assigned by Health Care Financing Administration (HCFA)
28: Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA)
29: Medicare Provider and Supplier Identification Number as assigned by Health Care Financing Administration (HCFA)
30: U.S. Federal Tax Identification Number
31: Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC)
32: U.S. Federal Employer Identification Number (FEIN)
33: National Association of Insurance Commissioners Company Code (NAIC)
34: Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA)
35: Statistics Canada Canadian College Student Information System Institution Codes
36: Statistics Canada University Student Information System Institution Codes
37: Society of Property Information Compilers and Analysts
AM: Association Mexicana del Codigo de Producto (AMECOP) Communication ID
NR: National Retail Merchants Association (NRMA) - Assigned
SN: Standard Address Number
ZZ: Mutually Defined

ISA-06

I06

Interchange Sender ID

Required

String (AN)

Min 15Max 15

—

ISA-07

I05

Interchange ID Qualifier

Required

Identifier (ID)

Min 2Max 2

—

Codes

01: Duns (Dun & Bradstreet)
02: SCAC (Standard Carrier Alpha Code)
03: FMC (Federal Maritime Commission)
04: IATA (International Air Transport Association)
08: UCC EDI Communications ID (Comm ID)
09: X.121 (CCITT)
10: Department of Defense (DoD) Activity Address Code
11: DEA (Drug Enforcement Administration)
12: Phone (Telephone Companies)
13: UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code)
14: Duns Plus Suffix
15: Petroleum Accountants Society of Canada Company Code
16: Duns Number With 4-Character Suffix
17: American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit)
18: Association of American Railroads (AAR) Standard Distribution Code
19: EDI Council of Australia (EDICA) Communications ID Number (COMM ID)
20: Health Industry Number (HIN)
21: Integrated Postsecondary Education Data System, or (IPEDS)
22: Federal Interagency Commission on Education, or FICE
23: National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES
24: The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP
25: American College Testing Program 4-Digit Code of Postsecondary Institutions, or ACT
26: Statistics of Canada List of Postsecondary Institutions
27: Carrier Identification Number as assigned by Health Care Financing Administration (HCFA)
28: Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA)
29: Medicare Provider and Supplier Identification Number as assigned by Health Care Financing Administration (HCFA)
30: U.S. Federal Tax Identification Number
31: Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC)
32: U.S. Federal Employer Identification Number (FEIN)
33: National Association of Insurance Commissioners Company Code (NAIC)
34: Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA)
35: Statistics Canada Canadian College Student Information System Institution Codes
36: Statistics Canada University Student Information System Institution Codes
37: Society of Property Information Compilers and Analysts
AM: Association Mexicana del Codigo de Producto (AMECOP) Communication ID
NR: National Retail Merchants Association (NRMA) - Assigned
SN: Standard Address Number
ZZ: Mutually Defined

ISA-08

I07

Interchange Receiver ID

Required

String (AN)

Min 15Max 15

—

ISA-09

I08

Interchange Date

Required

Date (DT)

YYMMDD format

—

ISA-10

I09

Interchange Time

Required

Time (TM)

HHMM format

—

ISA-11

I10

Interchange Control Standards Identifier

Required

Identifier (ID)

—

U: U.S. EDI Community of ASC X12, TDCC, and UCS

ISA-12

I11

Interchange Control Version Number

Required

Identifier (ID)

—

00401: Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997

ISA-13

I12

Interchange Control Number

Required

Numeric (N0)

Min 9Max 9

—

ISA-14

I13

Acknowledgment Requested

Required

Identifier (ID)

Min 1Max 1

—

0: No Acknowledgment Requested
1: Interchange Acknowledgment Requested

ISA-15

I14

Usage Indicator

Required

Identifier (ID)

Min 1Max 1

—

I: Information
P: Production Data
T: Test Data

ISA-16

I15

Component Element Separator

Required

String (AN)

Min 1Max 1

—

>: Component Element Separator

Functional Group Header

RequiredMax use 1

—

Example

GS-01

479

Functional Identifier Code

Required

Identifier (ID)

—

PO: Purchase Order (850)

GS-02

142

Application Sender's Code

Required

String (AN)

Min 2Max 15

—

GS-03

124

Application Receiver's Code

Required

String (AN)

Min 2Max 15

—

GS-04

373

Date

Required

Date (DT)

CCYYMMDD format

—

GS-05

337

Time

Required

Time (TM)

HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

—

GS-06

Group Control Number

Required

Numeric (N0)

Min 1Max 9

—

GS-07

455

Responsible Agency Code

Required

Identifier (ID)

Min 1Max 2

—

T: Transportation Data Coordinating Committee (TDCC)
X: Accredited Standards Committee X12

GS-08

480

Version / Release / Industry Identifier Code

Required

String (AN)

—

004010: Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997

Heading

010

Heading > ST

Transaction Set Header

RequiredMax use 1

—

Example

ST-01

143

Transaction Set Identifier Code

Required

Identifier (ID)

—

850: Purchase Order

ST-02

329

Transaction Set Control Number

Required

Numeric (N)

Min 4Max 9

—

BEG

020

Heading > BEG

Beginning Segment for Purchase Order

RequiredMax use 1

—

Usage notes

—

Example

BEG-01

353

Transaction Set Purpose Code

Required

Identifier (ID)

—

00: Original

BEG-02

Purchase Order Type Code

Required

Identifier (ID)

—

DS: Direct Ship
RA: Cross-dock
SA: Stand-alone Order

BEG-03

324

Purchase Order Number

Required

String (AN)

Min 1Max 22

—

Usage notes

—

BEG-05

373

Date

Required

Date (DT)

CCYYMMDD format

—

BEG-07

587

Acknowledgment Type

Optional

Identifier (ID)

—

NA: No Acknowledgment Needed

CUR

040

Heading > CUR

Currency

OptionalMax use 1

—

Usage notes

—

Example

CUR-01

Entity Identifier Code

Required

Identifier (ID)

—

BY: Buying Party (Purchaser)

CUR-02

100

Currency Code

Required

Identifier (ID)

—

USD: US Dollar

REF

050

Heading > REF

Reference Identification Process Handling Code

RequiredMax use 1

—

Usage notes

—

Example

Variants (all may be used)

REF-01

128

Reference Identification Qualifier

Required

Identifier (ID)

—

PHC: Process Handling Code

REF-02

127

Reference Identification

Required

String (AN)

—

A: AOM
B: Legacy

REF

050

Heading > REF

Reference Identification Vendor ID Number

RequiredMax use >1

—

Usage notes

—

Example

Variants (all may be used)

REFReference Identification Process Handling Code

REF-01

128

Reference Identification Qualifier

Required

Identifier (ID)

—

VR: Vendor ID Number

REF-02

127

Reference Identification

Required

String (AN)

Min 1Max 30

—

PER

060

Heading > PER

Administrative Communications Contact

RequiredMax use 3

—

Usage notes

—

Example

If either Communication Number Qualifier (PER-03) or Communication Number (PER-04) is present, then the other is required

PER-01

366

Contact Function Code

Required

Identifier (ID)

—

IC: Information Contact

PER-02

Name

Required

String (AN)

Min 1Max 60

—

PER-03

365

Communication Number Qualifier

Optional

Identifier (ID)

—

TE: Telephone

PER-04

364

Communication Number

Optional

String (AN)

Min 1Max 80

—

FOB

080

Heading > FOB

F.O.B. Related Instructions

OptionalMax use >1

—

Usage notes

—

Example

If Transportation Terms Qualifier Code (FOB-04) is present, then Transportation Terms Code (FOB-05) is required

FOB-01

146

Shipment Method of Payment

Required

Identifier (ID)

—

CC: Collect
PP: Prepaid (by Seller)

FOB-04

334

Transportation Terms Qualifier Code

Optional

Identifier (ID)

—

02: Trade Terms Code

FOB-05

335

Transportation Terms Code

Optional

Identifier (ID)

—

FOB: Free on Board

FOB-06

309

Location Qualifier

Optional

Identifier (ID)

—

DE: Destination (Shipping)
OA: Origin (After Loading on Equipment)

ITD

130

Heading > ITD

Terms of Sale/Deferred Terms of Sale

OptionalMax use >1

—

Usage notes

—

Example

If Terms Discount Percent (ITD-03) is present, then Terms Discount Days Due (ITD-05) is required

ITD-02

333

Terms Basis Date Code

Optional

Identifier (ID)

—

3: Invoice Date

ITD-03

338

Terms Discount Percent

Optional

Decimal number (R)

Min 1Max 6

—

ITD-05

351

Terms Discount Days Due

Optional

Numeric (N0)

Min 1Max 3

—

ITD-07

386

Terms Net Days

Optional

Numeric (N0)

Min 1Max 3

—

TD5

240

Heading > TD5

Carrier Details (Routing Sequence/Transit Time)

OptionalMax use 12

—

Usage notes

—

Example

TD5-05

387

Routing

Required

String (AN)

Min 1Max 35

—

TD4

260

Heading > TD4

Carrier Details (Special Handling, or Hazardous Materials, or Both)

OptionalMax use 5

—

Usage notes

—

Example

At least one of Special Handling Code (TD4-01) or Description (TD4-04) is required

TD4-01

152

Special Handling Code

Optional

Identifier (ID)

—

ZZZ: Mutually Defined

TD4-04

352

Description

Optional

String (AN)

Min 1Max 80

—

Usage notes

—

N1 Loop

RequiredMax >1

310

Heading > N1 Loop > N1

Name

RequiredMax use 1

—

Usage notes

—

Example

If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required

N1-01

Entity Identifier Code

Required

Identifier (ID)

—

ST: Ship To

N1-02

Name

Optional

String (AN)

Min 1Max 60

—

N1-03

Identification Code Qualifier

Required

Identifier (ID)

—

9: Distribution Center

N1-04

Identification Code

Optional

String (AN)

Min 2Max 80

—

Usage notes

—

N1 Loop end

Heading end

Detail

PO1 Loop

RequiredMax >1

PO1

010

Detail > PO1 Loop > PO1

Baseline Item Data

RequiredMax use 1

—

Usage notes

—

Example

If Unit or Basis for Measurement Code (PO1-03) is present, then Quantity Ordered (PO1-02) is required

If Basis of Unit Price Code (PO1-05) is present, then Unit Price (PO1-04) is required

If either Product/Service ID Qualifier (PO1-06) or Product/Service ID (PO1-07) is present, then the other is required

If either Product/Service ID Qualifier (PO1-08) or Product/Service ID (PO1-09) is present, then the other is required

If either Product/Service ID Qualifier (PO1-10) or Product/Service ID (PO1-11) is present, then the other is required

If either Product/Service ID Qualifier (PO1-12) or Product/Service ID (PO1-13) is present, then the other is required

PO1-01

350

Assigned Identification

Required

String (AN)

Min 1Max 20

—

PO1-02

330

Quantity Ordered

Optional

Decimal number (R)

Min 1Max 15

—

PO1-03

Unit or Basis for Measurement Code

Optional

Identifier (ID)

—

EA: Each

PO1-04

212

Unit Price

Optional

Decimal number (R)

Min 1Max 15

—

PO1-05

639

Basis of Unit Price Code

Optional

Identifier (ID)

—

NT: Net

PO1-06

Product/Service ID Qualifier

Optional

Identifier (ID)

—

SK: Stock Keeping Unit (SKU)

PO1-07

Product/Service ID

Optional

String (AN)

Min 1Max 48

—

Usage notes

—

PO1-08

Product/Service ID Qualifier

Optional

Identifier (ID)

—

VP: Vendor's (Seller's) Part Number

PO1-09

Product/Service ID

Optional

String (AN)

Min 1Max 48

—

PO1-10

Product/Service ID Qualifier

Optional

Identifier (ID)

—

EN: European Article Number (EAN) (2-5-5-1)
UP: U.P.C. Consumer Package Code (1-5-5-1)

PO1-11

Product/Service ID

Optional

String (AN)

Min 1Max 48

—

PO1-12

Product/Service ID Qualifier

Optional

Identifier (ID)

—

CH: Country of Origin Code

PO1-13

Product/Service ID

Optional

String (AN)

Min 1Max 48

—

CTP Loop Alternate Price

OptionalMax >1

Variants (all may be used)

CTP Loop Unit cost price

CTP

040

Detail > PO1 Loop > CTP Loop Alternate Price > CTP

Pricing Information

RequiredMax use 1

—

Usage notes

—

Example

If either Quantity (CTP-04) or Composite Unit of Measure (CTP-05) is present, then the other is required

CTP-02

236

Price Identifier Code

Required

Identifier (ID)

—

ALT: Alternate Price

CTP-03

212

Unit Price

Required

Decimal number (R)

Min 1Max 15

—

CTP-04

Quantity

Required

Decimal number (R)

Min 1Max 15

—

CTP-05

C001

Composite Unit of Measure

OptionalMax use 1

To identify a composite unit of measure (See Figures Appendix for examples of use)

C001-01

Unit or Basis for Measurement Code

Required

Identifier (ID)

—

EA: Each Consumer Unit

CTP Loop Alternate Price end

CTP Loop Unit cost price

OptionalMax 1

Variants (all may be used)

CTP Loop Alternate Price

CTP

040

Detail > PO1 Loop > CTP Loop Unit cost price > CTP

Pricing Information

RequiredMax use 1

—

Usage notes

—

Example

CTP-02

236

Price Identifier Code

Required

Identifier (ID)

—

UCP: Unit cost price

CTP-03

212

Unit Price

Required

Decimal number (R)

Min 1Max 15

—

CTP-09

639

Basis of Unit Price Code

Optional

Identifier (ID)

—

QT: Quoted

CTP Loop Unit cost price end

PO4

090

Detail > PO1 Loop > PO4

Item Physical Details

OptionalMax use >1

—

Usage notes

—

Example

If either Size (PO4-02) or Unit or Basis for Measurement Code (PO4-03) is present, then the other is required

PO4-02

357

Size

Optional

Decimal number (R)

Min 1Max 8

—

PO4-03

Unit or Basis for Measurement Code

Optional

Identifier (ID)

—

05: Lift
AS: Assorted
BD: Bundle
BG: Bag
BO: Bottle
BR: Barrel
BX: Box
CA: Case
CC: Cubic Centimeter
CF: Cubic Foot
CG: Card (Blister)
CM: Centimeter
CN: Can
CP: Crate
CR: Cubic Metre
CT: Carton
CX: Coil
DS: Display
EA: Each
FT: Foot
GA: Gallon
GR: Gram
HA: Hank
IN: Inch
JR: Jar
KG: Kilogram
KT: Kit
LB: Pound
LN: Length
LO: Lot
LT: Litre
ML: Millilitre
MR: Metre
OZ: Ounce
PA: Pail
PC: Piece
PD: Pad
PK: Package
PL: Pallet
PR: Pair
PT: Pint
PV: Half Pint
QU: Quart
RL: Roll
SF: Square Foot
SL: Sleeve
SM: Square Metre
SO: Spool
SQ: Square
ST: Set
TB: Tube
TH: Thousand
TY: Tray
UN: Unit
WR: Wrapped (Skin)
YD: Yard

PO4-04

103

Packaging Code

Optional

String (AN)

—

Part 1/2

BAG: Bag
BBL: Barrel
BDL: Bundle
BOX: Box
BXI: Box, with inner container
CAN: Can
CAS: Case
COL: Coil
CRT: Crate
CTN: Carton
DRM: Drum
JAR: Jar
KIT: Kit
LIF: Lifts
PCK: Packed - not otherwise specified
PCS: Pieces
PKG: Package
PLT: Pallet
ROL: Roll
SLV: Sleeve
SPL: Spool
TBE: Tube
TRY: Tray
UNT: Unit

Part 2/2

90: Standard

SAC Loop

OptionalMax >1

SAC

130

Detail > PO1 Loop > SAC Loop > SAC

Service, Promotion, Allowance, or Charge Information

RequiredMax use 1

—

Usage notes

—

Example

If either Allowance/Charge Percent Qualifier (SAC-06) or Percent (SAC-07) is present, then the other is required

SAC-01

248

Allowance or Charge Indicator

Required

Identifier (ID)

—

A: Allowance
C: Charge

SAC-02

1300

Service, Promotion, Allowance, or Charge Code

Required

Identifier (ID)

—

A260: Advertising Allowance
B750: Core Charge
B770: Cost recovery/adjustment
C000: Defective Allowance
C310: Discount
C540: Early Buy Allowance
F810: Promotional Discount
F910: Quantity Discount
I170: Trade Discount
I530: Volume Discount
I570: Warehouse
I590: Labor

SAC-05

610

Amount

Optional

Numeric (N2)

Min 1Max 15

—

SAC-06

378

Allowance/Charge Percent Qualifier

Optional

Identifier (ID)

—

3: Discount/Gross

SAC-07

332

Percent

Optional

Decimal number (R)

Min 1Max 6

—

SAC-12

331

Allowance or Charge Method of Handling Code

Optional

Identifier (ID)

—

02: Off Invoice
15: Information Only

SAC Loop end

TAX

170

Detail > PO1 Loop > TAX

Tax Reference

OptionalMax use >1

—

Usage notes

—

Example

TAX-01

325

Tax Identification Number

Required

String (AN)

Min 1Max 20

—

Usage notes

—

TAX-12

441

Tax Exempt Code

Required

Identifier (ID)

—

3: Exempt (For Resale)
5: Exempt (Not For Resale)

SDQ

190

Detail > PO1 Loop > SDQ

Destination Quantity

OptionalMax use 500

—

Usage notes

—

Example

If either Identification Code (SDQ-05) or Quantity (SDQ-06) is present, then the other is required

If either Identification Code (SDQ-07) or Quantity (SDQ-08) is present, then the other is required

If either Identification Code (SDQ-09) or Quantity (SDQ-10) is present, then the other is required

If either Identification Code (SDQ-11) or Quantity (SDQ-12) is present, then the other is required

If either Identification Code (SDQ-13) or Quantity (SDQ-14) is present, then the other is required

If either Identification Code (SDQ-15) or Quantity (SDQ-16) is present, then the other is required

If either Identification Code (SDQ-17) or Quantity (SDQ-18) is present, then the other is required

If either Identification Code (SDQ-19) or Quantity (SDQ-20) is present, then the other is required

If either Identification Code (SDQ-21) or Quantity (SDQ-22) is present, then the other is required

SDQ-01

Unit or Basis for Measurement Code

Required

Identifier (ID)

—

EA: Each

SDQ-02

Identification Code Qualifier

Optional

Identifier (ID)

—

92: Assigned by Buyer or Buyer's Agent

SDQ-03

Identification Code

Required

String (AN)

Min 2Max 80

—

Usage notes

—

SDQ-04

Quantity

Required

Decimal number (R)

Min 1Max 15

—

SDQ-05

Identification Code

Optional

String (AN)

Min 2Max 80

—

Usage notes

—

SDQ-06

Quantity

Optional

Decimal number (R)

Min 1Max 15

—

SDQ-07

Identification Code

Optional

String (AN)

Min 2Max 80

—

Usage notes

—

SDQ-08

Quantity

Optional

Decimal number (R)

Min 1Max 15

—

SDQ-09

Identification Code

Optional

String (AN)

Min 2Max 80

—

Usage notes

—

SDQ-10

Quantity

Optional

Decimal number (R)

Min 1Max 15

—

SDQ-11

Identification Code

Optional

String (AN)

Min 2Max 80

—

Usage notes

—

SDQ-12

Quantity

Optional

Decimal number (R)

Min 1Max 15

—

SDQ-13

Identification Code

Optional

String (AN)

Min 2Max 80

—

Usage notes

—

SDQ-14

Quantity

Optional

Decimal number (R)

Min 1Max 15

—

SDQ-15

Identification Code

Optional

String (AN)

Min 2Max 80

—

Usage notes

—

SDQ-16

Quantity

Optional

Decimal number (R)

Min 1Max 15

—

SDQ-17

Identification Code

Optional

String (AN)

Min 2Max 80

—

Usage notes

—

SDQ-18

Quantity

Optional

Decimal number (R)

Min 1Max 15

—

SDQ-19

Identification Code

Optional

String (AN)

Min 2Max 80

—

Usage notes

—

SDQ-20

Quantity

Optional

Decimal number (R)

Min 1Max 15

—

SDQ-21

Identification Code

Optional

String (AN)

Min 2Max 80

—

Usage notes

—

SDQ-22