X12 301 Railway Confirmation (Ocean)
This Draft Standard for Trial Use contains the format and establishes the data contents of the Confirmation (Ocean) Transaction Set (301) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to provide all the information necessary for an ocean carrier to confirm space, container, and equipment availability in response to the Reservation (Booking Request) (Ocean) Transaction Set (300); or to notify other parties such as terminal operators or other ocean carriers.
- ~ Segment
- * Element
- > Component
Interchange Control Header
To start and identify an interchange of zero or more functional groups and interchange-related control segments
Code to identify the type of information in the Authorization Information
- 00
- No Authorization Information Present (No Meaningful Information in I02)
Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)
Code to identify the type of information in the Security Information
- 00
- No Security Information Present (No Meaningful Information in I04)
This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)
Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element
Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them
Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer
- U
- U.S. EDI Community of ASC X12, TDCC, and UCS
This version number covers the interchange control segments
- 00401
- Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997
A control number assigned by the interchange sender
Code sent by the sender to request an interchange acknowledgment (TA1)
- 0
- No Acknowledgment Requested
- 1
- Interchange Acknowledgment Requested
Code to indicate whether data enclosed by this interchange envelope is test, production or information
- I
- Information
- P
- Production Data
- T
- Test Data
Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator
- >
- Component Element Separator
Functional Group Header
To indicate the beginning of a functional group and to provide control information
Code identifying a group of application related transaction sets
- RO
- Ocean Booking Information (300, 301,303)
Code identifying party sending transmission; codes agreed to by trading partners
Code identifying party receiving transmission. Codes agreed to by trading partners
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Assigned number originated and maintained by the sender
Code used in conjunction with Data Element 480 to identify the issuer of the standard
- T
- Transportation Data Coordinating Committee (TDCC)
- X
- Accredited Standards Committee X12
Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed
- 004010
- Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997
Heading
Transaction Set Header
To indicate the start of a transaction set and to assign a control number
Code uniquely identifying a Transaction Set
- The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
- 301
- Confirmation (Ocean)
Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set
Beginning Segment for Booking or Pick-up/Delivery
To transmit identifying numbers, dates, and other basic data relating to the transaction set
Standard Carrier Alpha Code
- B101 is the Standard Carrier Alpha Code (SCAC) of the carrier sending the EDI transmission.
The SCAC in this position must be the SCAC of the Booking Operator.
Identification number assigned to the shipment by the shipper that uniquely identifies the shipment from origin to ultimate destination and is not subject to modification; (Does not contain blanks or special characters)
Date expressed as CCYYMMDD
- B103 is the booking date accepted by the carrier.
Code identifying action on reservation or offering
- N
- New
- R
- Delete
- U
- Change
Contact
To identify a person or office to whom communications should be directed
The G61 Contact Information is required either in this position or in the N1 Loop position. If both are present, this position will take precedence over the N1 Loop position.
Code identifying the major duty or responsibility of the person or group named
- IC
- Information Contact
Code identifying the type of communication number
- G6103 qualifies G6104.
- TE
- Telephone
Complete communications number including country or area code when applicable
Space Confirmation
To specify confirmation information for space booking including numbers, dates, and load time
Number assigned by the carrier for space reservation
- If space is available, all of the conditional data elements in segment Y3 are required. If the requested space is not available, Y301 is the booking number 'decline'.
Date expressed as CCYYMMDD
- Y303 is the date of departure of the vessel.
Date expressed as CCYYMMDD
- Y304 is the estimated arrival date at the port of discharge.
Date expressed as CCYYMMDD
- Y307 is the required pier date.
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
- Y308 is the load time.
Code specifying the method or type of transportation for the shipment
Container Release
To transmit information relative to containers available for release
Number assigned by the carrier for space reservation
- Y401 is used for the first booking number and Y402 for the last booking number in a range of numbers. If only one booking number is used, Y402 is omitted.
Number assigned by the carrier for space reservation
Date expressed as CCYYMMDD
- Y403 is the date of container availability for pickup.
The Intended Open Date will default to the date of receipt of the Booking if not present in the transaction set.
Equipment and Temperature
To relate equipment type and required temperatures
Code identifying type of equipment used for shipment
- CN
- Container
- CZ
- Refrigerated Container
Temperature
- W0902 is the minimum allowable temperature condition for shipment; (the qualifying temperature scale is specified in W0903).
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- CE
- Centigrade, Celsius
Temperature
- W0904 is the maximum allowable temperature condition for shipment; (the qualifying temperature scale is specified in W0905).
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- CE
- Centigrade, Celsius
Name
To identify a party by type of organization, name, and code
Legal Entity names (Railinc/DUN & BRADSTREET) must be provided.
Address Information
To specify the location of the named party
Geographic Location
To specify the geographic place of the named party
Free-form text for city name
- A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
Code (Standard State/Province) as defined by appropriate government agency
- N402 is required only if city name (N401) is in the U.S. or Canada.
Code defining international postal zone code excluding punctuation and blanks (zip code for United States)
Contact
To identify a person or office to whom communications should be directed
The G61 Contact Information is required either in this position or in the N1 Loop position. If both are present, this position will take precedence over the N1 Loop position.
Code identifying the major duty or responsibility of the person or group named
- IC
- Information Contact
Code identifying the type of communication number
- G6103 qualifies G6104.
- TE
- Telephone
Complete communications number including country or area code when applicable
Port or Terminal
Contractual or operational port or point relevant to the movement of the cargo
Code defining function performed at the port or terminal with respect to a shipment
- P
- Dispatching Pool (Operational)
Place from which equipment is dispatched.
Code identifying type of location
- CS
- Canadian SPLC
- SL
- U.S. SPLC
Free-form name for the place at which an offshore carrier originates or terminates (by transshipment or otherwise) its actual ocean carriage of property
Code (Standard State/Province) as defined by appropriate government agency
Port or Terminal
Contractual or operational port or point relevant to the movement of the cargo
Code defining function performed at the port or terminal with respect to a shipment
- R
- Place of Receipt (Contractual)
Place at which cargo enters the care and custody of carrier.
Code identifying type of location
- CS
- Canadian SPLC
- SL
- U.S. SPLC
Free-form name for the place at which an offshore carrier originates or terminates (by transshipment or otherwise) its actual ocean carriage of property
Code (Standard State/Province) as defined by appropriate government agency
Port or Terminal
Contractual or operational port or point relevant to the movement of the cargo
Code defining function performed at the port or terminal with respect to a shipment
- D
- Port of Discharge (Operational)
Port at which cargo is unloaded from vessel.
Code identifying type of location
- K
- Census Schedule K
- UN
- United Nations Location Code (UNLOCODE)
Free-form name for the place at which an offshore carrier originates or terminates (by transshipment or otherwise) its actual ocean carriage of property
Port or Terminal
Contractual or operational port or point relevant to the movement of the cargo
Code defining function performed at the port or terminal with respect to a shipment
- L
- Port of Loading (Operational)
Port at which cargo is loaded on vessel.
Code identifying type of location
- CS
- Canadian SPLC
- SL
- U.S. SPLC
Free-form name for the place at which an offshore carrier originates or terminates (by transshipment or otherwise) its actual ocean carriage of property
Code (Standard State/Province) as defined by appropriate government agency
Special Handling Instructions
To specify special handling instructions in coded or free-form format
Code specifying special transportation handling instructions
Detail
Assigned Number
To reference a line number in a transaction set
Number assigned for differentiation within a transaction set
Prefix or alphabetic part of an equipment unit's identifying number
- N701 is mandatory for rail transactions.
Sequencing or serial part of an equipment unit's identifying number (pure numeric form for equipment number is preferred)
Remarks
To transmit information in a free-form format for comment or special instruction
Description, Marks and Numbers
To specify the line item in terms of description, quantity, packaging, and marks and numbers
Sequential line number for a lading item
Description of an item as required for rating and billing purposes
- L502 may be used to send quantity information as part of the product description.
Code describing a commodity or group of commodities
Code identifying the commodity coding system used for Commodity Code
Hazardous Material
To specify information relative to hazardous material
Code relating to hazardous material code qualifier for regulated hazardous materials
Will contain the UN/NA Code.
Vessel Identification
To provide vessel details and voyage number
Name of ship as documented in "Lloyd's Register of Ships"
Identifying designator for the particular flight or voyage on which the cargo travels
Code specifying vessel code source
- L
- Lloyd's Register of Shipping
Summary
Transaction Set Trailer
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)
Total number of segments included in a transaction set including ST and SE segments
Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set
Functional Group Trailer
To indicate the end of a functional group and to provide control information
Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element
Assigned number originated and maintained by the sender
Interchange Control Trailer
To define the end of an interchange of zero or more functional groups and interchange-related control segments
Sample
GS*RO*SENDERGS*RECEIVERGS*20231102*034655*000000001*X*004010
ST*301*0001
B1*CPRS*12345678*20181130*N
G61*IC*CONTACT*TE*8883338111
Y3*12345678*CPRS*20181209*20181228***20181209*1200*SB
Y4*12345678****5*2200
N1*SH*SHIPPER NAME
N3*7550 OGDENDALE RD
N4*CALGARY*AB*T2C4X9*CA
R4*P*SL*381215*SCHILLER EST IMS*US
R4*L*SL*030318*MONTREAL RACINE IMS*CA
R4*D*UN*ITSAL*SALERNO*IT
LX*1
L5**WASTE PAPER
V1*9108130*VALENCIA EXPRESS**02E49****L
SE*15*0001
GE*1*000000001
IEA*1*000000001
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